17 Administration jobs in Havant

**Introduction**
At IBM CIC, we deliver deep technical and industry expertise to a wide range of public and private sector clients in the UK.
A career in IBM CIC means you'll have the opportunity to work with visionaries across multiple industries to improve the hybrid cloud and AI journey for the most innovative and valuable companies in the world. Your ability to accelerate impact and make meaningful change for your clients is enabled by our strategic partner ecosystem and our robust technology platforms across the IBM portfolio.
Curiosity and a constant quest for knowledge serve as the foundation to success here. You'll be encouraged to challenge the norm, investigate ideas outside of your role, and come up with creative solutions which impact a wide network of clients, whom may be at their site or one of our CIC or IBM locations. Our culture of evolution centres on long-term career growth and development opportunities in an environment that embraces your unique skills and experience.
We offer:
* Many training opportunities from classroom to e-learning, mentoring and coaching programs and the chance to gain industry recognized certifications
* Regular and frequent promotion opportunities to ensure you can drive and develop your career with us
* Feedback and checkpoints throughout the year
* Diversity & Inclusion as an essential and authentic component of our culture through our policies and process as well as our Employee Champion teams and support networks
* A culture where your ideas for growth and innovation are always welcome
* Internal recognition programs for peer-to-peer appreciation as well as from manager to employees
* Tools and policies to support your work-life balance from flexible working approaches, sabbatical programs, paid paternity leave, maternity leave and an innovative maternity returners scheme
* More traditional benefits, such as 25 days holiday (in addition to public holidays), online shopping discounts, an Employee Assistance Program, a group personal pension plan of an additional 5% of your base salary paid by us monthly to save for your future.
**Your role and responsibilities**
Unleash your leadership potential as a Senior Infrastructure Specialist and drive the development of infrastructure strategies for cloud-based solutions. In this role, you will be responsible for leading the way in providing essential 24/7 technical support, ensuring seamless operations across various applications, DevOps, middleware, security, and infrastructure components.
Join our Infrastructure team and make a significant impact on our clients' cloud-based solutions. Apply today and embark on an exciting journey in System Administration!
Responsibilities:
* Develop and lead cutting-edge infrastructure strategies for cloud-based solutions.
* Administer Dev, Test & Production environments hosted on Windows, Linux, and Unix servers.
* Develop and configure infrastructure and configuration as code (Ansible and Terraform).
* Ensure seamless operations across various applications, DevOps, middleware, security, and infrastructure components.
* Mentor junior infrastructure specialists, providing guidance and support in their professional development.
* Stay abreast of emerging infrastructure technologies and best practices, driving continuous improvement.
**Required technical and professional expertise**
* Extensive experience with infrastructure administration and cloud platforms.
* Strong knowledge of load balancing, CDN options provided by multiple cloud vendors.
* Experience with installing and configuring databases (MySQL, MSSQL, PostgreSQL).
* Proficiency in scripting languages (Bash, PowerShell, Python).
* Ability to lead cross-functional teams and manage stakeholder expectations.
**Preferred technical and professional experience**
* Experience with containerization technologies (Docker, Kubernetes).
* Familiarity with ITIL processes and Integrated Service Level Management.
* Knowledge of networking protocols and best practices.
* Background in software development or IT consulting.
* Expertise in migration tools (AWS Migration Hub, AWS Server Migration Service, etc.).
* Demonstrated leadership and mentoring skills.
Publication record in peer-reviewed journals or reputable industry publications.
IBM is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, caste, genetics, pregnancy, disability, neurodivergence, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

oin Our Team as an Administration Apprentice (Exams & Data)

Bitterne Park School

We are delighted to offer an exciting opportunity for an Administration Apprentice (Exams & Data) to join our highly regarded administration team.

This role is ideal for someone looking to develop strong administrative and organisational skills within an educational environment, with a particular focus on examinations and data management . You will gain invaluable hands-on experience while being supported by experienced colleagues who are committed to helping you grow and achieve your potential.

About the Role

As an Administration Apprentice (Exams & Data) , you will play a key role in supporting the smooth running of our examination processes and maintaining high-quality data systems. You’ll develop a wide range of administrative skills and contribute to the effective management of key school functions.

