2374 Administrative Assistant jobs in Southampton
Administrative Assistant
PO1 1 Portsmouth, South East
£24000 Annually
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Posted today
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Job Description
Our client is seeking a meticulous and organized Administrative Assistant to provide comprehensive support to their management team. This role, based in Portsmouth, Hampshire, UK , is critical for ensuring the smooth and efficient day-to-day operations of the office. You will be responsible for managing calendars, scheduling meetings, preparing reports and presentations, handling correspondence, and maintaining organized filing systems. The ideal candidate will possess excellent organizational and time management skills, strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and outstanding communication abilities. Previous experience in an administrative support role is required. Familiarity with office management software and virtual collaboration tools would be advantageous. You must be proactive, detail-oriented, and able to work independently while also being a supportive team player. This role offers a hybrid working arrangement, allowing for a balance between on-site duties and remote work, providing flexibility and convenience. Responsibilities also include managing travel arrangements, processing expense reports, and providing general office support as needed. Join our client and become an integral part of their professional environment, ensuring seamless administrative functions.
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0
Administrative Assistant
PO1 1AG Portsmouth, South East
£22000 annum (pro-
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Posted 2 days ago
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Our client is seeking a highly organized and proactive Administrative Assistant to provide crucial support to their remote team. In this fully remote role, you will manage a variety of administrative tasks that are essential for the smooth operation of the business. Your attention to detail and ability to manage multiple priorities will be key to your success. You will be the backbone of administrative efficiency, ensuring seamless communication and workflow.
Key Responsibilities:
Key Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings for team members.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare documents, reports, presentations, and spreadsheets.
- Organize and maintain electronic and physical filing systems.
- Assist with travel arrangements and expense reporting.
- Conduct research and gather information as requested.
- Provide general administrative support to various departments as needed.
- Manage office supplies and equipment orders.
- Process invoices and track payments.
- Coordinate project tasks and follow up on action items.
- Maintain confidentiality of sensitive information.
- Support onboarding processes for new team members.
- Act as a point of contact for internal and external inquiries.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams) and collaboration platforms.
- Exceptional written and verbal communication skills.
- Ability to work independently, manage tasks autonomously, and meet deadlines.
- High level of discretion and professionalism.
- Attention to detail and accuracy.
- Prior experience working remotely is an advantage.
- High school diploma or equivalent; further qualifications in office administration are a plus.
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1
Administrative Assistant
PO1 2BY Portsmouth, South East
£22000 Annually
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Posted 3 days ago
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Job Description
Portsmouth, Hampshire, UK
Our client is looking for a highly organized and efficient Administrative Assistant to support their busy office operations in Portsmouth, Hampshire, UK . This role is crucial for ensuring the smooth day-to-day running of the department, providing essential administrative support to the team, and maintaining a professional office environment. You will be involved in a variety of tasks, from managing correspondence and scheduling appointments to maintaining records and providing general administrative assistance.
Key Responsibilities:
Our client is looking for a highly organized and efficient Administrative Assistant to support their busy office operations in Portsmouth, Hampshire, UK . This role is crucial for ensuring the smooth day-to-day running of the department, providing essential administrative support to the team, and maintaining a professional office environment. You will be involved in a variety of tasks, from managing correspondence and scheduling appointments to maintaining records and providing general administrative assistance.
Key Responsibilities:
- Manage and organize incoming and outgoing mail, emails, and phone calls.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain and update filing systems, both physical and digital, ensuring accuracy and accessibility.
- Prepare documents, reports, and presentations as required.
- Manage office supplies and inventory, placing orders as needed.
- Greet visitors and provide a welcoming point of contact for the office.
- Handle general inquiries from clients, suppliers, and staff.
- Assist with event planning and coordination for internal and external meetings.
- Process invoices and expenses, liaising with the finance department.
- Provide general administrative support to the team as needed, anticipating needs and offering solutions.
- Ensure the office environment is tidy and well-maintained.
- Uphold confidentiality and discretion in all tasks.
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2
Administrative Assistant
Southampton SO14 2AA Southampton, South East
£22000 Annually
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Posted 3 days ago
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Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide essential support to their busy office in Southampton, Hampshire, UK . This role offers a hybrid working arrangement, providing a balance between in-office collaboration and remote flexibility. You will be responsible for a wide range of administrative tasks, ensuring the smooth day-to-day running of the office. The ideal candidate will be a meticulous planner, possess excellent communication skills, and have a strong command of office software. Your contribution will be vital in supporting various departments and ensuring operational efficiency. This is an excellent opportunity to develop your administrative career within a supportive and growing organization.
