1380 Administrative Assistants jobs in Nottingham
Administrative Assistant - Executive Support
NG1 1AA Nottingham, East Midlands
£24000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support within their **Nottingham, Nottinghamshire, UK** office. This role is ideal for a detail-oriented individual with excellent communication and organizational skills, capable of managing a wide range of administrative tasks efficiently. You will be an integral part of the executive team, ensuring smooth operations and providing reliable support.
Key responsibilities will include:
The ideal candidate will have previous experience in an administrative or secretarial role, preferably supporting senior management. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational skills, attention to detail, and the ability to multitask effectively are paramount. Outstanding written and verbal communication skills are required. Discretion and the ability to handle confidential information with professionalism are critical. Experience with scheduling complex travel itineraries and managing multiple calendars is highly desirable. Proactive problem-solving abilities and a positive, can-do attitude are key attributes for this role. This position offers a competitive salary, benefits package, and the opportunity to work in a dynamic corporate environment.
Key responsibilities will include:
- Managing and coordinating executive calendars, scheduling meetings, appointments, and travel arrangements.
- Preparing correspondence, reports, presentations, and other documents as required.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Organizing and maintaining filing systems, both physical and digital.
- Assisting with event planning and coordination for internal and external meetings.
- Conducting research and compiling information for various projects and initiatives.
- Processing expense reports and managing invoices.
- Providing general administrative support to the executive team and other departments as needed.
- Acting as a point of contact for internal and external stakeholders.
- Ensuring office supplies are maintained and managing vendor relationships for administrative services.
The ideal candidate will have previous experience in an administrative or secretarial role, preferably supporting senior management. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong organizational skills, attention to detail, and the ability to multitask effectively are paramount. Outstanding written and verbal communication skills are required. Discretion and the ability to handle confidential information with professionalism are critical. Experience with scheduling complex travel itineraries and managing multiple calendars is highly desirable. Proactive problem-solving abilities and a positive, can-do attitude are key attributes for this role. This position offers a competitive salary, benefits package, and the opportunity to work in a dynamic corporate environment.
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0
Administrative Assistant - Executive Support
NG1 4BT Nottingham, East Midlands
£25000 Annually
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Posted 6 days ago
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Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This hybrid role is essential for ensuring the smooth and efficient operation of the executive office. You will manage calendars, coordinate meetings and travel arrangements, prepare correspondence and reports, and handle sensitive information with discretion. The ideal candidate will possess excellent organizational skills, strong attention to detail, proficiency in office software suites (Microsoft Office, Google Workspace), and outstanding communication abilities. You will be the first point of contact for many individuals interacting with the executive team. This position requires a professional demeanor, the ability to multitask effectively, and a proactive approach to problem-solving.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain physical and digital filing systems.
- Prepare agendas, take minutes, and distribute action items from meetings.
- Handle confidential and sensitive information with the utmost discretion.
- Assist with expense reporting and budget tracking.
- Provide general administrative support to the executive team as needed.
- Liaise with internal departments and external contacts professionally.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and ability to handle confidential information.
- Professional attitude and appearance.
- Ability to multitask and prioritize workload effectively.
- Experience in a fast-paced office environment is advantageous.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Project Support
DE1 1AA Derby, East Midlands
£22000 Annually
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Posted today
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Job Description
Our client, a dynamic consultancy firm, is seeking an organized and proactive Administrative Assistant to provide crucial support for their project teams in **Derby, Derbyshire, UK**. This hybrid role will involve a blend of on-site work to facilitate team collaboration and client interactions, and remote work for independent tasks and documentation. You will be instrumental in ensuring the smooth execution of projects by managing administrative tasks, coordinating schedules, and maintaining project documentation. Key responsibilities include preparing meeting agendas and minutes, managing project calendars, assisting with travel arrangements, and liaising with internal departments and external stakeholders. The ideal candidate will possess excellent communication and organizational skills, proficiency in MS Office Suite, and a strong ability to multitask and prioritize effectively. You should be adaptable, detail-oriented, and comfortable working in both an office and a remote setting. Your contribution will be vital in helping our project teams stay on track and achieve their objectives.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Provide comprehensive administrative support to project managers and team members.
- Schedule meetings, prepare agendas, take minutes, and track action items.