Your Main Responsibilities Will Include:

• Assisting with the preparation and organisation of school examinations, student onboarding, data inputting and report generation.
• Supporting the collection, entry, and maintenance of student data related to assessments and examination results.
• Helping to ensure full compliance with examination regulations and internal procedures.
• Liaising with students, parents, and staff to provide accurate and timely information about exam schedules and processes.
• Maintaining accurate records and databases, in line with data protection and confidentiality requirements.
• Contributing to the continual improvement of data management and reporting systems.
• Learning to use a range of digital tools and platforms essential for exams administration and school data analysis.

This apprenticeship offers an excellent opportunity to gain practical experience while working towards a nationally recognised qualification in business or administration. You will be fully supported in your training and professional development.

About You

We are looking for someone who is:

• Detail-oriented and highly organised.
• A confident communicator with strong interpersonal skills.
• Eager to learn and develop professionally.
• Able to work accurately and efficiently, even under pressure.
• Committed to maintaining confidentiality and data integrity.

Salary and Benefits

• Salary: £24,000 – £25,328 per annum (Grade 4, full-time equivalent).
• Excellent benefits, including access to the Local Government Pension Scheme, free parking, and staff wellbeing initiatives.

Safeguarding and Equal Opportunities

Bitterne Park School is committed to safeguarding and promoting the welfare of children and young people , and expects all staff and volunteers to share this commitment. The successful applicant will be required to complete an Enhanced Disclosure and Barring Service (DBS) check , provide satisfactory references, and comply with all pre-employment safeguarding checks in line with Keeping Children Safe in Education (KCSIE) .

We are an equal opportunities employer and welcome applications from all suitably qualified individuals, regardless of background.

Requirements

• A keen interest in administrative tasks, particularly related to exams and data management.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively with a variety of stakeholders.
• Basic proficiency in Microsoft Office Suite, especially Excel and Word.
• A commitment to confidentiality and data protection principles.
• A positive attitude and a willingness to learn and take on new challenges.
• Previous experience in an administrative role or in an educational setting is desirable but not essential.

Benefits

• Healthcare Cash Plan options for you & your family*
• Free on-site gym & personal & group training sessions
• Electric Car Scheme & onsite charging points
• Childcare and Nursery discount vouchers
• Tech scheme
• Charity Giving
• Free remote & onsite yoga sessions
• Cycle to Work scheme
• Free Parking
• Gym & retailer discounts
• Onsite car valeting
• Enhanced Maternity, Shared Parental & Adoption Leave

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department

Our client is seeking a highly organized, proactive, and experienced Remote Administrative Assistant to provide comprehensive executive support. This is a critical, fully remote role supporting senior leadership, ensuring the smooth operation of administrative functions and facilitating effective communication within the organization. The ideal candidate will possess exceptional organizational skills, attention to detail, and a professional demeanor, coupled with a strong ability to manage multiple priorities in a virtual environment.

Key responsibilities include managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. You will handle confidential information with discretion, screen incoming communications, and act as a primary point of contact for internal and external stakeholders. This role requires proficiency in virtual collaboration tools, document management systems, and standard office software suites (Microsoft Office, Google Workspace). The Administrative Assistant will also be responsible for maintaining accurate records, processing expenses, and assisting with special projects as needed. The ability to anticipate needs, work independently, and maintain a high level of accuracy and efficiency is paramount. Join a growing company that embraces remote work and values a dedicated support professional.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of experience providing administrative support, with at least 2 years supporting senior executives.
• Proven experience working remotely or in a distributed team environment.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong calendar management and scheduling skills.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
• Exceptional written and verbal communication skills.
• High level of organization, attention to detail, and ability to multitask effectively.
• Discretion and ability to handle confidential information.
• Proactive approach and strong problem-solving capabilities.

Our client is seeking a highly organised and experienced Senior Administrative Manager to oversee and streamline operational support functions. This is a fully remote, permanent role, allowing you to manage key administrative processes from the comfort of your own home, serving the Portsmouth, Hampshire, UK region. The ideal candidate will possess exceptional leadership qualities, a keen eye for detail, and a proven ability to manage complex administrative tasks efficiently. You will be responsible for ensuring the smooth operation of various administrative departments, optimizing workflows, and leading a remote administrative team.

