1077 Administrative Positions jobs in Plymouth

• Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare for meetings, including drafting agendas, distributing materials, and taking minutes.
• Screen and prioritize incoming communications (emails, calls, mail) and respond as appropriate.
• Prepare professional correspondence, reports, presentations, and other documents.
• Manage travel logistics, including booking flights, accommodation, and ground transportation.
• Conduct research and compile information for various projects and requests.
• Maintain confidential files and records with a high degree of discretion.
• Liaise with internal departments and external contacts on behalf of executives.
• Provide administrative support for events and special projects as required.
• Anticipate the needs of executives and proactively address potential issues.

• Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar role, supporting senior-level management.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and proactively in a remote setting.
• Strong problem-solving skills and attention to detail.
• Experience in managing travel arrangements and coordinating complex schedules.
• A minimum of 5 years of relevant administrative experience is required.

An exciting opportunity has arisen for an Accounts Administrator  to join a well-established accountancy firm offering a comprehensive range of services including accounting, tax, audit, payroll, and financial planning.

As a Accounts Administrator , you will provide vital support to the Lead Partners while contributing to the ongoing growth of the office. This full-time role offers sallary of £23,750 for 36.25 hours work week and benefits.

You will be responsible for:

• Providing administrative and secretarial support to Partners, Directors, and Managers.

• Coordinating meeting room bookings, set ups, and close downs.

• Greeting clients, arranging parking, and providing refreshments.

• Handling incoming calls, directing queries, and taking messages accurately.

• Managing daily post, filing, and general office communications.

• Processing client payments in person or over the phone.

• Maintaining petty cash and handling client banking.

• Coordinating supplier and contractor details, utilities, and office maintenance information.

What we are looking for:

• Previously worked as anAdministrative Assistant, Office Administrator, Admin Assistant, Practice Support Officer, Executive Assistant, Office Coordinator, Firm Administrator, Audit & Admin Assistant, Professional Services Administrator, Accounts Administration Assistant, Practice Assistant, Office Support Assistant, Administrative Coordinator, Accounts Administrator, Team Administrator, Business Support Administrator, Administrative Assistant

• Some prior experience in an administrative role.

• Qualification such as a BTEC or apprenticeship in Administration, Office Management, or a related field would be beneficial.

• Competent user of MS Word, Excel, PowerPoint, and Outlook

• Accurate typing and data processing skills.

Whats on offer:

• Competitive salary 

• 20 days plus bank holidays

• Pension scheme with employer contributions

• Life assurance scheme

• Cycle to work schme

• Regular social events and team incentives

• Health and wellbeing support including Employee Assistance Programme

• Career development opportunities within a supportive environment

Apply now for this exciting Administrative Assistant opportunity to lead audits and accounts preparation within a thriving business advisory firm.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Elite Recruitment are looking for a hardworking, passionate and team player Administrative Assistant to join a fantastic company here in Plymouth.

This is a full time permanent opportunity, where you will be offered a salary of £23,751 and will only be working 36.25 hours a week Monday to Friday! You will also be entitled to a fantastic benefit such as:

• 36.25 hours per week + flexible working options
• 20–25 days’ holiday + bank holidays
• Pension, health & wellbeing benefits, commission schemes
• Annual salary review + enhanced family leave

As an Administrative Assistant you will be responsible for:

• Providing admin support across the team
• Managing meeting room bookings, set-ups, and client hospitality
• Handling reception duties: phones, post, emails, and payments
• Maintaining office supplies, petty cash, and banking tasks
• Supporting the setting up of new clients, record-keeping, and compliance
• Keeping databases updated and assist with internal/external events

What we’re looking for:

• Recent admin experience or a relevant qualification (BTEC/apprenticeship desirable)
• Friendly, professional, and confident communicator
• Highly organised, adaptable, and able to prioritise tasks
• Strong IT skills (MS Word, Excel, PowerPoint, Outlook)
• Team-oriented, reliable, and attentive to detail

If you feel you have what it takes, then do not delay apply today!

• Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls with precision.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation, ensuring adherence to company policy and budget.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents as required.
• Act as a primary point of contact for internal and external communications, screening calls and emails professionally.
• Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Maintain and organize digital filing systems, ensuring easy retrieval of information.
• Conduct research on various topics as requested by executives.
• Assist with event planning and coordination for virtual or in-person meetings and company events.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate the needs of executives and proactively address them to ensure efficient operations.
• Liaise with other departments and external contacts on behalf of the executives.
• Manage expense reporting and invoice processing.

