Senior Administrative Officer - Executive Support

BT1 1AA Belfast, Northern Ireland £35000 Annually WhatJobs

Posted 11 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support in a fully remote capacity. This is a critical role requiring meticulous attention to detail, discretion, and exceptional organisational skills.

You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will have a proven history of supporting senior leadership, excellent communication abilities, and a strong command of office software. This remote position offers a fantastic opportunity to contribute to high-level operations from your home office.

Key Responsibilities:
  • Manage and prioritise complex calendars for senior executives, including scheduling meetings, appointments, and conference calls across different time zones.
  • Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
  • Prepare and edit correspondence, reports, presentations, and other documents with accuracy and speed.
  • Act as a gatekeeper and first point of contact for executives, screening calls, emails, and visitors, and resolving issues efficiently.
  • Organise and prepare materials for board meetings, executive committee meetings, and other critical engagements.
  • Manage confidential information with the utmost discretion and integrity.
  • Conduct research and gather information as needed to support executive decision-making.
  • Oversee expense reporting and budget tracking for assigned executives.
  • Develop and maintain efficient filing systems, both physical and digital.
  • Proactively identify and anticipate the needs of the executives supported.
  • Liaise with other departments and external partners to facilitate smooth operations.
  • Provide general administrative support, including data entry, document management, and correspondence.

Qualifications:
  • Proven experience as an Executive Assistant, Senior Administrator, or similar role, preferably supporting C-suite executives.
  • Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • Excellent written and verbal communication skills.
  • High level of professionalism, discretion, and a proactive approach to problem-solving.
  • Ability to work independently with minimal supervision in a remote setting.
  • Strong attention to detail and accuracy.
  • Experience with international travel coordination and expense management is a plus.
  • Familiarity with project management principles is advantageous.

This is an excellent opportunity for a dedicated administrative professional to excel in a challenging and rewarding remote role.
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Senior Administrative Manager, Operations Support

BT1 5GT Belfast, Northern Ireland £40000 Annually WhatJobs

Posted 13 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize operational support functions within their busy office in Belfast, Northern Ireland, UK . This role is crucial for ensuring the smooth and efficient running of daily operations, managing administrative teams, and implementing best practices to enhance productivity and service delivery. You will be responsible for a wide range of administrative activities, from office management and staff supervision to budget oversight and process improvement.

Key Responsibilities:
  • Leading, mentoring, and managing a team of administrative staff, providing guidance and performance feedback.
  • Overseeing the daily operations of the administrative department, including reception, mailroom, and office supplies management.
  • Developing and implementing efficient administrative procedures and policies to improve workflow and productivity.
  • Managing vendor relationships and negotiating contracts for office services and supplies.
  • Assisting with budget preparation and monitoring administrative expenses to ensure cost-effectiveness.
  • Coordinating office maintenance, security, and health & safety compliance.
  • Organizing and managing company events, meetings, and travel arrangements.
  • Acting as a key point of contact for internal and external stakeholders regarding administrative matters.
  • Ensuring the effective use of office technology and systems.
  • Supporting senior management with ad-hoc administrative projects and reporting.
The ideal candidate will have a minimum of 5 years of experience in a senior administrative or office management role, preferably within a fast-paced corporate environment. A strong understanding of office management principles, HR procedures, and financial administration is essential. Excellent leadership, organizational, and problem-solving skills are required. You must possess exceptional communication and interpersonal abilities, with the capacity to manage diverse teams and build strong working relationships. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM or ERP systems would be advantageous. A degree in Business Administration or a related field is preferred but not essential if significant relevant experience can be demonstrated. This is an excellent opportunity to take on a leadership role and make a significant impact on operational efficiency.
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Senior Administrative Officer - Operations Support

