1075 Administrative Positions jobs in Eastbourne
Remote Administrative Assistant - Operations Support
BN2 0AA East Sussex, South East
£15 Hourly
WhatJobs
Posted 3 days ago
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Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide crucial operational support to their remote teams. This fully remote position offers the flexibility to work from anywhere in the UK. You will be responsible for a wide range of administrative tasks that are vital to the smooth running of daily operations, including managing calendars, coordinating meetings, processing documents, and supporting various administrative projects. If you possess exceptional organizational skills, attention to detail, and the ability to manage tasks efficiently in a virtual environment, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple team members, scheduling meetings, appointments, and travel arrangements.
- Coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Handle incoming and outgoing correspondence, including emails, calls, and mail, ensuring timely responses.
- Organize and maintain digital filing systems and databases for easy retrieval of information.
- Assist with the preparation of reports, presentations, and other documents.
- Process invoices, expense reports, and other financial documentation as required.
- Provide support for onboarding new remote employees, including document preparation and system access coordination.
- Conduct research and gather information for various administrative projects.
- Liaise with internal departments and external stakeholders to facilitate communication and information flow.
- Troubleshoot basic administrative issues and escalate complex problems to the appropriate personnel.
- Contribute to the continuous improvement of administrative processes and workflows.
- Ensure confidentiality and discretion in handling sensitive information.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and proactively in a remote setting.
- Experience with calendar management and scheduling is essential.
- Familiarity with cloud-based storage solutions (e.g., Google Drive, Dropbox).
- A proactive approach to problem-solving and a willingness to learn.
- Excellent interpersonal skills and a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant - Executive Support
BN1 1AA East Sussex, South East
£30000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client, a rapidly growing international organization focused on sustainable technology solutions, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive remote executive support. This pivotal role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage a wide range of administrative tasks with minimal supervision. The Senior Administrative Assistant will be responsible for managing complex calendars, coordinating international travel arrangements, preparing reports and presentations, and handling confidential correspondence for senior executives. You will act as a key point of contact, liaising with internal departments and external stakeholders to ensure smooth communication and efficient workflow. The ideal candidate will be proficient in all Microsoft Office Suite applications, experienced with virtual collaboration tools, and possess excellent written and verbal communication skills. A proactive approach to problem-solving, the ability to anticipate needs, and a high degree of professionalism and discretion are essential. This is an excellent opportunity for a seasoned administrative professional looking to contribute to a dynamic and forward-thinking company, offering the flexibility of a fully remote work environment. If you are a self-starter with a proven track record in executive support and a passion for operational excellence, we invite you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel.
- Arrange domestic and international travel, including flights, accommodation, and visa processing.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a gatekeeper for executives.
- Conduct research and compile data for various projects and meetings.
- Organize and maintain electronic and physical filing systems.
- Handle confidential information with the utmost discretion.
- Assist with event planning and coordination as needed.
- Provide general administrative support to the executive team, anticipating their needs and proactively addressing potential issues.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a remote team.
- Proactive problem-solving attitude and attention to detail.
- Experience with travel booking and expense reporting systems is a plus.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Executive Support
BN1 1AD East Sussex, South East
£30000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This hybrid role offers a balance of remote work flexibility and in-office collaboration, ensuring seamless support for senior management. You will be responsible for managing complex schedules, coordinating meetings, preparing reports, and handling sensitive information with the utmost discretion. This position requires exceptional organizational skills, attention to detail, and a professional demeanor.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate complex calendars and meeting schedules for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Handle incoming and outgoing communications, including emails, calls, and mail, prioritizing and directing them appropriately.
- Organize and maintain electronic and physical filing systems.
- Conduct research and prepare presentations and reports as needed.
- Process expense reports and manage office supplies.
- Act as a primary point of contact for internal and external stakeholders.
- Ensure confidentiality and discretion in handling sensitive company information.
- Provide general administrative support and contribute to the smooth running of the office.
- Coordinate office events and team activities.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably supporting senior management.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- High level of attention to detail and accuracy.
- Discretion and confidentiality are paramount.
- Experience working in a hybrid model, comfortable transitioning between remote and office-based tasks.
- Proactive attitude and a willingness to take initiative.
