1276 Administrative Assistants jobs in Southampton
Executive Assistant - Remote Administrative Support
PO1 1AL Portsmouth, South East
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive remote administrative support to senior leadership. This is a fully remote position, offering a flexible working environment from anywhere within the UK. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence, and supporting various administrative tasks to ensure the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to prioritize effectively in a fast-paced environment. You should be adept at using a range of digital tools and platforms to facilitate communication and task management. Confidentiality and discretion are paramount in this role.
Key responsibilities include:
The ideal candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role, with at least 5 years of experience. Exceptional communication and interpersonal skills, both written and verbal, are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (Zoom, Teams) and project management tools is required. Strong time management and multitasking abilities, coupled with a proactive and resourceful approach, are key to success in this remote role. This position offers the flexibility to work from your preferred UK location, supporting our client's leadership team with critical administrative functions, with potential proximity to Portsmouth, Hampshire, UK , but not required.
Key responsibilities include:
- Managing and coordinating complex calendars, scheduling meetings, and resolving conflicts.
- Arranging domestic and international travel, including flights, accommodation, and ground transportation.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Conducting research and compiling information for reports and meetings.
- Organizing and maintaining electronic and physical filing systems.
- Handling confidential information with the utmost discretion.
- Assisting with event planning and logistics for internal and external meetings.
- Processing expense reports and managing invoices.
- Providing general administrative support to the executive team as needed.
The ideal candidate will have a proven track record as an Executive Assistant or in a similar high-level administrative support role, with at least 5 years of experience. Exceptional communication and interpersonal skills, both written and verbal, are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (Zoom, Teams) and project management tools is required. Strong time management and multitasking abilities, coupled with a proactive and resourceful approach, are key to success in this remote role. This position offers the flexibility to work from your preferred UK location, supporting our client's leadership team with critical administrative functions, with potential proximity to Portsmouth, Hampshire, UK , but not required.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant - Executive Support
PO1 3LY Portsmouth, South East
£30000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This role is crucial in ensuring the smooth and efficient operation of the executive office, requiring exceptional organisational skills, discretion, and a keen eye for detail. The successful candidate will manage a wide range of administrative tasks, support senior management, and contribute to the overall effectiveness of the organisation. This position offers a hybrid working arrangement, blending remote flexibility with essential office-based duties in Portsmouth, Hampshire, UK .
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a detail-oriented and efficient administrative professional to play a key role within a respected organisation. If you excel at providing top-tier support and thrive in a hybrid work setting, we encourage you to apply.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and manage logistics for internal and external meetings, including preparing agendas and taking minutes.
- Handle confidential information with the utmost discretion and professionalism.
- Act as a primary point of contact for internal and external stakeholders, screening calls and visitors.
- Manage incoming and outgoing mail, emails, and other communications.
- Organise and maintain filing systems, both physical and digital.
- Conduct research and prepare background materials for meetings and projects.
- Assist with the preparation and tracking of budgets and expenses.
- Support the implementation of new administrative processes and systems.
- Provide general administrative support to other team members as needed.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar secretarial role, preferably supporting senior management.
- Excellent organisational and time-management skills, with the ability to prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- High level of discretion, professionalism, and interpersonal skills.
- Ability to multitask and adapt to changing priorities in a dynamic environment.
- Experience in managing travel arrangements and coordinating complex schedules.
- Proactive approach to problem-solving and a willingness to take initiative.
- Familiarity with office management and basic bookkeeping practices.
- A commitment to providing high-quality support and contributing positively to the team.
This is an excellent opportunity for a detail-oriented and efficient administrative professional to play a key role within a respected organisation. If you excel at providing top-tier support and thrive in a hybrid work setting, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Executive Support
PO1 3AX Portsmouth, South East
£28000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a crucial role for ensuring the smooth and efficient operation of our executive team from a remote setting. You will manage calendars, schedule meetings, coordinate travel arrangements, and prepare correspondence and reports. This position demands exceptional organizational skills, discretion, and the ability to anticipate needs and proactively solve problems.
Key responsibilities include managing multiple complex calendars, coordinating virtual meetings, and ensuring all attendees have the necessary information and technology. You will be responsible for preparing agendas, taking minutes, and distributing action items following meetings. The role also involves managing electronic filing systems, handling confidential information with utmost discretion, and acting as a primary point of contact for internal and external stakeholders. You may also be involved in light bookkeeping, expense reporting, and assisting with special projects as assigned by the executives.
This is a fully remote position, allowing you the flexibility to work from anywhere. You must have a reliable internet connection and a dedicated workspace conducive to productivity and confidentiality. Excellent written and verbal communication skills are essential, as is proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams). Previous experience as an executive assistant or in a similar administrative role, supporting senior management, is highly preferred. The ability to multitask, prioritize effectively, and manage time efficiently in a remote environment is critical for success. If you are a self-starter with a keen eye for detail and a commitment to providing high-level administrative support, this is an excellent opportunity.
