22 Administrative Roles jobs in Northern Ireland
Senior Administrative Officer - Executive Support
Posted 11 days ago
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Job Description
You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will have a proven history of supporting senior leadership, excellent communication abilities, and a strong command of office software. This remote position offers a fantastic opportunity to contribute to high-level operations from your home office.
Key Responsibilities:
- Manage and prioritise complex calendars for senior executives, including scheduling meetings, appointments, and conference calls across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with accuracy and speed.
- Act as a gatekeeper and first point of contact for executives, screening calls, emails, and visitors, and resolving issues efficiently.
- Organise and prepare materials for board meetings, executive committee meetings, and other critical engagements.
- Manage confidential information with the utmost discretion and integrity.
- Conduct research and gather information as needed to support executive decision-making.
- Oversee expense reporting and budget tracking for assigned executives.
- Develop and maintain efficient filing systems, both physical and digital.
- Proactively identify and anticipate the needs of the executives supported.
- Liaise with other departments and external partners to facilitate smooth operations.
- Provide general administrative support, including data entry, document management, and correspondence.
Qualifications:
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, preferably supporting C-suite executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and a proactive approach to problem-solving.
- Ability to work independently with minimal supervision in a remote setting.
- Strong attention to detail and accuracy.
- Experience with international travel coordination and expense management is a plus.
- Familiarity with project management principles is advantageous.
This is an excellent opportunity for a dedicated administrative professional to excel in a challenging and rewarding remote role.
Senior Administrative Manager, Operations Support
Posted 13 days ago
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Job Description
Key Responsibilities:
- Leading, mentoring, and managing a team of administrative staff, providing guidance and performance feedback.
- Overseeing the daily operations of the administrative department, including reception, mailroom, and office supplies management.
- Developing and implementing efficient administrative procedures and policies to improve workflow and productivity.
- Managing vendor relationships and negotiating contracts for office services and supplies.
- Assisting with budget preparation and monitoring administrative expenses to ensure cost-effectiveness.
- Coordinating office maintenance, security, and health & safety compliance.
- Organizing and managing company events, meetings, and travel arrangements.
- Acting as a key point of contact for internal and external stakeholders regarding administrative matters.
- Ensuring the effective use of office technology and systems.
- Supporting senior management with ad-hoc administrative projects and reporting.
Senior Administrative Officer - Operations Support
Posted 21 days ago
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Job Description
Administrative Officer - Remote Compliance Support
Posted 18 days ago
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Job Description
Responsibilities:
- Assist the compliance team with a variety of administrative duties, including document management, filing, and record-keeping.
- Prepare, review, and edit compliance-related documentation, reports, and presentations.
- Schedule and coordinate meetings for the compliance department, ensuring all attendees are informed and materials are prepared.
- Maintain and update databases and spreadsheets with compliance-related information, ensuring accuracy and integrity.
- Process and track compliance-related requests and submissions.
- Conduct basic research to support compliance initiatives and policy development.
- Respond to internal and external inquiries regarding compliance procedures and documentation.
- Assist in the organisation and execution of compliance training sessions.
- Support the onboarding process for new compliance staff, providing necessary administrative resources.
- Ensure all administrative tasks are completed in a timely manner and to a high standard.
- Previous experience in an administrative or office support role, preferably within a regulated industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organisational skills and meticulous attention to detail.
- Excellent written and verbal communication abilities.
- Ability to manage multiple tasks and prioritise workload effectively.
- Discretion and the ability to handle confidential information with professionalism.
- Familiarity with compliance or regulatory environments is a significant advantage.
- Experience working in a hybrid or remote office setting is beneficial.
- Proactive approach and a willingness to learn new processes and systems.
- Ability to work collaboratively within a team.
Work from Home Office Assistant - Remote
Posted today
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Job Description
Work from Home Data Entry & Office Administration – Flexible Online Role
About the Job
We are seeking motivated and detail-oriented individuals in Belfast, Northern Ireland, United Kingdom, for a remote entry-level position in data entry, office administration, and online market research. This role allows you to work from home, completing computer-based administrative tasks and supporting research projects across multiple industries.
No experience is required, and full training is provided. This position is ideal for anyone looking to start a career in administration, data entry, or online office work while gaining practical beginner-level research experience.
Job Duties
Enter and update information accurately in online systems and spreadsheets
Assist with general office administration from your home workspace
Conduct online research to identify trends, summarize information, and organize findings
Ensure accuracy and consistency across all tasks
Follow instructions carefully to complete assignments independently
This role provides hands-on experience in office administration, data entry, and market research while working fully remotely.
About the Area
Belfast, located in Northern Ireland, is a vibrant city with a strong business community and growing opportunities for home-based professionals. With reliable internet and an affordable cost of living, Belfast provides an excellent environment for individuals looking to develop skills in online administration, data entry, and market research from a flexible home office.
