2929 Administrative Positions jobs in Leeds

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication across the organization. You will be the primary point of contact for internal and external stakeholders, handling a wide range of administrative tasks with professionalism and discretion. Responsibilities include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing correspondence, and organizing virtual events. You will also be responsible for preparing agendas, taking meeting minutes, and tracking action items to ensure follow-through. A key aspect of this role involves maintaining confidential information and acting as a gatekeeper to protect executives' time and focus. The ideal candidate will be proficient in utilizing various digital tools and platforms for communication, collaboration, and task management, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and video conferencing software. You will proactively anticipate needs, identify potential issues, and implement solutions to streamline workflows. Strong organizational skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced, remote environment are paramount. Excellent written and verbal communication skills are essential, as is a polished and professional demeanor. This is a fantastic opportunity for an experienced administrative professional looking to leverage their skills in a flexible, remote setting.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
• Proactive problem-solving abilities and a resourceful approach.
• A professional and adaptable attitude.
• Must be eligible to work in the UK.

This position is a fully remote role, offering flexibility and the chance to work from anywhere within the UK.

Our client, a prestigious professional services firm, is seeking a highly organised and proactive Administrative Assistant to provide comprehensive executive support. This role, based in the heart of Leeds, West Yorkshire, UK , is crucial for ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling sensitive information with the utmost discretion. Key duties include liaising with internal departments and external clients, managing incoming communications, and assisting with ad-hoc administrative projects. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a professional demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills. Experience in providing executive-level administrative support, preferably within a corporate environment, is highly desirable. You must be proactive, resourceful, and able to prioritise effectively in a fast-paced setting. This is an excellent opportunity for an individual passionate about providing high-level administrative support and contributing to the success of senior leadership. The role involves a hybrid working model, offering a balance between in-office collaboration and remote flexibility.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit documents, presentations, and correspondence with a high degree of accuracy.
• Handle incoming emails, phone calls, and mail, prioritizing and directing them appropriately.
• Organise and manage physical and electronic filing systems.
• Assist with the preparation of meeting agendas, minutes, and action tracking.
• Conduct research and compile information for various projects and reports.
• Manage expense reports and basic budget tracking for executives.
• Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
• Provide general administrative support, including photocopying, scanning, and data entry.
• Anticipate the needs of executives and proactively address potential issues.
• Ensure confidentiality and discretion in handling sensitive information.

Essential Qualifications and Experience:

• Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or in a similar secretarial role.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Strong written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Professional and discreet demeanour.
• Ability to work independently and as part of a team.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Familiarity with (mention specific industry if relevant, e.g., professional services) is an advantage.

This role requires a dedicated and efficient individual committed to supporting senior leadership and ensuring operational excellence.

Our client, a leading financial services firm, is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from home while managing the complex schedules and administrative needs of senior leadership. You will be instrumental in ensuring the smooth operation of executive functions, handling a wide range of tasks with professionalism and efficiency. The ideal candidate is discreet, detail-oriented, and possesses excellent communication skills, essential for thriving in a virtual support role.

Key Responsibilities:

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
  
• Prepare and edit correspondence, reports, presentations, and other documents.
  
• Screen and prioritize emails and phone calls, acting as a gatekeeper for executives.
  
• Coordinate logistics for virtual and in-person meetings, including preparing agendas and taking minutes.
  
• Conduct research and compile information as required by executives.
  
• Handle confidential information with the utmost discretion.
  
• Organize and maintain electronic and physical filing systems.
  
• Assist with expense reporting and other financial administration tasks.
  
• Liaise with internal and external stakeholders on behalf of executives.
  
• Anticipate needs and proactively manage administrative tasks to support executive efficiency.

Qualifications:

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
  
• Exceptional organisational and time-management skills.
  
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
  
• Strong written and verbal communication skills.
  
• Ability to multitask and prioritise effectively in a fast-paced environment.
  
• High level of discretion and professionalism.
  
• Self-motivated with the ability to work independently.
  
• Excellent problem-solving skills.
  
• A reliable internet connection and a dedicated home office setup are required.
  
• Experience in the financial services industry is a plus.

