1460 Administrative Positions jobs in Middlesbrough
Senior Administrative Assistant - Executive Support
SR1 4AB Sunderland, North East
£30000 Annually
WhatJobs
Posted 2 days ago
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Job Description
A highly reputable organisation is seeking a proactive and organised Senior Administrative Assistant to provide comprehensive executive support. This role is based in Sunderland, Tyne and Wear, UK , and offers a crucial function in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information with discretion. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities include making travel arrangements, managing expense reports, organising events, and acting as a key point of contact for internal and external stakeholders. You will provide proactive support to senior management, anticipating their needs and ensuring their schedules are managed effectively. Strong communication and interpersonal skills are essential, as is proficiency in Microsoft Office Suite and other relevant administrative software. This role requires a high degree of professionalism, discretion, and initiative. This is an excellent opportunity for an experienced administrator to join a supportive team and contribute significantly to the executive leadership. You will be instrumental in facilitating effective communication and operations at the highest levels of the organisation. The successful candidate will demonstrate a commitment to excellence, a positive attitude, and the ability to handle demanding workloads with efficiency and grace. Experience in handling sensitive information and maintaining confidentiality is paramount. You will be a trusted partner to the executives you support, ensuring their time is optimised and their administrative needs are met seamlessly. The role may involve occasional event planning and project support. A proactive approach to problem-solving and a commitment to continuous improvement are highly valued. This position requires a resilient individual who can adapt to changing priorities and demands while maintaining a high standard of work.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate and arrange internal and external meetings, ensuring all logistics are handled.
- Prepare agendas, take minutes, and distribute meeting follow-up actions.
- Handle confidential correspondence, emails, and documents with utmost discretion.
- Manage domestic and international travel arrangements and prepare itineraries.
- Process expense reports and manage executive office budgets.
- Serve as a primary point of contact for executives, screening calls and visitors.
- Assist with the preparation of presentations and reports.
- Organise and support corporate events and team-building activities.
- Maintain and update filing systems, both physical and digital.
Qualifications:
- Proven experience as a Senior Administrative Assistant or Executive Assistant.
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritise effectively in a demanding environment.
- Experience with calendar management and travel coordination.
- Proactive attitude and problem-solving abilities.
- Excellent interpersonal skills and ability to build rapport with stakeholders.
- Experience in event planning is a plus.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Assistant - Project Support
SR1 1AA Sunderland, North East
£25 Hourly
WhatJobs
Posted 11 days ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide crucial project support. This role is essential for ensuring the smooth execution of various projects by managing administrative tasks, coordinating communications, and maintaining project documentation. As a fully remote position, you will leverage your organizational skills and digital proficiency to support project teams effectively from your home office. The ideal candidate will possess excellent communication abilities, a keen eye for detail, and a strong understanding of administrative best practices. You will play a vital role in helping project managers and team members stay on track and achieve their objectives. This is an excellent opportunity to contribute to diverse projects in a flexible, remote work environment.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and project teams.
- Manage project calendars, schedule meetings, and coordinate appointments across different time zones.
- Prepare, organize, and maintain project documentation, including reports, presentations, and meeting minutes.
- Handle incoming and outgoing communications, including emails and phone calls, in a professional and timely manner.
- Assist with data entry, record-keeping, and maintaining project databases.
- Coordinate travel arrangements and logistics for project-related activities as needed.
- Support the onboarding process for new project team members.
- Conduct research and compile information for project-related tasks.
- Utilize project management software and collaboration tools effectively.
- Anticipate project needs and proactively offer assistance to ensure efficient workflow.
- Proven experience as an Administrative Assistant, Project Administrator, or in a similar support role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and proactively in a fully remote setting.
- Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
- Discretion and ability to handle confidential information.
- A proactive attitude and a willingness to learn and adapt.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Manager - Operations Support
SR1 1AA Sunderland, North East
£40000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client, a dynamic and growing organisation, is seeking an experienced and highly organized Senior Administrative Manager to lead their administrative functions. This is a fully remote position, offering the convenience of working from home while ensuring the seamless operation of our corporate support services. The ideal candidate will possess exceptional organisational skills, strong leadership capabilities, and a proven track record in managing administrative processes and teams.
Responsibilities:
Responsibilities:
- Oversee and manage the day-to-day operations of the administrative department, ensuring efficiency and effectiveness.
- Develop, implement, and refine administrative policies and procedures to streamline workflows and improve productivity.
- Manage and mentor a team of administrative staff, providing guidance, support, and performance management.
- Coordinate office operations, including facilities management, vendor relationships, and procurement of supplies.
- Ensure the smooth running of administrative systems, including record-keeping, filing, and information management.
- Oversee the organisation of meetings, events, and travel arrangements for staff.
- Manage departmental budgets, track expenses, and ensure cost-effective operations.
- Serve as a key point of contact for internal departments and external stakeholders regarding administrative matters.
- Implement and manage office technology solutions to enhance administrative efficiency.
- Ensure compliance with company policies and relevant regulations.
- Proactively identify opportunities for process improvement and implement solutions.
