105 Administrative Manager jobs in Leeds

• Manage and lead the administrative team, providing guidance and support.
• Oversee the daily operations of the office, ensuring efficiency and productivity.
• Develop and implement administrative policies and procedures.
• Manage office budgets, expenses, and procurement processes.
• Oversee facilities management, maintenance, and office supplies.
• Coordinate with external vendors and service providers.
• Ensure a safe, secure, and organised office environment.
• Assist with HR administrative tasks, including onboarding and employee records.
• Drive process improvements to enhance administrative efficiency.
• Liaise with other departments to ensure seamless operational support.

• Proven experience in office management or administrative management.
• Strong leadership, organisational, and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Experience in budget management and vendor relations.
• Ability to manage multiple priorities and delegate effectively.
• Problem-solving aptitude and attention to detail.

An Experienced Executive Assistant is required for a Board of Directors in Leeds.
As Executive Assistant you will provide a comprehensive range of support to two Directors and the CEO, from research, reports, confidential correspondence and diary management.

Sayjo Recruitment Ltd are recruiting on behalf of our client for this permanent and full time role is fully office based, offering an amazing career. You will be entrusted with a host of administrative, operational and client communications and manage multiple emails accounts and diaries.

Responsibilities

• Manage executive calendars, scheduling meetings and appointments while ensuring optimal time management.
• Prepare and organise documents, reports, and presentations for meetings.
• Handle data entry tasks with accuracy and attention to detail.
• Support research and report building with basic analysis work on costs and performance.
• Managing office communications by phone and email.
• Coordinate travel arrangements and itineraries for executives.
• Support the team with clerical duties such as typing correspondence and managing office supplies.
• Collaborate with other departments to facilitate effective communication and project management.
• Assist in the preparations of meetings and hosting visitors.
• General administration and customer service.

Qualifications

• Executive Assistant experience is required. Or Personal Assistant experience to Board level.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal, with a focus on professional phone etiquette.

This Executive Assistant role offers an exciting opportunity for individuals looking to contribute significantly to an executive team's success while developing their own skills within a dynamic workplace. Working 7:30am- 4 Monday to Friday , with free parking, a host of incentives and a profit based bonus, company events, and much more.

To apply, send your full CV today to Louise at Sayjo Recruitment Ltd. We may close the advert earlier than shown. We aim to reply to applications within 48 working hours.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Coordinate domestic and international travel logistics, including flights, accommodation, and itinerary planning.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives where appropriate.
• Organize and prepare materials for board meetings, executive team meetings, and other significant events.
• Handle confidential information with the utmost discretion and professionalism.
• Conduct research and compile data to support executive decision-making.
• Manage expense reports and process invoices accurately and efficiently.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain and organize physical and digital filing systems.
• Anticipate the needs of the executives and proactively address potential issues.
• Assist with special projects as assigned.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of professionalism, discretion, and integrity.
• Strong problem-solving abilities and a proactive approach.
• Ability to work independently and collaboratively in a hybrid work model.
• Experience in event planning and coordination is a plus.
• A degree in Business Administration or a related field is an advantage.
• Adaptability and a positive attitude in a dynamic work environment.

• Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Prepare agendas, take minutes, and track action items for executive meetings.
• Draft, review, and edit correspondence, reports, presentations, and other documents.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
• Conduct research and prepare briefings on various topics as requested.
• Manage expense reporting and reconcile corporate credit card statements.
• Organize and maintain electronic and physical filing systems, ensuring information is readily accessible.
• Anticipate the needs of executives and proactively address potential issues.
• Handle confidential and sensitive information with discretion and integrity.
• Liaise with other departments to ensure smooth information flow and project coordination.
• Assist with event planning and coordination for executive-level functions.
• Continuously seek ways to improve administrative processes and enhance efficiency.
• Provide general administrative support and handle ad-hoc tasks as required.

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently and proactively, anticipating needs and taking initiative.
• Strong problem-solving skills and a resourceful approach.
• Experience in managing complex international travel arrangements is a significant advantage.
• A Bachelor's degree or equivalent relevant experience is preferred.
• Must possess a dedicated home office setup with reliable internet connectivity.

• Manage complex and dynamic executive calendars.
• Coordinate and schedule internal and external meetings.
• Arrange domestic and international travel logistics.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications.
• Act as a primary point of contact for executives.
• Maintain confidential files and records.
• Conduct research and prepare background materials for meetings.
• Process expense reports and manage departmental budgets.
• Assist with special projects as assigned.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Proactive problem-solving abilities.
• Experience with virtual meeting platforms and tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience supporting multiple executives is a plus.

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
• Proactive problem-solving abilities and a resourceful approach.
• A professional and adaptable attitude.
• Must be eligible to work in the UK.

• Minimum 7 years of experience in Administrative Management or Operations Management.
• Bachelor's degree in Business Administration or related field.
• Proven experience managing operations in a remote or distributed team environment.
• Proficiency with virtual collaboration and project management tools.
• Strong budget management and process improvement skills.
• Excellent leadership, communication, and interpersonal abilities.
• Meticulous attention to detail and organizational prowess.
• Ability to develop and implement effective administrative policies and procedures.

• Oversee and optimize all administrative and operational functions for a remote workforce.
• Develop, implement, and enforce company policies and procedures.
• Manage vendor relationships, including contract negotiation and performance monitoring.
• Oversee budget preparation and financial management for administrative departments.
• Coordinate and manage office space requirements and related services for any physical hubs or meeting spaces.
• Ensure compliance with all legal and regulatory requirements.
• Lead and mentor administrative support staff.
• Implement and improve operational workflows and systems for efficiency.
• Support executive leadership with special projects and initiatives.
• Manage onboarding processes for new employees to ensure a seamless integration.

• Proven experience in operations management, office administration, or a related field, with a focus on operational efficiency.
• Strong understanding of business operations, HR practices, and financial management.
• Exceptional organizational, time management, and multitasking skills.
• Proficiency in project management software and administrative tools.
• Excellent communication, interpersonal, and leadership abilities.
• Experience managing budgets and vendor contracts.
• Ability to work independently and proactively in a remote setting.
• Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).

• Managing the overall administration of the office, including facilities, supplies, and vendor relationships.
• Supervising and mentoring a team of administrative assistants and support staff, assigning tasks and managing performance.
• Developing, implementing, and refining administrative procedures and policies to enhance efficiency and effectiveness.
• Overseeing the management of office records, filing systems, and databases, ensuring accuracy and accessibility.
• Coordinating office logistics, including meeting scheduling, travel arrangements, and event planning.
• Managing the procurement and inventory of office supplies, equipment, and services, ensuring cost-effectiveness.
• Acting as a primary point of contact for internal and external stakeholders regarding administrative matters.
• Ensuring compliance with health and safety regulations within the office environment.
• Assisting with budget preparation and monitoring of administrative expenditures.
• Implementing and managing office technology systems and software relevant to administrative operations.
• Onboarding new administrative staff and providing necessary training.
• Contributing to continuous improvement initiatives to optimise operational workflows.
• Handling confidential information with discretion and professionalism.