1574 Administrative Assistants jobs in Leeds
Administrative Support Assistant
West Yorkshire, Yorkshire and the Humber
£25000 Annually
Blue Oak Recruitment
Posted 10 days ago
Job Viewed
Job Description
Administrative Support Assistant
We are looking to recruit a detail-oriented Administrative Support Assistant to join a well-established business as they significantly expand their operation.
The Role:
As Administrative Support Assistant, you will provide day-to-day support to Project Coordinators. Your responsibilities will include managing project documentation, maintaining trackers, updating records, and ensuring smooth communication between departments. You will also assist with planning tasks, such as preparing safe dig plans and liaising with landowners.
Key Requirements:
- Strong administrative skills with proven ability to multitask
- Proficiency in Excel and confident handling documentation
- Comfortable managing shared email inboxes
- Ability to learn in-house software quickly
- Excellent communication skills, both written and verbal
- High attention to detail, particularly with safety-critical information
The Ideal Candidate:
You will be organised, accurate, and proactive, with a strong eye for detail. A reliable team player, you will take pride in keeping projects on track and supporting colleagues across different departments.
If you are looking for a role where you can make a real difference behind the scenes and enjoy being a key support within a project-driven environment, this position could be the right fit for you.
Salary starts at 25k rising to 27k on completion of probation. Send your CV via the link below to apply.
This advertiser has chosen not to accept applicants from your region.
0
Remote Executive Assistant - Administrative Support
BD1 5BB Bradford, Yorkshire and the Humber
£40000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication across the organization. You will be the primary point of contact for internal and external stakeholders, handling a wide range of administrative tasks with professionalism and discretion. Responsibilities include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing correspondence, and organizing virtual events. You will also be responsible for preparing agendas, taking meeting minutes, and tracking action items to ensure follow-through. A key aspect of this role involves maintaining confidential information and acting as a gatekeeper to protect executives' time and focus. The ideal candidate will be proficient in utilizing various digital tools and platforms for communication, collaboration, and task management, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and video conferencing software. You will proactively anticipate needs, identify potential issues, and implement solutions to streamline workflows. Strong organizational skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced, remote environment are paramount. Excellent written and verbal communication skills are essential, as is a polished and professional demeanor. This is a fantastic opportunity for an experienced administrative professional looking to leverage their skills in a flexible, remote setting.
Qualifications:
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
- Proactive problem-solving abilities and a resourceful approach.
- A professional and adaptable attitude.
- Must be eligible to work in the UK.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Executive Support
LS1 1UR Leeds, Yorkshire and the Humber
£25000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organised and proactive Administrative Assistant to provide comprehensive executive support. This role, based in the heart of Leeds, West Yorkshire, UK , is crucial for ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling sensitive information with the utmost discretion. Key duties include liaising with internal departments and external clients, managing incoming communications, and assisting with ad-hoc administrative projects. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a professional demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills. Experience in providing executive-level administrative support, preferably within a corporate environment, is highly desirable. You must be proactive, resourceful, and able to prioritise effectively in a fast-paced setting. This is an excellent opportunity for an individual passionate about providing high-level administrative support and contributing to the success of senior leadership. The role involves a hybrid working model, offering a balance between in-office collaboration and remote flexibility.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit documents, presentations, and correspondence with a high degree of accuracy.
- Handle incoming emails, phone calls, and mail, prioritizing and directing them appropriately.
- Organise and manage physical and electronic filing systems.
- Assist with the preparation of meeting agendas, minutes, and action tracking.
- Conduct research and compile information for various projects and reports.
- Manage expense reports and basic budget tracking for executives.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Provide general administrative support, including photocopying, scanning, and data entry.
- Anticipate the needs of executives and proactively address potential issues.
- Ensure confidentiality and discretion in handling sensitive information.
- Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or in a similar secretarial role.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong written and verbal communication skills.
- Meticulous attention to detail and accuracy.
