46 Administrative Positions jobs in Eastbourne
Senior Administrative Officer - Executive Support
BN1 1AP East Sussex, South East
£35000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a reputable professional services firm, is seeking a highly organized and proactive Senior Administrative Officer to provide crucial executive support. This role is based in Brighton, East Sussex, UK , and offers a hybrid working arrangement, allowing for a blend of on-site presence and remote flexibility.
You will be responsible for managing the administrative needs of senior leadership, ensuring the smooth and efficient operation of their daily activities. This position requires exceptional organizational skills, discretion, excellent communication abilities, and a proactive approach to problem-solving. You will handle a wide range of tasks, from complex diary management and travel arrangements to preparing reports and liaising with internal and external stakeholders.
Key Responsibilities:
You will be responsible for managing the administrative needs of senior leadership, ensuring the smooth and efficient operation of their daily activities. This position requires exceptional organizational skills, discretion, excellent communication abilities, and a proactive approach to problem-solving. You will handle a wide range of tasks, from complex diary management and travel arrangements to preparing reports and liaising with internal and external stakeholders.
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including managing complex diaries, scheduling meetings, and coordinating appointments.
- Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring cost-effectiveness and efficiency.
- Prepare agendas, take minutes at meetings, and follow up on action points.
- Draft, proofread, and format correspondence, reports, presentations, and other documents.
- Manage and maintain electronic and physical filing systems, ensuring information is easily accessible and secure.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Assist with the preparation of budgets and expense reports.
- Conduct research and compile information as required for various projects and initiatives.
- Anticipate the needs of senior executives and proactively address potential issues.
- Manage confidential information with the utmost discretion and integrity.
- Support the onboarding process for new team members within the executive office.
- Contribute to the continuous improvement of administrative processes and procedures.
- Proven experience as a Senior Administrator, Executive Assistant, or similar role supporting senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills, with a high level of attention to detail.
- Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
- Discretion, professionalism, and a proactive attitude.
- Experience in managing complex international travel arrangements.
- Ability to work independently and as part of a team in a hybrid environment.
- Familiarity with CRM or project management software is a plus.
- A relevant administrative qualification is advantageous.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Officer - Executive Support
BN1 4DE East Sussex, South East
£35000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support within their dynamic organisation, based in Brighton, East Sussex, UK . This role operates on a hybrid model, offering a balance between in-office responsibilities and remote work. You will be instrumental in ensuring the smooth running of daily operations for a team of senior executives, managing complex diaries, coordinating meetings, preparing essential documentation, and acting as a key point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and a proven ability to multitask and prioritise in a fast-paced environment. A strong command of office software suites and experience in managing confidential information are essential. You will be expected to anticipate needs, manage competing demands efficiently, and contribute to a positive and productive working atmosphere.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars and travel arrangements for senior executives, anticipating conflicts and ensuring efficient scheduling.
- Organise and prepare agendas, take minutes, and follow up on action items for key meetings.
- Draft, proofread, and format correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Act as a primary liaison between executives and internal departments, external partners, and clients, handling enquiries efficiently and courteously.
- Manage and maintain confidential filing systems, both physical and digital.
- Assist with the preparation of budgets, expense claims, and financial reporting as required.
- Support the coordination of events, conferences, and team-building activities.
- Conduct research and compile information for executive projects and initiatives.
- Proactively identify administrative challenges and implement effective solutions.
- Contribute to the continuous improvement of administrative processes and office procedures.
- Proven experience in a senior administrative or executive assistant role, preferably within a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Strong organisational and time management skills, with the ability to multitask and meet deadlines.
- Discretion and a high level of professionalism in handling confidential information.
- Ability to work effectively both independently and as part of a team in a hybrid work setting.
- Experience with CRM systems or project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Officer - Executive Support
BN1 1NR East Sussex, South East
£45000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client, a respected organisation within the (specify sector, e.g., education, non-profit, professional services) sector, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support to senior leadership. This is a crucial role demanding meticulous attention to detail, exceptional organisational skills, and the ability to manage sensitive information with discretion. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
The ideal candidate will have extensive experience in executive administration, preferably supporting C-suite level individuals. You must possess outstanding communication and interpersonal skills, with the ability to liaise effectively with individuals at all levels. Proficiency in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools, is essential. You should be a proactive problem-solver, capable of anticipating needs and managing multiple priorities in a dynamic environment. Discretion and confidentiality are paramount in this role. This position offers a fully remote working arrangement, providing flexibility and autonomy. If you are a highly professional and dedicated administrative expert seeking a challenging and rewarding remote opportunity to support key decision-makers, we encourage you to apply.