Key Responsibilities:

• Oversee the day-to-day operations of administrative functions, including but not limited to scheduling, record-keeping, correspondence, and data management.
• Develop, implement, and refine administrative policies and procedures to enhance efficiency and effectiveness.
• Manage and lead a remote team of administrative staff, providing guidance, training, and performance feedback.
• Ensure accurate and timely preparation of reports, presentations, and other documentation.
• Coordinate with different departments to facilitate seamless communication and workflow integration.
• Manage vendor relationships and procurement processes for administrative supplies and services.
• Implement and maintain robust filing systems, both physical and digital, ensuring easy access and security of information.
• Oversee budget management for administrative departments, identifying cost-saving opportunities.
• Act as a point of contact for internal and external queries requiring administrative resolution.
• Utilize various software and tools to automate processes and improve operational efficiency.
• Ensure compliance with company policies, data protection regulations, and other relevant legislation.
• Contribute to strategic planning initiatives related to operational efficiency and administrative support.

Qualifications:

• Proven experience in a senior administrative or management role, preferably with experience managing remote teams.
• Exceptional organizational, time management, and multitasking abilities.
• Strong understanding of office management principles and best practices.
• Proficiency in a wide range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent communication, interpersonal, and leadership skills.
• Ability to problem-solve and make sound decisions independently.
• Experience with budget management and financial administration.
• High level of accuracy and attention to detail.
• Familiarity with HR administration and support functions is a plus.
• Bachelor's degree in Business Administration, Management, or a related field, or equivalent work experience.

This remote position offers a significant opportunity for an accomplished administrative professional to take on a challenging and rewarding role, driving operational excellence from anywhere.

Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support to senior management in Portsmouth, Hampshire, UK . This role is pivotal in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex diaries, coordinating high-level meetings, preparing reports and presentations, and handling sensitive correspondence. The ideal candidate will be a master of organisation, possess exceptional attention to detail, and demonstrate the ability to anticipate needs and proactively manage tasks.

You will be the first point of contact for many internal and external stakeholders, requiring outstanding professionalism, discretion, and communication skills. Experience in managing travel arrangements, processing expenses, and maintaining databases is essential. The role demands proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint, and ideally experience with CRM systems or other business management software. You will be adept at multitasking, prioritising effectively under pressure, and maintaining confidentiality. This is an office-based position, requiring a strong presence and a commitment to supporting the executive team directly. You will play a key role in facilitating the efficiency of the leadership team, allowing them to focus on strategic objectives.

Key Responsibilities:

• Manage and maintain complex calendars and schedules for senior executives.
• Coordinate and arrange meetings, including preparing agendas, taking minutes, and distributing action points.
• Prepare high-quality reports, presentations, and correspondence.
• Handle confidential information with the utmost discretion.
• Manage domestic and international travel arrangements and itineraries.
• Process expense claims and manage office budgets as required.
• Serve as a key point of contact for internal and external communications.
• Maintain and update contact databases and filing systems.
• Provide administrative support for special projects and initiatives.
• Anticipate the needs of senior management and proactively address them.

Qualifications:

• Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role, supporting senior management.
• Exceptional organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience with CRM or ERP systems is an advantage.
• A minimum of HND or equivalent in Business Administration or a related field is desirable.

If you are a highly organised and motivated individual looking for a challenging and rewarding administrative role, we encourage you to apply.

Our client, a well-established professional services firm known for its excellence and client-focused approach, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive project support remotely. This role is crucial for ensuring the smooth and efficient execution of multiple projects, acting as a central point of contact for coordination, documentation, and stakeholder communication. You will be instrumental in maintaining project timelines, managing resources effectively, and facilitating seamless operations for our diverse project teams.

Key Responsibilities:

• Provide high-level administrative support to project managers and project teams, including scheduling meetings, managing calendars, and coordinating logistics.
• Prepare and distribute project documentation, such as agendas, meeting minutes, status reports, and project plans.
• Maintain project management systems and databases, ensuring accurate and up-to-date information on project progress, risks, and issues.
• Assist with budget tracking and expense management for assigned projects.
• Communicate effectively with internal team members, clients, and external stakeholders to ensure alignment and timely information flow.
• Coordinate travel arrangements and accommodation for project teams as required.
• Organize and manage project-related documentation, ensuring easy accessibility and proper filing.
• Support the onboarding of new project team members.
• Identify and escalate potential project risks and issues to project managers in a timely manner.
• Contribute to the development and implementation of administrative processes and best practices for project support.

