What Jobs are available for Administrative Positions in Plymouth?
Showing 42 Administrative Positions jobs in Plymouth
Executive Administrative Assistant - Board Support
PL1 1AA Plymouth, South West
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership and the Board of Directors. This role demands exceptional attention to detail, proactive problem-solving skills, and the ability to manage confidential information with the utmost discretion. You will be responsible for managing complex calendars, coordinating high-level meetings, preparing reports, and ensuring the smooth day-to-day operation of the executive office. The ideal candidate will have a proven track record of providing executive-level support in a fast-paced corporate environment.
Responsibilities:
Responsibilities:
- Manage and coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Screen and prioritise incoming communications, including emails, calls, and mail, responding on behalf of executives as appropriate.
- Proactively manage and maintain executive calendars, scheduling meetings, appointments, and conference calls, ensuring no conflicts.
- Prepare agendas, take minutes, and track action items for Board meetings and other key executive sessions.
- Organise and coordinate logistics for Board meetings, including room bookings, catering, and presentation setup.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents to a high standard.
- Maintain organised electronic and physical filing systems for confidential and sensitive information.
- Conduct research and prepare background materials for meetings and projects as required.
- Liaise with internal departments and external stakeholders to facilitate efficient communication and workflow.
- Handle expense reporting and manage personal administrative tasks for executives.
- Anticipate the needs of executives and proactively address them to ensure seamless operations.
- Provide a professional and welcoming point of contact for visitors to the executive office.
- Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite executives and/or Boards of Directors.
- Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams).
- Excellent written and verbal communication skills, with a strong command of English grammar and proofreading.
- High level of discretion and confidentiality.
- Proactive and resourceful with a strong problem-solving aptitude.
- Ability to work independently and as part of a team in a demanding environment.
- Experience in minute-taking for formal meetings.
- A professional and positive demeanour.
- Flexibility to work occasional evenings or weekends if required for urgent matters.
- Based in or able to commute daily to Plymouth, Devon, UK .
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0
Senior Administrative Officer - Executive Support
PL1 2AA Plymouth, South West
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support to senior management. This role is critical in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex diaries, coordinating high-level meetings and events, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organisational skills, impeccable attention to detail, and the ability to manage multiple priorities in a demanding environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive diaries, ensuring efficient scheduling of appointments and meetings.
- Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action points.
- Arrange travel logistics, including flights, accommodation, and itineraries, ensuring all requirements are met.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritise incoming communications, directing them to the appropriate individuals.
- Act as a liaison between senior executives and other departments, stakeholders, and external parties.
- Manage office supplies and inventory, ensuring adequate stock levels.
- Assist with the preparation and tracking of budgets and expenses.
- Maintain confidential records and files with accuracy and discretion.
- Provide proactive support, anticipating the needs of executives and resolving issues before they arise.
- Support the onboarding of new team members.
- Contribute to the continuous improvement of administrative processes and procedures.
- Proven experience in a senior administrative or executive assistant role, preferably supporting senior management.
- Exceptional organisational and time-management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
- High level of discretion and confidentiality.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and as part of a team.
- Attention to detail and commitment to accuracy.
- Relevant professional qualification or extensive experience in an administrative capacity.
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1
Remote Senior Administrative Assistant - Executive Support
PL1 2AA Plymouth, South West
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding enterprise, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from anywhere within the UK. You will be an integral part of the operational backbone, ensuring seamless day-to-day functioning for senior leadership. The ideal candidate thrives in a fast-paced environment, possesses exceptional communication skills, and demonstrates meticulous attention to detail. You will manage a diverse range of administrative tasks, acting as a key point of contact and a reliable support system for executives, enabling them to focus on strategic initiatives.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, acting as a gatekeeper and liaison for executives.
- Coordinate logistics for virtual meetings, including setting up conference calls and distributing materials.
- Conduct research and gather information for various projects and reports.
- Maintain confidential files and records with utmost discretion.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with expense reporting and invoice processing.
- Provide general administrative support as needed, including managing databases and organizing digital files.
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2
Executive Administrative Assistant
PL1 1DD Plymouth, South West
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a dynamic and growing organisation, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote working environment. This role is crucial for ensuring the smooth operation of executive functions, managing complex schedules, and facilitating seamless communication across the organisation. The ideal candidate will be a master of organisation, possess exceptional communication skills, and demonstrate a high level of discretion and professionalism.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and distribute action items for meetings.
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and efficiency.
- Prepare reports, presentations, and other documents as required.
- Conduct research and compile information for executive review.