BT1 1AA Belfast, Northern Ireland £35000 Annually WhatJobs

Posted 21 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Senior Administrative Officer to join their dynamic operations support team based in Belfast, Northern Ireland, UK . This role is pivotal in ensuring the smooth and efficient running of various administrative functions critical to the company's success. You will be responsible for managing complex diaries, coordinating meetings, preparing reports and presentations, and acting as a key point of contact for internal and external stakeholders. A significant part of your role will involve managing correspondence, processing invoices, and maintaining accurate records and databases. You will also assist in the implementation of new administrative procedures and policies, contributing to continuous improvement initiatives. This position requires exceptional attention to detail, excellent communication skills, and the ability to multitask effectively in a fast-paced environment. The ideal candidate will have a strong understanding of office management principles and be proficient in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Previous experience in a senior administrative role is essential, along with proven ability to handle confidential information with discretion. You will be expected to provide comprehensive support to the management team, anticipate their needs, and proactively address potential issues. This role offers a unique opportunity to contribute to a high-performing team and develop your career within a supportive professional setting. The hybrid working model allows for a balance between in-office collaboration and remote flexibility, with specific days in the office to be agreed upon. This is an exciting opportunity for an experienced administrator looking for a challenging and rewarding role.
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Administrative Officer - Remote Compliance Support

BT1 1AA Belfast, Northern Ireland £26000 Annually WhatJobs

Posted 18 days ago

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Job Description

full-time
Our client, a prominent organisation within the financial services sector, is seeking a diligent and proactive Administrative Officer to provide essential support to their Compliance department. This role plays a key part in ensuring the organisation adheres to regulatory standards and internal policies. The position is based in **Belfast, Northern Ireland, UK**, and operates on a hybrid model, offering a blend of remote work and office-based collaboration. You will be responsible for a range of administrative tasks that support the efficient functioning of the compliance team.

Responsibilities:
  • Assist the compliance team with a variety of administrative duties, including document management, filing, and record-keeping.
  • Prepare, review, and edit compliance-related documentation, reports, and presentations.
  • Schedule and coordinate meetings for the compliance department, ensuring all attendees are informed and materials are prepared.
  • Maintain and update databases and spreadsheets with compliance-related information, ensuring accuracy and integrity.
  • Process and track compliance-related requests and submissions.
  • Conduct basic research to support compliance initiatives and policy development.
  • Respond to internal and external inquiries regarding compliance procedures and documentation.
  • Assist in the organisation and execution of compliance training sessions.
  • Support the onboarding process for new compliance staff, providing necessary administrative resources.
  • Ensure all administrative tasks are completed in a timely manner and to a high standard.
Qualifications:
  • Previous experience in an administrative or office support role, preferably within a regulated industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organisational skills and meticulous attention to detail.
  • Excellent written and verbal communication abilities.
  • Ability to manage multiple tasks and prioritise workload effectively.
  • Discretion and the ability to handle confidential information with professionalism.
  • Familiarity with compliance or regulatory environments is a significant advantage.
  • Experience working in a hybrid or remote office setting is beneficial.
  • Proactive approach and a willingness to learn new processes and systems.
  • Ability to work collaboratively within a team.
This is an excellent opportunity for an organised administrative professional to gain valuable experience within the compliance function of a leading financial services firm in **Belfast, Northern Ireland, UK**. Our client offers a supportive working environment, opportunities for professional development, and a competitive benefits package. If you are detail-oriented and seeking a role that offers flexibility, we encourage you to apply.
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Work from Home Office Assistant - Remote

BT11BG Belfast, Northern Ireland Top Level Promotions

Posted today

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Job Description

Permanent

Work from Home Data Entry & Office Administration – Flexible Online Role

About the Job

We are seeking motivated and detail-oriented individuals in Belfast, Northern Ireland, United Kingdom, for a remote entry-level position in data entry, office administration, and online market research. This role allows you to work from home, completing computer-based administrative tasks and supporting research projects across multiple industries.

No experience is required, and full training is provided. This position is ideal for anyone looking to start a career in administration, data entry, or online office work while gaining practical beginner-level research experience.