Industries We Work With
Administration
Aerospace – Aviation & Atmospheric Science
Air Travelers & Airlines – International & Domestic Carriers
Amazon
Apparel/Accessories/Textiles – Online/Retail/Remote
Automotive – Design, Development, Manufacturing
Beverage Industry – Trends, Formulations & Technology
Candy/Confectionery – Chocolate, Sugar, Gum Products
Computers – Information and Online Communication Technology
Customer Service
Data Entry & Analytics
Education – Instruction and Training – Work from Home Programs
Film/Movie – Production, Film Festivals, Distribution
Health Care – Public & Home Care
Manufacturing – Raw Materials & Machinery
Marketing & Study Design
Outdoor Gear – Outdoor Gear & Equipment
Pet Foods/Supplies/Pet Owners
Restaurants/Food Service
Travel/Tourism – Local/International
Toys – Industry Trends/Changes
About Us
Top Level Promotions partners with businesses across Northern Ireland to provide professional administration, data management, and online research support. Our remote team ensures efficiency, accuracy, and high-quality results for clients in multiple sectors.
This entry-level role offers full training and the chance to work from home while gaining experience in office administration, data entry, and beginner-level market research.
Requirements
Reliable computer or laptop with internet connection
Quiet and organized home-office environment
Attention to detail and willingness to learn
Ability to work independently and follow instructions
Skills
Basic typing and computer proficiency
Dependable and responsible work habits
Clear written and verbal communication
Strong organization and accuracy
Benefits
Fully remote – no commuting required
Flexible part-time or full-time hours
Paid training included
Opportunity to gain experience in office administration, data entry, and online research
Pay Rate
£18.50 – £36.00 per hour, depending on tasks and experience
Experience
No prior experience is required; all training is provided.
Application
Applicants must currently reside in the United Kingdom. If you are organized, motivated, and ready to start an entry-level home-based career in office administration, data entry, and online research, please apply today.
Sincerely, Top Level Promotions Human Resources DepartmentOffice Manager & Executive Assistant
Posted 10 days ago
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Job Description
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and attend meetings, taking minutes and tracking action items.
- Handle confidential information with the utmost discretion.
- Serve as a liaison between executives and internal/external clients.
- Manage incoming and outgoing mail and communications.
- Organize and maintain electronic and physical filing systems.
- Assist with budget tracking and expense reporting.
- Plan and execute office events and team-building activities.
- Conduct research and prepare reports on various topics.
- Maintain office supplies and manage vendor relationships.
- Provide general administrative support to the executive team.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask, prioritize, and manage a busy workload.
- Discretion and professionalism in handling sensitive information.
- Attention to detail and a commitment to accuracy.
- Ability to work independently and as part of a team.
- Experience in a professional services environment is a plus.
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Executive Administrative Assistant
Posted 1 day ago
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Job Description
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
- Prepare agendas, take minutes, and follow up on action items from meetings.
- Draft, review, and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, redirecting as necessary.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Organize and maintain filing systems, both physical and digital.
- Liaise with internal departments and external stakeholders to gather information and coordinate activities.
- Assist with event planning and logistics for company gatherings and conferences.
- Conduct research and compile data as needed for various projects and presentations.
- Provide general administrative support, including managing office supplies and handling mail.
- Occasional travel may be required for specific company events or meetings.
Required Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Experience within the **Belfast, Northern Ireland, UK** area is preferred.
- A proactive attitude with a solutions-oriented mindset.
- Associate's or Bachelor's degree in Business Administration or a related field is a plus.
Executive Administrative Assistant
Posted 6 days ago
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Job Description
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, ensuring optimal scheduling and conflict resolution.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research on various topics as requested by executives.
- Process expense reports and manage invoices.
- Maintain confidential files and records with utmost discretion.
- Act as a primary point of contact for internal and external stakeholders, representing the executive office professionally.
- Assist with project coordination and follow-up on action items.
- Proactively identify and resolve administrative issues before they escalate.
- Contribute to process improvements within the administrative function.
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar senior support role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills, essential for remote interaction.
- Discretion and the ability to handle confidential information with integrity.
- Strong problem-solving abilities and a proactive approach.
- Ability to multitask and prioritize effectively in a fast-paced, remote environment.
- High level of attention to detail.
- Professional demeanour and a strong work ethic.
- A bachelor's degree is an advantage, but extensive relevant experience will be considered.
Executive Administrative Assistant
Posted 6 days ago
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Job Description
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling, rescheduling, and resolving conflicts.
- Arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
- Prepare, edit, and proofread correspondence, memos, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
- Organize and coordinate executive meetings, preparing agendas, distributing materials, and taking minutes when required.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reporting and process invoices accurately and in a timely manner.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects, research tasks, and event coordination as needed.
- Maintain organized filing systems, both physical and digital.
- Anticipate executive needs and proactively offer solutions to ensure seamless workflow.
- Provide general administrative support to the executive team.
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Excellent written and verbal communication skills, with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- High level of discretion and confidentiality.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and proactively, with minimal supervision.
- Experience in managing complex travel arrangements and schedules.
- Resourceful and adept at problem-solving.
- Adaptability to a hybrid work model and changing priorities.