46 Administrative Positions jobs in Eastbourne
Senior Administrative Officer - Executive Support
Posted 2 days ago
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Job Description
You will be responsible for managing the administrative needs of senior leadership, ensuring the smooth and efficient operation of their daily activities. This position requires exceptional organizational skills, discretion, excellent communication abilities, and a proactive approach to problem-solving. You will handle a wide range of tasks, from complex diary management and travel arrangements to preparing reports and liaising with internal and external stakeholders.
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including managing complex diaries, scheduling meetings, and coordinating appointments.
- Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring cost-effectiveness and efficiency.
- Prepare agendas, take minutes at meetings, and follow up on action points.
- Draft, proofread, and format correspondence, reports, presentations, and other documents.
- Manage and maintain electronic and physical filing systems, ensuring information is easily accessible and secure.
- Act as a primary point of contact for internal and external stakeholders, professionally representing senior leadership.
- Assist with the preparation of budgets and expense reports.
- Conduct research and compile information as required for various projects and initiatives.
- Anticipate the needs of senior executives and proactively address potential issues.
- Manage confidential information with the utmost discretion and integrity.
- Support the onboarding process for new team members within the executive office.
- Contribute to the continuous improvement of administrative processes and procedures.
- Proven experience as a Senior Administrator, Executive Assistant, or similar role supporting senior management.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills, with a high level of attention to detail.
- Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
- Discretion, professionalism, and a proactive attitude.
- Experience in managing complex international travel arrangements.
- Ability to work independently and as part of a team in a hybrid environment.
- Familiarity with CRM or project management software is a plus.
- A relevant administrative qualification is advantageous.
Senior Administrative Officer - Executive Support
Posted 8 days ago
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Job Description
Key Responsibilities:
- Manage and coordinate complex calendars and travel arrangements for senior executives, anticipating conflicts and ensuring efficient scheduling.
- Organise and prepare agendas, take minutes, and follow up on action items for key meetings.
- Draft, proofread, and format correspondence, reports, presentations, and other documents with accuracy and professionalism.
- Act as a primary liaison between executives and internal departments, external partners, and clients, handling enquiries efficiently and courteously.
- Manage and maintain confidential filing systems, both physical and digital.
- Assist with the preparation of budgets, expense claims, and financial reporting as required.
- Support the coordination of events, conferences, and team-building activities.
- Conduct research and compile information for executive projects and initiatives.
- Proactively identify administrative challenges and implement effective solutions.
- Contribute to the continuous improvement of administrative processes and office procedures.
- Proven experience in a senior administrative or executive assistant role, preferably within a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Strong organisational and time management skills, with the ability to multitask and meet deadlines.
- Discretion and a high level of professionalism in handling confidential information.
- Ability to work effectively both independently and as part of a team in a hybrid work setting.
- Experience with CRM systems or project management tools is a plus.
Senior Administrative Officer - Executive Support
Posted 9 days ago
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Job Description
The ideal candidate will have extensive experience in executive administration, preferably supporting C-suite level individuals. You must possess outstanding communication and interpersonal skills, with the ability to liaise effectively with individuals at all levels. Proficiency in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools, is essential. You should be a proactive problem-solver, capable of anticipating needs and managing multiple priorities in a dynamic environment. Discretion and confidentiality are paramount in this role. This position offers a fully remote working arrangement, providing flexibility and autonomy. If you are a highly professional and dedicated administrative expert seeking a challenging and rewarding remote opportunity to support key decision-makers, we encourage you to apply.
Responsibilities:
- Manage complex and demanding executive calendars, ensuring efficient scheduling.
- Coordinate and arrange high-level meetings, both virtual and in-person when necessary.
- Organise and manage domestic and international travel logistics.
- Prepare agendas, minutes, and follow-up actions for meetings.
- Draft correspondence, reports, and presentations with a high degree of accuracy.
- Act as a liaison between executives and internal/external stakeholders.
- Manage confidential information with the utmost discretion.
- Handle ad-hoc administrative projects and tasks as assigned.
- Ensure smooth and efficient day-to-day administrative operations for executives.
- Significant experience as an Executive Assistant or Senior Administrative Officer.
- Proven ability to manage complex calendars and travel arrangements.
- Excellent proficiency in Microsoft Office Suite and virtual collaboration tools.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- High level of discretion and confidentiality.