This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

Key Responsibilities:

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

Requirements

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

Benefits

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: £89,000 – £109,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.
• Professional Growth
• Experience in a fast-growing international organization.
• Opportunity to expand into coordination for recruitment projects.
• Hands-on skill-building in office management and team support.
• Company Culture
• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement 

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other characteristic protected under EU law and the laws of the respective EU member states. 

Commitment to Diversity 

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states. 

Reasonable Accommodations 

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities, in accordance with EU Directive 2000/78/EC and national laws of EU member states. We engage in an interactive process to determine effective, reasonable accommodations. 

Compensation Information 

For client positions, compensation information will be provided in accordance with applicable EU and national laws. When required by law, salary information will be included in job postings or provided during the recruitment process. We are committed to pay transparency and equal pay for equal work, in line with EU Directive 2006/54/EC and national laws on pay equity. 

Compliance with Laws 

Both Keller Executive Search and our clients comply with EU laws, directives, and regulations, as well as national laws of EU member states governing non-discrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Workplace Harassment 

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic under EU law and the laws of EU member states. This includes, but is not limited to, harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information. 

Data Protection and Privacy 

We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. For more information about how we collect and process personal data for recruitment and employment purposes, please review our Privacy Policy at . 

Pay Equity 

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable EU and national laws. 

Working Time and Leave 

We comply with EU Directive 2003/88/EC concerning certain aspects of the organization of working time, as well as national laws of EU member states regarding working hours, rest periods, and leave entitlements. 

Health and Safety 

We are committed to providing a safe and healthy work environment in accordance with EU Framework Directive 89/391/EEC on Safety and Health at Work and relevant national laws of EU member states. 

Works Councils and Employee Representation 

We respect the rights of employees to form and join works councils and other forms of employee representation in accordance with EU Directive 2009/38/EC and national laws of EU member states. 

Country-Specific Declarations 

While this policy provides a general framework applicable across the EU, it's important to note that specific employment laws can vary significantly between EU member states. To ensure full compliance with local regulations, we make the following provisions: 

1. Local Law Compliance: In addition to EU-wide regulations, we comply with all national laws and regulations of the specific EU member state where the employment takes place.
2. Country-Specific Addenda: For each EU country where we operate, we maintain country-specific addenda to this policy. These addenda outline any additional requirements, protections, or procedures mandated by national law that go beyond or differ from EU-wide standards.
3. Language Requirements: In countries where local law requires that employment policies be provided in the local language, we will make available a properly translated version of this policy and its country-specific addendum.
4. Notification of Applicable Laws: During the recruitment process, candidates will be informed of the specific national laws that apply to their potential employment, in addition to EU-wide regulations.
5. Regular Updates: We commit to regularly reviewing and updating our country-specific addenda to reflect any changes in national employment laws.
6. Precedence of National Law: Where national law provides greater protection or additional rights to employees beyond what is outlined in this general EU policy, the national law will take precedence.
7. Specific Declarations: Where required by national law, we will make specific declarations regarding matters such as:
• Pay transparency and gender pay gap reporting
• Working time arrangements
• Collective bargaining agreements
• Data protection and privacy measures
• Whistleblower protection mechanisms
• Any quota systems for underrepresented groups in employment
8. Access to Information: Employees and candidates can request information about the country-specific policies applicable to their employment or potential employment by contacting .

Genetic Information 

In accordance with EU and national laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. 

Local Laws 

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate within the EU. 

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within the EU. 

This is a position within Keller Executive Search and not with one of its clients.

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition.

Key Responsibilities:

• Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics.
• Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations.
• Oversee document management, including sensitive client files and project tracking.
• Perform in-depth research for executive decisions, candidate profiles, and market insights.
• Coordinate with internal teams on ad-hoc projects and executive initiatives.
• Liaise with high-profile clients and candidates, ensuring polished and professional interactions.
• Plan and execute executive events, board meetings, and leadership workshops.

Requirements

• Proven experience as an Executive Assistant or in a senior administrative role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace.
• Exceptional organizational and multitasking skills in fast-paced environments.
• Superior written and verbal communication abilities.
• Discretion in handling confidential and sensitive information.
• Keen attention to detail with a commitment to accuracy.
• Ability to operate independently while collaborating effectively in teams.
• Adaptable mindset for dynamic priorities.

