Executive Assistant & Administrative Support

London, London Delstad Recruitment

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Job Description

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEOs office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the go-to reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

  • Job related professional qualification
  • Undergraduate degree
  • Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint
  • Outstanding IT and digital skills
  • Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities
  • Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity
  • A can-do, proactive approach with the willingness to
  • 4+ years experience managing professional social media platforms
  • 4+ years experience supporting C-Level Executives
  • 4+ years experience of providing business, administration, minute taking, and management assistance at a senior level across organisations
  • 4+ years experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

  • Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.
  • Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.
  • Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.
  • Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.
  • Family & Parenting : Generous maternity and paternity leave, paid parental leave.
  • Flexible Working : Flexi start, hybrid working between home and office.
  • Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.
  • Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

This advertiser has chosen not to accept applicants from your region.

Executive Assistant & Administrative Support

BR1 3AA London, London £42000 - £55000 Annually Apax

Posted 14 days ago

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Job Description

full-time permanent

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.


About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .



Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

  • Job related professional qualification

  • Undergraduate degree

  • Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

  • Outstanding IT and digital skills

  • Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

  • Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

  • A can-do, proactive approach with the willingness to

  • 4+ years’ experience managing professional social media platforms

  • 4+ years’ experience supporting C-Level Executives

  • 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

  • 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

  • Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

  • Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

  • Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

  • Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

  • Family & Parenting : Generous maternity and paternity leave, paid parental leave.

  • Flexible Working : Flexi start, hybrid working between home and office.

  • Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

  • Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.


This advertiser has chosen not to accept applicants from your region.

Deputy Manager (Administrative Support Team)

London, London Weatherbys Banking Group

Posted 8 days ago

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Job Description

Permanent

Deputy Manager (Administrative Support Team)

Weatherbys Private Bank

London, Hybrid (3 days in office)

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

What You’ll do

In this role, you’ll be at the heart of our team’s success. Your responsibilities will include:

  • Lead & Inspire: Drive team productivity by identifying opportunities for improvement, promoting best practices, and creating a positive, high-performance culture.
  • Develop Talent: Coach and mentor team members to help them grow professionally, deliver excellent client service, and achieve their career goals.
  • Performance Management: Contribute to structured one-to-ones, set SMART objectives and KPIs, and support underperformance management through coaching and improvement plans.
  • Recruit & Retain: Assist with recruitment, onboarding, and training to build a skilled, engaged team. Help maintain the team’s skills matrix and succession planning.
  • Risk & Compliance: Support risk management by maintaining frameworks, monitoring controls, and ensuring compliance with regulations. Participate in incident and complaint management, including fraud investigations.
  • Client Excellence: Act as a trusted point of contact for clients, provide portfolio cover when needed, and ensure accurate execution of client instructions. Resolve escalations and deliver exceptional service.
  • Collaboration: Build strong cross-functional relationships across the Bank and wider business, and provide support and cover for senior leaders when required.
  • Continuous Improvement: Contribute to process reviews, training initiatives, and stakeholder reporting to ensure timely, accurate, and high-quality outputs.
What we are looking for
  • Proven management experience within financial institutions, including but not limited to Private Banking, Insurance, or Retail Banking.
  • A strong technical understanding of banking operations and financial services.
  • A good breadth of experience across Financial Services.
  • Strong leadership, communication, and problem-solving skills.

Requirements

This advertiser has chosen not to accept applicants from your region.

Private Bank - Administrative Support, Deputy Manager

London, London Weatherbys Banking Group

Posted 13 days ago

Job Viewed

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Job Description

Permanent

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

  • Drive team productivity by identifying inefficiencies and managing performance.
  • Train, coach, and develop team members to deliver excellent client service and grow professionally.
  • Oversee performance management and professional development of direct reports.
  • Ensure timely, accurate, and high-quality delivery of all team outputs.
  • Uphold business standards and promote best practices across the team.
  • Represent the team in key forums and manage team resources effectively.
  • Foster strong cross-functional relationships across the Bank and wider business.
  • Provide support and cover for Directors as needed.

Managerial responsibilities

  • Lead recruitment and onboarding.
  • Oversee training, development, and retention of team members.
  • Maintain and act on the team’s skills matrix to manage operational risk.
  • Provide regular performance feedback and conduct structured one-to-ones.
  • Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
  • Manage underperformance through structured improvement plans and reviews.
  • Prepare professional MI reports and performance updates for senior stakeholders.
  • Promote a culture of support, integrity, and continuous improvement.
  • Ensure effective resource planning, cross-team collaboration, and cost management.
  • Support staff development, promotions, and succession planning.