• Proven experience as an Executive Assistant or similar administrative role, supporting C-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and manage workload effectively in a remote setting.
• High level of discretion, professionalism, and judgment.
• Proactive approach to problem-solving and task completion.
• Experience with travel booking systems and expense management software.
• Ability to work independently with minimal supervision.
• Strong attention to detail.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
• Prepare agendas, take minutes at meetings, and track action items to ensure follow-through.
• Draft, proofread, and edit correspondence, presentations, and reports with a high degree of accuracy.
• Screen and direct phone calls, emails, and general enquiries, acting as a gatekeeper for executive time.
• Manage and organise physical and digital filing systems, ensuring efficient document retrieval.
• Prepare and submit expense reports and process invoices.
• Conduct research and gather information as requested by executives.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Anticipate the needs of executives and proactively address potential issues.
• Liaise with internal departments and external contacts on behalf of the executives.
• Assist with event planning and coordination for team meetings or company functions.

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar senior support role.
• Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and confidentiality.
• Strong problem-solving abilities and a proactive approach.
• Ability to work independently and as part of a team.
• Experience with CRM systems is a plus.
• Flexibility to adapt to changing priorities and work demands.

• Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls with internal and external stakeholders.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Organize and manage executive-level meetings, including preparing agendas, taking minutes, and distributing action items.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for internal and external inquiries directed at the executive team.
• Manage expense reporting and other administrative tasks for the executives.
• Conduct research and prepare background materials for meetings and projects.
• Assist with special projects and ad-hoc assignments as needed.
• Maintain organized filing systems, both physical and digital.
• Liaise with other departments and external parties to ensure seamless workflow and communication.
• Proactively identify and address potential issues or conflicts to ensure executive efficiency.

• Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask, prioritise, and work effectively under pressure.
• Experience in coordinating travel and managing complex schedules.
• A proactive and problem-solving attitude.
• Familiarity with general office procedures and equipment.
• Relevant administrative qualifications or a degree in a related field are advantageous.

• Managing complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Coordinating domestic and international travel, including flights, accommodation, and ground transportation.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Screening phone calls, managing emails, and responding to inquiries on behalf of executives.
• Organizing and preparing for meetings, including booking venues, preparing agendas, and taking minutes.
• Maintaining confidential files and records with a high degree of discretion.
• Processing expense reports and managing budget-related administrative tasks.
• Liaising with internal departments and external stakeholders on behalf of executives.
• Acting as a primary point of contact for the executive office.
• Conducting research and compiling information for various projects.
• Anticipating needs and proactively addressing potential issues.
• Managing office supplies and coordinating with vendors.

• Manage and maintain complex calendars, including scheduling appointments, meetings, and conference calls.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare agendas, take minutes, and track action items for executive meetings.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Coordinate logistics for events, conferences, and workshops.
• Conduct research and compile information for various projects and initiatives.
• Manage expense reports and invoice processing for executives.
• Serve as a liaison between executives and employees, clients, and other external parties.
• Maintain confidential files and records with discretion.
• Anticipate the needs of executives and proactively address potential issues.
• Provide general administrative support, including copying, scanning, and filing.
• Assist with onboarding new team members as required.
• Organize and maintain an efficient office filing system.

• Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a dynamic environment.
• High level of discretion and confidentiality.
• Proactive problem-solving skills and attention to detail.
• Experience in managing complex travel arrangements and international logistics is a plus.
• Professional and personable demeanor.
• The role is based in Plymouth, Devon, UK , and requires a hybrid working arrangement with both remote and in-office responsibilities.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Coordinate domestic and international travel logistics, including flights, accommodation, and visa arrangements, preparing detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, responding to routine inquiries and directing matters as appropriate.
• Organize and coordinate executive meetings, including booking venues, preparing agendas, circulating pre-read materials, and taking minutes.
• Manage and maintain confidential files and records with the utmost discretion.
• Conduct research and prepare background materials for meetings and projects as requested.
• Liaise with internal departments and external stakeholders, acting as a professional ambassador for the executive team.
• Manage office supplies and equipment, ensuring the smooth running of the executive office.
• Assist with special projects and initiatives as assigned by senior management.
• Process expense reports and manage budgets for executive functions and travel.
• Provide general administrative support, including filing, copying, and data entry.
• Anticipate the needs of executives and proactively address them.
• Maintain a high level of professionalism and confidentiality at all times.
• Support other administrative staff as needed during remote working periods.

• Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools.
• Excellent written and verbal communication skills, with a strong command of English grammar and punctuation.
• High level of discretion, diplomacy, and interpersonal skills.
• Ability to work independently, take initiative, and problem-solve with minimal supervision.
• Experience in managing complex international travel and event coordination.
• Adaptability and flexibility to manage changing priorities in a hybrid work setting.
• A proactive and 'can-do' attitude.
• Relevant administrative qualifications or certifications are a plus.
• Must be eligible to work in the UK.