What Jobs are available for Administration in Worthing?
Showing 5 Administration jobs in Worthing
Referrals Administration Co-ordinator
Posted today
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Job Description
To provide comprehensive secretarial and administrative support to clinical staff including the
manager, supervising the administration team and ensuring the smooth running of the
incoming referrals function, including ensuring sufficient cover is provided in times of sickness
and annual leave.
To be responsible for maintaining sickness and absence records for all staff and
related employee information.
To act as central administrative contact point for the team.
To supervise junior staff including allocating workload and reviewing performance.
To maintain an overview of the referral administration function and workflow within the team.
To consistently deliver a patient focussed service, which promotes good customer service and
effective working relationships.
To provide effective secretarial support including diary management, phone calls and
typing correspondence producing documents to a good standard, using Trust templates, in line with Trust guidelines.
To arrange, prepare the agenda for and take minutes of triage meetings and other meetings as directed.
To lead on the administration process for the recruitment of staff – i.e., sending interview letters, servicing interview panel and liaising with recruitment team subsequent to interview.
In conjunction with the manager organise and co-ordinate staff training.
To maintain records of sickness/absence/leave for the team.
To maintain up to date staff details including emergency contacts details etc.
To provide/obtain reports and data as required.
Abide by the standards of behaviour expected by their professional body and the standards of behaviour expected of all staff in the Trust disciplinary policy and procedure.
Adhere to all Trust policies and procedures and are responsible for making themselves aware of these policies and procedures.
Treat information relating to service users, employees and businesses of the Trust in the strictest confidence. Under no circumstances should such
information be discussed with any unauthorised person(s) or organisations. At all times employees are required to comply with the provisions of the Data Protection Act.
Maintain their own awareness of, and comply with, policies and procedures relating to Health and Safety (whether statutory or Trust), and assist in ensuring the compliance of other staff.
Support the Trust's visions and values and in particular the promotion of a
positive approach to diversity, equality, rights, and treating others with dignity and respect; to eliminate discrimination and disadvantage in service delivery and employment, and to manage, support or comply by adhering to the Trust's Equality and Diversity Policy.
Demonstrate the core principles of safeguarding and protection Human Rights; treating people with dignity, fairness, equality, respect and autonomy.
To provide effective secretarial support including diary management, phone calls and typing correspondence producing documents to a good standard, using Trust templates, in line with Trust guidelines.
To arrange, prepare the agenda for and take minutes of triage meetings and other meetings as directed.
To lead on the administration process for the recruitment of staff – i.e., sending interview letters, servicing interview panel and liaising with recruitment team subsequent to interview.
In conjunction with the manager organise and co-ordinate staff training.
To maintain records of sickness/absence/leave for the team.
To maintain up to date staff details including emergency contacts details etc.
To provide/obtain reports and data as required.
Administration
To provide a comprehensive and professional secretarial and administration service to the triage team.
To operate and update computerised database systems including trust systems and any bespoke systems local to the team.
To operate and update any waiting lists contained within the team.
To maintain comprehensive paper and electronic filing systems.
To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over the phone.
To organise any additional resources required for appointments or meetings, for example, interpreters.
To participated in a rota to cover reception duties if required
Administration systems and staff
In conjunction with the manager set up and continue to develop effective administrative services to ensure a timely and efficient service to the team, service users and associated individuals, including accessibility of policies/procedures/information, safe and storage of service user records, effective filing systems, communications systems, referral systems and personnel records.
To maintain an overview of the administration function and workflow within the team discussing any areas of concern with the manager.
To co-ordinate the work of other administrative staff within the team, delegating responsibilities, monitoring performance and maintaining high standards and good practice amongst the administrative staff and administrative systems.
In conjunction with the service manager be actively involved in the recruitment and retention of administrative staff, i.e. short-listing and interviewing.
To ensure there is adequate cover provided amongst administrative staff during times of annual leave, training and sickness.
Office Management
To liaise with the building manager regarding building wide protocols including moving equipment, phone lines and building security.
To be responsible for staff induction with regard to safety and security including setting the burglar alarm, ensuring that staff follow the appropriate procedure in notifying late clinics and their presence in the building by using lone worker protocol.
To take responsibility for effective use of office supplies.
To manage petty cash floats and any other financial procedures in line with Trust procedures
Order stock and non-stock items on the Oracle system.
General
To carry out any other duties in line with the grade and scope of the post, working as part of the team and to cover as necessary for annual leave and sickness.
To assist with any additional duties the clinical team may take on.
To act as a resource on ICT matters, as appropriate
To participate in the Trusts supervision and appraisal system.
To ensure that own essential training is maintained and up to date. To attend any local training/development sessions as appropriate.
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Administration Executive
Posted 2 days ago
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Job Description
Reports to: Billing & Receivables Manager
Location: Horsham
Summary of Position
To be part of our Contracts Department, which includes but is not limited to sales order processing and billing for all companies under the Principal banner, ensuring that all data is up to date and supports other areas of the business.
- Creating orders via our Sales Order Processing Systems
- Setting up and maintaining service contracts on our CRM systems
- Ensuring information on our ticketing system is up to date.