- Minimum of 3 years of relevant experience required.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Coordinator - Operations Support
BN1 1NE East Sussex, South East
£30000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client, a dynamic and growing organisation within the hospitality sector, is seeking a highly efficient and proactive Senior Administrative Coordinator to support their operational teams. This hybrid role, based in Brighton, East Sussex, UK , is essential for ensuring the smooth and effective running of daily operations. The successful candidate will manage a range of administrative tasks, support departmental processes, and act as a key point of contact for staff queries. A strong ability to multitask, excellent organizational skills, and a commitment to providing exceptional support are key requirements for this position.
Key Responsibilities:
Qualifications:
This is a fantastic opportunity for a motivated administrative professional to contribute to a thriving business and develop their career within a supportive team.
Key Responsibilities:
- Coordinate and manage administrative tasks across various operational departments, ensuring efficient workflow.
- Assist in the development and implementation of operational procedures and policies.
- Manage and maintain departmental records, databases, and filing systems.
- Prepare reports, presentations, and other documentation as required.
- Schedule meetings, coordinate room bookings, and manage meeting logistics.
- Serve as a primary point of contact for staff inquiries, providing timely and accurate information.
- Support the onboarding process for new team members, including documentation and orientation.
- Manage office supplies, equipment, and vendor relationships.
- Assist with the coordination of internal events and training sessions.
- Contribute to process improvement initiatives to enhance operational efficiency.
- Handle sensitive information with discretion and confidentiality.
Qualifications:
- Proven experience in an administrative or coordination role, preferably within a fast-paced operational environment.
- Excellent organizational, time management, and multitasking abilities.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional written and verbal communication skills.
- Ability to work effectively both independently and as part of a team.
- Proactive and resourceful approach to problem-solving.
- Experience with database management and record-keeping.
- Understanding of operational processes in the hospitality or a similar service industry is advantageous.
- Ability to adapt to changing priorities and work effectively in a hybrid work setting.
- Attention to detail and a commitment to accuracy.
This is a fantastic opportunity for a motivated administrative professional to contribute to a thriving business and develop their career within a supportive team.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Officer - Executive Support
BN1 1AA East Sussex, South East
£40000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Senior Administrative Officer to provide comprehensive executive support. This is a fully remote position, ideal for an experienced administrative professional seeking flexibility and autonomy. You will be responsible for managing complex calendars, coordinating meetings and travel, preparing essential documentation, and acting as a key point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organizational skills, a meticulous attention to detail, and a proactive approach to problem-solving. You will thrive in a fast-paced environment, demonstrating discretion, professionalism, and the ability to anticipate needs. Key responsibilities include:
We are looking for a candidate with a minimum of 5 years of experience in an executive administrative or senior secretarial role, preferably supporting C-level executives. Proven expertise in calendar management, travel coordination, and document preparation is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are required. Outstanding written and verbal communication skills, strong interpersonal abilities, and a professional demeanor are paramount. The ability to manage multiple priorities, work independently, and maintain accuracy under pressure in a remote setting is critical. Experience in professional services or a related industry is advantageous. This remote role offers a competitive salary and the opportunity to contribute significantly to the efficiency of our client's executive team. Our client is committed to fostering a diverse and inclusive work environment.
- Managing and optimizing complex executive calendars, scheduling meetings, appointments, and calls across multiple time zones.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and ground transportation, and preparing detailed itineraries.
- Preparing, proofreading, and editing correspondence, reports, presentations, and other essential documents.
- Acting as a primary liaison between executives and internal/external stakeholders, ensuring smooth communication.
- Organizing and managing virtual and in-person meetings, including preparing agendas, distributing materials, and taking minutes.
- Implementing and maintaining efficient filing systems, both physical and digital, for easy retrieval of information.
- Managing expense reporting and processing invoices for assigned executives.
- Conducting research and preparing background materials for meetings and projects.
- Providing support for special projects as required.
- Anticipating the needs of executives and proactively addressing potential issues.
- Maintaining a high level of confidentiality and discretion at all times.
We are looking for a candidate with a minimum of 5 years of experience in an executive administrative or senior secretarial role, preferably supporting C-level executives. Proven expertise in calendar management, travel coordination, and document preparation is essential. Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are required. Outstanding written and verbal communication skills, strong interpersonal abilities, and a professional demeanor are paramount. The ability to manage multiple priorities, work independently, and maintain accuracy under pressure in a remote setting is critical. Experience in professional services or a related industry is advantageous. This remote role offers a competitive salary and the opportunity to contribute significantly to the efficiency of our client's executive team. Our client is committed to fostering a diverse and inclusive work environment.