Benefits

Compensation and Benefits:

• Competitive salary: £109,000 – £144,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities.

Professional Growth

• Experience in a rapidly expanding global organization.
• Opportunity to broaden responsibilities in executive support and recruitment strategy.
• Hands-on learning in high-level talent acquisition and leadership development.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement 

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other characteristic protected under EU law and the laws of the respective EU member states. 

Commitment to Diversity 

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states. 

Reasonable Accommodations 

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities, in accordance with EU Directive 2000/78/EC and national laws of EU member states. We engage in an interactive process to determine effective, reasonable accommodations. 

Compensation Information 

For client positions, compensation information will be provided in accordance with applicable EU and national laws. When required by law, salary information will be included in job postings or provided during the recruitment process. We are committed to pay transparency and equal pay for equal work, in line with EU Directive 2006/54/EC and national laws on pay equity. 

Compliance with Laws 

Both Keller Executive Search and our clients comply with EU laws, directives, and regulations, as well as national laws of EU member states governing non-discrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Workplace Harassment 

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic under EU law and the laws of EU member states. This includes, but is not limited to, harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information. 

Data Protection and Privacy 

We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. For more information about how we collect and process personal data for recruitment and employment purposes, please review our Privacy Policy at . 

Pay Equity 

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable EU and national laws. 

Working Time and Leave 

We comply with EU Directive 2003/88/EC concerning certain aspects of the organization of working time, as well as national laws of EU member states regarding working hours, rest periods, and leave entitlements. 

Health and Safety 

We are committed to providing a safe and healthy work environment in accordance with EU Framework Directive 89/391/EEC on Safety and Health at Work and relevant national laws of EU member states. 

Works Councils and Employee Representation 

We respect the rights of employees to form and join works councils and other forms of employee representation in accordance with EU Directive 2009/38/EC and national laws of EU member states. 

Country-Specific Declarations 

While this policy provides a general framework applicable across the EU, it's important to note that specific employment laws can vary significantly between EU member states. To ensure full compliance with local regulations, we make the following provisions: 

1. Local Law Compliance: In addition to EU-wide regulations, we comply with all national laws and regulations of the specific EU member state where the employment takes place.
2. Country-Specific Addenda: For each EU country where we operate, we maintain country-specific addenda to this policy. These addenda outline any additional requirements, protections, or procedures mandated by national law that go beyond or differ from EU-wide standards.
3. Language Requirements: In countries where local law requires that employment policies be provided in the local language, we will make available a properly translated version of this policy and its country-specific addendum.
4. Notification of Applicable Laws: During the recruitment process, candidates will be informed of the specific national laws that apply to their potential employment, in addition to EU-wide regulations.
5. Regular Updates: We commit to regularly reviewing and updating our country-specific addenda to reflect any changes in national employment laws.
6. Precedence of National Law: Where national law provides greater protection or additional rights to employees beyond what is outlined in this general EU policy, the national law will take precedence.
7. Specific Declarations: Where required by national law, we will make specific declarations regarding matters such as:
• Pay transparency and gender pay gap reporting
• Working time arrangements
• Collective bargaining agreements
• Data protection and privacy measures
• Whistleblower protection mechanisms
• Any quota systems for underrepresented groups in employment
8. Access to Information: Employees and candidates can request information about the country-specific policies applicable to their employment or potential employment by contacting .

Genetic Information 

In accordance with EU and national laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. 

Local Laws 

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate within the EU. 

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within the EU. 

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Requirements

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Benefits

Compensation and Benefits (Upfront Highlights):

• Competitive salary: £82,500–£101,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement 

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other characteristic protected under EU law and the laws of the respective EU member states. 

Commitment to Diversity 

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states. 

Reasonable Accommodations 

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities, in accordance with EU Directive 2000/78/EC and national laws of EU member states. We engage in an interactive process to determine effective, reasonable accommodations. 

Compensation Information 

For client positions, compensation information will be provided in accordance with applicable EU and national laws. When required by law, salary information will be included in job postings or provided during the recruitment process. We are committed to pay transparency and equal pay for equal work, in line with EU Directive 2006/54/EC and national laws on pay equity. 

