994 Administration jobs in Whitstable

About Us

Connect2Kent provides a managed service across all sectors providing temporary, contract and interim opportunities into Kent County Council. Our service is built on our values of ethical, trustworthy, and caring, and our profits are returned to our Local Authority shareholders.

About the Role

To provide administrative and business support to a team of practitioners to ensure the effective delivery of services to children, young people and families.
To assist in the smooth running of the team and take a proactive role in the day to day functioning of the service.

What is the day-to-day of the role:

• To undertake the day to day administrative and business support functions of the team and the wider service including the monitoring of emails and telephone messages for team members.
• To act as a point of contact to ensure that internal staff, partners and members of the public who contact the team are dealt with efficiently and consistently. This will include dealing with queries, assessing the nature of telephone calls, referring them to the appropriate person, and receiving visitors in a courteous, prompt and efficient manner.
• To monitor and update systems in an accurate and timely manner. This includes mailboxes and information management systems, databases and electronic files.
• To quality assure data held on different systems to ensure accuracy, in order to provide reliable information on which management decisions can be made.
• To produce all types of documents, drafting routine correspondence on behalf of the service and tracking responses within appropriate timescales, presented professionally and accurately.
• To arrange and coordinate meetings on behalf of the service, making best use of technology to prepare and support the meeting. To ensure that meetings run effectively, action points are followed up and accurate records are distributed as appropriate.
• To support the service with business related queries, including system and equipment set up for new and existing staff.
• To support managers in the processing and monitoring of a range of financial and procurement transactions to help ensure that budgets are properly managed and procurement policy adhered to.
• To participate and engage with service and county-wide Business Support Service meetings and events.

Required Skills and Qualification

• Excellent interpersonal skills
• Literacy, numeracy and IT skills
• Ability or organise and prioritise workload
• Ability to maintain and process accurate and timely records and to investigate complex queries and anomalies
• Co-ordination skills when arranging meeting and appointments
• Understanding of IT applications and a working knowledge of Microsoft Office
• Awareness of policies and procedures in relation to safeguarding, data protection, health and safety, equalities and diversity

Benefits

• No weekend working
• Hybrid after initial training
• 2 days per week in office

APPLY NOW!

Connect2Kent is a trading style of Commercial Services Kent LTD - A company wholly owned by Kent County Council. Connect2Kent is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.

Administration Assistant
Location: Sandwich (Office based)
Salary: 25,000 to 28,000 per annum (depending on experience)
Hours: Monday to Friday, 9.00am to 5.30pm (37.5 hours per week)

We are seeking a highly organised and proactive Administration Assistant to join our client's team based in Sandwich. This is a key role in a busy team delivering our process serving offering. This Administration Assistant role is part logistics, part client relationship manager and part report writer.

You will work closely with an experienced team, acting as a crucial link between clients, agents, and internal teams. The role offers variety, responsibility, and the opportunity to develop your administrative, reporting, and client liaison skills in a busy professional environment.

Key Responsibilities:

• Managing process serving jobs using a case management system, including booking, monitoring progress, and updating clients.
• Acting as the main point of contact for clients and external agents, ensuring clear communication and timely completion of tasks.
• Preparing formal reports, statements, and invoices for completed assignments.
• Providing general administrative support, including filing, scanning, and accurate data entry.
• Handling emails, incoming calls, and scheduling appointments.
• Maintaining accurate records and ensuring compliance with internal procedures.
• Supporting other administrative areas beyond process serving as required.

Person Specification:

• Previous experience in an administrative role, ideally within compliance, finance, pensions, or legal administration.
• Strong organisational skills with the ability to manage a high caseload and prioritise tasks effectively.
• Excellent attention to detail and a meticulous approach to work.
• Strong communication skills, both written and verbal, with experience liaising with clients and external partners.
• Proficient in Microsoft Office (Outlook, Word, Excel) and confident using CRM or case management systems.
• Fast and accurate typing skills (ideally 60+ wpm).
• Flexible, adaptable, and willing to work outside standard hours when necessary to meet client needs.
• Professional, positive, and proactive approach to work.

Benefits:

• Salary of 25,000 to 28,000 per annum, dependent on experience.
• 25 days' annual leave plus bank holidays.
• Monday to Friday, 37.5 hours per week.
• Supportive, collaborative, and busy working environment.
• Full training provided on company systems and processes.

Please note: Your application will only be considered if you are within a commutable distance to Sandwich.

How to Apply: Email: (url removed). New Appointments Group, Expertly Matching Employers and Jobseekers since 1975. Before submitting your CV, please take a moment to check the layout, spelling, and grammar. If your CV includes graphics or design features, we'd also appreciate a simplified version in Word format.

If this role isn't for you, please check out our website for other roles that may be suitable, or send us your CV, we would still like to hear from you! You can find us on our website or LinkedIn, Facebook, Instagram and X @nagrecruitment

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. New Appointments Group acts as an Employment Agency for permanent roles and as an Employment Business for temporary roles.

Job Role: Administration Officer
Location: HMP Rochester
Salary: 27,945.35
Contract: Permanent, Full-Time 39hrs per week


We are seeking a dedicated Administration Officer to join our team at HMP Rochester, CATEGORY C & Male prison.


Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment.


HMP Rochester runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community.


As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all.


If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference.


We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with any combination of:
- Experience in using a variety of IT systems including CAFM
- Experience in a busy office environment
- Experience of working without supervision
- Knowledge of IT systems
- Up to date First Aid qualification
- Administrative experience

If this sounds like you, we would like to hear from you!


Explore a varied and rewarding career at GFSL.
Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society.


Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts.


