1503 Administrative Positions jobs in Middlesbrough
Senior Administrative Assistant - Executive Support
NE33 1HA Sunderland, North East
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a rapidly growing organization, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from your home office anywhere in the UK. You will be the organizational backbone for senior leadership, managing complex calendars, coordinating travel, preparing reports, and ensuring the smooth day-to-day operations for the executives you support. The ideal candidate is a master of multitasking, possesses exceptional communication skills, and demonstrates a high level of discretion and professionalism.
Responsibilities:
Responsibilities:
- Manage and prioritize complex executive calendars, scheduling meetings, appointments, and calls with meticulous attention to detail.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and maintain physical and digital filing systems, ensuring efficient retrieval of information.
- Screen and prioritize incoming communications, including emails and phone calls, and handle them appropriately.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Prepare agendas for meetings and take minutes, ensuring action items are documented and followed up.
- Manage expense reports and corporate card reconciliations for executives.
- Conduct research and compile information for various projects and presentations as requested.
- Provide general administrative support, including managing office supplies and equipment (for home office setup).
- Anticipate the needs of the executives and proactively address potential issues.
- Maintain a high level of confidentiality and discretion in all matters.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting senior-level management.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with a keen eye for detail.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, professionalism, and integrity.
- Proactive attitude and the ability to work independently with minimal supervision.
- Experience in coordinating complex travel arrangements and managing busy schedules.
- Adaptability and willingness to learn new systems and processes.
This advertiser has chosen not to accept applicants from your region.
0
Remote Administrative Assistant - Executive Support
SR1 2AA Sunderland, North East
£28000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support to their senior leadership team. This fully remote position offers the flexibility to work from home while playing a crucial role in the smooth operation of our business. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing essential documents and presentations. Your duties will include handling correspondence, managing email communications, and acting as a primary point of contact for internal and external stakeholders. Excellent communication and interpersonal skills are vital, as you will be interacting with individuals at all levels. This role requires meticulous attention to detail, strong multitasking abilities, and the capacity to manage confidential information with discretion. Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) is essential, as is familiarity with virtual collaboration tools such as Zoom, Microsoft Teams, and project management software. You will proactively anticipate the needs of the executives you support, identifying potential issues and offering solutions before they arise. The ability to work independently, manage your time effectively, and maintain a high level of productivity in a remote setting is paramount. This is an excellent opportunity for an experienced administrative professional looking to leverage their skills in a flexible, home-based role. You will contribute to the efficiency and success of our executive team, ensuring seamless workflow and effective communication across the organisation. If you are a self-starter with a passion for providing top-tier administrative support, we encourage you to apply for this remote position.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant - Executive Support
SR1 1BU Sunderland, North East
£28000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly professional and proactive Remote Administrative Assistant to provide comprehensive executive support to senior leadership members. This position is fully remote, requiring a self-motivated individual with exceptional organisational skills and a keen eye for detail. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and handling correspondence on behalf of executives. Confidentiality and discretion are paramount in this role.
Key duties include preparing reports, presentations, and meeting minutes, as well as managing expense reports and ensuring timely processing. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Proficiency in using virtual collaboration tools, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software is essential. You should be adept at anticipating needs, problem-solving proactively, and managing multiple tasks efficiently in a remote setting. Experience with project coordination and event planning for virtual meetings is a plus.
The ideal candidate will possess outstanding written and verbal communication skills, a professional demeanor, and the ability to work independently with minimal supervision. Previous experience as an executive assistant or in a similar high-level administrative support role, ideally within a remote environment, is highly preferred. You must be tech-savvy, adaptable, and possess a strong work ethic. This role offers a significant degree of autonomy and the opportunity to provide critical support to key decision-makers, ensuring seamless operations for the executive team, all from a remote location.
Key duties include preparing reports, presentations, and meeting minutes, as well as managing expense reports and ensuring timely processing. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Proficiency in using virtual collaboration tools, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software is essential. You should be adept at anticipating needs, problem-solving proactively, and managing multiple tasks efficiently in a remote setting. Experience with project coordination and event planning for virtual meetings is a plus.
