838 Administrative Assistants jobs in London

Our Mission

Apax is a multi-award-winning, values-driven, non-profit social enterprise. Our mission "We strive for excellence to improve ourselves, transform services, enhance lives and advance society" plays centre stage. We take a collaborative and consultative approach that values and appreciates the contribution and enthusiasm of our team to make a difference to our organisation and to the lives of disadvantaged people.

About the Team

With a thirst for knowledge and a drive to challenge the status quo, learning and innovation have become part of our identity as we work to advance the mental health services landscape. We are full of life and enthusiasm for the care of our residents, and we drive this outlook throughout the entire organisation. As a certified Great Place to Work , this recognition reflects our commitment to fostering a positive and supportive workplace. It’s important to us that any candidate joining our team aligns with our culture and lives our corporate values. For more information about who we are please visit our careers.apax.org.uk  and apax.org.uk .

Role Overview

This is an exciting opportunity for an experienced Executive Assistant & Administrative Support to ensure the smooth operation of the CEO’s office while also providing structured support to the Marketing & Project Growth Leader. Responsibilities span business, operational, and personal support for the CEO, alongside assistance with marketing logistics, events, communications, and documentation. The ideal candidate will be a highly experienced administrator with a natural talent for organisation, a sharp eye for detail, and a genuine enjoyment of administrative work.

This role is ideal for someone who truly enjoys administrative work and takes pride in being highly organised, dependable and thrives on structure, accuracy, and being the steady backbone of an organisation. We are looking for a career administrator who values stability and excellence by being the “go-to” reliable support. The successful candidate will demonstrate strong organisational skills with least four (4) years PA/EA experience. This position suits someone who is motivated by supporting leadership, and keeping operations running smoothly — and who finds long-term satisfaction in these responsibilities and open to growing within the role.

This is a full-time role, 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, with occasional out of hours work required.

Key Requirements

• Job related professional qualification

• Undergraduate degree

• Advanced Microsoft Office suite skills with extensive demonstrable experience of Teams, Outlook, Word, Excel and PowerPoint

• Outstanding IT and digital skills

• Excellent organisation and planning skills to manage a busy workload, often with conflicting priorities

• Strong communication skills with the ability to accurately summarise and convey complex information to a range of audiences with impact and clarity

• A can-do, proactive approach with the willingness to

• 4+ years’ experience managing professional social media platforms

• 4+ years’ experience supporting C-Level Executives

• 4+ years’ experience of providing business, administration, minute taking, and management assistance at a senior level across organisations

• 4+ years’ experience writing business reports and designing presentations using PowerPoint or Canva

Employee Benefits

You will be joining a friendly, kind and joyful company culture whilst working as part of a next-generation digitalised company. Full details of the Employee Benefits will be provided during the interviewing process.

• Healthcare & Wellness : Health cash plan, Employee Assistance Programme, health and wellness discounts.

• Financial & Retirement : Pension scheme, referral scheme, season ticket loans, Cycle Scheme and Tech Scheme.

• Holidays & Time Off : up to 28 days annual leave plus public holidays, buying leave, compassionate & bereavement leave, life events leave eg time off for birthday or moving home.

• Learning & Education : Learning & Development Framework, Learners Academy, Leadership Academy, education grant, study leave.

• Family & Parenting : Generous maternity and paternity leave, paid parental leave.

• Flexible Working : Flexi start, hybrid working between home and office.

• Welfare & Wellbeing : Mental well-being days, sick pay scheme, team building activities.

• Other benefits : complimentary breakfast and refreshments, free parking, and well-being activities.

Our approach to recruitment is competency and values-based, whereby applicants should be able to demonstrate the organisation's values and principles. We are a strong believer that an organisation is only as good as its people and partners who are its greatest strength. We are an equal opportunities employer.

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

Overview:

First Military Recruitment is proudly working in partnership with a fantastic community business who are looking to recruit a Relief Coach Driver & Administrative Support on a permanent basis due to growth.

Duties and responsibilities:

• To drive vehicles with due care and consideration.
• To adhere to safe working practices, Health & Safety policies and other procedures, wearing appropriate personal protective equipment and ensuring a duty of care is maintained to themselves,
• their passengers and colleagues.
• To provide assistance to passengers in a sensitive, caring and responsive manner.
• To maintain confidentiality about personal user details.
• To ensure vehicle exteriors/interiors are kept in a clean and tidy condition.
• To accurately record own driver hours on weekly log cards or tachograph equipment as required.
• To undertake any other duties that may from time to time be reasonably requested.
• To promote, through behaviour and appearance, a positive image of the business

Qualifications and experience:

• Be over 21 years of age, with a full, clean UK driving licence for at least two years (with a D1 or PCV entitlement) and no more than 9 penalty points on it, and to not have had a conviction for driving under the influence of drink or drugs in the last 10 years.
• Has proven experience of regular driving commitments, ideally in a professional capacity.
• Has a proven ability to drive a larger vehicle safely showing due consideration to passengers and other drivers.
• Is able to undertake route planning and map reading.
• Is able to read, write and speak English.
• Is able to communicate well with passengers and colleagues.
• Is physically capable of undertaking regular manual handling activities.
• Can work as part of a team and can show initiative in resolving problems when required.
• Can take and follow instructions and learn quickly in a changing situation.
• Can work independently without supervision.
• Can stay calm in difficult situations.
• Is flexible in their approach to their work.
• Has a patient and caring nature.
• Is able to get on with people from all backgrounds and in all circumstances in a polite and sensitive way.
• Is sympathetic to the needs of children and/or frail, older and disabled people.
• Is willing and able to transport assistance dogs and safely restrained domestic pets.
• Has a good standard of personal cleanliness and tidiness.

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

Overview:

First Military Recruitment is proudly working in partnership with a fantastic community business who are looking to recruit a Relief Coach Driver & Administrative Support on a permanent basis due to growth.

Duties and responsibilities:

• To drive vehicles with due care and consideration.
• To adhere to safe working practices, Health & Safety policies and other procedures, wearing appropriate personal protective equipment and ensuring a duty of care is maintained to themselves,
• their passengers and colleagues.
• To provide assistance to passengers in a sensitive, caring and responsive manner.
• To maintain confidentiality about personal user details.
• To ensure vehicle exteriors/interiors are kept in a clean and tidy condition.
• To accurately record own driver hours on weekly log cards or tachograph equipment as required.
• To undertake any other duties that may from time to time be reasonably requested.
• To promote, through behaviour and appearance, a positive image of the business

Qualifications and experience:

• Be over 21 years of age, with a full, clean UK driving licence for at least two years (with a D1 or PCV entitlement) and no more than 9 penalty points on it, and to not have had a conviction for driving under the influence of drink or drugs in the last 10 years.
• Has proven experience of regular driving commitments, ideally in a professional capacity.
• Has a proven ability to drive a larger vehicle safely showing due consideration to passengers and other drivers.
• Is able to undertake route planning and map reading.
• Is able to read, write and speak English.
• Is able to communicate well with passengers and colleagues.
• Is physically capable of undertaking regular manual handling activities.
• Can work as part of a team and can show initiative in resolving problems when required.
• Can take and follow instructions and learn quickly in a changing situation.
• Can work independently without supervision.
• Can stay calm in difficult situations.
• Is flexible in their approach to their work.
• Has a patient and caring nature.
• Is able to get on with people from all backgrounds and in all circumstances in a polite and sensitive way.
• Is sympathetic to the needs of children and/or frail, older and disabled people.
• Is willing and able to transport assistance dogs and safely restrained domestic pets.
• Has a good standard of personal cleanliness and tidiness.

MB816: Relief Coach Driver & Administrative Support
Location: Central London and surrounding areas
Salary: £29,000
Working Hours: Monday to Friday (Mixture of early, late and weekend shifts) - 37.5 hours per week

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and conference calls.
• Arranging domestic and international travel, including flights, accommodation, and itinerary planning.
• Preparing agendas, meeting minutes, and follow-up actions.
• Handling correspondence, emails, and phone calls with professionalism and efficiency.
• Preparing reports, presentations, and other documents as required.
• Managing expense reports and processing invoices.
• Maintaining confidential files and records with utmost discretion.
• Coordinating with internal departments and external contacts.
• Assisting with ad-hoc projects and research tasks.
• Providing general administrative support to the executive team.

• Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and proactively.
• Detail-oriented with a commitment to accuracy.
• Experience in coordinating travel arrangements.
• Familiarity with office management procedures.
• Relevant certifications or a degree in Business Administration are a plus.

• Manage and maintain complex executive calendars and schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
• Prepare agendas, materials, and take minutes for executive meetings.
• Draft, review, and edit correspondence, reports, and presentations.
• Serve as the primary point of contact for internal and external stakeholders.
• Organize and manage confidential files and records.
• Conduct research and compile data as needed.
• Manage expense reporting and processing.
• Provide logistical support for events and conferences.
• Act as a liaison between executives and other departments.

• Proven experience as an Executive Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Experience with calendar management and travel coordination.
• Professional demeanor and strong interpersonal skills.
• Familiarity with virtual meeting platforms.
• Experience supporting C-suite executives preferred.

