1057 Administrative Positions jobs in Plymouth
Senior Administrative Officer - Project Support
PL1 1AA Plymouth, South West
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to provide crucial project support in a remote capacity. Based out of Plymouth, this role offers the flexibility to work from home while ensuring the seamless coordination and execution of various projects. The Senior Administrative Officer will be responsible for managing project documentation, coordinating meetings, tracking project progress, liaising with stakeholders, and providing general administrative support to project managers and teams. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and strong communication abilities. Proficiency in project management software and standard office applications is essential. You will be adept at managing multiple tasks simultaneously, prioritizing workloads effectively, and maintaining confidentiality. This role requires a proactive approach to anticipating project needs and a commitment to ensuring efficient administrative operations. Responsibilities:
- Provide comprehensive administrative support to project managers and project teams.
- Manage project documentation, including creating, organizing, and maintaining project files.
- Schedule and coordinate project meetings, prepare agendas, and take meeting minutes.
- Track project timelines, milestones, and action items, ensuring timely follow-up.
- Communicate project updates and information to relevant stakeholders.
- Assist with the preparation of project reports and presentations.
- Manage project-related correspondence and queries.
- Maintain project databases and ensure data accuracy.
- Support with procurement and logistics as required for projects.
- Contribute to the continuous improvement of administrative processes.
- Proven experience as an Administrative Officer, Project Administrator, or in a similar role.
- Experience supporting projects within a professional services or corporate environment.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management software (e.g., Asana, Trello, Microsoft Project) is an advantage.
- Strong written and verbal communication skills.
- Ability to work independently and proactively in a remote setting.
- Discretion and ability to handle confidential information.
- A keen eye for detail and commitment to accuracy.
This advertiser has chosen not to accept applicants from your region.
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Remote Administrative Assistant
PL1 2AA Plymouth, South West
£28000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive support to their executive team. This fully remote position is crucial for ensuring the smooth operation of daily administrative tasks and facilitating efficient communication. You will be responsible for managing calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. Key duties include handling incoming and outgoing communications, maintaining electronic filing systems, and assisting with project coordination. The ideal candidate will possess excellent organizational and time-management skills, with a strong ability to prioritize tasks and manage multiple deadlines effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. You must demonstrate exceptional attention to detail, strong written and verbal communication skills, and a proactive approach to problem-solving. Previous experience in an administrative or secretarial role is required, preferably in a remote setting. This role demands self-discipline, initiative, and the ability to work autonomously from a home office. You will be a key point of contact, requiring professionalism, discretion, and a customer-service oriented attitude. Familiarity with project management software and expense reporting systems would be an advantage. If you are a detail-oriented professional seeking a challenging remote administrative role where you can make a significant contribution, we encourage you to apply.
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1
Senior Administrative Assistant
PL2 2BT Plymouth, South West
£28000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Plymouth, Devon, UK . This role is pivotal in ensuring the smooth operation of daily administrative tasks and supporting various departments. The successful candidate will be responsible for managing complex calendars, coordinating meetings, preparing reports, and handling correspondence with a high degree of professionalism. You will also be involved in event planning, managing office supplies, and maintaining an efficient filing system, both physical and digital. Excellent communication skills are essential, as you will be interacting with internal staff, external partners, and clients. Key responsibilities will include:
- Providing comprehensive administrative support to management and staff.
- Organizing and coordinating meetings, conferences, and travel arrangements.
- Preparing and proofreading correspondence, presentations, and reports.
- Managing incoming and outgoing mail and deliveries.
- Maintaining accurate records and databases.
- Assisting with the onboarding process for new employees.
- Handling sensitive information with discretion and confidentiality.
- Supporting project management activities as needed.
- Ensuring the office environment is well-maintained and presentable.
This advertiser has chosen not to accept applicants from your region.
2
Remote Administrative Assistant
PL1 2AD Plymouth, South West
£28000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client, a growing technology startup, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive support to their executive team and various departments, working entirely from home. This role is critical in ensuring the smooth and efficient operation of the business by managing a wide range of administrative tasks. You will be responsible for calendar management, scheduling meetings and appointments, managing email correspondence, preparing documents and presentations, and coordinating travel arrangements. Key duties include maintaining organized digital filing systems, conducting research, processing invoices and expenses, and acting as a liaison between internal teams and external stakeholders. The ability to handle confidential information with discretion is essential. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or collaboration tools (e.g., Asana, Trello, Slack) are highly desirable. The ideal candidate will possess exceptional organizational and time-management skills, with a keen eye for detail and a proactive approach to problem-solving. Strong communication and interpersonal skills are crucial for effective remote collaboration. You should be adaptable, resourceful, and capable of prioritizing tasks effectively in a fast-paced, virtual environment. This is an excellent opportunity for an experienced administrative professional looking for a flexible, remote working arrangement to contribute significantly to a dynamic company’s success.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage executive calendars, schedule meetings, and coordinate appointments.
- Handle incoming and outgoing email correspondence and communications.
- Prepare, proofread, and edit documents, reports, and presentations.
- Organize and maintain digital filing systems and databases.
- Coordinate travel arrangements and manage itineraries.