Responsibilities:
Key responsibilities include managing multiple complex calendars, coordinating virtual meetings, and ensuring all attendees have the necessary information and technology. You will be responsible for preparing agendas, taking minutes, and distributing action items following meetings. The role also involves managing electronic filing systems, handling confidential information with utmost discretion, and acting as a primary point of contact for internal and external stakeholders. You may also be involved in light bookkeeping, expense reporting, and assisting with special projects as assigned by the executives.
This is a fully remote position, allowing you the flexibility to work from anywhere. You must have a reliable internet connection and a dedicated workspace conducive to productivity and confidentiality. Excellent written and verbal communication skills are essential, as is proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams). Previous experience as an executive assistant or in a similar administrative role, supporting senior management, is highly preferred. The ability to multitask, prioritize effectively, and manage time efficiently in a remote environment is critical for success. If you are a self-starter with a keen eye for detail and a commitment to providing high-level administrative support, this is an excellent opportunity.
Responsibilities:
- Manage executive calendars and schedule appointments.
- Coordinate and arrange virtual meetings and conference calls.
- Prepare documents, reports, and presentations.
- Handle travel arrangements and prepare itineraries.
- Manage electronic filing systems and correspondence.
- Act as a liaison between executives and internal/external parties.
- Maintain confidentiality of sensitive information.
- Proven experience as an Administrative Assistant or Executive Assistant.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Self-starter with the ability to work independently.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Coordinator - Project Support
PO1 2HY Portsmouth, South East
£28000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
We are seeking a detail-oriented and proactive Administrative Coordinator to provide crucial project support for our client. This fully remote position allows you to contribute to project success from anywhere. You will be responsible for a variety of administrative tasks that keep projects on track and teams informed. This includes managing project documentation, scheduling meetings, coordinating project timelines, and maintaining project databases. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and proficiency in project management software and tools such as Microsoft Project, Asana, or Trello. Experience with cloud-based collaboration platforms like Google Workspace or Microsoft 365 is essential. You will act as a key liaison between project managers, team members, and stakeholders, ensuring smooth communication and timely dissemination of information. Responsibilities include preparing meeting agendas and minutes, tracking project progress, assisting with resource allocation, and managing project-related correspondence. The ability to multitask, prioritize tasks effectively, and meet deadlines in a remote work environment is paramount. You will also be involved in organizing project events, presentations, and onboarding new team members. This role requires strong interpersonal skills, enabling effective collaboration with a diverse and geographically dispersed team. We are looking for a self-motivated individual with a positive attitude, a commitment to accuracy, and a desire to support project teams in achieving their objectives. Excellent written and verbal communication skills are a must for this role.
Key Qualifications:
Key Qualifications:
- Proven experience as an Administrative Coordinator, Project Administrator, or similar support role.
- Excellent organizational and time management skills.
- Proficiency in project management software (e.g., Asana, Trello, MS Project).
- Experience with cloud-based collaboration suites (e.g., Google Workspace, Microsoft 365).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and prioritize effectively.
- Detail-oriented with a focus on accuracy.
- Experience in coordinating meetings and managing project documentation.
- Proactive attitude and ability to work independently.
- High school diploma or equivalent; further education or certification is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Assistant - Project Support
PO1 3HG Portsmouth, South East
£28000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive support to their project management team. Based in Portsmouth, Hampshire, UK , this hybrid role offers a blend of in-office collaboration and remote flexibility. You will be instrumental in ensuring the smooth running of multiple projects by managing schedules, coordinating communications, preparing documentation, and maintaining accurate records. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedule meetings for project teams, both internal and external stakeholders.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Coordinate project logistics, including travel arrangements and accommodation where necessary.
- Assist in the preparation of project reports, presentations, and other critical documentation.
- Maintain organized project filing systems, both physical and digital.
- Act as a key point of contact for project-related inquiries, directing them to the appropriate team members.
- Process invoices, expense reports, and other financial documentation related to projects.
- Conduct research and data gathering to support project planning and execution.
- Provide general administrative support, including managing correspondence and office supplies.
- Implement and improve administrative processes to enhance efficiency.
Qualifications:
- Proven experience as an Administrative Assistant, ideally within a project-driven environment.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong understanding of project management principles and methodologies is a plus.
- Exceptional organizational and time-management skills.
- High level of accuracy and attention to detail.
- Professional and clear communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Experience with project management software (e.g., Asana, Trello, MS Project) is advantageous.
- Discretion and ability to handle confidential information.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
SO14 2AA Southampton, South East
£28000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior management team in Southampton, Hampshire, UK . This is a critical role that requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will provide comprehensive administrative support, including managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with the utmost professionalism. You will be the first point of contact for many stakeholders, both internal and external, and will be expected to represent the company with a polished and efficient demeanor. A key part of this role involves anticipating the needs of executives and proactively addressing them to ensure smooth operations. This includes preparing agendas, distributing materials, and taking minutes for key meetings. You will also be responsible for managing office supplies, coordinating with IT support, and assisting with event planning as needed. The ability to work independently, take initiative, and maintain a high level of accuracy is paramount.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments.
- Arrange complex domestic and international travel, including flights, accommodation, and visas.
- Prepare, edit, and proofread documents, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with discretion and integrity.
- Coordinate meeting logistics, including room bookings and catering.