The ideal candidate will possess outstanding written and verbal communication skills, a professional demeanor, and the ability to work independently with minimal supervision. Previous experience as an executive assistant or in a similar high-level administrative support role, ideally within a remote environment, is highly preferred. You must be tech-savvy, adaptable, and possess a strong work ethic. This role offers a significant degree of autonomy and the opportunity to provide critical support to key decision-makers, ensuring seamless operations for the executive team, all from a remote location.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Assistant - Executive Support
SR1 4AB Sunderland, North East
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
A highly reputable organisation is seeking a proactive and organised Senior Administrative Assistant to provide comprehensive executive support. This role is based in Sunderland, Tyne and Wear, UK , and offers a crucial function in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings, preparing correspondence, and handling confidential information with discretion. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities include making travel arrangements, managing expense reports, organising events, and acting as a key point of contact for internal and external stakeholders. You will provide proactive support to senior management, anticipating their needs and ensuring their schedules are managed effectively. Strong communication and interpersonal skills are essential, as is proficiency in Microsoft Office Suite and other relevant administrative software. This role requires a high degree of professionalism, discretion, and initiative. This is an excellent opportunity for an experienced administrator to join a supportive team and contribute significantly to the executive leadership. You will be instrumental in facilitating effective communication and operations at the highest levels of the organisation. The successful candidate will demonstrate a commitment to excellence, a positive attitude, and the ability to handle demanding workloads with efficiency and grace. Experience in handling sensitive information and maintaining confidentiality is paramount. You will be a trusted partner to the executives you support, ensuring their time is optimised and their administrative needs are met seamlessly. The role may involve occasional event planning and project support. A proactive approach to problem-solving and a commitment to continuous improvement are highly valued. This position requires a resilient individual who can adapt to changing priorities and demands while maintaining a high standard of work.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate and arrange internal and external meetings, ensuring all logistics are handled.
- Prepare agendas, take minutes, and distribute meeting follow-up actions.
- Handle confidential correspondence, emails, and documents with utmost discretion.
- Manage domestic and international travel arrangements and prepare itineraries.
- Process expense reports and manage executive office budgets.
- Serve as a primary point of contact for executives, screening calls and visitors.
- Assist with the preparation of presentations and reports.
- Organise and support corporate events and team-building activities.
- Maintain and update filing systems, both physical and digital.
Qualifications:
- Proven experience as a Senior Administrative Assistant or Executive Assistant.
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritise effectively in a demanding environment.
- Experience with calendar management and travel coordination.
- Proactive attitude and problem-solving abilities.
- Excellent interpersonal skills and ability to build rapport with stakeholders.
- Experience in event planning is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Senior Administrative Manager - Operations Support
SR1 1AA Sunderland, North East
£45000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a rapidly growing enterprise, is seeking a highly organized and proactive Senior Administrative Manager to oversee and enhance their operational support functions. This on-site role is crucial for ensuring the smooth day-to-day running of the office in **Sunderland, Tyne and Wear, UK**. This position requires a hands-on approach and a strong commitment to operational excellence.
Responsibilities:
Responsibilities:
- Manage and coordinate a wide range of administrative activities to support daily operations, including office management, facility coordination, and vendor relations.
- Lead, train, and mentor a team of administrative assistants and support staff, fostering a positive and productive work environment.
- Develop, implement, and refine administrative policies and procedures to improve efficiency and effectiveness.
- Oversee the management of office supplies, equipment, and resources, ensuring cost-effectiveness.
- Coordinate internal and external meetings, events, and travel arrangements for senior management.
- Manage the reception area, ensuring a professional and welcoming environment for visitors and clients.
- Handle sensitive and confidential information with the utmost discretion.
- Liaise with various departments to ensure seamless communication and collaboration.
- Manage and maintain company records, databases, and filing systems.
- Oversee the organization and execution of company events and team-building activities.
- Act as a primary point of contact for facilities management and building maintenance issues.
- Support HR functions related to onboarding, employee records, and general HR administration.
- Proven experience in a senior administrative or office management role, preferably within a dynamic business environment.
- Demonstrated experience in leading and managing a team.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to handle multiple priorities and meet deadlines in a fast-paced setting.
- Discretion and professionalism in handling confidential matters.