This advertiser has chosen not to accept applicants from your region.
4
Senior Remote Administrative Assistant - Executive Support
BN1 1AA East Sussex, South East
£28000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client is seeking a highly organized, proactive, and experienced Senior Remote Administrative Assistant to provide comprehensive executive support to a team of senior leaders operating entirely remotely. This position is critical for ensuring the smooth operation of daily administrative functions and facilitating effective communication across distributed teams. The ideal candidate will be adept at managing complex calendars, coordinating virtual meetings across multiple time zones, and preparing detailed agendas and minutes. You will be responsible for handling sensitive information with discretion and maintaining the highest level of confidentiality.
As a Senior Remote Administrative Assistant, your duties will include managing correspondence, drafting professional emails, and preparing reports and presentations. You will also be involved in travel arrangements (if applicable, for occasional in-person meetings), expense processing, and maintaining up-to-date contact databases. A key aspect of this role involves proactively identifying potential scheduling conflicts or logistical challenges and resolving them before they impact operations. You will serve as a primary point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. Proficiency in various remote collaboration tools, such as Slack, Microsoft Teams, Zoom, and project management software, is essential. This role requires a self-starter who can work independently, manage their workload effectively, and deliver exceptional results in a remote-first environment. The successful applicant will demonstrate a keen eye for detail, strong problem-solving abilities, and a commitment to excellence.
Responsibilities:
As a Senior Remote Administrative Assistant, your duties will include managing correspondence, drafting professional emails, and preparing reports and presentations. You will also be involved in travel arrangements (if applicable, for occasional in-person meetings), expense processing, and maintaining up-to-date contact databases. A key aspect of this role involves proactively identifying potential scheduling conflicts or logistical challenges and resolving them before they impact operations. You will serve as a primary point of contact for internal and external stakeholders, requiring exceptional communication and interpersonal skills. Proficiency in various remote collaboration tools, such as Slack, Microsoft Teams, Zoom, and project management software, is essential. This role requires a self-starter who can work independently, manage their workload effectively, and deliver exceptional results in a remote-first environment. The successful applicant will demonstrate a keen eye for detail, strong problem-solving abilities, and a commitment to excellence.
Responsibilities:
- Manage and coordinate executive calendars and schedules across different time zones.
- Organize and facilitate virtual meetings, including preparing agendas and distributing minutes.
- Handle all incoming and outgoing communications, including emails and phone calls.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage expense reports and reimbursements.
- Maintain organized electronic filing systems and databases.
- Conduct research and compile information as needed.
- Assist with ad-hoc projects and administrative tasks.
- Proactively identify and resolve administrative issues.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Exceptional organizational and time-management skills.
- Proficiency in office productivity software and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently and prioritize tasks.
- Experience supporting multiple senior-level executives is preferred.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
BN1 1AA East Sussex, South East
£26000 Annually
WhatJobs
Posted 3 days ago
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Job Description
Our client, a dynamic and growing organisation based in Brighton, East Sussex, UK , is seeking a proactive and organised Administrative Assistant to provide comprehensive support to their management team. This role is crucial in ensuring the smooth day-to-day operations of the office and requires a highly motivated individual with excellent communication and multitasking abilities. The successful candidate will be responsible for a wide range of administrative duties, contributing to the efficiency and effectiveness of the team. This is a hybrid role, offering a blend of office-based and remote work.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately.
- Maintain organised electronic and physical filing systems for easy retrieval of information.
- Assist with the preparation of reports, budgets, and financial documentation.
- Conduct research and compile data as required for various projects.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Provide general administrative support to the wider team, including data entry and document management.
- Assist with the onboarding process for new employees.
- Liaise with clients and external stakeholders in a professional and courteous manner.
- Support with event planning and coordination for company gatherings.
- Previous experience as an Administrative Assistant, Office Administrator, or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Discretion and the ability to handle confidential information appropriately.
- Experience with scheduling and calendar management tools.
- Proactive approach to problem-solving and identifying areas for improvement.
- Familiarity with modern office procedures and equipment.
This advertiser has chosen not to accept applicants from your region.