Qualifications and Experience:

• Proven experience as an Administrative Officer, Project Administrator, or similar role, with a strong focus on project support.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
• Proficiency in using project management software (e.g., Asana, Trello, Microsoft Project) and standard office productivity suites (e.g., Microsoft Office 365, Google Workspace).
• Strong written and verbal communication skills, with the ability to communicate professionally with stakeholders at all levels.
• Detail-oriented with a high degree of accuracy in documentation and data management.
• Ability to work independently and proactively in a remote environment, demonstrating initiative and problem-solving skills.
• Familiarity with common project management methodologies is a plus.
• A minimum of 3-5 years of relevant administrative experience.
• Discretion and confidentiality in handling sensitive information.

This is an excellent opportunity for a dedicated administrative professional to leverage their skills in a remote capacity, supporting significant projects for a reputable organization. Based remotely, you will benefit from the flexibility and autonomy of working from home. We offer a competitive salary, a supportive virtual work environment, and opportunities for professional growth. If you are a highly organized and driven individual with a passion for efficient project support, we encourage you to apply for this remote role, based in the vicinity of Portsmouth, Hampshire, UK .

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their executive team and board of directors. This hybrid role offers a blend of remote flexibility and in-office collaboration, based in our **Portsmouth, Hampshire, UK** offices. The ideal candidate will possess exceptional communication, organizational, and time-management skills. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a gatekeeper for executive communications. Experience supporting C-suite executives and familiarity with board meeting protocols are highly desirable. You will handle confidential information with discretion and maintain a high level of professionalism at all times. This role requires a keen eye for detail, a proactive approach to problem-solving, and the ability to anticipate the needs of the executives. You will also be involved in event planning and assisting with special projects as required. The ability to multitask and prioritize effectively in a fast-paced environment is crucial. We are looking for a dedicated individual who can contribute to the smooth and efficient operation of the executive office. This is an excellent opportunity for someone seeking to advance their administrative career in a challenging and rewarding setting.

Key Responsibilities:

• Manage and maintain executive and board member calendars, scheduling meetings and appointments with precision.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare agendas, take minutes, and track action items for board and executive meetings.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Act as the primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
• Organize and manage electronic and physical filing systems, ensuring confidentiality.
• Assist with budget tracking and expense report preparation.
• Provide general administrative support, including managing office supplies and equipment.
• Support the planning and execution of company events and conferences.
• Undertake special projects as assigned by the executive team.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting senior management.
• Excellent organizational and time-management skills, with a high degree of accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Strong written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Ability to multitask, prioritize, and work independently under pressure.
• Experience with board meeting logistics and governance is a plus.
• Professional demeanor and excellent interpersonal skills.

Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a full-time, office-based role located in Portsmouth, Hampshire, UK . You will be the primary point of contact for a team of senior executives, managing their complex calendars, coordinating meetings and travel arrangements, and handling confidential correspondence. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a polished professional demeanor. You will be adept at anticipating needs, managing priorities effectively, and maintaining a high level of discretion. Responsibilities include preparing reports and presentations, managing expense claims, and ensuring the smooth day-to-day operation of the executive office. Strong communication skills are essential, both written and verbal, as you will interact with internal departments, external clients, and stakeholders at all levels. You should be proficient in the Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint, and comfortable learning new software applications quickly. The ability to multitask, work under pressure, and meet tight deadlines is paramount. This role requires a proactive approach, taking initiative to resolve issues and improve administrative processes. You will be a trusted partner to the executives you support, enabling them to focus on strategic priorities. A positive attitude and a commitment to delivering exceptional service are key. This is an excellent opportunity for an experienced administrative professional looking to join a reputable organization and play a vital role in supporting its leadership team.
Responsibilities:

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare agendas, compile supporting documents, and take minutes for meetings.
• Screen and prioritize incoming communications, including emails and phone calls.
• Draft, proofread, and format correspondence, reports, and presentations.
• Manage expense reports and process invoices in a timely manner.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain confidential files and records with utmost discretion.
• Provide general administrative support, including photocopying, filing, and data entry.
• Assist with ad-hoc projects and tasks as assigned by executives.

Qualifications:

• Proven experience as a Senior Administrative Assistant or Executive Assistant.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive attitude.
• Experience in gatekeeping and managing complex schedules.
• Ability to work independently and as part of a team.

Join our esteemed organization and contribute to the efficient functioning of our executive leadership, playing a crucial role in the success of our operations in Portsmouth, Hampshire, UK .