Responsibilities:
The ideal candidate will have extensive experience in executive administration, preferably supporting C-suite level individuals. You must possess outstanding communication and interpersonal skills, with the ability to liaise effectively with individuals at all levels. Proficiency in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools, is essential. You should be a proactive problem-solver, capable of anticipating needs and managing multiple priorities in a dynamic environment. Discretion and confidentiality are paramount in this role. This position offers a fully remote working arrangement, providing flexibility and autonomy. If you are a highly professional and dedicated administrative expert seeking a challenging and rewarding remote opportunity to support key decision-makers, we encourage you to apply.
Responsibilities:
- Manage complex and demanding executive calendars, ensuring efficient scheduling.
- Coordinate and arrange high-level meetings, both virtual and in-person when necessary.
- Organise and manage domestic and international travel logistics.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Draft correspondence, reports, and presentations with a high degree of accuracy.
- Act as a liaison between executives and internal/external stakeholders.
- Manage confidential information with the utmost discretion.
- Handle ad-hoc administrative projects and tasks as assigned.
- Ensure smooth and efficient day-to-day administrative operations for executives.
- Significant experience as an Executive Assistant or Senior Administrative Officer.
- Proven ability to manage complex calendars and travel arrangements.
- Excellent proficiency in Microsoft Office Suite and virtual collaboration tools.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Proactive approach with strong problem-solving capabilities.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Bachelor's degree or equivalent professional experience.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Officer - Executive Support
BN1 1AA East Sussex, South East
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization in Brighton, East Sussex, UK , is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support. This role requires an individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently within a busy office environment. You will play a key role in ensuring the smooth operation of the executive team's daily activities.
As a Senior Administrative Officer, you will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for executive communications. You will liaise with internal departments and external stakeholders, demonstrating professionalism and discretion at all times. Your ability to anticipate needs and proactively manage tasks will be highly valued.
Responsibilities:
Qualifications:
This is an excellent opportunity for a dedicated administrative professional to provide critical support to senior leadership within a thriving organization in Brighton . If you are a highly organized and detail-oriented individual, we encourage you to apply.
As a Senior Administrative Officer, you will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for executive communications. You will liaise with internal departments and external stakeholders, demonstrating professionalism and discretion at all times. Your ability to anticipate needs and proactively manage tasks will be highly valued.
Responsibilities:
- Manage and maintain complex executive schedules, including coordinating meetings, appointments, and travel arrangements.
- Prepare agendas, materials, and minutes for executive meetings.
- Draft, review, and edit correspondence, reports, and presentations.
- Act as the primary point of contact for internal and external communications directed to executives.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and coordinate office operations, ensuring a smooth and efficient workflow.
- Manage incoming and outgoing mail and communications.
- Assist with event planning and logistics for company gatherings and conferences.
- Maintain and update filing systems, both physical and digital.
- Provide general administrative support to the executive team as needed.
Qualifications:
- Minimum of 5 years of experience in an administrative or executive assistant role, preferably in a senior capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and proactively, anticipating needs and challenges.
- Experience managing complex calendars and coordinating travel arrangements.
- Discretion and ability to handle confidential information appropriately.
- Experience in a fast-paced office environment.
- Relevant administrative qualification or degree is advantageous.
This is an excellent opportunity for a dedicated administrative professional to provide critical support to senior leadership within a thriving organization in Brighton . If you are a highly organized and detail-oriented individual, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant - Board Level Support
BN1 1AA East Sussex, South East
£35000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly polished, proactive, and exceptionally organized Executive Administrative Assistant to provide comprehensive support to senior leadership and board members. This role is integral to the smooth functioning of the executive office, ensuring efficient management of schedules, communications, and administrative processes. The successful candidate will be a master of discretion, possess outstanding communication skills, and demonstrate a keen eye for detail, acting as a crucial gatekeeper and facilitator for executive functions.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
- Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Arrange and manage domestic and international travel, including flights, accommodation, visas, and itineraries.
- Maintain confidential files and records, ensuring compliance with company policies and data protection regulations.
- Act as a primary point of contact for internal and external stakeholders, providing exceptional service and building positive relationships.
- Manage expense reporting and process invoices accurately and in a timely manner.
- Conduct research and gather information as required for various projects and meetings.
- Anticipate the needs of executives and proactively address potential issues.
- Contribute to the overall efficiency of the executive office through proactive administrative support.
- Proven experience as an Executive Assistant or similar high-level administrative role, supporting C-suite executives or board members.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a strong command of English grammar and etiquette.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
- High level of discretion, confidentiality, and professional integrity.
- Ability to work independently and proactively, with minimal supervision.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Experience in coordinating complex international travel arrangements.