- Professional and discreet demeanour.
- Ability to work independently and as part of a team.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Familiarity with (mention specific industry if relevant, e.g., professional services) is an advantage.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant (Executive Support)
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a leading financial services firm, is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from home while managing the complex schedules and administrative needs of senior leadership. You will be instrumental in ensuring the smooth operation of executive functions, handling a wide range of tasks with professionalism and efficiency. The ideal candidate is discreet, detail-oriented, and possesses excellent communication skills, essential for thriving in a virtual support role.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize emails and phone calls, acting as a gatekeeper for executives.
- Coordinate logistics for virtual and in-person meetings, including preparing agendas and taking minutes.
- Conduct research and compile information as required by executives.
- Handle confidential information with the utmost discretion.
- Organize and maintain electronic and physical filing systems.
- Assist with expense reporting and other financial administration tasks.
- Liaise with internal and external stakeholders on behalf of executives.
- Anticipate needs and proactively manage administrative tasks to support executive efficiency.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- High level of discretion and professionalism.
- Self-motivated with the ability to work independently.
- Excellent problem-solving skills.
- A reliable internet connection and a dedicated home office setup are required.
- Experience in the financial services industry is a plus.
This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
BD1 1AA Bradford, Yorkshire and the Humber
£28000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior management at their offices in **Bradford, West Yorkshire, UK**. This is a critical role that requires an individual with exceptional administrative skills, a professional demeanor, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for providing comprehensive administrative support, including managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and reports. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact effectively with internal staff, external clients, and stakeholders at all levels. A strong understanding of office management principles and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) are essential. You will also be involved in preparing presentations, coordinating events, and handling confidential information with discretion. This role offers a blend of in-office and remote work, providing flexibility while ensuring essential in-person support for executive functions.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.
- Handle incoming and outgoing communications, screening calls and emails.
- Organize and manage travel arrangements and expense reports.
- Maintain and organize electronic and physical filing systems.
- Assist with special projects and event planning as needed.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with utmost discretion and professionalism.
- Provide general administrative support to the executive team.
- Proven experience as an Executive Administrative Assistant or in a similar high-level administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Ability to multitask and prioritize tasks effectively.
- Professional and polished demeanor.
- Experience with calendar management and travel booking systems.
- Associate's or Bachelor's degree preferred, but not required with extensive experience.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a highly respected professional services firm, is seeking an organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Leeds, West Yorkshire, UK . This role requires a high degree of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess excellent communication and organizational skills, a strong command of office software, and the ability to anticipate needs and proactively solve problems. This is a hybrid role, offering a balanced approach between in-office collaboration and remote flexibility.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and internal/external clients, responding to inquiries and directing them appropriately.
- Organize and manage meeting logistics, including room bookings, catering, and preparation of materials.
- Handle confidential information with the utmost discretion and integrity.
- Manage expense reporting and budget tracking for executive support functions.
- Conduct research and compile information for various projects as required.
- Provide general administrative support, including filing, data entry, and managing office supplies.
- Assist with event planning and execution for departmental or company-wide functions.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to handle sensitive information with confidentiality and professionalism.
- Proactive approach to problem-solving and task management.
- Experience in coordinating complex travel arrangements and managing calendars.
- Professional demeanor and strong interpersonal skills.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
BD1 1AA Bradford, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a highly respected professional services firm, is seeking a meticulous and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their fully remote organisation. This is a crucial role that requires exceptional organisational skills, discretion, and the ability to manage a wide range of administrative tasks with efficiency and professionalism. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess a proven track record as an executive assistant, ideally supporting senior management in a fast-paced environment. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential, along with experience using virtual collaboration tools. You will be adept at anticipating needs, proactively problem-solving, and maintaining confidentiality in all matters. This role demands excellent communication skills, both written and verbal, and the ability to manage competing priorities effectively. The capacity to work independently, demonstrate initiative, and maintain a high level of accuracy is paramount. If you are a dedicated administrative professional looking for a challenging and rewarding opportunity to contribute to senior leadership's success in a fully remote capacity, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a liaison between executives and internal/external stakeholders.
