1965 Administrative Assistant Roles jobs in Slough

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements (domestic and international).
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Screen and prioritize incoming communications, responding on behalf of the executive when appropriate.
• Handle confidential information with the utmost discretion and maintain strict confidentiality.
• Organize and prepare for board meetings, executive committee meetings, and other key events, including minute-taking.
• Manage executive expenses, process invoices, and liaise with the finance department.
• Conduct research and prepare summaries on various topics as requested by the executive.
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders.
• Anticipate needs and proactively address potential issues to ensure seamless workflow.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support, including answering phones, managing mail, and ordering supplies.
• Undertake special projects and ad-hoc tasks as assigned.

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar senior administrative role, ideally within the financial services sector.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• High level of discretion, tact, and professionalism in handling sensitive information.
• Ability to work independently and as part of a team, adapting to changing priorities.
• Experience with international travel arrangements and visa processing is advantageous.
• A proactive approach to problem-solving and a resourceful attitude.
• Flexibility to work effectively in both a remote and in-office setting as per the hybrid arrangement.

• Manage and coordinate the CEO's complex and dynamic schedule, including appointments, meetings, and external engagements, across multiple time zones.
  
• Arrange and manage all domestic and international travel logistics, including flights, accommodation, visas, and ground transportation, often with little notice.
  
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
  
• Conduct research and compile information for meetings and projects.
  
• Screen and prioritize incoming communications, emails, and calls, acting as a primary point of contact.
  
• Organize and manage confidential files and records with utmost discretion.
  
• Liaise with internal departments and external stakeholders to gather information and facilitate communication.
  
• Anticipate the needs of the CEO and proactively address potential issues.
  
• Handle personal errands and requests as required.
  
• Provide event planning support for executive meetings and functions.

• Proven experience as an Executive Assistant or Personal Assistant, ideally supporting C-suite executives in a fast-paced environment.
  
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
  
• Excellent written and verbal communication skills, with a polished and professional demeanor.
  
• High level of discretion and confidentiality.
  
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
  
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
  
• Ability to work independently, take initiative, and exercise sound judgment.
  
• Flexibility to adapt to changing priorities and work outside standard business hours when necessary.
  
• A proactive, solutions-oriented mindset.

Successful applicants will be contacted end of July 2025 for interviews. (Excited to speak soon!)

Ideal Start Date: September 2025 (flexible for the right person).

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Starting from Q4 2025, we have an exciting lineup of projects in store. To make it all happen, we are now seeking to fill one of the most critical roles in our team.

We are on the lookout for a motivated, smart, and caring Executive Assistant / Personal Assistant (EA/PA) to join our dynamic company for 20 to 25 hours per week . This role offers a combination of remote project work and in-person events and tasks, primarily based in central London.

As an Executive Assistant / Personal Assistant, you will deliver outstanding administrative, personal, and event support to our CEO, handling a diverse range of responsibilities to ensure the seamless and efficient functioning of our organisation. This presents a tremendous opportunity for a committed individual who thrives in a dynamic environment and is dedicated to making a positive impact on individuals' health and well-being.

The hours can be flexibly adjusted to accommodate essential dates involving in-person events and project commitments.

RESPONSIBILITIES

We are looking to hire for one of the most crucial roles in our business. As the right hand to our CEO, the successful candidate will provide personal and professional support for both business and personal tasks. This is an exciting opportunity to play a vital role in helping our small business thrive. If the successful candidate is interested, there will be an opportunity for the role to become full-time or evolve into something else.

Currently, our company consists of the CEO, Neeta Sharma, 4 project based freelancers, multiple stakeholders, various technical systems, several manufacturers, and our 6-year old General Manager :)

The successful candidate will have regular interaction with these stakeholders and will be responsible for managing the tasks listed below, which we have divided into two main sections:

Executive Assistant (70% of the role) / Personal Assistant (30% of the role)

Executive/ Virtual Assistant (70% of the job – 13+ hours per week)

We have a range of exciting product launches, in person events, and online experiences happening in London and around the world. Your main objective will be to provide comprehensive support to our CEO, allowing her to focus on strategic initiatives while ensuring smooth day-to-day operations. The successful candidate will be detail-oriented, proactive, caring, and can handle confidential information with the utmost discretion. Neeta imagines this as a tag-team mutually beneficial opportunity. Over 20 years ago, she actually was an EA/PA to a very senior executive and understands the role well.

This position plays a vital role in running the business.