- Maintain a high level of confidentiality and discretion in all administrative activities.
- Support senior management with ad-hoc administrative projects and tasks.
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of progressive experience in administrative management or office management roles.
- Demonstrated experience in managing and leading a team.
- Excellent organisational, time management, and multitasking abilities.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Strong understanding of administrative processes, including budgeting, procurement, and record management.
- Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
- Proactive approach to problem-solving and process improvement.
- Ability to work autonomously and maintain high productivity in a remote work environment.
- Experience with project management or coordination is beneficial.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Officer - Executive Support
SR1 1 Sunderland, North East
£35000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive-level activities. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports for senior leadership. Discretion and confidentiality are paramount, as you will be handling sensitive information. This position requires exceptional organisational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will act as a key point of contact, liaising with internal departments and external stakeholders on behalf of the executives. The ideal candidate will possess strong proficiency in office productivity software, including advanced calendar management, document creation, and presentation software. Experience with virtual collaboration tools and remote working platforms is essential. You should demonstrate excellent communication and interpersonal skills, with the ability to build rapport and maintain professional relationships. This is a fantastic opportunity for an experienced administrative professional to provide high-level support in a flexible, remote environment. If you are a detail-oriented, proactive individual with a passion for efficient organisation and seamless executive support, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments efficiently.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external communications on behalf of executives.
- Handle confidential information with the utmost discretion.
- Organise and manage virtual meetings, ensuring all participants have necessary information and technology.
- Conduct research and gather information to support executive decision-making.
- Maintain organised digital filing systems and databases.
- Assist with ad-hoc administrative projects and tasks as required.
- Foster positive working relationships with colleagues and stakeholders.
- Proven experience as an Administrative Officer, Executive Assistant, or similar role, preferably with senior-level support.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and manage priorities effectively in a remote setting.
- Attention to detail and accuracy.
- Problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£28000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior management at their office in Sunderland, Tyne and Wear, UK . This role is fundamental to the smooth operation of the executive office, requiring exceptional organizational skills, attention to detail, and a professional demeanor. The successful candidate will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with discretion. You will act as a primary point of contact for internal and external stakeholders, ensuring efficient communication and effective workflow.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare agendas, take minutes, and distribute action items for various meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality and accessibility.
- Handle expense reporting and processing for executives.
- Act as a liaison between executives and internal departments, as well as external clients and partners.
- Assist with event planning and coordination for company functions and meetings.
- Conduct research and gather information as needed for various projects.
- Provide general administrative support to the executive team as required.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Professional appearance and positive attitude.
- Ability to work independently with minimal supervision and as part of a team.
- Experience in managing complex travel arrangements and international logistics.
- A keen eye for detail and accuracy.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to support a senior leadership team within their dynamic organisation based in **Sunderland, Tyne and Wear, UK**. This role is pivotal in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Act as a primary point of contact for internal and external stakeholders, managing inquiries and directing them to the appropriate individuals.
- Organise and oversee the logistics for executive meetings, including room bookings, catering, and minute-taking.
- Handle confidential information with the utmost discretion and integrity.
- Manage expense reporting and reconcile corporate credit card statements.
- Conduct research and gather information for various projects and initiatives.
- Maintain office supplies and manage vendor relationships.
- Provide general administrative support, including filing, scanning, and data entry.
- Proven experience in a senior administrative or executive assistant role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time-management skills with the ability to multitask effectively.
- Exceptional written and verbal communication skills.
- Discretion and the ability to handle confidential information.
- Ability to work independently and as part of a team.
- A proactive approach with a solutions-oriented mindset.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) is advantageous.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
SR1 1SD Sunderland, North East
£45000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is integral to ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion. You will be empowered to manage a wide range of administrative tasks, acting as a key point of contact and facilitator for executive communications and operations, all from your remote work location.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for internal and external meetings, board meetings, and executive sessions.
- Handle all aspects of executive travel logistics, including flights, accommodation, visas, and itineraries.
- Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of executives where appropriate.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organise and maintain confidential filing systems, both physical and digital.
- Conduct research and compile information for executive projects and initiatives.
- Manage expense reporting and reconciliation for assigned executives.
- Act as a liaison between executives and internal/external stakeholders, building strong working relationships.
- Anticipate needs and proactively address potential issues, ensuring seamless workflow.
- Manage event planning and coordination for executive offsites, team events, and client visits.
- Maintain discretion and confidentiality regarding all company and personal information.
- Continuously seek ways to improve administrative processes and increase efficiency.
- Provide support for onboarding new team members or assisting with HR-related administrative tasks.
- Proven experience (5+ years) as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
- Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion, professionalism, and confidentiality.
- Ability to work independently, proactively, and with minimal supervision in a remote setting.
- Experience in international travel coordination and expense management.
- Familiarity with project management principles is a plus.
- Relevant certifications or diplomas in business administration or secretarial studies are advantageous.
- A proactive approach to problem-solving and a positive, can-do attitude are essential.