- Experience with budget management and vendor negotiation is highly desirable.
- A proactive and solutions-oriented approach to challenges.
- Familiarity with HR administrative processes is a plus.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Manager - Operations Support
SR1 1AA Sunderland, North East
£40000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organisation, is seeking an experienced and highly organized Senior Administrative Manager to lead their administrative functions. This is a fully remote position, offering the convenience of working from home while ensuring the seamless operation of our corporate support services. The ideal candidate will possess exceptional organisational skills, strong leadership capabilities, and a proven track record in managing administrative processes and teams.
Responsibilities:
Responsibilities:
- Oversee and manage the day-to-day operations of the administrative department, ensuring efficiency and effectiveness.
- Develop, implement, and refine administrative policies and procedures to streamline workflows and improve productivity.
- Manage and mentor a team of administrative staff, providing guidance, support, and performance management.
- Coordinate office operations, including facilities management, vendor relationships, and procurement of supplies.
- Ensure the smooth running of administrative systems, including record-keeping, filing, and information management.
- Oversee the organisation of meetings, events, and travel arrangements for staff.
- Manage departmental budgets, track expenses, and ensure cost-effective operations.
- Serve as a key point of contact for internal departments and external stakeholders regarding administrative matters.
- Implement and manage office technology solutions to enhance administrative efficiency.
- Ensure compliance with company policies and relevant regulations.
- Proactively identify opportunities for process improvement and implement solutions.
- Maintain a high level of confidentiality and discretion in all administrative activities.
- Support senior management with ad-hoc administrative projects and tasks.
- A Bachelor's degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of progressive experience in administrative management or office management roles.
- Demonstrated experience in managing and leading a team.
- Excellent organisational, time management, and multitasking abilities.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Strong understanding of administrative processes, including budgeting, procurement, and record management.
- Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
- Proactive approach to problem-solving and process improvement.
- Ability to work autonomously and maintain high productivity in a remote work environment.
- Experience with project management or coordination is beneficial.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Officer - Executive Support
SR1 1 Sunderland, North East
£35000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive-level activities. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports for senior leadership. Discretion and confidentiality are paramount, as you will be handling sensitive information. This position requires exceptional organisational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address potential issues. You will act as a key point of contact, liaising with internal departments and external stakeholders on behalf of the executives. The ideal candidate will possess strong proficiency in office productivity software, including advanced calendar management, document creation, and presentation software. Experience with virtual collaboration tools and remote working platforms is essential. You should demonstrate excellent communication and interpersonal skills, with the ability to build rapport and maintain professional relationships. This is a fantastic opportunity for an experienced administrative professional to provide high-level support in a flexible, remote environment. If you are a detail-oriented, proactive individual with a passion for efficient organisation and seamless executive support, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments efficiently.
- Coordinate all aspects of executive travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external communications on behalf of executives.
- Handle confidential information with the utmost discretion.
- Organise and manage virtual meetings, ensuring all participants have necessary information and technology.
- Conduct research and gather information to support executive decision-making.
- Maintain organised digital filing systems and databases.
- Assist with ad-hoc administrative projects and tasks as required.
- Foster positive working relationships with colleagues and stakeholders.
- Proven experience as an Administrative Officer, Executive Assistant, or similar role, preferably with senior-level support.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and manage priorities effectively in a remote setting.
- Attention to detail and accuracy.
- Problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
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6
Remote Executive Administrative Assistant - Senior Support
SR1 2AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Executive Administrative Assistant to provide comprehensive remote support to their executive leadership team. This is a critical role that requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced, virtual environment. You will be the central point of contact for various administrative functions, ensuring the smooth operation of the executive office. The ideal candidate is tech-savvy, possesses excellent communication skills, and thrives in a remote-first setting.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule meetings, appointments, and travel arrangements for senior executives.
- Screen and prioritize incoming communications, including emails, calls, and mail.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and maintain electronic filing systems and databases.
- Coordinate logistics for virtual meetings, including setting up conference calls and distributing materials.
- Conduct research and compile information as requested by executives.
- Assist with special projects and initiatives as needed.
- Handle confidential information with the utmost discretion.