- Organise and maintain electronic and physical filing systems.
- Assist with special projects and initiatives as assigned by senior management.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate needs and proactively address potential issues to ensure efficient workflow.
- Maintain a high level of confidentiality and discretion in all matters.
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3
Executive Administrative Assistant
PL1 2AA Plymouth, South West
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client, a prominent organization within the service industry, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in **Plymouth, Devon, UK**. This hybrid role offers the opportunity to work both in the office and remotely, providing flexibility while maintaining strong team collaboration. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail, ensuring the smooth and efficient operation of executive support functions.
Key Responsibilities:
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and schedule meetings, conferences, and events, ensuring all logistical arrangements are made.
- Manage incoming communications, including emails and phone calls, screening and prioritizing as necessary.
- Conduct research, gather information, and prepare reports for executive review.
- Organize and maintain filing systems, both physical and digital.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executives and proactively address potential issues.
- Assist with special projects as assigned.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Proactive and resourceful with excellent problem-solving abilities.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- A professional and polished demeanor.
- Familiarity with project management tools is a plus.
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4
Senior Administrative Assistant
PL1 1AB Plymouth, South West
£28000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Plymouth, Devon, UK . This role is crucial in ensuring the smooth operation of daily administrative functions and providing comprehensive support to senior management. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. This hybrid position offers a blend of in-office collaboration and remote flexibility, fostering a balanced work environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and maintaining confidential records. Additionally, you will act as a primary point of contact for internal and external stakeholders, handle correspondence, and assist with ad-hoc projects as assigned. A thorough understanding of office management systems and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) are essential. We are looking for an individual who is a self-starter, possesses excellent problem-solving skills, and can work independently with minimal supervision. Previous experience in a similar administrative role, ideally within a fast-paced environment, is highly desirable. This is an excellent opportunity for an experienced administrative professional to contribute to a well-established organization and develop their career further. Key responsibilities include:
- Managing and maintaining executive calendars, scheduling appointments, and coordinating meetings across different time zones.
- Arranging travel itineraries, including flights, accommodation, and ground transportation, for senior staff.
- Preparing, proofreading, and editing documents, reports, and presentations with a high degree of accuracy.
- Handling incoming and outgoing mail and correspondence, both physical and electronic.
- Maintaining and organizing physical and digital filing systems, ensuring confidentiality and accessibility of information.
- Serving as a liaison between departments, employees, and external clients or partners.
- Assisting with event planning and coordination for company functions or client meetings.
- Conducting research and compiling data for various projects as requested.
- Managing office supplies inventory and coordinating with vendors.
- Providing general administrative support to the wider team as needed.
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Excellent command of English, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational and time-management skills with the ability to multitask.
- Exceptional interpersonal and communication abilities.
- Discretion and a high level of confidentiality.
- Experience with database management and CRM systems is a plus.
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5
Executive Administrative Assistant
PL1 2JP Plymouth, South West
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
We are seeking a highly organised and proactive Executive Administrative Assistant to support our senior leadership team. This pivotal role is crucial for ensuring the smooth operation of daily administrative functions and facilitating seamless communication across departments. The ideal candidate will possess exceptional attention to detail, outstanding communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate appointments for executives.
- Arrange travel itineraries, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a liaison between executives and internal/external stakeholders.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organise and maintain physical and digital filing systems.
- Assist with the preparation of board meetings, including minute-taking and distribution of materials.
- Handle confidential information with discretion and professionalism.
- Support with event planning and coordination for company functions.
- Manage office supplies and inventory.
- Conduct research and compile data as requested.
- Undertake special projects and ad-hoc administrative tasks as assigned.
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organisational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to work independently and as part of a team.
- Discretion and a high level of confidentiality.
- Experience in a hybrid working environment is advantageous.
- A proactive approach to problem-solving.
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6
Remote Administrative Assistant
PL1 1AA Plymouth, South West
£25000 annum (pro
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a progressive non-profit organisation, is seeking a highly organised and proactive Remote Administrative Assistant to provide essential support to their operational teams. This is a fully remote position, offering a fantastic opportunity for an individual skilled in administrative tasks who values the flexibility of working from home. You will be responsible for managing a variety of administrative duties, ensuring the smooth and efficient functioning of daily operations. Your role will be crucial in supporting team members, managing schedules, handling correspondence, and maintaining organised records.