Job Duties

Enter and update information accurately in online systems and spreadsheets

Assist with general office administration from your home workspace

Conduct online research to identify trends, summarize information, and organize findings

Ensure accuracy and consistency across all tasks

Follow instructions carefully to complete assignments independently

This role provides hands-on experience in office administration, data entry, and market research while working fully remotely.

About the Area

Belfast, located in Northern Ireland, is a vibrant city with a strong business community and growing opportunities for home-based professionals. With reliable internet and an affordable cost of living, Belfast provides an excellent environment for individuals looking to develop skills in online administration, data entry, and market research from a flexible home office.

Industries We Work With

Administration

Aerospace – Aviation & Atmospheric Science

Air Travelers & Airlines – International & Domestic Carriers

Amazon

Apparel/Accessories/Textiles – Online/Retail/Remote

Automotive – Design, Development, Manufacturing

Beverage Industry – Trends, Formulations & Technology

Candy/Confectionery – Chocolate, Sugar, Gum Products

Computers – Information and Online Communication Technology

Customer Service

Data Entry & Analytics

Education – Instruction and Training – Work from Home Programs

Film/Movie – Production, Film Festivals, Distribution

Health Care – Public & Home Care

Manufacturing – Raw Materials & Machinery

Marketing & Study Design

Outdoor Gear – Outdoor Gear & Equipment

Pet Foods/Supplies/Pet Owners

Restaurants/Food Service

Travel/Tourism – Local/International

Toys – Industry Trends/Changes

About Us

Top Level Promotions partners with businesses across Northern Ireland to provide professional administration, data management, and online research support. Our remote team ensures efficiency, accuracy, and high-quality results for clients in multiple sectors.

This entry-level role offers full training and the chance to work from home while gaining experience in office administration, data entry, and beginner-level market research.

Requirements

Reliable computer or laptop with internet connection

Quiet and organized home-office environment

Attention to detail and willingness to learn

Ability to work independently and follow instructions

Skills

Basic typing and computer proficiency

Dependable and responsible work habits

Clear written and verbal communication

Strong organization and accuracy

Benefits

Fully remote – no commuting required

Flexible part-time or full-time hours

Paid training included

Opportunity to gain experience in office administration, data entry, and online research

Pay Rate

£18.50 – £36.00 per hour, depending on tasks and experience

Experience

No prior experience is required; all training is provided.

Application

Applicants must currently reside in the United Kingdom. If you are organized, motivated, and ready to start an entry-level home-based career in office administration, data entry, and online research, please apply today.

Sincerely, Top Level Promotions Human Resources Department
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Office Manager & Executive Assistant

BT2 8AA Belfast, Northern Ireland £35000 Annually WhatJobs

Posted 10 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Office Manager & Executive Assistant to support their operations in **Belfast, Northern Ireland, UK**. This is an on-site role, integral to the smooth functioning of the office and providing high-level administrative support to senior executives. You will be responsible for managing the day-to-day operations of the office, including overseeing facilities, coordinating vendor relationships, and ensuring a productive work environment. As an Executive Assistant, you will manage complex calendars, schedule meetings, make travel arrangements, and prepare correspondence and reports. Your duties will also extend to organising company events, managing office supplies, and implementing administrative procedures to enhance efficiency. Excellent communication and interpersonal skills are essential, as you will be interacting with staff, clients, and visitors. The ideal candidate will possess strong multitasking abilities, meticulous attention to detail, and a proactive approach to problem-solving. Proficiency in standard office software, including Microsoft Office Suite, is required. Experience in managing office budgets and providing executive support is highly desirable. You should be able to work independently, demonstrate initiative, and maintain a high level of professionalism and discretion. This is an excellent opportunity for an experienced administrative professional to take on a multifaceted role in a supportive environment. You will play a crucial part in ensuring operational excellence and facilitating the productivity of the executive team. Join our client in Belfast and contribute to their success through exceptional administrative and managerial skills.
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Executive Administrative Assistant