You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress.
Explore facilities careers where you can make difference.


Pride In People.
We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves.
We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone.


GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Spring 2026. As the programme unfolds, we will learn more.


Pride in People - Do the Right thing - One Team
An ISO 9001 Certified Company

Job - Team Administration Assistant

Location - Sidcup Kent

Hours - 9am to 5pm Office based (after probation hybrid will be discussed)

Salary - 25K to 27K Dependant on experience

Benefits - great benefits offered

Job Summary:

To provide a highly competent Administration service to Associate Directors and other staff in the Building Services Department.

Main Job Duties:

• Formatting/Issuing Carry out the preparation and production of the following: Minutes, Specifications, Reports, Schedules and Letters.

• Client Pledge / Debt Management - To carry out client pledge each month ensuring clients have received their monthly invoice/s with no problems/queries; queries to be resolved as soon as they arise.
• Meetings/Calendars - Is responsible for the management of outlook diaries / team meetings / 1-2-1 meetings / appraisals and project resource meetings. Administration Assistant to ensure these are being carried out and are re-scheduled when necessary. To also be responsible for updating the M&E calendar with annual leave and deadlines.
• Project filing structure - To ensure all project folders are set up correctly using the standard filing structure and mail manger links are in place. To also ensure all documents are referenced and named correctly in line with current standards.
• Time Management - Check on a regular basis that engineers are completing their time sheets by the specified deadline, sending weekly reminders.

• CPD Seminars - To carry out 1 CPD seminar per month. To organise and research suitable CPD seminars for team, to organise lunch a arrange payment via purchase order to accounts. To scan in and file all certificates once received and update onto engineer's CV's.

• Web news / Case Studies - To chase for new potential Web news and Case Studies on a regular basis, to update trackers and issue to marketing department for completion.
• Curriculum Vitae's / Academic Qualifications - To keep all engineers CV's up to date and ensure they all have current company CVs and a separate CV for all sectors. All academic qualifications to be passed to the Administration Assistant scanned in and saved on file.
• Health and Safety / Training Course - To make sure the entire team have minimum training and renewed when required. Records for the health and safety team are kept up to date.

Other general offices duties include:

• Minute taking.
  • To ensure team complete sick forms when returned from sick leave and issue to HR department.

• To keep all Filing / archiving up to date and ensure boxes are labelled correctly and achieving tracker is up to date.
• Assist with the overflow of telephone enquiries from the switchboard. Answering and dealing with incoming, outgoing telephone calls, and taking messages within a timely and efficient manner.
• Provide Reception and Switchboard cover on a rota basis during holiday or absence periods.
• Handling confidential Information.
• Maintaining an electronic and hard copy of all filing system.
• Scheduling meetings and preparing them.
• Effective organisational skills.
• Organising travel & accommodation arrangements.
• Resolving administrative problems.
• Conducting research on behalf of managers.
• Filing, archiving, photocopying, scanning and faxing documents.
• General ad-hoc duties such as checking and ordering stationary and tidying the office area.
• Ensuring the engineers have the correct PPE.
• Printing / scanning / binding of documents.

JOB REQUIREMENTS/PERSON SPECIFICATION

PREVIOUS EXPERIENCE

• At a year's previous experience in a similar administrative or secretarial role.

TECHNICAL KNOWLEDGE AND SKILL

• A willingness to learn about the industry.
• Excellent communication and interpersonal skills (written, telephone, or face to face) are an essential requirement of the role.

EDUCATIONAL REQUIREMENTS AND PROFESSIONAL QUALIFICATIONS

• Good general education with a high standard in English and Mathematics.
• Advanced PC skills including Microsoft Word and Excel (desirable). Familiar with modern office technology including knowledge of using email, word processing, and the production of spreadsheets and databases.
• Fast, accurate typist with attention to detail.
• Pleasant telephone manner and excellent communication skills.

PERSONAL QUALITIES

• Highly motivated self-starter - ability to use own initiative and take responsibility.
• Excellent organisational skills.
• Methodical approach with good attention to detail to ensure a professional standard is provided to clients.
• Good team-working skills and a flexible approach to work.
• Attention to detail.
• Punctual and reliable.
• Can work without supervision.
• Ability to cope and work under pressure.
• Good written and verbal communication skills.
• Ability to multitask and manage conflicting demands.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

• Community Engagement:
  Proactively engaging with residents to build a strong community, connect them with others, and ensure they feel welcomed and included.
  
  
  
  
  
• Personalized Service:
  Providing thoughtful, caring, and sincere service from arrival to departure, identifying and fulfilling resident needs and preferences.
  
  
  
  
  
• Resident Support:
  Acting as a key point of contact for residents, handling inquiries,.
  
  
  
  
  
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WHJS1_UKTJ

Administration Officer
Location: HMP East Sutton Park
Salary: 27,945.35
Contract: Permanent, Full-Time 39hrs per week


We are seeking a dedicated Administration Officer to join our team at HMP East Sutton Park, CATEGORY D & Female prison.


Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment.


HMP East Sutton Park runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community.


As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all.


If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference.


We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with a combination of:
- Experience in using a variety of IT systems including CAFM
- Experience in a busy office environment
- Experience of working without supervision
- Knowledge of IT systems
- Up to date First Aid qualification
- Administrative experience

If this sounds like you, we would like to hear from you!




Explore a varied and rewarding career at GFSL.
Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society.


Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts.


You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress.
Explore facilities careers where you can make difference.




Pride In People.
We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves.
We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone.




Future Plans.
GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027.




Pride in People - Do the Right thing - One Team
An ISO 9001 Certified Company