Key Responsibilities:
Qualifications:
If you are a motivated individual with a passion for organization and efficiency, this hybrid role in Southampton is a perfect fit. Join our client's team and contribute to their operational success.
Key Responsibilities:
- Manage and coordinate daily administrative operations.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Schedule and manage appointments, meetings, and travel arrangements for staff.
- Prepare documents, reports, presentations, and correspondence.
- Maintain and organize physical and digital filing systems.
- Manage office supplies inventory and place orders as needed.
- Provide support to staff members with various administrative tasks.
- Assist in coordinating office events and meetings.
- Greet visitors and manage the reception area.
- Data entry and updating databases.
- Assist with basic bookkeeping and expense tracking.
- Ensure the office environment is tidy and well-maintained.
- Coordinate with IT support for office equipment maintenance.
- Support project management activities by tracking progress and deadlines.
- Handle confidential information with discretion.
Qualifications:
- Previous experience in an administrative or secretarial role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize workload effectively.
- Discretion and the ability to handle confidential information.
- A proactive and helpful attitude.
- Experience with scheduling software or CRM systems is a plus.
- High school diploma or equivalent; further administrative qualifications are beneficial.
- Ability to work independently and collaboratively within a team.
If you are a motivated individual with a passion for organization and efficiency, this hybrid role in Southampton is a perfect fit. Join our client's team and contribute to their operational success.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant
PO1 1 Portsmouth, South East
£32000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their fully remote team. This role is essential for providing comprehensive administrative support, ensuring the smooth and efficient operation of the office. You will be responsible for managing schedules, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and supporting various projects. The ideal candidate will have exceptional organisational skills, meticulous attention to detail, advanced proficiency in office software suites, and excellent communication abilities. You should be adept at multitasking, prioritising effectively, and working independently with minimal supervision in a virtual environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior management.
- Coordinate and arrange meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle all travel arrangements, including booking flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls and emails, providing excellent first-level support.
- Manage and maintain electronic and physical filing systems.
- Assist with the preparation and tracking of budgets and expenses.
- Support project management activities as needed.
- Conduct research and gather information for various tasks.
- Act as a point of contact for internal and external stakeholders.
Qualifications:
- Proven experience (4+ years) as an Administrative Assistant or in a similar role, with at least 2 years in a senior or executive support capacity.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organisational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and the ability to work proactively.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to work autonomously and manage priorities effectively in a remote setting.
- Discretion and professional maturity.
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4
Executive Administrative Assistant
SO14 2AA Southampton, South East
£28000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior management team in Southampton, Hampshire, UK . This is a critical role that requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will provide comprehensive administrative support, including managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with the utmost professionalism. You will be the first point of contact for many stakeholders, both internal and external, and will be expected to represent the company with a polished and efficient demeanor. A key part of this role involves anticipating the needs of executives and proactively addressing them to ensure smooth operations. This includes preparing agendas, distributing materials, and taking minutes for key meetings. You will also be responsible for managing office supplies, coordinating with IT support, and assisting with event planning as needed. The ability to work independently, take initiative, and maintain a high level of accuracy is paramount.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments.
- Arrange complex domestic and international travel, including flights, accommodation, and visas.
- Prepare, edit, and proofread documents, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with discretion and integrity.
- Coordinate meeting logistics, including room bookings and catering.
- Process expense reports and manage departmental budgets.
- Assist with the preparation of board meeting materials and presentations.
- Maintain efficient filing systems, both physical and digital.
- Act as a liaison between executives and internal/external stakeholders.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism and discretion.
- Ability to multitask and prioritize effectively.
- Experience with virtual meeting platforms is a plus.
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5
Executive Administrative Assistant
SO14 0AA Southampton, South East
£30000 Annually
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Posted 3 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in Southampton, Hampshire, UK . The ideal candidate will possess exceptional organizational and communication skills, with a proven ability to manage complex schedules, coordinate meetings, handle confidential information with discretion, and anticipate the needs of executives. You will be responsible for managing calendars, arranging travel, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ability to multitask, prioritize effectively, and maintain a professional demeanor under pressure is essential. This role offers the opportunity to work closely with key decision-makers and contribute to the smooth operation of the executive office.
