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Administrative Assistant
Location: Godalming (Free On-Site Parking)
Salary: 26k -27k
Hours: 37.5 per week | Core Hours: 10am-4pm | Flexible Working Available
Benefits: 25 Days Holiday (3 Reserved for Christmas) | 5% Pension | Private Healthcare | 4x Salary Death Benefit | Study Support

Overview:

Our client, a well-established financial services company based in Godalming, is on the lookout for a enthusiastic Administrative Assistant to join their friendly team!

This is a fantastic opportunity for someone looking to gain hands-on experience, grow their skills, and be part of a company that truly values its people.

What You will Be Doing?

• Supporting the new business team with client applications
• Keeping databases up to date and accurate
• Handling incoming mail and phone calls
• Creating and sending client correspondence
• Helping with general office tasks like printing and photocopying
• Working closely with consultants to keep things running smoothly

What You will bring?

• A solid understanding of modern office practises
• Excellent organisational skills and the ability to multitask
• Proficiency in Microsoft Office and numeracy skills
• Strong communication abilities, particularly when interacting with high-net-worth individuals and senior staff
• A collaborative mindset and a good team player attitude

How to Apply:

Please apply now or email (url removed) to discuss this role further!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Package Description:

At Avery Healthcare, we are all about supporting the people who care for our residents. We know how hard our teams work, and we're here to celebrate and support you every step of the way.

When you join us, you'll be making a positive impact on residents' lives every day – your compassion and dedication truly make a difference. We're committed to helping you grow in a caring, supportive environment, with opportunities to learn and develop throughout your career. And as part of our close-knit team, you'll experience a culture that values respect, compassion, and a shared commitment to exceptional care.

We're now looking for a warm, enthusiastic, and dedicated individual to join our award-winning team as an Administrative Assistant. If this sounds like the place for you, we'd love to hear from you

ABOUT THE ROLE

Your focus as an Administrative Assistant will be to support the General Manager and Administrator in administrative tasks to ensure the smooth and efficient management of the Home and meet Head Office deadlines on financial procedures and all information returns.

Other responsibilities will include:

• Being responsible for the submission of data to enable invoicing to be carried out by Group Support Centre.
• Assisting in the preparation, collation, and dispatch of management information to Central Support Office as requested by the General Manager.
• Placing purchase orders with approved suppliers, complying with procedures, to maintain appropriate stock levels and controls and ensure expenditure is contained within agreed budget limits.
• Managing resident's personal allowance where requested and assist individual residents with financial arrangements.

ABOUT YOU

To be successful in your application, you will live our values of caring, supportive, honest, respectful, and accountable in all that you do.

Our ideal candidate must have:

• Two years clerical experience.
• Ability to communicate effectively both verbally and in writing.
• To be able to prioritise own workload.
• Effective interpersonal skills and professional telephone manner.

ABOUT AVERY

At Avery, we're not just one of the UK's largest providers of luxury elderly care homes – we're a place where people love to work. We believe that the later years of life should be as enriching as any other, and we're passionate about creating meaningful experiences for our residents and our team alike. With our vision of "creating meaningful lives together," we proudly offer exceptional care across our growing network of over 100 homes, building a supportive and inspiring environment where employees feel valued and empowered every day. Join us and see why Avery is the preferred choice for residents and team members alike.

Please note this role will require:

• A DBS Disclosure check, the cost of which will be met by Avery Healthcare.
• Proof of eligibility to work in the UK.

This advert may be withdrawn prior to the advertised deadline depending on the volume of applications received and business needs.

• Manage incoming and outgoing mail, emails, and phone calls, directing queries to the appropriate personnel.
• Schedule and coordinate meetings, appointments, and travel arrangements for team members.
• Prepare and format documents, reports, presentations, and correspondence.
• Maintain and organise filing systems, both physical and digital, ensuring easy retrieval of information.
• Assist with data entry and management of databases and CRM systems.
• Provide general administrative support to various departments as needed.
• Order and manage office supplies, ensuring adequate stock levels.
• Greet visitors and clients, providing a professional and welcoming first impression.
• Assist with the organisation of office events and team activities.
• Ensure the office environment is tidy and well-maintained.
• Handle confidential information with discretion and professionalism.
• Support with ad-hoc projects and tasks as assigned by management.
• Maintain accurate records of expenses and invoices.
• Assist in onboarding new employees with administrative tasks.
• Collaborate effectively with colleagues across different teams.