The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a strong command of office productivity software. Responsibilities include managing calendars, scheduling meetings, and coordinating appointments; preparing and proofreading documents, reports, and presentations; handling incoming and outgoing communications via email, phone, and mail; maintaining digital filing systems and databases; and assisting with travel arrangements and expense processing. You will also be expected to provide support for special projects, conduct research as needed, and liaise with internal and external stakeholders to facilitate communication and workflow. A proactive approach to identifying and resolving administrative challenges, along with excellent time management skills to handle multiple tasks concurrently, is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software is a must. You must be comfortable working independently, managing your own workload, and communicating effectively through digital channels.
Key Responsibilities:
The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a strong command of office productivity software. Responsibilities include managing calendars, scheduling meetings, and coordinating appointments; preparing and proofreading documents, reports, and presentations; handling incoming and outgoing communications via email, phone, and mail; maintaining digital filing systems and databases; and assisting with travel arrangements and expense processing. You will also be expected to provide support for special projects, conduct research as needed, and liaise with internal and external stakeholders to facilitate communication and workflow. A proactive approach to identifying and resolving administrative challenges, along with excellent time management skills to handle multiple tasks concurrently, is essential. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software is a must. You must be comfortable working independently, managing your own workload, and communicating effectively through digital channels.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate appointments for team members.
- Prepare, format, and proofread documents, reports, and correspondence.
- Handle incoming and outgoing communications, including email and phone calls.
- Organise and maintain digital filing systems and databases.
- Assist with travel arrangements, accommodation, and expense reporting.
- Provide administrative support for projects and events.
- Conduct research and compile information as required.
- Act as a point of contact for internal and external inquiries.
- Manage office supplies and ensure smooth operational flow.
- Contribute to improving administrative processes.
- High school diploma or equivalent; Associate's degree or relevant certification is a plus.
- Minimum of 3 years of proven experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to work independently and manage tasks remotely.
- Discretion and confidentiality in handling sensitive information.
- Experience with cloud-based document management systems is an advantage.
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7
Executive Administrative Assistant
PL1 2AB Plymouth, South West
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to support a busy leadership team. This pivotal role requires a meticulous individual with exceptional communication and organisational skills. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a gatekeeper for senior executives.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive schedules, including arranging meetings, appointments, and conference calls, ensuring no conflicts and efficient use of time.
- Organise and coordinate domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and direct phone calls, emails, and visitors, responding to routine inquiries or escalating them to the appropriate personnel.
- Manage and maintain electronic and physical filing systems, ensuring confidentiality and ease of access.
- Assist with the planning and execution of events, meetings, and team off-sites.
- Conduct research and compile data for various projects as requested.
- Process expense reports and invoices, ensuring compliance with company policies.
- Provide general administrative support, including ordering supplies, maintaining office equipment, and assisting with mail distribution.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Proven experience as an Executive Assistant or in a similar administrative role, supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities, with the capacity to multitask and prioritise effectively.
- Discretion and confidentiality are paramount.
- Ability to work independently and as part of a team.
- A proactive approach to problem-solving and a keen eye for detail.
- Experience in handling sensitive information with utmost discretion.
- Familiarity with office management software and tools.
- A professional and polished demeanour.
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8
Executive Administrative Assistant
PL1 1AA Plymouth, South West
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a rapidly growing professional services firm, is seeking a highly organised, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering the flexibility to manage your work effectively from home. The ideal candidate will possess exceptional organisational skills, a strong command of office management practices, and a proven ability to manage multiple priorities with discretion and efficiency. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing reports and presentations. Discretion and confidentiality are paramount, as you will be handling sensitive information. The Executive Administrative Assistant will act as a key point of contact, liaising with internal departments and external stakeholders to ensure smooth communication and workflow. Responsibilities include managing correspondence, organising digital files, processing expense reports, and providing general administrative support to ensure the executive team operates at peak efficiency. Proficiency in office productivity software, excellent written and verbal communication skills, and a proactive, problem-solving attitude are essential. This is an exciting opportunity to be an integral part of a dynamic organisation and contribute to the success of its leadership. We are looking for an individual who is self-motivated, adaptable, and committed to providing exceptional support in a remote environment.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars, scheduling meetings and appointments.
- Arrange complex domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritise incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and organise digital and physical filing systems.
- Process expense reports and manage departmental budgets as required.
- Organise and prepare for meetings, including setting up virtual meeting links and distributing materials.
- Conduct research and compile data as needed for various projects.
- Provide general administrative support to ensure the smooth operation of the executive office.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5-7 years of experience as an Executive Administrative Assistant or in a similar support role.
- Proven experience supporting senior-level executives.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Proactive and resourceful problem-solving abilities.
- Experience working in a fully remote administrative role.
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9