Key responsibilities include:
Key responsibilities include:
- Managing and maintaining executive calendars, including scheduling meetings, appointments, and travel.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Acting as a liaison between executives and employees, clients, and other external parties.
- Organizing and preparing materials for meetings and events.
- Processing expense reports and managing office supplies.
- Handling confidential information with the utmost discretion.
- Conducting research and compiling information for various projects.
- Providing general administrative support as needed to ensure efficient office operations.
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6
Remote Administrative Assistant
SO14 7FJ Southampton, South East
£22000 Annually
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Posted 3 days ago
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Job Description
Our client is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive administrative support to their team, working entirely remotely. This position offers the flexibility of working from home while contributing to the efficient functioning of the organisation. As a Remote Administrative Assistant, you will be responsible for a range of tasks to ensure smooth operations. Your duties will include managing email correspondence, scheduling meetings and appointments, preparing documents and presentations, maintaining digital filing systems, and providing support for various projects. Excellent communication skills, both written and verbal, are essential for liaising with internal teams and external contacts. You will be expected to handle confidential information with discretion and maintain a high level of accuracy in all your work. The ideal candidate will have previous experience in an administrative support role, preferably in a remote setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are required. Strong organisational and time-management skills, the ability to multitask effectively, and a keen eye for detail are crucial for success in this role. This is a fully remote position, meaning you will need a reliable internet connection and a dedicated workspace. We are looking for a self-starter, someone who is motivated, reliable, and possesses a professional attitude. The ability to work independently and proactively identify areas where support is needed will be highly valued. If you are a detail-oriented and efficient administrator seeking a remote-first opportunity to contribute to a dynamic organisation, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Managing electronic correspondence and calendars.
- Scheduling and coordinating virtual meetings and appointments.
- Preparing and formatting documents, reports, and presentations.
- Organising and maintaining digital filing systems.
- Providing general administrative support to team members.
- Conducting online research and compiling information.
- Assisting with travel arrangements and expense reporting.
- Maintaining confidentiality of sensitive information.
- Utilizing various software and tools for task management and communication.
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7
Executive Administrative Assistant
PO1 3BY Portsmouth, South East
£30000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior management in their **Portsmouth, Hampshire, UK** office. This role is integral to the smooth operation of the executive team, requiring exceptional attention to detail, discretion, and strong communication skills. You will manage complex calendars, coordinate domestic and international travel arrangements, and prepare reports and presentations. Key responsibilities include managing correspondence, scheduling meetings, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will have a proven ability to multitask, prioritize effectively, and maintain confidentiality. This hybrid role offers a blend of remote work and in-office collaboration, requiring flexibility and adaptability. You will be instrumental in ensuring the efficiency of executive operations in **Portsmouth**.
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage meetings, including preparing agendas and taking minutes.
- Conduct research and compile information for various projects.
- Handle sensitive and confidential information with the utmost discretion.
- Maintain organized filing systems, both physical and digital.
- Act as a liaison between executives and other departments or external parties.
- Assist with expense reporting and budget tracking.
- Provide general administrative support to the executive team as needed.
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8
Executive Administrative Assistant
SO14 1AA Southampton, South East
£32000 Annually
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Posted 6 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role offers a remote working arrangement, allowing you to manage your responsibilities effectively from your home office. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and superior communication abilities. You should be proficient in Microsoft Office Suite and adept at using various digital tools to enhance productivity. Previous experience supporting C-level executives is highly preferred. This is a demanding yet rewarding position that requires a high level of professionalism, initiative, and the ability to anticipate needs. You will be a critical support system for executives, enabling them to focus on strategic priorities. We are looking for an individual who is proactive, resourceful, and committed to maintaining a high standard of administrative support. Your ability to multitask, prioritize effectively, and maintain confidentiality will be key to your success. This role is based in Southampton, Hampshire, UK , but is primarily conducted remotely.
Responsibilities:
Qualifications:
This role is primarily remote, with the office located in Southampton, Hampshire, UK .
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage confidential files and records.
- Assist with event planning and logistics for meetings and company functions.
- Handle expense reporting and other administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive attitude and ability to work independently with minimal supervision.
- Strong problem-solving skills and attention to detail.
- Experience supporting multiple executives is a plus.
This role is primarily remote, with the office located in Southampton, Hampshire, UK .
This advertiser has chosen not to accept applicants from your region.
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