- Process expense reports and assist with basic bookkeeping tasks.
- Conduct online research and compile information as required.
- Serve as a point of contact for internal and external inquiries.
- Support project management activities and team coordination.
- Ensure smooth day-to-day administrative operations for remote teams.
Qualifications:
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
- Excellent organizational, time-management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Experience with cloud-based productivity tools and collaboration platforms.
- High degree of professionalism and discretion.
- Ability to work independently and proactively manage workload remotely.
- Attention to detail and accuracy in all tasks.
- High school diploma or equivalent; further education or certification is a plus.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
PL1 2LP Plymouth, South West
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
WhatJobs is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive remote support to our senior leadership team. This is a fully remote position, offering an excellent opportunity to contribute to the smooth operation of our company from the comfort of your home office. You will be responsible for managing complex calendars, coordinating meetings, preparing reports and presentations, handling correspondence, and undertaking various administrative tasks to ensure maximum efficiency and productivity for our executives.
Key Responsibilities:
The ideal candidate will have significant experience as an Executive Assistant or in a similar high-level administrative support role. Exceptional organizational and time-management skills are essential, along with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are required. Strong written and verbal communication skills are vital for effective interaction with stakeholders at all levels. The ability to multitask, prioritize effectively, and work autonomously in a remote environment is crucial. A proactive and resourceful approach to problem-solving, coupled with a high degree of professionalism and discretion, will be key to success in this role. Candidates should be adaptable and able to thrive in a fast-paced, evolving work setting. Previous experience supporting multiple executives simultaneously is advantageous.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding as appropriate or directing them to the relevant parties.
- Prepare agendas, minutes, and follow-up actions for meetings, ensuring all necessary documentation is circulated in advance.
- Conduct research, compile data, and prepare reports, presentations, and spreadsheets as required.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and visas.
- Manage and organize electronic and physical filing systems, ensuring easy access to information.
- Handle confidential information with the utmost discretion and professionalism.
- Assist with the preparation of budgets and expense reports.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Provide general administrative support, including data entry, document management, and office supply management.
The ideal candidate will have significant experience as an Executive Assistant or in a similar high-level administrative support role. Exceptional organizational and time-management skills are essential, along with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools are required. Strong written and verbal communication skills are vital for effective interaction with stakeholders at all levels. The ability to multitask, prioritize effectively, and work autonomously in a remote environment is crucial. A proactive and resourceful approach to problem-solving, coupled with a high degree of professionalism and discretion, will be key to success in this role. Candidates should be adaptable and able to thrive in a fast-paced, evolving work setting. Previous experience supporting multiple executives simultaneously is advantageous.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
PL1 1AA Plymouth, South West
£25000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to support senior management within their organization based in **Plymouth, Devon, UK**. This role is crucial for ensuring the smooth and efficient operation of the executive office, requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively. The ideal candidate will be adept at handling a wide range of administrative tasks, providing comprehensive support to executives, and contributing to a positive and productive work environment. This is a hybrid role, offering flexibility between working from home and in the **Plymouth, Devon, UK** office.
Key responsibilities:
Key responsibilities:
- Manage complex and dynamic calendars for executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
- Handle confidential information with the utmost discretion.
- Conduct research and prepare materials for meetings and projects.
- Manage office supplies and equipment, ensuring operational readiness.
- Process expense reports and manage departmental budgets.
- Serve as a liaison between executives and internal/external stakeholders.
- Anticipate the needs of executives and proactively address them.
- Assist with the planning and execution of corporate events.
- Maintain organized filing systems, both physical and digital.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant
PL1 2LU Plymouth, South West
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive support to their executive team and operational departments in Plymouth, Devon, UK . This role is essential in ensuring the smooth and efficient running of the office and supporting key business functions. You will be responsible for managing calendars, coordinating meetings, preparing correspondence and reports, and handling confidential information with the utmost discretion. The ideal candidate will possess excellent communication and interpersonal skills, a strong attention to detail, and the ability to manage multiple tasks and priorities effectively.
Key duties will include managing travel arrangements, processing expense reports, maintaining filing systems, and acting as a primary point of contact for internal and external stakeholders. You will also be involved in supporting project coordination, organizing office resources, and implementing administrative procedures to enhance efficiency. This hybrid position requires a professional demeanor, excellent IT proficiency (including MS Office Suite), and a flexible approach to work, balancing on-site duties with remote flexibility. You will work closely with various departments, offering support to ensure operational continuity. A commitment to delivering high-quality administrative support and a proactive approach to anticipating needs are crucial for success in this role. This is a fantastic opportunity to become an integral part of a reputable organization and contribute to its administrative excellence.
Qualifications:
Key duties will include managing travel arrangements, processing expense reports, maintaining filing systems, and acting as a primary point of contact for internal and external stakeholders. You will also be involved in supporting project coordination, organizing office resources, and implementing administrative procedures to enhance efficiency. This hybrid position requires a professional demeanor, excellent IT proficiency (including MS Office Suite), and a flexible approach to work, balancing on-site duties with remote flexibility. You will work closely with various departments, offering support to ensure operational continuity. A commitment to delivering high-quality administrative support and a proactive approach to anticipating needs are crucial for success in this role. This is a fantastic opportunity to become an integral part of a reputable organization and contribute to its administrative excellence.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role, with at least 3 years in a senior capacity.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Experience in calendar management and travel coordination.