Administrative Duties:

• Manage the CEO's calendar, including scheduling appointments, travel time, dedicated working time, and pre-work time for company events, concerts, lectures, exhibitions, and retreats
• Prioritise and arrange meetings based on business priorities
• Manage data input and systematic organisation of information
• Project management, including scheduling, setting alerts, and following up on major company deliverables
• Handle effective correspondence and follow-up with freelancers, venues, manufacturers, customers, and partners
• Assist with the preparation and submission of expense reports and basic book keeping
• Manage inbox and digital asset organisation, including backups of photos, videos, files, documents, laptops, iPhones, and more
• Travel management, including booking flights, accommodations, transportation, and researching venues and offices for meetings, events, concerts, retreats, and more
• Create, maintain, and store templates
• Handle data entry, filing, organising couriers, preparing mail, and booking meeting rooms
• Organize meetings, prepare meeting agendas, take minutes, and distribute materials in advance
• Participate in meetings by taking accurate notes and distributing action items
• Assist in creating objectives and agendas for each project
• Research, implement, and manage a social media scheduling tool (Facebook, Instagram, LinkedIn, TikTok)
• Create, update, and distribute company documents to employees, freelancers, contractors, partners, and retailers as required (e.g., code of conduct, updated contracts, brand guidelines, product guidelines)
• Conduct research, compile reports, and prepare presentations
• Coordinate and manage special projects, both internal and external
• Research best practices for using AI to systemise processes, increase productivity, and identify potential business partners, freelancers, and vendors
• Interested in business growth whether via online channels, retailers, or events

Event Management:

• Assist in organising an array of exciting events such as concerts, workshops, lectures, exhibitions, retreats, collaborations, photo & content shoots
• Conduct research on potential venues, retailers, and industry best practices
• Join events to assist with set up, manage timings, provide exceptional customer service, and ensure smooth operations

In-Person Responsibilities:

• Attend meetings on behalf of Neeta when she is unavailable to gather information or complete tasks
• Take responsibility for on-site inventory management
• Assist with product fulfilment as needed
• Physically organize paperwork, files, inventory, company assets, and props
• Handle contracts and ensure they are filed in a timely manner
• Create comprehensive physical and digital binders of business contacts and notes
• Provide assistance during photoshoots and filming for content creation
• Contribute to ad-hoc projects as and when required
• Above all, fully embrace the spirit of FUN!

Personal Assistant (30% of the job – 7+ hours a week)

Approximately 30% of this role involves supporting Neeta Sharma with personal and family affairs. While Neeta prefers to handle these matters herself, she needs a compassionate and talented individual to provide assistance when necessary - eg: crunch times.

• Manage the family calendar, which could include coordinating with co-parents, organising school events, playdates, parties, family travel, bank holiday clubs, babysitting, and assisting with family birthday arrangements
• Occasional household errands such as grocery shopping, picking up gifts, sending packages, organizing clothes and toys, and purchasing household items
• Help with snacks or dinners for playdates as needed
• Assist with party planning
• Handle personal appointments related to healthcare, school, playdates, birthday parties, and babysitting
• Occasionally schedule household maintenance appointments, including gardeners, plumbers, cleaners, babysitters, and donations
• Assist with personal travel arrangements, including booking flights, hotels, and researching activities
• Occasional babysitting and ensure smooth handovers between co-parents
• Keep track of important dates for passports, insurance, leases, subscriptions, taxes, and more
• Contribute to ad-hoc projects as needed

Requirements

• 4+ years experience as an Executive Assistant / Personal Assistant or in a similar role
• 3+ years of experience in a customer service role, ensuring outstanding support to clients
• Experience with several of the Operational platforms, such as G-suite, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Project Management tools (Asana, Monday.com, Notion, or Trello), Quickbooks, and Calendly
• Hands-on experience with several of the following technical retailer platforms: Shopify, Klavio, Canva, and Social Media Platforms (Facebook, Instagram, LinkedIn, Tik Tok)
• A proactive and self-motivated individual who excels at prioritising tasks based on urgency and identifying opportunities for process improvement.
• Excellent organisational and time management skills, with a knack for multitasking effectively
• Strong attention to detail and problem-solving abilities
• Ability to listen attentively and actively engage in conversations
• A mature, hardworking, dedicated, and passionate attitude towards work
• Must #rockwithcare and take pride in everything they do
• Focused on progress rather than perfection, with a dedication to continual improvement
• Interest in physical organisation of inventory, documents, swag, stationary, etc.
• Experience with design or inventory management
• Ability to handle confidential information with the utmost discretion
• Enthusiasm for learning and personal growth, including receiving (and offering) constructive feedback
• Experience in formatting presentations and creating visually appealing content
• Effective, open, and honest communication skills, with a proactive approach to following up and assertiveness when needed
• Exceptional communication skills, both written and verbal
• Ability to maintain confidentiality and exercise good judgment
• Proactive and self-motivated, with a strong sense of responsibility and ownership
• Ability to work independently and as part of a team
• Flexibility and adaptability to work in a fast-paced and ever-changing environment
• High level of professionalism and dedication to customer service
• Keen interest in developing emotional intelligence (EQ) and intuition
• Knowledge of the Health, Wellness, or Retail industry is an asset
• Experience working with children is an asset
• This role will involve travel for errands, inventory management, workshops, lectures, exhibitions, and retreats as required. Car not required. Public Transport or Ubers suffice :)
• The job will require lifting of inventory, props, camera stands, etc. Nothing too heavy but an FYI.

Benefits

• An opportunity for personal growth through participating in a variety of projects
• Free Grounded 1002 products
• Learn about best practices in wellness
• Succession planning: Within the next 18 months, the ideal candidate will have the opportunity to develop their own full-time role within Grounded 1002, either taking ownership of a specific function OR we encourage dialogue to help you fulfil your future goals, even if they are not with Grounded 1002.

