1460 Administrative Positions jobs in Middlesbrough
Senior Administrative Assistant - Executive Support
Posted 2 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate and arrange internal and external meetings, ensuring all logistics are handled.
- Prepare agendas, take minutes, and distribute meeting follow-up actions.
- Handle confidential correspondence, emails, and documents with utmost discretion.
- Manage domestic and international travel arrangements and prepare itineraries.
- Process expense reports and manage executive office budgets.
- Serve as a primary point of contact for executives, screening calls and visitors.
- Assist with the preparation of presentations and reports.
- Organise and support corporate events and team-building activities.
- Maintain and update filing systems, both physical and digital.
Qualifications:
- Proven experience as a Senior Administrative Assistant or Executive Assistant.
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritise effectively in a demanding environment.
- Experience with calendar management and travel coordination.
- Proactive attitude and problem-solving abilities.
- Excellent interpersonal skills and ability to build rapport with stakeholders.
- Experience in event planning is a plus.
Remote Administrative Assistant - Project Support
Posted 11 days ago
Job Viewed
Job Description
Responsibilities:
- Provide comprehensive administrative support to project managers and project teams.
- Manage project calendars, schedule meetings, and coordinate appointments across different time zones.
- Prepare, organize, and maintain project documentation, including reports, presentations, and meeting minutes.
- Handle incoming and outgoing communications, including emails and phone calls, in a professional and timely manner.
- Assist with data entry, record-keeping, and maintaining project databases.
- Coordinate travel arrangements and logistics for project-related activities as needed.
- Support the onboarding process for new project team members.
- Conduct research and compile information for project-related tasks.
- Utilize project management software and collaboration tools effectively.
- Anticipate project needs and proactively offer assistance to ensure efficient workflow.
- Proven experience as an Administrative Assistant, Project Administrator, or in a similar support role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and proactively in a fully remote setting.
- Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
- Discretion and ability to handle confidential information.
- A proactive attitude and a willingness to learn and adapt.
Senior Administrative Manager - Operations Support
Posted 2 days ago
Job Viewed
Job Description
Responsibilities:
- Oversee and manage the day-to-day operations of the administrative department, ensuring efficiency and effectiveness.
- Develop, implement, and refine administrative policies and procedures to streamline workflows and improve productivity.
- Manage and mentor a team of administrative staff, providing guidance, support, and performance management.
- Coordinate office operations, including facilities management, vendor relationships, and procurement of supplies.
- Ensure the smooth running of administrative systems, including record-keeping, filing, and information management.
- Oversee the organisation of meetings, events, and travel arrangements for staff.
- Manage departmental budgets, track expenses, and ensure cost-effective operations.
- Serve as a key point of contact for internal departments and external stakeholders regarding administrative matters.
- Implement and manage office technology solutions to enhance administrative efficiency.
- Ensure compliance with company policies and relevant regulations.
- Proactively identify opportunities for process improvement and implement solutions.
- Maintain a high level of confidentiality and discretion in all administrative activities.
- Support senior management with ad-hoc administrative projects and tasks.
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of progressive experience in administrative management or office management roles.
- Demonstrated experience in managing and leading a team.
- Excellent organisational, time management, and multitasking abilities.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Strong understanding of administrative processes, including budgeting, procurement, and record management.
- Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
- Proactive approach to problem-solving and process improvement.
- Ability to work autonomously and maintain high productivity in a remote work environment.
- Experience with project management or coordination is beneficial.
Senior Administrative Officer - Executive Support
Posted 4 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments efficiently.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external communications on behalf of executives.
- Handle confidential information with the utmost discretion.
- Organise and manage virtual meetings, ensuring all participants have necessary information and technology.
- Conduct research and gather information to support executive decision-making.
- Maintain organised digital filing systems and databases.
- Assist with ad-hoc administrative projects and tasks as required.
- Foster positive working relationships with colleagues and stakeholders.
- Proven experience as an Administrative Officer, Executive Assistant, or similar role, preferably with senior-level support.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and manage priorities effectively in a remote setting.
- Attention to detail and accuracy.
- Problem-solving capabilities.
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare agendas, take minutes, and distribute action items for various meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality and accessibility.
- Handle expense reporting and processing for executives.
- Act as a liaison between executives and internal departments, as well as external clients and partners.
- Assist with event planning and coordination for company functions and meetings.
- Conduct research and gather information as needed for various projects.
- Provide general administrative support to the executive team as required.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Professional appearance and positive attitude.