Risk responsibilities

  • Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
  • Manage daily and monthly control monitoring, producing MI for key committees.
  • Implement actions and training based on control findings and risk assessments.
  • Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
  • Lead incident and complaint management, including fraud investigations and resolution.
  • Ensure exemplary client service standards are upheld across all team outputs.
  • Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
  • Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
  • Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

  • Act as a client contact and provide portfolio cover when needed.
  • Communicate the Bank’s proposition and direct clients to appropriate teams.
  • Ensure timely and accurate execution of client instructions.
  • Provide exceptional client service and handle escalations or complaints.
  • Sign off excesses and large transactions as required.
  • Ensure banker portfolios are supported during absences.

What we are looking for

  • Experience of managing within financial institutions including but not limited to: Private Banking, Insurance or Retail Banking organisations
  • A good breadth of experience in Financial Services. 
  • Ability to enter open and honest debate and to accept and give constructive feedback. 
  • Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  
This advertiser has chosen not to accept applicants from your region.

Private Bank - Administrative Support, Deputy Manager

London, London Weatherbys Banking Group

Posted 13 days ago

Job Viewed

Tap Again To Close

Job Description

Permanent

PRIVATE BANK - Administrative Support, Deputy Manager

Weatherbys Private Bank are recruiting for an effective people manager to provide oversight, training, coaching and development to the Private Banking support team. 

Team Overview

Our Private Banking Administrative Support Team  plays a vital role in delivering outstanding service to our high-net-worth clients. This dedicated team provides comprehensive administrative assistance, ensuring the smooth and efficient handling of daily client requests and the seamless operation of the Private Bank.

They are responsible for the ongoing support and administration of client portfolios, managing correspondence, and assisting Private Bankers in delivering tailored financial solutions. Their work underpins the high standards of service our clients expect.

With strong communication skills, both written and verbal, and a commitment to accuracy, confidentiality, and efficiency, the team significantly enhances the overall client experience and contributes to the operational excellence of our Private Banking services.

Oversight and leadership are provided by the Private Bank Managers , who ensure that our exceptional standards are consistently upheld.

Requirements

Leadership

  • Drive team productivity by identifying inefficiencies and managing performance.
  • Train, coach, and develop team members to deliver excellent client service and grow professionally.
  • Oversee performance management and professional development of direct reports.
  • Ensure timely, accurate, and high-quality delivery of all team outputs.
  • Uphold business standards and promote best practices across the team.
  • Represent the team in key forums and manage team resources effectively.
  • Foster strong cross-functional relationships across the Bank and wider business.
  • Provide support and cover for Directors as needed.

Managerial responsibilities

  • Lead recruitment and onboarding.
  • Oversee training, development, and retention of team members.
  • Maintain and act on the team’s skills matrix to manage operational risk.
  • Provide regular performance feedback and conduct structured one-to-ones.
  • Set SMART objectives and KPIs, ensuring a balance between technical skills and behaviours.
  • Manage underperformance through structured improvement plans and reviews.
  • Prepare professional MI reports and performance updates for senior stakeholders.
  • Promote a culture of support, integrity, and continuous improvement.
  • Ensure effective resource planning, cross-team collaboration, and cost management.
  • Support staff development, promotions, and succession planning.

Risk responsibilities

  • Oversee the team’s risk framework, ensuring robust controls and timely escalation of issues.
  • Manage daily and monthly control monitoring, producing MI for key committees.
  • Implement actions and training based on control findings and risk assessments.
  • Maintain and update risk registers, ensuring regulatory compliance and escalation where needed.
  • Lead incident and complaint management, including fraud investigations and resolution.
  • Ensure exemplary client service standards are upheld across all team outputs.
  • Oversee procedure reviews, ensuring RACI, AML, and Consumer Duty considerations are included.
  • Liaise with risk and compliance teams to ensure effective monitoring and adherence to regulations.
  • Support the team with process queries and ensure competency through checks and training tools.

Client responsibilities

  • Act as a client contact and provide portfolio cover when needed.
  • Communicate the Bank’s proposition and direct clients to appropriate teams.
  • Ensure timely and accurate execution of client instructions.
  • Provide exceptional client service and handle escalations or complaints.
  • Sign off excesses and large transactions as required.
  • Ensure banker portfolios are supported during absences.

What we are looking for

  • Experience of managing teams within financial institutions, is highly desirable.  
  • A good breadth of experience in Financial Services. 
  • Ability to enter open and honest debate and to accept and give constructive feedback. 
  • Preparedness to go the extra mile to provide clients with exemplary service and to support the team.  
This advertiser has chosen not to accept applicants from your region.

Work from Home Administrative Office Support Help

E17 Walthamstow, London Top Level Promotions

Posted 2 days ago

Job Viewed

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Job Description

Permanent
Work from Home Data Entry and Administration – Part-Time/Full-Time About the Job Position

We are looking for organised and reliable individuals in Walthamstow, UK to join our remote team for data entry and administrative support. This entry-level position provides full training and flexible hours, making it suitable for part-time or full-time schedules.