BT1 1AA Belfast, Northern Ireland £30000 Annually WhatJobs

Posted today

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Job Description

full-time
Our client, a dynamic and fast-paced organisation, is seeking a highly organised and proactive Executive Administrative Assistant to support their senior management team. This is an exciting opportunity to play a pivotal role in ensuring the smooth operation of the executive office. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will act as a primary point of contact for internal and external stakeholders, manage correspondence, and oversee office supplies and equipment. A key part of this role involves streamlining administrative processes and proactively identifying areas for improvement. You will also be expected to assist with event planning and other ad-hoc administrative tasks as required.

Responsibilities:
  • Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate and attend meetings, taking minutes and tracking action items.
  • Handle confidential information with the utmost discretion.
  • Serve as a liaison between executives and internal/external clients.
  • Manage incoming and outgoing mail and communications.
  • Organize and maintain electronic and physical filing systems.
  • Assist with budget tracking and expense reporting.
  • Plan and execute office events and team-building activities.
  • Conduct research and prepare reports on various topics.
  • Maintain office supplies and manage vendor relationships.
  • Provide general administrative support to the executive team.

Qualifications:
  • Proven experience as an Executive Assistant or in a similar high-level administrative role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to multitask, prioritize, and manage a busy workload.
  • Discretion and professionalism in handling sensitive information.
  • Attention to detail and a commitment to accuracy.
  • Ability to work independently and as part of a team.
  • Experience in a professional services environment is a plus.
This role is based in Belfast, Northern Ireland, UK and requires a hybrid working arrangement, blending remote flexibility with in-office collaboration.
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Executive Administrative Assistant

BT1 1 Belfast, Northern Ireland £28000 Annually WhatJobs

Posted 1 day ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their **Belfast, Northern Ireland, UK** office. This hybrid role requires a professional who can manage complex schedules, coordinate meetings, prepare reports, and handle sensitive information with discretion. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively. You will be an integral part of the leadership team, ensuring smooth daily operations and facilitating efficient decision-making.

Key Responsibilities:
  • Manage and coordinate complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
  • Prepare agendas, take minutes, and follow up on action items from meetings.
  • Draft, review, and edit correspondence, presentations, and reports with a high degree of accuracy.
  • Screen and prioritize incoming communications, including emails and phone calls, redirecting as necessary.
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Organize and maintain filing systems, both physical and digital.
  • Liaise with internal departments and external stakeholders to gather information and coordinate activities.
  • Assist with event planning and logistics for company gatherings and conferences.
  • Conduct research and compile data as needed for various projects and presentations.
  • Provide general administrative support, including managing office supplies and handling mail.
  • Occasional travel may be required for specific company events or meetings.

Required Qualifications:
  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills.
  • High level of discretion and confidentiality.
  • Ability to work independently and as part of a team.
  • Experience within the **Belfast, Northern Ireland, UK** area is preferred.
  • A proactive attitude with a solutions-oriented mindset.
  • Associate's or Bachelor's degree in Business Administration or a related field is a plus.
This is an excellent opportunity to contribute to a leading organization and grow your career in a supportive environment.
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Executive Administrative Assistant

BT1 1AA Belfast, Northern Ireland £30000 Annually WhatJobs

Posted 6 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This is a crucial role, requiring meticulous attention to detail, exceptional organisational skills, and the ability to manage diverse tasks efficiently. As a fully remote position, you will be expected to maintain a high level of professionalism and communication, seamlessly integrating with the team through virtual channels. You will manage calendars, schedule meetings, handle correspondence, prepare reports, and act as a key liaison between executives and other stakeholders. The ability to anticipate needs and proactively address potential issues is highly valued.