We are seeking a proactive and highly organised Personal Assistant to provide first-class support to our client and be responsible for smooth operations. This is a varied and fast-paced role where you will act as a trusted right hand, ensuring the smooth running of day-to-day operations. The ideal candidate will be confident, discreet and able to manage multiple priorities with ease.

Key Responsibilities:

• Provide full PA support to senior leaders, including diary management, meetings and administration.
• Prepare and edit correspondence, presentations, reports and Board papers with accuracy and professionalism.
• Organise meetings and events, managing agendas, venues, catering and materials.
• Arrange UK and international travel, including flights, hotels, transport and visas.
• Process monthly expense reports and maintain accurate records.
• Act as a key liaison with colleagues, Board members and external stakeholders to ensure smooth workflows.
• Deliver high-quality service and support as part of the PA team, including handling calls and document archiving.
• Provide ad hoc support to other departments and take on additional duties as required

Experience and Skills Requirements:

• Proven experience as a PA, EA, or in a similar high-level administrative role.
• Strong organisational skills with the ability to prioritise and multitask effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Confident, professional and able to build strong working relationships.
• Discretion and the ability to handle sensitive information.
• Proactive problem-solver with a positive, can-do approach and sound decision-making ability.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Our client has a role for someone who is happy to work on a self-employed basis. The role is a part-time opportunity for an experienced Personal Assistant based at a private residence in Ripley, with some flexibility required. You will be supporting an entrepreneur who is a kind, considerate, and engaging gentleman with a wide range of interests. Occasionally, you will also provide support to his wife, who is a company director.

This is an ideal role for someone who is highly motivated, a self-starter and comfortable working independently.

The position is offered on an ongoing contract basis.

Key Responsibilities:

Your work will involve administration and office management

Preparing online banking, checking invoices, reconciliations, working closely with a team of accountants, ensuring relevant documentation is supplied

Proof reading

Diary management

Travel arrangements

Personal Assistant duties will include

Personal administration, i.e. organising car tax, servicing and MOTs

Health insurance

Social and business engagements

Event planning

Overseeing property management, household maintenance, dealing with contractors, security

Providing support to household staff including the Housekeeper, gardeners and chauffeurs

Researching information, harvesting and sourcing across a wide range of subjects

Paying invoices and online banking

Experience and Skills Requirements:

You will need to operate a Mac and be fully conversant with Apple operating systems whilst having an understanding of Microsoft

You need to be proficient in all forms of social media to include Facebook, Twitter, LinkedIn, and Instagram with some knowledge of digital marketing could be helpful

Proactive as well as reactive

Able to work on your own initiative

Sound knowledge of Excel and Microsoft Word

Substantially computer literate

Trustworthy, honest, loyal and dependable

Strong attention to detail

Strong communication skills

Strongly numerate

Good use of English

Organised, multitasker

Problem solver

Patient with a good sense of humour

Clean driving license

Must be a dog lover

Must be a positive, Glass Half Full type of person

It is essential that you are flexible and willing to undertake any task that is presented.  It is a requirement that you may be contacted out of office hours.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Personal Assistant

Cantello Tayler Recruitment are currently recruiting for a Personal Assistant to join our client based in Egham.

This role is a temporary to permanent opportunity, based in the office full time.

An immediate requirement for an experienced Personal Assistant to be a key part of the team,taking full responsibility for looking after the needs of up to two Directors within the business.

This is an exciting opportunity for an exceptional, experienced Personal Assistant to join an established operation with scope to drive and enhance the service at every opportunity.

The successful Personal Assistant will be responsible for:

• Provide full secretarial support to the Directors, as well as other members of the management team where required.

• Typing of correspondence & managing emails.

• Ensure that all client requirements are dealt with or escalated in a timely fashion to meet established goals and objectives.

• Understanding of company policy & processes and adherence in both client and internal environments.

• Taking and typing minutes of meeting, audio dictation.

• Microsoft Dynamics; Office: creation and formatting PowerPoint presentations; creating, updating Excel spreadsheets; Outlook - management of emails; Sharepoint

• Liaison with colleagues, clients & suppliers

• Any personal tasks as assigned by the directors.

• Booking, aiding and evaluating travel requirements; cost analysis of travel to be considered

• Assisting with the creation and amendments of quotations & valuations.

• Organising and maintaining diaries, making appointments, organise and prioritise daily workload, coordinate reservations, send RSVPs to events, and schedule/assist with meetings as necessary.

• Assisting with event management and organisation of company events and employee engagement activities.

• Managing & submitting expenses for multiple directors.

• Assist with facilities management including liaising with suppliers, booking maintenance visits & manage & respond to the facilities mailbox enquiries.

• General admin duties - filing, maintaining of project files, systematic organisation of working environment.

• Screening telephone call, enquiries & requests and handling them when appropriate.

The Personal Assistant will have:

• Excellent attention to detail
• Excellent typing skills
• Minute taking experience
• Experience supporting senior management

If this Personal Assistant role is of interest to you, please click apply or contact Charlotte Harding in our Egham office.