- Ability to work independently with minimal supervision and as part of a team.
- Experience in managing complex travel arrangements and international logistics.
- A keen eye for detail and accuracy.
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Act as a primary point of contact for internal and external stakeholders, managing inquiries and directing them to the appropriate individuals.
- Organise and oversee the logistics for executive meetings, including room bookings, catering, and minute-taking.
- Handle confidential information with the utmost discretion and integrity.
- Manage expense reporting and reconcile corporate credit card statements.
- Conduct research and gather information for various projects and initiatives.
- Maintain office supplies and manage vendor relationships.
- Provide general administrative support, including filing, scanning, and data entry.
- Proven experience in a senior administrative or executive assistant role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time-management skills with the ability to multitask effectively.
- Exceptional written and verbal communication skills.
- Discretion and the ability to handle confidential information.
- Ability to work independently and as part of a team.
- A proactive approach with a solutions-oriented mindset.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) is advantageous.
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for internal and external meetings, board meetings, and executive sessions.
- Handle all aspects of executive travel logistics, including flights, accommodation, visas, and itineraries.
- Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of executives where appropriate.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organise and maintain confidential filing systems, both physical and digital.
- Conduct research and compile information for executive projects and initiatives.
- Manage expense reporting and reconciliation for assigned executives.
- Act as a liaison between executives and internal/external stakeholders, building strong working relationships.
- Anticipate needs and proactively address potential issues, ensuring seamless workflow.
- Manage event planning and coordination for executive offsites, team events, and client visits.
- Maintain discretion and confidentiality regarding all company and personal information.
- Continuously seek ways to improve administrative processes and increase efficiency.
- Provide support for onboarding new team members or assisting with HR-related administrative tasks.
- Proven experience (5+ years) as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
- Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion, professionalism, and confidentiality.
- Ability to work independently, proactively, and with minimal supervision in a remote setting.
- Experience in international travel coordination and expense management.
- Familiarity with project management principles is a plus.
- Relevant certifications or diplomas in business administration or secretarial studies are advantageous.
- A proactive approach to problem-solving and a positive, can-do attitude are essential.
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Senior Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange internal and external meetings, ensuring all logistical requirements are met.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle travel arrangements, including booking flights, accommodation, and transportation.
- Maintain and organise confidential files and records.
- Act as a liaison between departments and external parties.
- Manage office supplies and inventory.
- Assist with event planning and coordination.
- Respond to and redirect inquiries via phone and email.
- Implement and improve administrative processes and procedures.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organisational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive approach to problem-solving.
- High school diploma or equivalent; further qualifications preferred.
Executive Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate and arrange internal and external meetings, including booking venues, preparing agendas, and taking minutes.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives as appropriate.
- Handle confidential information with the utmost discretion and professionalism.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Process expense reports and manage departmental budgets as required.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders, providing a professional and courteous point of contact.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support, including office supply management and maintaining office equipment.
- Assist with special projects and ad-hoc tasks as assigned by the executive team.
Qualifications and Skills:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to build rapport with diverse individuals.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and the ability to handle confidential information.
- Proactive approach to problem-solving and a willingness to take initiative.
- Experience in managing complex travel arrangements and expense reporting.
- A relevant administrative qualification or degree is advantageous.
Executive Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, arranging travel, and preparing reports and presentations. You will act as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and professional etiquette. Your ability to anticipate needs, manage multiple priorities, and maintain confidentiality will be essential. This role requires exceptional organisational skills and meticulous attention to detail to ensure the smooth and efficient operation of the executive office.
Key responsibilities include handling correspondence, screening calls, and managing email communications. You will coordinate meeting logistics, including room bookings, catering, and preparing meeting agendas and minutes. Assisting with event planning, expense reporting, and document management will also be part of your duties. Proactively identifying opportunities to improve administrative processes and enhance efficiency is highly valued. Maintaining discretion and handling sensitive information with the utmost professionalism is paramount.
The ideal candidate will have a proven track record as an Executive Assistant or a similar high-level administrative role, supporting senior executives. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. Excellent written and verbal communication skills, coupled with outstanding interpersonal abilities, are required. The ability to multitask effectively, manage time efficiently, and adapt to changing priorities is crucial. Discretion, initiative, and a proactive approach are key attributes we are seeking. Previous experience within the professional services sector is advantageous. If you are a highly organised and professional individual looking for a challenging hybrid role, we invite you to apply.