- A proactive and resourceful approach to problem-solving.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Manager
BN1 1AA East Sussex, South East
£40000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client in Brighton, East Sussex, UK , is looking for an experienced Administrative Manager to oversee their administrative operations. This role offers a hybrid working model, combining remote flexibility with essential in-office collaboration. You will be responsible for managing a team of administrative staff, ensuring efficient workflow, and implementing best practices in office management. Key duties include budgeting for office supplies and services, coordinating office maintenance, and managing vendor relationships. You will also play a crucial role in developing and refining administrative policies and procedures to enhance productivity and compliance. The ideal candidate will possess strong leadership and organizational skills, with a proven track record in administrative management. Excellent problem-solving abilities and a proactive approach to identifying and addressing operational challenges are essential. You should be proficient in relevant software systems and have a comprehensive understanding of office administration principles. Strong communication and interpersonal skills are required to effectively manage a team and liaise with various departments and external stakeholders. This position offers a significant opportunity to make a tangible impact on the efficiency and effectiveness of the organization's administrative functions. Join a supportive environment that values professional development and work-life balance.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
BN1 1AA East Sussex, South East
£30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support a busy executive team based in **Brighton, East Sussex, UK**. This role is crucial in ensuring the smooth and efficient operation of daily administrative tasks and providing comprehensive support to senior management. The successful candidate will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will also be involved in event planning, liaising with internal and external stakeholders, and managing office supplies and vendor relationships. Key responsibilities include acting as the first point of contact for inquiries, screening calls and emails, scheduling meetings, and ensuring all administrative procedures are followed. A meticulous eye for detail and strong problem-solving skills are essential. The ability to multitask effectively and prioritize workload in a fast-paced environment is paramount. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, and experience with other office management software is a plus. We are looking for an individual with excellent communication and interpersonal skills, a professional demeanor, and a commitment to providing exceptional administrative support. This hybrid role offers a balance between remote work flexibility and in-office collaboration, fostering a dynamic and engaging work environment. If you are a dedicated administrative professional looking to take on a challenging and rewarding role in a vibrant city, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
BN1 1AD East Sussex, South East
£30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is based in the vibrant city of Brighton, East Sussex, UK , and operates on a hybrid model, combining the benefits of remote work flexibility with in-office collaboration. The ideal candidate will be a master of multitasking, possess impeccable attention to detail, and have a keen understanding of corporate environments. You will be the lynchpin in ensuring the smooth day-to-day functioning of the executive office.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements with precision.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate logistics for meetings, including room bookings, catering, and AV equipment setup.
- Conduct research and compile information for various projects and initiatives.
- Maintain and organize confidential files and records.
- Process expense reports and manage invoices.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address them.
- Provide general administrative support, including document management and office supply ordering.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive problem-solver with a resourceful approach.
- Experience in managing travel arrangements and expense reporting.
- A professional and polished demeanor.
- Familiarity with modern office technologies and virtual collaboration tools.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
BN1 1AA East Sussex, South East
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to support their senior leadership team. This pivotal role requires a meticulous individual with exceptional communication and organisational skills. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
Key Responsibilities:
Qualifications and Skills:
This role is based in Brighton, East Sussex, UK and offers a hybrid working model, balancing remote flexibility with essential in-office collaboration. Join a dynamic team and contribute to the smooth operation of our executive functions.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and resolving conflicts efficiently.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare agendas, minutes, and action points for executive meetings.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Serve as a gatekeeper and liaison for the executive team, managing incoming communications and inquiries.
- Conduct research and compile data for various projects and initiatives.
- Process expense reports and manage departmental budgets in line with company policies.
- Organise and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
- Provide general administrative support, including answering phones, managing mail, and greeting visitors.
- Assist with event planning and logistics for company functions and meetings.
- Uphold strict confidentiality and discretion in all matters.
Qualifications and Skills:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities with a keen eye for detail.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Discretion and professionalism in handling sensitive information.
- A proactive and resourceful approach to problem-solving.
- Experience in managing travel arrangements and expense reporting.
This role is based in Brighton, East Sussex, UK and offers a hybrid working model, balancing remote flexibility with essential in-office collaboration. Join a dynamic team and contribute to the smooth operation of our executive functions.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
BN1 1AA East Sussex, South East
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a highly respected organisation, is seeking a meticulous and proactive Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This is a fully remote position, offering the flexibility to work from home anywhere within the UK. You will be entrusted with managing complex calendars, coordinating meetings and travel arrangements, and preparing essential documentation and presentations. Exceptional organisational skills and the ability to anticipate needs are paramount. Responsibilities include handling confidential information with discretion, managing correspondence, and liaising with internal and external stakeholders. The ideal candidate will possess a polished and professional demeanour, with outstanding communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. You should be a self-starter, capable of prioritising tasks effectively and managing multiple deadlines in a remote work environment. A minimum of 3-5 years of experience supporting C-level executives or senior management is required. Experience in a fast-paced corporate setting is advantageous. This role requires a high degree of initiative, problem-solving ability, and a commitment to providing a superior level of support. You will play a vital role in ensuring the smooth and efficient operation of the executive office, contributing directly to the productivity and success of our client's leadership. If you are an organised, detail-oriented, and adaptable administrative professional looking for a challenging and rewarding remote opportunity, we would be delighted to hear from you. Your dedication and efficiency will be highly valued in this critical support function.
This advertiser has chosen not to accept applicants from your region.
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