- Liaising with all Stakeholders internal and external.
- Ensuring Monthly/Quarterly system generated reports are checked and actioned.
- Monitor and maintain all internal processes.
- Billing all contractual and non-contractual agreements
- General ad-hoc administration & support
Person Specification
- Adhere to our core values.
- Experience in Administration/Account environment.
- Good data entry skills with an attention to detail.
- Comfortable working to deadlines.
- Proficient with Microsoft Office products.
- Happy to work independently and take initiative.
- High prioritisation with an ability to juggle multiple workloads.
- Comfortable to put their hands up if they have made a mistake.
- Ability to respond to change in a positive and proactive way.
- An excellent team player who is happy to support others when required.
What we offer
- Excellent induction & training program
- Working hours 9.00am - 5.30pm
- 23 days holiday plus bank holidays.
- Day off on your Birthday
- Social events
- Free onsite parking.
- Pension scheme.
- Eye care scheme.
The job advert is an outline summary of the role. A full job description will be provided and discussed should the prospective candidate proceed to an interview.
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Administration Assistant
Posted 2 days ago
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Job Description
We are working with a fast-growing accountancy practice to recruit an Administration Assistant for the Horsham office. The business provides accountancy services to thousands of customers, and the Administrator will be crucial in providing admin assistance to the team and working closely with clients. They offer an employee-friendly environment which is noted for culture and support.
The Administrator will:
- Act as first point of contact for clients, corresponding via email and phone and greeting any visitors to the office
- Manage scanning, filing, post distribution and the email inbox
- Maintain office supplies and resources
- Type letters, prepare reports and handle business documents
- Assist managers and team members with administration tasks
Skills & experience required:
- Highly organised with previous administration experience, ideally gained in a financial or accounting office environment
- Excellent written and oral communications skills teamed with strong attention to detail
- An excellent grasp of Microsoft Office applications and ideally experience using IRIS PM
Salary, hours and company benefits:
- £25,000 to £30,000 based on based on experience
- 37.5 hours per week, Monday to Friday 9am to 5.30pm – fully office based in Horsham
- 25 days Holiday plus bank hols + birthday off
- Auto Enrolment pension scheme
- Cycle to work scheme
- Free flu jabs
- Enhanced Maternity and Paternity Pay
- Generous social events
Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy.
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Office Administration - Work from Home Assistant
Posted 10 days ago
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Job Description
We are looking for dependable and organised individuals in Hove, UK to assist our growing team with data entry and administrative duties. This is an entry-level role offering full training, flexibility, and the option to work either part-time or full-time.
Your daily responsibilities will include entering, checking, and organising data using your computer, preparing online reports, and performing various office and admin tasks. You may also help update records and provide support for internal and client projects. This position gives you the chance to work from home , allowing for a productive and balanced lifestyle while contributing to ongoing business operations.
About the AreaHove, part of the beautiful South East coast of England, is known for its seaside charm, relaxed atmosphere, and strong sense of community. The area features scenic coastal walks, vibrant cafés, and cultural events that make it a desirable place to live and work.
Its calm and creative environment makes Hove an ideal location for professionals working online in administrative and data entry roles, combining career flexibility with a great quality of life.
About UsTop Level Promotions partners with respected organisations to provide high-quality administrative and data entry support. Our UK-based remote team ensures that information is processed accurately and efficiently, helping businesses enhance productivity and service quality.
We welcome reliable, self-motivated individuals who can manage tasks effectively, maintain confidentiality, and successfully work from home using online tools and structured workflows.
Industries We Work InData Entry & Office Administration
Market Research & Analytics
Retail & E-commerce
Education & Online Learning
Healthcare & Public Services
Food & Beverage & Hospitality
Customer Service & Support
Technology & Software Services
Manufacturing & Product Evaluation
Travel, Tourism & Lifestyle
QualificationsReliable high-speed internet connection.
A functional computer or laptop with a camera and microphone.
Quiet, dedicated workspace at home.
Ability to maintain data confidentiality and accuracy.
SkillsExcellent attention to detail in administrative and data entry work.
Strong written and verbal communication abilities.
Proficiency with online and office computer tools.
Independent, well-organised, and self-driven approach to tasks.
Focused and efficient when completing online projects.
Job PerksFlexible hours to accommodate part-time or full-time schedules.
Paid training and ongoing learning opportunities.
Career advancement potential within a professional remote environment.
No commuting necessary, supporting a focused work from home setup.
Opportunity to participate in a variety of online projects across industries.
Salary£18.50 – £36.00 per hour, depending on experience and project complexity.
ExperienceThis is an entry-level opportunity, and full training is provided. Prior experience in administration or data entry is beneficial but not essential.
ApplicationApplicants must reside in the United Kingdom . If you are motivated, detail-oriented, and ready to perform professional online work from your computer in a dedicated home office environment, we encourage you to apply.
Sincerely, Top Level Promotions Human Resources DepartmentIs this job a match or a miss?
Office Assistant - Administration (Work from Home)
Posted 14 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentIs this job a match or a miss?
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