Compliance with Laws 

Both Keller Executive Search and our clients comply with EU laws, directives, and regulations, as well as national laws of EU member states governing non-discrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Workplace Harassment 

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic under EU law and the laws of EU member states. This includes, but is not limited to, harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information. 

Data Protection and Privacy 

We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. For more information about how we collect and process personal data for recruitment and employment purposes, please review our Privacy Policy at . 

Pay Equity 

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable EU and national laws. 

Working Time and Leave 

We comply with EU Directive 2003/88/EC concerning certain aspects of the organization of working time, as well as national laws of EU member states regarding working hours, rest periods, and leave entitlements. 

Health and Safety 

We are committed to providing a safe and healthy work environment in accordance with EU Framework Directive 89/391/EEC on Safety and Health at Work and relevant national laws of EU member states. 

Works Councils and Employee Representation 

We respect the rights of employees to form and join works councils and other forms of employee representation in accordance with EU Directive 2009/38/EC and national laws of EU member states. 

Country-Specific Declarations 

While this policy provides a general framework applicable across the EU, it's important to note that specific employment laws can vary significantly between EU member states. To ensure full compliance with local regulations, we make the following provisions: 

1. Local Law Compliance: In addition to EU-wide regulations, we comply with all national laws and regulations of the specific EU member state where the employment takes place.
2. Country-Specific Addenda: For each EU country where we operate, we maintain country-specific addenda to this policy. These addenda outline any additional requirements, protections, or procedures mandated by national law that go beyond or differ from EU-wide standards.
3. Language Requirements: In countries where local law requires that employment policies be provided in the local language, we will make available a properly translated version of this policy and its country-specific addendum.
4. Notification of Applicable Laws: During the recruitment process, candidates will be informed of the specific national laws that apply to their potential employment, in addition to EU-wide regulations.
5. Regular Updates: We commit to regularly reviewing and updating our country-specific addenda to reflect any changes in national employment laws.
6. Precedence of National Law: Where national law provides greater protection or additional rights to employees beyond what is outlined in this general EU policy, the national law will take precedence.
7. Specific Declarations: Where required by national law, we will make specific declarations regarding matters such as:
• Pay transparency and gender pay gap reporting
• Working time arrangements
• Collective bargaining agreements
• Data protection and privacy measures
• Whistleblower protection mechanisms
• Any quota systems for underrepresented groups in employment
8. Access to Information: Employees and candidates can request information about the country-specific policies applicable to their employment or potential employment by contacting .

Genetic Information 

In accordance with EU and national laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. 

Local Laws 

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate within the EU. 

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within the EU. 