- Provide proactive support to anticipate the needs of the executive team.
- Act as a liaison between executives and internal/external stakeholders.
- Manage expense reporting and invoice processing.
- Troubleshoot basic technical issues related to remote work tools and platforms.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- Ability to multitask and prioritize effectively in a remote environment.
- High level of discretion and confidentiality.
- Experience in a remote-first company culture is highly desirable.
- This role is fully remote and supports executives working in and around Sunderland, Tyne and Wear, UK .
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
NE30 1AH Sunderland, North East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their Sunderland, Tyne and Wear, UK office. This hybrid role requires a professional with exceptional communication and multitasking abilities, capable of managing a diverse range of administrative tasks with efficiency and discretion. The ideal candidate will be adept at managing calendars, coordinating meetings, preparing reports, and acting as a key point of contact for internal and external stakeholders.
Key Responsibilities:
Required Qualifications:
This is an exciting opportunity for a dedicated administrative professional to make a significant impact. Join a forward-thinking team and contribute to the success of the organization.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Organize and manage internal and external meetings, ensuring all logistical aspects are handled, including room bookings and catering.
- Screen and prioritize incoming communications, including emails and phone calls, referring issues to appropriate personnel.
- Process expense reports and manage departmental budgets, ensuring accuracy and compliance with company policies.
- Maintain filing systems, both physical and digital, ensuring easy access to important documents.
- Conduct research and compile data for various projects and reports.
- Act as a liaison between executives and other departments, fostering smooth communication and collaboration.
- Provide general administrative support, including printing, scanning, and data entry.
- Assist with the onboarding process for new team members as required.
- Handle confidential information with the utmost discretion and professionalism.
- Contribute to the continuous improvement of administrative processes.
Required Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and a strong work ethic.
- Ability to multitask and work effectively in a fast-paced environment.
- Detail-oriented with a commitment to accuracy.
- Experience in coordinating travel arrangements and managing calendars is essential.
- A proactive approach to problem-solving and anticipating needs.
- Discretion in handling sensitive and confidential information is paramount.
- Experience within a corporate or professional services environment is preferred.
This is an exciting opportunity for a dedicated administrative professional to make a significant impact. Join a forward-thinking team and contribute to the success of the organization.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
SR1 1AA Sunderland, North East
£28000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
We are looking for a highly organised, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial in ensuring the smooth and efficient operation of the executive office, requiring a blend of administrative expertise and strong interpersonal skills. While the role is primarily based in Sunderland, Tyne and Wear, UK , it offers a hybrid working model, allowing for a flexible balance between office-based collaboration and remote work. You will be responsible for managing complex calendars, coordinating meetings and events, preparing presentations and reports, handling confidential correspondence, and making travel arrangements. The ideal candidate will possess exceptional communication skills, both written and verbal, and a proven ability to multitask and prioritise effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. You will act as a key point of contact for internal and external stakeholders, requiring a professional and courteous demeanour at all times. A proactive approach to anticipating needs and resolving issues before they arise is highly valued. This is an excellent opportunity to support high-level executives and gain exposure to a wide range of business operations. The successful candidate will be discreet, reliable, and committed to maintaining confidentiality. The ability to adapt to changing priorities and maintain a high level of accuracy is critical. This hybrid role requires you to be present in the Sunderland office for a portion of the week, with the remainder being remote. Attention to detail, excellent time management, and a positive attitude are key attributes. You will be instrumental in streamlining administrative processes and ensuring the executives can focus on strategic priorities.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Organise and coordinate internal and external meetings, including virtual ones.
- Prepare agendas, take minutes, and distribute follow-up actions.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Handle confidential information with the utmost discretion.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Manage and process expense reports.
- Act as a liaison between executives and other departments/external parties.
- Conduct research and prepare background information for meetings.
- Maintain electronic and physical filing systems.
- Assist with ad-hoc administrative projects as required.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Strong written and verbal communication skills in English.
- Ability to handle multiple tasks and prioritise effectively.
- Discretion and a high level of confidentiality.
- Professional and personable demeanour.
- Experience in a hybrid working environment is advantageous.
This advertiser has chosen not to accept applicants from your region.
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