- Manage project documentation, ensuring accuracy and accessibility.
- Coordinate project-related travel arrangements and accommodation.
- Assist with the preparation of reports, presentations, and project updates.
- Liaise with internal departments and external clients to facilitate project communication.
- Maintain and update project management databases and filing systems.
- Handle incoming and outgoing correspondence.
- Support the team with ad-hoc administrative tasks as required.
- Manage office supplies and equipment as needed.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Experience with project management software is a plus.
- Adaptable and able to work effectively in a hybrid environment.
- High level of accuracy and attention to detail.
- Discretion in handling confidential information.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant - Operations Support
NG2 3GJ Nottingham, East Midlands
£24000 Annually
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Posted 12 days ago
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Job Description
Our client is seeking a proactive and organised Administrative Assistant to provide crucial operational support. This role blends remote flexibility with essential in-office presence to ensure smooth day-to-day operations. You will be the organisational backbone, managing a wide range of administrative tasks that keep the business running efficiently. Your responsibilities will include managing correspondence, scheduling meetings, preparing reports and presentations, maintaining databases, and providing general support to various departments. A key part of this role involves managing office supplies, coordinating travel arrangements, and handling basic bookkeeping tasks. You will be the first point of contact for visitors and callers, requiring excellent customer service skills. The ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy is essential. You will utilize various office software and technologies, so strong IT proficiency, particularly with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is required. As part of a hybrid working model, you will spend approximately three days per week in the office and two days working remotely, offering a good work-life balance. You will be expected to proactively identify areas for administrative improvement and implement efficient solutions. This role offers a fantastic opportunity to gain broad experience across different facets of business operations and to contribute directly to the success of the team. Attention to detail, discretion in handling confidential information, and a can-do attitude are highly valued. You will work closely with the Office Manager and other team members, contributing to a positive and productive work environment.
Responsibilities:
Responsibilities:
- Manage and coordinate the office calendar and meeting schedules.
- Handle incoming and outgoing mail and communications.
- Prepare documents, reports, and presentations.
- Maintain electronic and physical filing systems.
- Provide reception duties and manage visitor inquiries.
- Assist with travel arrangements and expense reporting.
- Order and manage office supplies and equipment.
- Support various departments with administrative tasks as needed.
- Contribute to process improvement initiatives.
- Proven experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to handle multiple tasks and prioritize effectively.
- Discretion and ability to handle confidential information.
- Experience with hybrid working environments is beneficial.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant (Executive Support)
LE1 1AA Leicester, East Midlands
£15 Hourly
WhatJobs
Posted 2 days ago
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Job Description
Our client, a dynamic professional services firm, is looking for a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This is a fully remote, part-time position, ideal for an experienced administrator seeking flexibility. You will be responsible for managing complex calendars, coordinating meetings, preparing documents, and handling correspondence for senior executives. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and a proactive approach to problem-solving. Strong communication skills, discretion, and proficiency with modern office software are essential. Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings across multiple time zones.
- Coordinate logistics for internal and external meetings, including virtual platforms.
- Prepare agendas, take minutes, and distribute meeting summaries.
- Manage incoming and outgoing correspondence, including emails and phone calls.
- Prepare and edit documents, presentations, and reports with a high degree of accuracy.
- Conduct research and compile information as needed.
- Organize and maintain electronic and physical filing systems.
- Assist with travel arrangements and expense reporting.
- Handle confidential information with the utmost discretion.
- Provide general administrative support to the executive team as required.
- Proven experience as an Administrative Assistant or Executive Assistant, preferably supporting senior management.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and work independently in a remote environment.
- High level of discretion and confidentiality.
- Attention to detail and accuracy.