- Proactive attitude and ability to work independently.
- Customer service-oriented approach.
This advertiser has chosen not to accept applicants from your region.
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Senior Administrative Assistant
PL1 1AA Plymouth, South West
£28000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote position, offering flexibility and the opportunity to contribute to a thriving organization from the comfort of your own home. The ideal candidate will possess exceptional communication and multitasking skills, with a proven track record of providing comprehensive administrative support. Your responsibilities will include managing calendars, coordinating meetings, preparing reports and presentations, handling correspondence, and maintaining organized digital filing systems. You will also be responsible for liaising with internal departments and external stakeholders, ensuring smooth communication flows. Additionally, you will assist with travel arrangements, process expense reports, and support various ad-hoc projects as needed. The successful applicant will demonstrate meticulous attention to detail, strong problem-solving abilities, and proficiency in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and potentially project management tools. Experience with cloud-based collaboration platforms and virtual communication tools is essential for this role. You will be expected to manage your workload efficiently, meet deadlines consistently, and maintain a high level of professionalism at all times. This role requires a self-starter who can work independently with minimal supervision, yet also collaborate effectively with team members remotely. A commitment to confidentiality and data security is paramount. We are looking for an individual who is adaptable, eager to learn, and passionate about providing outstanding administrative support. Join us and become an integral part of a forward-thinking company that values its employees and promotes a healthy work-life balance through its remote-first culture.
Responsibilities:
Qualifications:
Responsibilities:
- Manage complex calendars and schedule appointments.
- Prepare and edit documents, reports, and presentations.
- Handle incoming and outgoing communications efficiently.
- Organize and maintain digital and physical records.
- Coordinate meetings and facilitate virtual collaboration.
- Assist with travel arrangements and expense reporting.
- Support team projects and provide general administrative assistance.
- Ensure compliance with company policies and procedures.
Qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent command of English, both written and verbal.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Strong organizational and time-management skills.
- Ability to work independently and as part of a remote team.
- Discretion and confidentiality are essential.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Officer
PL1 2AA Plymouth, South West
£30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Senior Administrative Officer to manage and streamline administrative functions for their operations. This is a fully remote position, ideal for an individual who thrives in an independent work environment and possesses exceptional organizational and communication skills. You will be responsible for a wide range of administrative tasks, including managing correspondence, coordinating meetings, maintaining records, preparing reports, and supporting various departments with their administrative needs. The role requires a meticulous approach to detail, the ability to prioritize tasks effectively, and proficiency in using a variety of office software and remote collaboration tools. You will play a key role in ensuring the smooth and efficient running of the administrative side of the business, acting as a central point of contact for internal queries and managing incoming information flows. This position offers the flexibility to work from home, providing a great work-life balance.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and coordinate all administrative activities, ensuring efficiency and accuracy.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Schedule and organize meetings, appointments, and travel arrangements for management and staff.
- Maintain and organize physical and digital filing systems, ensuring easy retrieval of information.
- Prepare reports, presentations, and other documents as required.
- Provide administrative support to various departments, assisting with specific tasks and projects.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Assist in the onboarding process for new employees, handling relevant administrative tasks.
- Act as a point of contact for internal queries, providing timely and accurate information.
- Implement and improve administrative processes and procedures to enhance efficiency.
Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 5 years of experience in an administrative or office management role, preferably in a remote setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and cloud-based document management systems.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently, proactively, and with minimal supervision.
- Discretion and confidentiality in handling sensitive information.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Manager
PL1 1AB Plymouth, South West
£35000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
We are seeking an experienced and highly organised Senior Administrative Manager to join our dynamic team, operating in a fully remote capacity. This pivotal role will oversee and streamline various administrative functions, ensuring the efficient operation of our business processes. As a remote-first organisation, we champion a culture of autonomy, trust, and effective communication. You will be instrumental in developing and implementing administrative policies and procedures, managing support staff, and optimising workflow to enhance productivity. Key responsibilities include managing correspondence, scheduling meetings and appointments, maintaining accurate records, and preparing reports. Furthermore, you will be responsible for coordinating travel arrangements, managing office supplies remotely, and providing comprehensive support to senior management. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. You should be proactive, resourceful, and possess excellent written and verbal communication skills. A minimum of 5 years of experience in an administrative or office management role is required. This position offers the flexibility of working from anywhere within the UK, with a focus on asynchronous communication and digital collaboration. Successful candidates will demonstrate strong problem-solving abilities and a commitment to maintaining a high standard of professional conduct. You will contribute to a positive and efficient work environment, remotely supporting a diverse team. We are looking for someone who can take initiative, manage their workload independently, and contribute to the overall success of our operations. Experience with project management software is a plus. This role requires a dedicated professional who thrives in a remote setting and is adept at virtual team collaboration. Join us and be a part of a forward-thinking company that values your contributions and offers significant opportunities for professional growth and development in a remote-friendly setting.
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