Your responsibilities will include using your computer to enter, verify, and organise data, supporting online reports, and assisting with office and admin tasks. You may also help compile structured records, maintain documentation, and provide feedback to improve client services. This role allows you to work from home , offering flexibility and the opportunity to balance professional and personal responsibilities.

About the Area

Walthamstow is a vibrant district in northeast London , known for its strong community, cultural heritage, and bustling local markets. Residents enjoy easy access to green spaces, shopping areas, and excellent transport links, combining urban convenience with suburban charm.

This area provides a supportive environment for professionals working online from home, allowing you to complete administrative and data entry tasks efficiently while enjoying the amenities of city living.

About Us

Top Level Promotions partners with global companies to provide accurate data, research, and administrative support. Our UK-based remote team helps businesses make informed decisions by maintaining organised, reliable information.

We seek dependable professionals who can efficiently work from home , manage administrative responsibilities, and complete projects with accuracy while using online tools.

Industries We Work In

Data Entry & Office Administration

Market Research & Analytics

Retail & E-commerce

Education & Online Learning

Healthcare & Public Services

Food & Beverage & Hospitality

Customer Service & Support

Technology & Software Services

Manufacturing & Product Evaluation

Travel, Tourism & Lifestyle

Qualifications

Reliable high-speed internet connection.

Functional computer or laptop with camera and microphone.

Quiet, dedicated home workspace.

Ability to handle confidential information responsibly.

Skills

Strong attention to detail in data entry and administrative tasks.

Clear written and verbal communication.

Competent with online tools and office software.

Self-motivated and able to manage multiple tasks efficiently.

Consistent and accurate work output.

Job Perks

Flexible schedule in a fully remote position.

Paid training provided for all new hires.

Opportunity to contribute to meaningful projects across industries.

Career growth potential within a supportive team environment.

No commuting required, allowing focused work from home .

Salary

£18.50 – £36.00 per hour, depending on experience and project assignment.

Experience

Entry-level position with full training provided. Previous data entry or administrative experience is helpful but not required.

Application

Applicants must reside in the United Kingdom . If you are organised, reliable, and motivated to perform professional work online using your computer in a structured home office environment, we encourage you to apply.

Sincerely, Top Level Promotions Human Resources Department
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Executive Administrative Assistant

SW1A 0AA London, London £45000 Annually WhatJobs

Posted 8 days ago

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Job Description

full-time
Our client, a prestigious organisation within the heart of London, England, UK , is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide high-level support to senior leadership. This dynamic role offers a hybrid working arrangement, blending the convenience of remote work with the necessity of in-person support within their central London offices. The ideal candidate will be a master of multitasking, possess impeccable communication skills, and have a proven ability to anticipate needs and manage complex schedules with discretion and efficiency.

Key Responsibilities:
  • Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
  • Act as the primary point of contact for internal and external stakeholders, screening and directing communications.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
  • Organize and manage logistics for meetings, including room bookings, catering, and technology setup.
  • Handle confidential information with the utmost discretion and professionalism.
  • Conduct research and gather information to support executive decision-making.
  • Manage expense reporting and reconcile corporate credit card statements.
  • Coordinate travel arrangements, including flights, accommodation, and itineraries, both domestically and internationally.
  • Assist with the preparation of board materials and executive presentations.
  • Maintain organized filing systems, both physical and digital.
  • Serve as a gatekeeper, managing access and information flow to and from executives.
  • Provide general administrative support, including answering phones, managing mail, and office supplies.

Qualifications and Skills:
  • Proven experience as an Executive Administrative Assistant or similar high-level administrative role, supporting C-suite executives.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills, with a keen eye for detail and grammar.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
  • Experience with calendar management and travel coordination.
  • Ability to handle sensitive information with complete confidentiality.
  • Proactive, resourceful, and able to anticipate needs.
  • Professional and polished demeanor.
  • Discretion and sound judgment.
  • This role requires a minimum of 3 days per week in the London office, with the remaining days offering remote flexibility.
This advertiser has chosen not to accept applicants from your region.
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About the latest Administrative assistants Jobs in London !

Executive Administrative Assistant

SW1A 0AA London, London £45000 Annually WhatJobs

Posted 16 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is an on-site position based in the heart of **London, England, UK**. The ideal candidate will be a master of multitasking, possess exceptional attention to detail, and exhibit a high level of professionalism and discretion. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle sensitive correspondence. Responsibilities include gatekeeping executive time, organizing meetings and events, managing office supplies, and liaising with internal and external stakeholders. A strong understanding of office procedures and excellent communication skills are paramount. The ability to anticipate needs and proactively address potential issues is crucial for success in this demanding role. You should be proficient in all Microsoft Office Suite applications, particularly Outlook, Word, Excel, and PowerPoint, and possess excellent typing and organizational skills. Experience supporting C-suite executives in a fast-paced environment is highly desirable. This role offers a fantastic opportunity to be an integral part of a prestigious organization and contribute to the smooth operation of executive functions.