IT Administrative Assistant
Date: Sep 25, 2025
Location:
Castleford, United Kingdom, WF10 5HX
Company: Teva Pharmaceuticals
Job Id: 64003
**Who We Are**
Together, we're on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It's a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world's leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization's Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we're always looking for new ways to continue making a difference, and new people to make a difference with.
**A Day In The Life Of A ITOA Administrative Assistant**
The ITOA Administrative Assistant plays a key support role within the ITOA European organization, helping to ensure smooth operations by handling administrative tasks for the region. The ITOA Administrative Assistant is responsible for coordinating both the internal IT team and outsourced vendors/partners as required and acts as the point of contact for supporting day-to-day and project-related administrative tasks.
Major duties and responsibilities:
+ Serve as the primary point of contact for internal ITOA requests and communications (European Region).
+ Schedule and coordinate meetings, training sessions, and project timelines for the IT team.
+ Assist with the preparation, formatting, and distribution of IT documentation, reports, and presentations.
+ Supplier Management - Onboard new suppliers into the Ariba system. Maintain and update supplier records.
+ Maintain inventory of IT equipment and supplies; assist with procurement and asset tracking.
+ Support onboarding and offboarding processes by coordinating IT access, hardware, and software setup.
+ Manage and update ITOA department records, including software licenses, contracts, and service agreements.
+ Process invoices and purchase orders related to ITOA purchases.
+ Liaise with vendors and service providers as needed.
+ Ensure compliance with company policies and IT security procedures.
**Location Of The Position**
Either our **Ridings Point** , Castleford site or **Runcorn**
**Your Experience And Qualifications**
Do You Have:
+ Previous experience as an administrative assistant, preferably in an IT or technical environment.
+ A qualification(s) within Business Administration, IT or Customer Service would be advantageous.
+ Proficiency with office software (M365) and a basic understanding of IT terminology and processes.
+ Experience with asset management or procurement systems.
Are You:
+ Well organised with strong multitasking skills.
+ A confident communicator both in writing and verbally.
+ Bringing a keen eye for detail and proactive in your approach to problem-solving.
+ Able to handle confidential information with discretion.
+ Comfortable working independently and as part of a technical team.
+ Prioristing professionalism and placing upmost importance on customer service delievery.
+ Able to work in a fast-paced environment and handle multiple tasks simultaneously.
If so, we'd value hearing from you!
**Enjoy A More Rewarding Choice**
We support our people through every stage of their journey with us. Our flexible reward platform puts you in control, empowering you to tailor your benefits to fit your lifestyle, priorities, and what matters most to you. With 25 days of annual leave that grows with your service, the flexibility to purchase additional days, and two dedicated volunteering days each year, your time off is truly yours to enjoy, recharge, and give back. We prioritise your health with private medical insurance, life assurance, critical illness cover, and income protection.
Whether you're growing your family or pursuing new adventures, our enhanced maternity and paternity leave, sabbaticals, and hybrid working policies are here to support you through life's most meaningful moments. Financial wellbeing matters too, which is why we offer an enhanced pension scheme, access to a discount store, and free financial coaching through Bippit.
To help you grow with confidence, we offer a structured training and development programme tailored to your role and department, equipping you with the tools, knowledge, and support you need to thrive.
**Reports To**
David Flaherty,
Director IT, Europe Onsite Service Support
**Already Working @TEVA?**
If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply:Internal Career Site ( internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
**Deadline for internal applications will close on Thursday 9th October 2025** **#TJ**
**Teva's Equal Employment Opportunity Commitment**
Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's global policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin or any other legally recognized status entitled to protection under applicable laws. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.
EOE including disability/veteran

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior management at their offices in **Bradford, West Yorkshire, UK**. This is a critical role that requires an individual with exceptional administrative skills, a professional demeanor, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for providing comprehensive administrative support, including managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing correspondence and reports. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact effectively with internal staff, external clients, and stakeholders at all levels. A strong understanding of office management principles and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) are essential. You will also be involved in preparing presentations, coordinating events, and handling confidential information with discretion. This role offers a blend of in-office and remote work, providing flexibility while ensuring essential in-person support for executive functions.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate meeting logistics, including preparing agendas, taking minutes, and distributing action items.
• Handle incoming and outgoing communications, screening calls and emails.
• Organize and manage travel arrangements and expense reports.
• Maintain and organize electronic and physical filing systems.
• Assist with special projects and event planning as needed.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with utmost discretion and professionalism.
• Provide general administrative support to the executive team.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Ability to multitask and prioritize tasks effectively.
• Professional and polished demeanor.
• Experience with calendar management and travel booking systems.
• Associate's or Bachelor's degree preferred, but not required with extensive experience.

Our client, a highly respected professional services firm, is seeking an organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Leeds, West Yorkshire, UK . This role requires a high degree of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess excellent communication and organizational skills, a strong command of office software, and the ability to anticipate needs and proactively solve problems. This is a hybrid role, offering a balanced approach between in-office collaboration and remote flexibility.

Key Responsibilities:

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external clients, responding to inquiries and directing them appropriately.
• Organize and manage meeting logistics, including room bookings, catering, and preparation of materials.
• Handle confidential information with the utmost discretion and integrity.
• Manage expense reporting and budget tracking for executive support functions.
• Conduct research and compile information for various projects as required.
• Provide general administrative support, including filing, data entry, and managing office supplies.
• Assist with event planning and execution for departmental or company-wide functions.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent organizational and time management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle sensitive information with confidentiality and professionalism.
• Proactive approach to problem-solving and task management.
• Experience in coordinating complex travel arrangements and managing calendars.
• Professional demeanor and strong interpersonal skills.

This is an excellent opportunity for a detail-oriented and motivated individual to contribute to the smooth operation of executive functions within a reputable organization based in Leeds .