• Proven experience in an administrative support or office management role.
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and the ability to handle sensitive information.
• Experience with CRM or database management systems is a plus.
• A positive attitude and a strong customer service orientation.
• Familiarity with office equipment (printers, scanners, photocopiers).
• Ability to adapt to changing priorities and work efficiently in a dynamic environment.

• Manage and coordinate complex executive calendars, scheduling appointments, meetings, and conference calls.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritise incoming communications, responding as appropriate.
• Handle confidential information with the utmost discretion and professionalism.
• Organise and manage meetings, including preparing agendas, taking minutes, and following up on action items.
• Serve as a liaison between executives and other internal departments or external parties.
• Manage expense reporting and reconciliation for executives.
• Maintain and organise electronic and physical filing systems.
• Conduct research and compile data for various projects and presentations.
• Provide general administrative support, including answering phones and managing office supplies.
• Anticipate the needs of executives and proactively address them.
• Assist with event planning and coordination as required.
• Handle ad-hoc projects and tasks as assigned by the executive team.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask and prioritise effectively in a fast-paced environment.
• Proactive approach and ability to work independently with minimal supervision.
• Professional and polished presentation.
• Experience in a hybrid work model, adept at both remote coordination and in-office support.
• A degree or relevant professional qualification is advantageous.
• Familiarity with the demands of supporting senior executives in a corporate setting.
• The role requires regular attendance at our office in London, England, UK , alongside remote work flexibility.

• Manage complex calendars and schedule appointments, meetings, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Coordinate meeting logistics, including booking rooms, arranging catering, and preparing agendas and minutes.
• Conduct research and compile data for various projects and reports.
• Manage and maintain confidential files and records.
• Act as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Assist with budget tracking and expense reporting.
• Organize and execute special projects as assigned.
• Handle travel arrangements, including flights, accommodation, and itineraries.
• Proactively anticipate the needs of the executives and provide solutions.
• Maintain office supplies and manage vendor relationships.
• Support onboarding processes for new team members within the executive sphere.
• Ensure smooth daily operations of the executive office.

• Proven experience as an Executive Administrative Assistant or similar senior support role.
• Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proactive and resourceful, with a 'can-do' attitude.
• Ability to work independently and as part of a team.
• Experience in professional services or a related industry is advantageous.
• Familiarity with CRM systems or other relevant business software is a plus.
• A degree or relevant professional qualification is desirable.

• Manage complex calendars and schedule appointments for senior management.
• Coordinate and arrange internal and external meetings.
• Prepare agendas, minutes, and follow-up actions for meetings.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Prepare reports, presentations, and other documents.
• Manage travel arrangements, including flights, accommodation, and itineraries.
• Maintain and organize electronic and physical filing systems.
• Conduct research and compile information as required.
• Liaise with internal departments and external contacts.
• Handle confidential information with discretion and professionalism.

• Proven experience as an Administrative Assistant, preferably in a senior or executive support role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize workload effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive and able to work independently with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Experience with virtual meeting platforms (e.g., Zoom, Teams).
• Relevant administrative qualifications or certifications are a plus.

• Manage complex and dynamic calendars for multiple executives, coordinating meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper.
• Manage expense reporting and reconcile corporate credit card statements.
• Assist with event planning and coordination for internal and external meetings or functions.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Maintain confidential files and records with utmost discretion.
• Liaise with internal departments and external contacts on behalf of executives.
• Provide general administrative support, including managing office supplies and equipment.
• Proactively identify opportunities to improve administrative processes and efficiency.

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• High level of discretion and confidentiality.
• Proactive and resourceful approach to problem-solving.
• Ability to work independently and as part of a team.
• Experience in coordinating travel arrangements and managing expenses.
• Professional and polished demeanor.
• Flexibility to adapt to changing priorities and work demands.

• Manage and coordinate complex executive calendars and schedules.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare agendas, take minutes, and track action items for meetings.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Act as a gatekeeper, screening calls and emails, and managing incoming communications.
• Organize and maintain electronic and physical filing systems.
• Process expense reports and manage departmental budgets.
• Assist with the planning and execution of events and conferences.
• Conduct research and prepare briefing materials for executives.
• Handle confidential information with the utmost discretion and professionalism.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Experience in arranging complex travel and coordinating meetings.
• A minimum of 3 years of administrative experience is preferred.