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6
Senior Administrative Assistant
SR2 7NX Sunderland, North East
£28000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team in Sunderland, Tyne and Wear, UK . This role is pivotal in ensuring the smooth day-to-day operations of the office, providing comprehensive support to senior management and contributing to the overall efficiency of the department. The ideal candidate will possess exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, scheduling meetings and appointments, preparing reports and presentations, coordinating travel arrangements, and maintaining confidential records. You will also act as a key point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is essential. Experience with database management and document control systems would be advantageous. The role requires a flexible approach, with some days requiring full office presence and others offering the flexibility of remote work, making it a truly hybrid position. Candidates should be adept at problem-solving and possess a strong work ethic. A minimum of 3-5 years of experience in a similar administrative role is required. Educational qualifications in business administration or a related field are preferred but not essential if significant relevant experience is demonstrated. If you are a motivated individual looking to advance your administrative career in a supportive and challenging environment, we encourage you to apply. This is an excellent opportunity to contribute to a growing organisation and develop your professional skills further within our client's esteemed company. The successful applicant will be expected to uphold the company's values and contribute to a positive workplace culture. Duties will include managing correspondence, organising events, and ensuring all administrative procedures are followed meticulously.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange internal and external meetings, ensuring all logistical requirements are met.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle travel arrangements, including booking flights, accommodation, and transportation.
- Maintain and organise confidential files and records.
- Act as a liaison between departments and external parties.
- Manage office supplies and inventory.
- Assist with event planning and coordination.
- Respond to and redirect inquiries via phone and email.
- Implement and improve administrative processes and procedures.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organisational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive approach to problem-solving.
- High school diploma or equivalent; further qualifications preferred.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
SR1 1AB Sunderland, North East
£28000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding professional services firm in Sunderland, Tyne and Wear, UK , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with precision and discretion. The ideal candidate will possess exceptional communication, organizational, and interpersonal skills, coupled with a strong aptitude for problem-solving and multitasking.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate and arrange internal and external meetings, including booking venues, preparing agendas, and taking minutes.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives as appropriate.
- Handle confidential information with the utmost discretion and professionalism.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Process expense reports and manage departmental budgets as required.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders, providing a professional and courteous point of contact.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support, including office supply management and maintaining office equipment.
- Assist with special projects and ad-hoc tasks as assigned by the executive team.
Qualifications and Skills:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to build rapport with diverse individuals.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and the ability to handle confidential information.
- Proactive approach to problem-solving and a willingness to take initiative.
- Experience in managing complex travel arrangements and expense reporting.
- A relevant administrative qualification or degree is advantageous.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
SR1 1AA Sunderland, North East
£28000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm based in Sunderland, Tyne and Wear, UK , is seeking an experienced and highly organised Executive Administrative Assistant to provide comprehensive support to senior management. This role operates on a hybrid working model, combining office-based duties with the flexibility of remote work.
The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, arranging travel, and preparing reports and presentations. You will act as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and professional etiquette. Your ability to anticipate needs, manage multiple priorities, and maintain confidentiality will be essential. This role requires exceptional organisational skills and meticulous attention to detail to ensure the smooth and efficient operation of the executive office.
Key responsibilities include handling correspondence, screening calls, and managing email communications. You will coordinate meeting logistics, including room bookings, catering, and preparing meeting agendas and minutes. Assisting with event planning, expense reporting, and document management will also be part of your duties. Proactively identifying opportunities to improve administrative processes and enhance efficiency is highly valued. Maintaining discretion and handling sensitive information with the utmost professionalism is paramount.
The ideal candidate will have a proven track record as an Executive Assistant or a similar high-level administrative role, supporting senior executives. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. Excellent written and verbal communication skills, coupled with outstanding interpersonal abilities, are required. The ability to multitask effectively, manage time efficiently, and adapt to changing priorities is crucial. Discretion, initiative, and a proactive approach are key attributes we are seeking. Previous experience within the professional services sector is advantageous. If you are a highly organised and professional individual looking for a challenging hybrid role, we invite you to apply.
The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, arranging travel, and preparing reports and presentations. You will act as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and professional etiquette. Your ability to anticipate needs, manage multiple priorities, and maintain confidentiality will be essential. This role requires exceptional organisational skills and meticulous attention to detail to ensure the smooth and efficient operation of the executive office.
Key responsibilities include handling correspondence, screening calls, and managing email communications. You will coordinate meeting logistics, including room bookings, catering, and preparing meeting agendas and minutes. Assisting with event planning, expense reporting, and document management will also be part of your duties. Proactively identifying opportunities to improve administrative processes and enhance efficiency is highly valued. Maintaining discretion and handling sensitive information with the utmost professionalism is paramount.
The ideal candidate will have a proven track record as an Executive Assistant or a similar high-level administrative role, supporting senior executives. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. Excellent written and verbal communication skills, coupled with outstanding interpersonal abilities, are required. The ability to multitask effectively, manage time efficiently, and adapt to changing priorities is crucial. Discretion, initiative, and a proactive approach are key attributes we are seeking. Previous experience within the professional services sector is advantageous. If you are a highly organised and professional individual looking for a challenging hybrid role, we invite you to apply.
This advertiser has chosen not to accept applicants from your region.
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