Key Responsibilities:
  • Manage and maintain complex executive calendars, scheduling meetings and appointments.
  • Arrange domestic and international travel, including flights, accommodation, and visas.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Screen and prioritize incoming communications, acting as a gatekeeper for executive time.
  • Organize and manage internal and external meetings, including logistics and minute-taking.
  • Handle confidential information with the utmost discretion.
  • Manage office supplies and equipment, ensuring smooth operational flow.
  • Liaise with clients, vendors, and other internal departments on behalf of executives.
  • Assist with event planning and execution as needed.
  • Perform general administrative duties, such as filing, copying, and data entry.

Qualifications:
  • Proven experience as an Executive Administrative Assistant or similar role.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • High level of discretion and professionalism.
  • Ability to multitask and prioritize effectively.
  • Experience supporting C-suite executives is a significant advantage.
This advertiser has chosen not to accept applicants from your region.

Executive Administrative Assistant

SW1A 0AA London, London £35000 Annually WhatJobs

Posted 19 days ago

Job Viewed

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their dynamic London office. This role is crucial in ensuring the smooth and efficient operation of executive functions, requiring a keen eye for detail, exceptional communication skills, and the ability to manage multiple priorities with discretion and professionalism. The successful candidate will be responsible for complex calendar management, including scheduling meetings, appointments, and travel arrangements, often with tight deadlines and competing demands. You will also be expected to prepare reports, presentations, and correspondence, ensuring accuracy and adherence to company standards. This will involve liaising with internal departments and external stakeholders, maintaining professional relationships, and acting as a gatekeeper to senior management where appropriate. A significant part of the role will involve managing incoming and outgoing communications, screening calls, and responding to inquiries on behalf of executives. Furthermore, you will assist with the organization of events, conferences, and team-building activities, including logistical planning and on-site coordination. Maintaining confidential records and ensuring compliance with data protection policies is paramount. Proficiency in all Microsoft Office Suite applications, particularly Outlook, Word, Excel, and PowerPoint, is essential. Experience with modern office management software and virtual collaboration tools is also highly desirable. The ideal candidate will possess a minimum of 3-5 years of experience in a similar executive support role, demonstrating a strong track record of reliability and efficiency. Excellent interpersonal skills, a calm demeanor under pressure, and a commitment to maintaining confidentiality are vital attributes for this position. This role is based in the heart of **London, England, UK**, and will involve a hybrid working model, offering a balance between in-office collaboration and remote flexibility.
This advertiser has chosen not to accept applicants from your region.

Executive Administrative Assistant

SW1A 0AA London, London £45000 Annually WhatJobs

Posted 19 days ago

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Job Description

full-time
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to work from the comfort of your home office anywhere in the UK. You will be instrumental in ensuring the smooth day-to-day operations of our executive team, managing complex schedules, coordinating high-level meetings, and handling sensitive information with the utmost confidentiality.

Key Responsibilities:
  • Manage and maintain complex, dynamic calendars for multiple executives, scheduling appointments, meetings, and travel arrangements.
  • Prepare agendas, meeting materials, and presentations; take accurate minutes and track action items.
  • Coordinate all aspects of executive travel, including flights, accommodation, ground transportation, and visa arrangements, ensuring efficiency and cost-effectiveness.
  • Screen and prioritize incoming communications (emails, calls, mail), drafting professional responses as needed.
  • Serve as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills.
  • Conduct research and gather information to prepare reports and briefings for executive review.
  • Manage expense reports and corporate card reconciliation for executives.
  • Maintain organized digital and physical filing systems for confidential documents.
  • Assist with special projects and initiatives as assigned by the executive team.
  • Anticipate the needs of the executives and proactively address potential issues.
  • Ensure smooth logistical coordination for virtual and in-person (when applicable) meetings.
Required Skills and Experience:
  • Proven experience as an Executive Administrative Assistant or similar senior support role, ideally supporting C-suite executives.
  • Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing tools (Zoom, Teams).
  • Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
  • High level of discretion and professionalism when handling confidential information.
  • Ability to work independently with minimal supervision, demonstrating initiative and resourcefulness.
  • Experience in coordinating international travel and managing complex itineraries.
  • A proactive approach to problem-solving and a positive attitude.
  • Familiarity with remote work tools and best practices is essential.
  • Experience within the tech or finance industry is a plus.
Our client is committed to fostering a productive and supportive remote work culture. This role offers the opportunity to work remotely while contributing significantly to the success of their leadership team. While the role is remote, maintaining strong connections with teams that may originate from the London, England, UK area will be important.
This advertiser has chosen not to accept applicants from your region.
 

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