- Process expense reports and manage departmental budgets.
- Assist with the preparation of board meeting materials and presentations.
- Maintain efficient filing systems, both physical and digital.
- Act as a liaison between executives and internal/external stakeholders.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism and discretion.
- Ability to multitask and prioritize effectively.
- Experience with virtual meeting platforms is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
SO14 0AA Southampton, South East
£30000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in Southampton, Hampshire, UK . The ideal candidate will possess exceptional organizational and communication skills, with a proven ability to manage complex schedules, coordinate meetings, handle confidential information with discretion, and anticipate the needs of executives. You will be responsible for managing calendars, arranging travel, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ability to multitask, prioritize effectively, and maintain a professional demeanor under pressure is essential. This role offers the opportunity to work closely with key decision-makers and contribute to the smooth operation of the executive office.
Key responsibilities include:
Key responsibilities include:
- Managing and maintaining executive calendars, including scheduling meetings, appointments, and travel.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Acting as a liaison between executives and employees, clients, and other external parties.
- Organizing and preparing materials for meetings and events.
- Processing expense reports and managing office supplies.
- Handling confidential information with the utmost discretion.
- Conducting research and compiling information for various projects.
- Providing general administrative support as needed to ensure efficient office operations.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
PO1 3BY Portsmouth, South East
£30000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior management in their **Portsmouth, Hampshire, UK** office. This role is integral to the smooth operation of the executive team, requiring exceptional attention to detail, discretion, and strong communication skills. You will manage complex calendars, coordinate domestic and international travel arrangements, and prepare reports and presentations. Key responsibilities include managing correspondence, scheduling meetings, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will have a proven ability to multitask, prioritize effectively, and maintain confidentiality. This hybrid role offers a blend of remote work and in-office collaboration, requiring flexibility and adaptability. You will be instrumental in ensuring the efficiency of executive operations in **Portsmouth**.
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage meetings, including preparing agendas and taking minutes.
- Conduct research and compile information for various projects.
- Handle sensitive and confidential information with the utmost discretion.
- Maintain organized filing systems, both physical and digital.
- Act as a liaison between executives and other departments or external parties.
- Assist with expense reporting and budget tracking.
- Provide general administrative support to the executive team as needed.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
SO14 1AA Southampton, South East
£32000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role offers a remote working arrangement, allowing you to manage your responsibilities effectively from your home office. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and superior communication abilities. You should be proficient in Microsoft Office Suite and adept at using various digital tools to enhance productivity. Previous experience supporting C-level executives is highly preferred. This is a demanding yet rewarding position that requires a high level of professionalism, initiative, and the ability to anticipate needs. You will be a critical support system for executives, enabling them to focus on strategic priorities. We are looking for an individual who is proactive, resourceful, and committed to maintaining a high standard of administrative support. Your ability to multitask, prioritize effectively, and maintain confidentiality will be key to your success. This role is based in Southampton, Hampshire, UK , but is primarily conducted remotely.
Responsibilities:
Qualifications:
This role is primarily remote, with the office located in Southampton, Hampshire, UK .
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage confidential files and records.
- Assist with event planning and logistics for meetings and company functions.
- Handle expense reporting and other administrative tasks.
- Act as a liaison between executives and internal/external stakeholders.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive attitude and ability to work independently with minimal supervision.
- Strong problem-solving skills and attention to detail.
- Experience supporting multiple executives is a plus.
This role is primarily remote, with the office located in Southampton, Hampshire, UK .
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
SO14 2AA Southampton, South East
£35000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Southampton, Hampshire, UK . This role is integral to ensuring the smooth and efficient operation of the executive office. The successful candidate will manage complex calendars, schedule meetings and appointments, and make travel arrangements, ensuring all logistical details are handled meticulously. You will be responsible for preparing reports, presentations, and correspondence, requiring strong written and verbal communication skills. Gatekeeping and managing communications, including emails and phone calls, will be a key aspect of the role, ensuring that executive time is utilized effectively. The ideal candidate will be adept at handling confidential information with discretion and maintaining a high level of professionalism at all times. Responsibilities will include coordinating board meetings, preparing agendas, distributing materials, and taking minutes. You will also manage expense reports, process invoices, and assist with other financial administrative tasks. Building and maintaining positive relationships with internal and external stakeholders is essential. The ability to anticipate needs, prioritize tasks, and work independently with minimal supervision is crucial. Familiarity with office management systems and procedures, as well as advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is required. This is a demanding yet rewarding position that offers the opportunity to be at the heart of decision-making processes. If you are a detail-oriented, proactive individual with exceptional organizational and communication skills, and a passion for supporting executive functions, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications.
- Organize and coordinate meetings, including logistics and minute-taking.
- Handle confidential information with discretion and professionalism.
- Manage expense reports and assist with budget tracking.
- Serve as a liaison between executives and internal/external stakeholders.
- Maintain organized filing systems, both physical and digital.
- Assist with special projects as needed.
- Proven experience as an Executive Assistant or similar role.
- High school diploma or equivalent; further education or certification is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Discretion and confidentiality are paramount.
- Ability to multitask and prioritize effectively.
- Proactive attitude and problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
9