- Previous experience in a fast-paced professional services environment is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Remote Administrative Assistant - Executive Support
NG1 1DD Nottingham, East Midlands
£25000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support, working entirely from home. This role is critical for ensuring the smooth and efficient operation of executive functions, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, scheduling meetings across different time zones, and coordinating travel arrangements. This position involves preparing correspondence, reports, and presentations, often requiring meticulous attention to detail and a high degree of accuracy. The ideal candidate will possess excellent communication skills, proficiency in office productivity software, and a strong understanding of professional etiquette. As a remote assistant, you will utilize various communication and project management tools to liaise with internal teams and external stakeholders, ensuring seamless coordination. Your duties may also include conducting research, managing databases, and handling confidential information with the utmost discretion. Our client values individuals who are proactive, reliable, and possess a strong work ethic, capable of anticipating needs and providing solutions before being asked. This is an excellent opportunity for a dedicated administrative professional to contribute to executive success in a flexible, remote environment. A keen eye for detail, the ability to prioritize tasks, and a commitment to confidentiality are paramount. You will be a key enabler for executive productivity, ensuring that administrative tasks are handled efficiently and professionally.
Key Responsibilities:
Key Responsibilities:
- Manage executive calendars, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Organize and coordinate virtual meetings and conference calls.
- Conduct research and compile information as requested.
- Manage and maintain databases and filing systems.
- Handle confidential information with discretion and professionalism.
- Screen and direct incoming communications.
- Provide general administrative support to executives.
- Ensure smooth workflow and efficient task completion.
- Anticipate needs and proactively offer support.
- Proven experience as an Administrative Assistant or in a similar role, providing executive support.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and manage a high volume of work.
- High level of discretion and confidentiality.
- Self-motivated with the ability to work independently in a remote setting.
This advertiser has chosen not to accept applicants from your region.
5
Remote Administrative Assistant - Executive Support
DE1 1DB Derby, East Midlands
£28000 Annually
WhatJobs
Posted 6 days ago
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Job Description
Our client, a dynamic professional services firm, is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support to senior leadership. This fully remote position requires exceptional organisational skills, discretion, and the ability to manage a diverse range of administrative tasks efficiently. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, preparing agendas and meeting minutes, and coordinating travel arrangements.
The ideal candidate will be proficient in modern office software and virtual collaboration tools. Your responsibilities will include managing email correspondence, preparing presentations and reports, conducting research, and handling confidential information with the utmost discretion. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth communication flow. This role demands excellent communication skills, meticulous attention to detail, and the ability to anticipate needs and proactively solve problems. As a remote employee, you must be self-motivated, disciplined, and capable of working autonomously while maintaining high standards of productivity and professionalism. This is a fantastic opportunity to support high-level executives in a flexible, remote work environment.
Key Responsibilities:
Required Qualifications:
The ideal candidate will be proficient in modern office software and virtual collaboration tools. Your responsibilities will include managing email correspondence, preparing presentations and reports, conducting research, and handling confidential information with the utmost discretion. You will act as a key liaison between executives and internal/external stakeholders, ensuring smooth communication flow. This role demands excellent communication skills, meticulous attention to detail, and the ability to anticipate needs and proactively solve problems. As a remote employee, you must be self-motivated, disciplined, and capable of working autonomously while maintaining high standards of productivity and professionalism. This is a fantastic opportunity to support high-level executives in a flexible, remote work environment.
Key Responsibilities:
- Manage and maintain complex electronic calendars for senior executives.
- Schedule and coordinate meetings, ensuring optimal attendance and preparation.
- Prepare agendas, take meeting minutes, and track action items.
- Arrange travel logistics, including flights, accommodation, and itineraries.
- Manage and filter incoming email correspondence, prioritizing and responding as appropriate.
- Prepare reports, presentations, and documents, ensuring accuracy and professionalism.
- Conduct research on various topics as requested by executives.
- Handle confidential information with discretion and maintain strict confidentiality.
- Act as a point of contact for internal and external stakeholders.
- Process expense reports and manage invoices.
- Organize and maintain digital filing systems.
- Proactively identify and resolve administrative challenges.
Required Qualifications:
- Proven experience as an Administrative Assistant or Executive Assistant, preferably in a remote capacity.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Strong problem-solving skills and proactiveness.
- Ability to work independently and manage multiple priorities effectively in a remote setting.
- A reliable internet connection and a dedicated home office setup.