- Organise and manage virtual meetings, including setting up conference calls and distributing agendas.
- Maintain and organise electronic and physical filing systems.
- Conduct research and gather information as needed for executive projects.
- Manage expense reporting and process invoices.
- Anticipate and proactively address the needs of the executives supported.
- Provide general administrative support and ad-hoc project assistance.
- Proven experience (5+ years) as an Executive Administrative Assistant or similar role, supporting senior-level executives.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle sensitive information with discretion and confidentiality.
- Proactive approach to problem-solving and task management.
- Ability to work independently and as part of a remote team.
- High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
LS1 1AA Leeds, Yorkshire and the Humber
£26000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client requires a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Leeds, West Yorkshire, UK . This pivotal role demands exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with the utmost care. This position offers a unique opportunity to work closely with key decision-makers and contribute to the smooth operation of the executive office.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize executive calendars, scheduling meetings, appointments, and travel.
- Prepare agendas, minutes, and follow-up actions for executive meetings.
- Arrange complex domestic and international travel, including flights, accommodation, and visas.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Handle incoming communications, including emails and phone calls, screening and prioritizing as necessary.
- Maintain and organize electronic and physical filing systems.
- Process expense reports and manage departmental budgets.
- Conduct research and prepare background materials for meetings and projects.
- Serve as a liaison between executives and internal/external stakeholders.
- Ensure a high level of confidentiality and discretion in all matters.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Exceptional written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Ability to multitask and prioritize effectively.
- Experience with budget management and expense reporting.
- A proactive and problem-solving attitude.
- Experience supporting multiple senior executives is a plus.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management at their Leeds, West Yorkshire, UK office. This role requires a meticulous individual with exceptional communication and organisational skills, capable of managing multiple priorities in a dynamic environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. This hybrid role offers a balance of in-office collaboration and remote flexibility.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls, ensuring efficient time management.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a gatekeeper and first point of contact for executives, screening calls and visitors.
- Organise and manage departmental records, files, and databases, ensuring confidentiality and easy retrieval.
- Plan and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle expense reporting and invoice processing for assigned executives.
- Assist with special projects and ad-hoc administrative tasks as required.
- Conduct research and compile information for various projects and meetings.
- Liaise with internal departments and external clients to facilitate communication and ensure smooth operations.
Qualifications and Skills:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organisational and time-management skills, with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Discretion and the ability to handle confidential information with professionalism.
- Strong attention to detail and accuracy.
- Proactive and resourceful approach to problem-solving.
- Ability to work effectively both independently and as part of a team.
- Experience in calendar management and travel coordination.
- Professional and courteous demeanour.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
BD1 1AA Bradford, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is based in our modern offices in Bradford, West Yorkshire, UK , with a hybrid working arrangement, allowing for a blend of office-based and remote work. You will be responsible for managing complex schedules, coordinating meetings, preparing reports, and handling confidential information with the utmost discretion. The successful candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and provide solutions.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Prepare agendas, minutes, and supporting documents for meetings.
- Conduct research and compile data for reports and presentations.
- Handle confidential and sensitive information with the highest degree of discretion.
- Coordinate internal and external meetings, ensuring all logistics are managed efficiently.
- Process expense reports and manage office supplies.
- Act as a liaison between executives and employees, clients, and other external parties.
- Assist with ad-hoc projects and administrative tasks as needed.
- Maintain organized filing systems, both physical and digital.
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize workload effectively.
- Discretion and a high level of professionalism.
- Experience in managing travel arrangements and expense reporting.
- Familiarity with office management procedures.
- Ability to work independently and as part of a team.
- A positive attitude and a willingness to learn.
This advertiser has chosen not to accept applicants from your region.
9