- Proactive approach with strong problem-solving capabilities.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Bachelor's degree or equivalent professional experience.
Senior Administrative Officer - Executive Support
Posted 13 days ago
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Job Description
As a Senior Administrative Officer, you will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for executive communications. You will liaise with internal departments and external stakeholders, demonstrating professionalism and discretion at all times. Your ability to anticipate needs and proactively manage tasks will be highly valued.
Responsibilities:
- Manage and maintain complex executive schedules, including coordinating meetings, appointments, and travel arrangements.
- Prepare agendas, materials, and minutes for executive meetings.
- Draft, review, and edit correspondence, reports, and presentations.
- Act as the primary point of contact for internal and external communications directed to executives.
- Handle confidential information with the utmost discretion and professionalism.
- Organize and coordinate office operations, ensuring a smooth and efficient workflow.
- Manage incoming and outgoing mail and communications.
- Assist with event planning and logistics for company gatherings and conferences.
- Maintain and update filing systems, both physical and digital.
- Provide general administrative support to the executive team as needed.
Qualifications:
- Minimum of 5 years of experience in an administrative or executive assistant role, preferably in a senior capacity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and proactively, anticipating needs and challenges.
- Experience managing complex calendars and coordinating travel arrangements.
- Discretion and ability to handle confidential information appropriately.
- Experience in a fast-paced office environment.
- Relevant administrative qualification or degree is advantageous.
This is an excellent opportunity for a dedicated administrative professional to provide critical support to senior leadership within a thriving organization in Brighton . If you are a highly organized and detail-oriented individual, we encourage you to apply.
Executive Administrative Assistant - Board Level Support
Posted 2 days ago
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Job Description
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for board meetings, executive committee meetings, and other high-level engagements.
- Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
- Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Arrange and manage domestic and international travel, including flights, accommodation, visas, and itineraries.
- Maintain confidential files and records, ensuring compliance with company policies and data protection regulations.
- Act as a primary point of contact for internal and external stakeholders, providing exceptional service and building positive relationships.
- Manage expense reporting and process invoices accurately and in a timely manner.
- Conduct research and gather information as required for various projects and meetings.
- Anticipate the needs of executives and proactively address potential issues.
- Contribute to the overall efficiency of the executive office through proactive administrative support.
- Proven experience as an Executive Assistant or similar high-level administrative role, supporting C-suite executives or board members.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a strong command of English grammar and etiquette.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
- High level of discretion, confidentiality, and professional integrity.
- Ability to work independently and proactively, with minimal supervision.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Experience in coordinating complex international travel arrangements.
- A proactive and resourceful approach to problem-solving.
Administrative Manager
Posted 1 day ago
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Job Description
Executive Administrative Assistant
Posted 1 day ago
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Job Description
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Executive Administrative Assistant
Posted 1 day ago
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Job Description
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements with precision.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate logistics for meetings, including room bookings, catering, and AV equipment setup.
- Conduct research and compile information for various projects and initiatives.
- Maintain and organize confidential files and records.
- Process expense reports and manage invoices.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address them.
- Provide general administrative support, including document management and office supply ordering.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive problem-solver with a resourceful approach.
- Experience in managing travel arrangements and expense reporting.
- A professional and polished demeanor.
- Familiarity with modern office technologies and virtual collaboration tools.
Executive Administrative Assistant
Posted 6 days ago
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Job Description
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and resolving conflicts efficiently.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare agendas, minutes, and action points for executive meetings.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Serve as a gatekeeper and liaison for the executive team, managing incoming communications and inquiries.
- Conduct research and compile data for various projects and initiatives.
- Process expense reports and manage departmental budgets in line with company policies.
- Organise and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
- Provide general administrative support, including answering phones, managing mail, and greeting visitors.
- Assist with event planning and logistics for company functions and meetings.
- Uphold strict confidentiality and discretion in all matters.
Qualifications and Skills:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities with a keen eye for detail.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Discretion and professionalism in handling sensitive information.
- A proactive and resourceful approach to problem-solving.
- Experience in managing travel arrangements and expense reporting.
This role is based in Brighton, East Sussex, UK and offers a hybrid working model, balancing remote flexibility with essential in-office collaboration. Join a dynamic team and contribute to the smooth operation of our executive functions.
Executive Administrative Assistant
Posted 12 days ago
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