- Detail-oriented with a commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Administrative Assistant - Executive Support
DE1 1AA Derby, East Midlands
£28000 Annually
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Posted 8 days ago
Job Viewed
Job Description
Our client, a fast-paced and dynamic organisation, is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support. This role is entirely remote, allowing you to work efficiently from your home office. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. Excellent communication skills are essential, as you will be liaising with internal teams, external clients, and stakeholders on behalf of senior executives. Duties include screening phone calls and emails, managing incoming and outgoing mail, organizing and maintaining electronic filing systems, and conducting research as needed. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and other relevant productivity tools is required. You will be expected to handle confidential information with discretion and professionalism. The ideal candidate will have at least two years of experience in an administrative support role, preferably supporting senior-level executives. Strong organisational and time-management skills, coupled with meticulous attention to detail, are crucial for success in this position. The ability to multitask, prioritize effectively, and work independently in a remote setting is paramount. A proactive approach to problem-solving and a positive attitude are highly valued. This is an excellent opportunity for an experienced administrative professional to contribute to a successful team in a flexible, remote working arrangement, offering significant career development prospects. Join us and play a key role in ensuring the smooth operation of our executive team.
This advertiser has chosen not to accept applicants from your region.
7
Remote Administrative Assistant - Client Support
NG2 1AN Nottingham, East Midlands
£25000 Annually
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Posted 10 days ago
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Job Description
Our client is looking for a dedicated and highly organized Remote Administrative Assistant to join their growing operations team. This is a fully remote position, offering the flexibility to work from anywhere in the UK. The successful candidate will provide comprehensive administrative support to internal teams and external clients, ensuring smooth day-to-day operations. Key responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. You will be the primary point of contact for client inquiries, requiring excellent communication skills via phone, email, and video conferencing. The role involves data entry, maintaining databases, and ensuring the accuracy and integrity of information. You will also assist with correspondence, document management, and general office duties, all executed remotely. Proactive problem-solving and the ability to multitask efficiently are crucial. The ideal candidate is self-motivated, possesses strong digital literacy, and is adept at using various online collaboration tools. This role offers a fantastic opportunity to contribute to a forward-thinking company while enjoying the benefits of a remote work environment. Attention to detail and a commitment to providing exceptional support are essential for success in this position. You will be an integral part of a team that values efficiency and professionalism. The ability to manage your workload independently and meet deadlines is paramount. This role requires a proactive approach to problem-solving and a commitment to continuous improvement in administrative processes. You will be empowered to manage your tasks and contribute to a supportive virtual team culture.
Key Responsibilities:
Key Responsibilities:
- Manage and organize electronic calendars for multiple team members.
- Schedule meetings, coordinate logistics, and prepare agendas and minutes.
- Handle incoming and outgoing correspondence via email, phone, and mail.
- Maintain and update client databases and internal records with accuracy.
- Prepare documents, reports, and presentations as required.
- Provide remote technical assistance to clients and internal users.
- Assist with travel arrangements and expense reporting.
- Manage office supplies inventory remotely and coordinate deliveries.
- Support other administrative tasks and projects as assigned.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Teams).
- Ability to work independently and proactively in a remote setting.
- High school diploma or equivalent; Associate's degree preferred.
This advertiser has chosen not to accept applicants from your region.
8
Remote Senior Administrative Assistant - Executive Support
LE1 0AA Leicester, East Midlands
£35000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is critical in ensuring the smooth day-to-day operations for senior leadership, managing complex calendars, coordinating meetings, and handling confidential information with utmost discretion. You will be the organizational backbone, anticipating needs and proactively addressing potential issues to enable executives to focus on strategic priorities. The ideal candidate is a detail-oriented professional with exceptional communication skills, a strong command of administrative best practices, and a proven ability to thrive in a remote work environment.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, responding to routine inquiries on behalf of executives.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes as needed.
- Handle confidential information with discretion and maintain organized digital filing systems.
- Conduct research and prepare briefing materials for meetings and events.
- Coordinate project-related administrative tasks and follow up on action items.
- Provide general administrative support, including managing expenses, processing invoices, and maintaining contact databases.
- Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
- Proactively identify opportunities to improve administrative processes and workflows.
Required Qualifications:
- Significant proven experience as an Administrative Assistant or Executive Assistant, preferably supporting senior-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Discretion and a high level of professionalism in handling sensitive information.
- Ability to work independently, take initiative, and adapt to changing priorities in a remote setting.
- Experience with expense reporting systems and calendar management tools.
- A proactive mindset, with a commitment to anticipating needs and solving problems efficiently.
This advertiser has chosen not to accept applicants from your region.
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