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6
Administrative Assistant
BN1 1NR East Sussex, South East
£15 Hourly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to provide crucial support to our team. This is a fully remote contractor role, offering the flexibility to work from anywhere. You will be responsible for a variety of administrative tasks that contribute to the efficient operation of our business. The ideal candidate is meticulous, possesses excellent communication skills, and is adept at managing their time effectively in a remote environment. You should be comfortable handling tasks such as scheduling, document management, data entry, and basic research.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain digital calendars, scheduling meetings, appointments, and calls.
- Coordinate and arrange travel logistics, including flights, accommodation, and itineraries.
- Prepare and format documents, presentations, spreadsheets, and reports with a high degree of accuracy.
- Organize and maintain electronic filing systems, ensuring easy and quick retrieval of information.
- Handle incoming and outgoing communications, including emails and phone calls, responding or redirecting as appropriate.
- Conduct online research for various projects and present findings clearly.
- Perform data entry into various systems and databases, ensuring accuracy and completeness.
- Assist with the preparation of invoices, expense reports, and other financial documentation.
- Support project teams by tracking deadlines, preparing meeting minutes, and coordinating tasks.
- Manage virtual office supplies and resources as needed.
- Ensure adherence to company policies and procedures in all administrative tasks.
- Communicate effectively with team members and external stakeholders.
- Identify opportunities to streamline administrative processes and improve efficiency.
- Maintain confidentiality and discretion when handling sensitive information.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar support role.
- Excellent organizational skills and the ability to manage multiple priorities.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently with minimal supervision in a remote setting.
- Proficiency in using video conferencing tools (e.g., Zoom, Teams) and project management software is a plus.
- Resourcefulness and problem-solving capabilities.
- A proactive attitude and a willingness to learn.
- Experience with CRM systems is advantageous.
- Must have a reliable internet connection and a suitable home office setup.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
Brighton BN1 1AA East Sussex, South East
£30000 Annually
WhatJobs
Posted today
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their bustling Brighton office. This role offers a hybrid working model, blending remote flexibility with essential in-office collaboration. You will be instrumental in ensuring the smooth day-to-day operation of the executive team, managing complex schedules, coordinating meetings and travel arrangements, and acting as a key point of contact for internal and external stakeholders. Your responsibilities will include preparing reports and presentations, managing correspondence, handling confidential information with discretion, and proactively identifying and resolving administrative challenges. The ideal candidate will possess exceptional communication and interpersonal skills, a meticulous eye for detail, and a strong command of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with calendar management software and virtual meeting platforms is essential. You should be adept at prioritizing tasks, managing multiple projects simultaneously, and thriving in a fast-paced environment. A proactive and solution-oriented mindset is key to success in this dynamic role. You will be expected to anticipate the needs of the executives and take initiative to ensure their time is maximized. This role requires a high degree of professionalism, discretion, and reliability. Supporting key strategic initiatives and contributing to the overall efficiency of the executive function will be a core part of your contribution. A background in a similar executive support or high-level administrative role is highly preferred. The ability to maintain a positive and professional demeanor under pressure is crucial. This is an excellent opportunity to work within a supportive team and make a significant impact on the operational effectiveness of our client's senior leadership.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Act as a liaison between executives and internal/external contacts.
- Handle confidential information with the utmost discretion.
- Manage office supplies and coordinate meeting room bookings.
- Assist with ad-hoc projects and research as required.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Experience with virtual collaboration tools.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
BN1 1JU East Sussex, South East
£35000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking an exceptionally organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to manage your workflow from anywhere within the UK. You will be instrumental in ensuring the smooth operation of executive functions, managing complex calendars, coordinating meetings, and preparing essential documentation. Key responsibilities include screening and prioritising communications, making travel arrangements, managing correspondence, and undertaking special projects as assigned. The ideal candidate will possess a proven track record as an executive assistant or in a similar high-level administrative role, demonstrating exceptional organisational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools (e.g., Zoom, Teams, Slack) are essential. You must be discreet, possess excellent interpersonal skills, and have a keen eye for detail. The ability to anticipate needs, handle multiple priorities effectively, and maintain confidentiality is paramount. Strong written and verbal communication skills are required for interacting with internal teams, external stakeholders, and clients. This role is perfect for a self-starter who thrives in a remote environment and is dedicated to providing top-tier support. You will be a trusted partner to our executives, contributing significantly to their productivity and success. The primary workspace will be your remote setup, facilitating efficient management of executive support tasks. We are looking for a highly dependable and adaptable individual to fill this vital support function.
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