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research and compile data for various projects and initiatives.
• Act as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
• Coordinate logistics for virtual meetings and events, ensuring smooth execution.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with expense reporting and budget tracking for executive expenses.
• Develop and implement efficient administrative processes and systems.
• Provide general administrative support as needed, including document management and filing.
• Collaborate effectively with other administrative staff to ensure seamless operational support across the organization.
• Proactively identify opportunities to improve efficiency and streamline administrative tasks.
• Serve as a gatekeeper and trusted advisor to the executives supported.
• Maintain up-to-date contact lists and databases.
• Prepare agendas and take minutes for key meetings.
• Ensure timely follow-up on action items arising from meetings.
• Assist with ad-hoc projects as assigned by senior management.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational and time management skills, with the ability to multitask and meet deadlines.
• Strong written and verbal communication skills.
• Discretion and the ability to handle confidential information.
• High level of professionalism and a positive attitude.
• Ability to work independently and as part of a remote team.
• A proactive approach to problem-solving and task management.
• Experience with project management software is a plus.
• Minimum of 5 years of relevant experience.
• A degree in Business Administration or a related field is advantageous but not mandatory.
• Must be based in the UK and have a stable internet connection.

Administrative Assistant - Vauxhall

Location : Just a 4-minute walk from Vauxhall train station

Contract : 35 hours per week, Monday to Friday, 8am - 4pm

Term-Time only : 39 weeks a year

Salary: 26,770 (this is based on working 39 weeks)

Join Our Team as an Administrative Assistant!

Are you ready to make a positive impact in a vibrant educational environment? We are seeking a dedicated and enthusiastic Administrative Assistant to support our Business Support Unit at a secondary school in the heart of Vauxhall, London.

About the Role : As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our Business Support Unit. Your responsibilities will include:

• Providing exceptional reception and hospitality services
• Managing essential administrative tasks such as photocopying, filing, and data inputting
• Supporting the school's communication through texting and emailing services
• Assisting with First Aid and maintaining student welfare
• Selling school uniforms and sports equipment
• Processing purchase orders and invoices, ensuring accuracy and timely authorisation

What We're Looking For : To thrive in this role, you should possess the following skills and experience:

• Proven experience in administration
• Strong communication skills, both written and verbal, with a friendly and professional demeanour
• Excellent IT skills, particularly with Microsoft
• Ability to multitask effectively in a busy office environment
• A proactive attitude and a commitment to maintaining high standards
• Experience in an educational setting is a plus, but not essential

Why Join Us? We offer a supportive and dynamic work environment where you can grow your skills and contribute to the success of our students. You will have the chance to work alongside a passionate team dedicated to providing the best possible experience for our community.

Benefits Include :

• Competitive salary within the Scale 4 range
• Opportunities for professional development and training
• A welcoming atmosphere where your contributions are valued
• The chance to be part of a community that cares deeply about education and student welfare

Ready to Make a Difference? If you're excited about this opportunity and meet the qualifications, we would love to hear from you!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Administrative Assistant - Vauxhall

Location : Just a 4-minute walk from Vauxhall train station

Contract : 35 hours per week, Monday to Friday, 8am - 4pm

Term-Time only : 39 weeks a year

Salary: 26,770 (this is based on working 39 weeks)

Join Our Team as an Administrative Assistant!

Are you ready to make a positive impact in a vibrant educational environment? We are seeking a dedicated and enthusiastic Administrative Assistant to support our Business Support Unit at a secondary school in the heart of Vauxhall, London.

About the Role : As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our Business Support Unit. Your responsibilities will include:

• Providing exceptional reception and hospitality services
• Managing essential administrative tasks such as photocopying, filing, and data inputting
• Supporting the school's communication through texting and emailing services
• Assisting with First Aid and maintaining student welfare
• Selling school uniforms and sports equipment
• Processing purchase orders and invoices, ensuring accuracy and timely authorisation

What We're Looking For : To thrive in this role, you should possess the following skills and experience:

• Proven experience in administration
• Strong communication skills, both written and verbal, with a friendly and professional demeanour
• Excellent IT skills, particularly with Microsoft
• Ability to multitask effectively in a busy office environment
• A proactive attitude and a commitment to maintaining high standards
• Experience in an educational setting is a plus, but not essential

Why Join Us? We offer a supportive and dynamic work environment where you can grow your skills and contribute to the success of our students. You will have the chance to work alongside a passionate team dedicated to providing the best possible experience for our community.

Benefits Include :

• Competitive salary within the Scale 4 range
• Opportunities for professional development and training
• A welcoming atmosphere where your contributions are valued
• The chance to be part of a community that cares deeply about education and student welfare

Ready to Make a Difference? If you're excited about this opportunity and meet the qualifications, we would love to hear from you!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.