Responsibilities:
  • Manage complex and dynamic calendars for multiple executives, ensuring optimal scheduling and conflict resolution.
  • Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Screen and prioritize incoming communications, including emails and phone calls.
  • Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
  • Conduct research on various topics as requested by executives.
  • Process expense reports and manage invoices.
  • Maintain confidential files and records with utmost discretion.
  • Act as a primary point of contact for internal and external stakeholders, representing the executive office professionally.
  • Assist with project coordination and follow-up on action items.
  • Proactively identify and resolve administrative issues before they escalate.
  • Contribute to process improvements within the administrative function.
Qualifications:
  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar senior support role.
  • Exceptional organisational and time-management skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
  • Excellent written and verbal communication skills, essential for remote interaction.
  • Discretion and the ability to handle confidential information with integrity.
  • Strong problem-solving abilities and a proactive approach.
  • Ability to multitask and prioritize effectively in a fast-paced, remote environment.
  • High level of attention to detail.
  • Professional demeanour and a strong work ethic.
  • A bachelor's degree is an advantage, but extensive relevant experience will be considered.
This is a fully remote role, supporting our client's operations with a connection to **Belfast, Northern Ireland, UK**. If you are a motivated and detail-oriented administrative professional seeking a challenging and rewarding remote opportunity, we encourage you to apply.
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Executive Administrative Assistant

BT1 1AA Belfast, Northern Ireland £32000 Annually WhatJobs

Posted 6 days ago

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Job Description

full-time
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their Belfast, Northern Ireland, UK office. This hybrid role requires a blend of in-office presence and remote flexibility, demanding exceptional communication, planning, and execution skills. The ideal candidate will be adept at managing complex schedules, coordinating meetings and travel, preparing professional correspondence and reports, and acting as a gatekeeper for executives. You will be responsible for ensuring the smooth daily operations of the executive office, anticipating needs, and proactively addressing potential issues. Key responsibilities include handling confidential information with discretion, organizing and preparing materials for board meetings, managing expense reports, and liaising with internal and external stakeholders. The Executive Administrative Assistant will also support project-based tasks, conduct research, and assist with event planning. A polished demeanor, a strong command of business etiquette, and a commitment to confidentiality are paramount. Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint, is essential, along with experience using virtual collaboration tools. This role requires a forward-thinking individual who can thrive in a demanding yet rewarding environment, contributing significantly to the efficiency and effectiveness of our executives. We are looking for someone who can maintain a high level of professionalism and accuracy in all tasks.
Key Responsibilities:
  • Manage complex and dynamic calendars for multiple executives, including scheduling, rescheduling, and resolving conflicts.
  • Arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
  • Prepare, edit, and proofread correspondence, memos, presentations, and reports with a high degree of accuracy.
  • Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
  • Organize and coordinate executive meetings, preparing agendas, distributing materials, and taking minutes when required.
  • Handle confidential information with the utmost discretion and professionalism.
  • Manage expense reporting and process invoices accurately and in a timely manner.
  • Act as a liaison between executives and internal/external stakeholders.
  • Assist with special projects, research tasks, and event coordination as needed.
  • Maintain organized filing systems, both physical and digital.
  • Anticipate executive needs and proactively offer solutions to ensure seamless workflow.
  • Provide general administrative support to the executive team.
Qualifications and Skills:
  • Proven experience as an Executive Assistant or in a similar high-level administrative role.
  • Exceptional organizational and time-management skills, with the ability to multitask effectively.
  • Excellent written and verbal communication skills, with strong attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
  • High level of discretion and confidentiality.
  • Professional demeanor and strong interpersonal skills.
  • Ability to work independently and proactively, with minimal supervision.
  • Experience in managing complex travel arrangements and schedules.
  • Resourceful and adept at problem-solving.
  • Adaptability to a hybrid work model and changing priorities.
This is an exciting opportunity for a dedicated administrative professional to support key leaders in a fast-paced and influential organization.
This advertiser has chosen not to accept applicants from your region.
 

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