22 Administrative Roles jobs in Northern Ireland

• Leading, mentoring, and managing a team of administrative staff, providing guidance and performance feedback.
• Overseeing the daily operations of the administrative department, including reception, mailroom, and office supplies management.
• Developing and implementing efficient administrative procedures and policies to improve workflow and productivity.
• Managing vendor relationships and negotiating contracts for office services and supplies.
• Assisting with budget preparation and monitoring administrative expenses to ensure cost-effectiveness.
• Coordinating office maintenance, security, and health & safety compliance.
• Organizing and managing company events, meetings, and travel arrangements.
• Acting as a key point of contact for internal and external stakeholders regarding administrative matters.
• Ensuring the effective use of office technology and systems.
• Supporting senior management with ad-hoc administrative projects and reporting.

• Assist the compliance team with a variety of administrative duties, including document management, filing, and record-keeping.
• Prepare, review, and edit compliance-related documentation, reports, and presentations.
• Schedule and coordinate meetings for the compliance department, ensuring all attendees are informed and materials are prepared.
• Maintain and update databases and spreadsheets with compliance-related information, ensuring accuracy and integrity.
• Process and track compliance-related requests and submissions.
• Conduct basic research to support compliance initiatives and policy development.
• Respond to internal and external inquiries regarding compliance procedures and documentation.
• Assist in the organisation and execution of compliance training sessions.
• Support the onboarding process for new compliance staff, providing necessary administrative resources.
• Ensure all administrative tasks are completed in a timely manner and to a high standard.

• Previous experience in an administrative or office support role, preferably within a regulated industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organisational skills and meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and prioritise workload effectively.
• Discretion and the ability to handle confidential information with professionalism.
• Familiarity with compliance or regulatory environments is a significant advantage.
• Experience working in a hybrid or remote office setting is beneficial.
• Proactive approach and a willingness to learn new processes and systems.
• Ability to work collaboratively within a team.

Work from Home Data Entry & Office Administration – Flexible Online Role

About the Job

We are seeking motivated and detail-oriented individuals in Belfast, Northern Ireland, United Kingdom, for a remote entry-level position in data entry, office administration, and online market research. This role allows you to work from home, completing computer-based administrative tasks and supporting research projects across multiple industries.

No experience is required, and full training is provided. This position is ideal for anyone looking to start a career in administration, data entry, or online office work while gaining practical beginner-level research experience.

Job Duties

Enter and update information accurately in online systems and spreadsheets

Assist with general office administration from your home workspace

Conduct online research to identify trends, summarize information, and organize findings

Ensure accuracy and consistency across all tasks

Follow instructions carefully to complete assignments independently

This role provides hands-on experience in office administration, data entry, and market research while working fully remotely.

About the Area

Belfast, located in Northern Ireland, is a vibrant city with a strong business community and growing opportunities for home-based professionals. With reliable internet and an affordable cost of living, Belfast provides an excellent environment for individuals looking to develop skills in online administration, data entry, and market research from a flexible home office.

Industries We Work With

Administration

Aerospace – Aviation & Atmospheric Science

Air Travelers & Airlines – International & Domestic Carriers

Amazon

Apparel/Accessories/Textiles – Online/Retail/Remote

Automotive – Design, Development, Manufacturing

Beverage Industry – Trends, Formulations & Technology

Candy/Confectionery – Chocolate, Sugar, Gum Products

Computers – Information and Online Communication Technology

Customer Service

Data Entry & Analytics

Education – Instruction and Training – Work from Home Programs

Film/Movie – Production, Film Festivals, Distribution

Health Care – Public & Home Care

Manufacturing – Raw Materials & Machinery

Marketing & Study Design

Outdoor Gear – Outdoor Gear & Equipment

Pet Foods/Supplies/Pet Owners

Restaurants/Food Service

Travel/Tourism – Local/International

Toys – Industry Trends/Changes

About Us

Top Level Promotions partners with businesses across Northern Ireland to provide professional administration, data management, and online research support. Our remote team ensures efficiency, accuracy, and high-quality results for clients in multiple sectors.

This entry-level role offers full training and the chance to work from home while gaining experience in office administration, data entry, and beginner-level market research.

Requirements

Reliable computer or laptop with internet connection

Quiet and organized home-office environment

Attention to detail and willingness to learn

Ability to work independently and follow instructions

Skills

Basic typing and computer proficiency

Dependable and responsible work habits

Clear written and verbal communication

Strong organization and accuracy

Benefits

Fully remote – no commuting required

Flexible part-time or full-time hours

Paid training included

Opportunity to gain experience in office administration, data entry, and online research

Pay Rate

£18.50 – £36.00 per hour, depending on tasks and experience

Experience

No prior experience is required; all training is provided.

Application

Applicants must currently reside in the United Kingdom. If you are organized, motivated, and ready to start an entry-level home-based career in office administration, data entry, and online research, please apply today.

• Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and attend meetings, taking minutes and tracking action items.
• Handle confidential information with the utmost discretion.
• Serve as a liaison between executives and internal/external clients.
• Manage incoming and outgoing mail and communications.
• Organize and maintain electronic and physical filing systems.
• Assist with budget tracking and expense reporting.
• Plan and execute office events and team-building activities.
• Conduct research and prepare reports on various topics.
• Maintain office supplies and manage vendor relationships.
• Provide general administrative support to the executive team.

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask, prioritize, and manage a busy workload.
• Discretion and professionalism in handling sensitive information.
• Attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team.
• Experience in a professional services environment is a plus.

• Manage and coordinate complex calendars, scheduling appointments, meetings, and travel arrangements for executives.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Draft, review, and edit correspondence, presentations, and reports with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting as necessary.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Organize and maintain filing systems, both physical and digital.
• Liaise with internal departments and external stakeholders to gather information and coordinate activities.
• Assist with event planning and logistics for company gatherings and conferences.
• Conduct research and compile data as needed for various projects and presentations.
• Provide general administrative support, including managing office supplies and handling mail.
• Occasional travel may be required for specific company events or meetings.

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Experience within the **Belfast, Northern Ireland, UK** area is preferred.
• A proactive attitude with a solutions-oriented mindset.
• Associate's or Bachelor's degree in Business Administration or a related field is a plus.

• Manage complex and dynamic calendars for multiple executives, ensuring optimal scheduling and conflict resolution.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research on various topics as requested by executives.
• Process expense reports and manage invoices.
• Maintain confidential files and records with utmost discretion.
• Act as a primary point of contact for internal and external stakeholders, representing the executive office professionally.
• Assist with project coordination and follow-up on action items.
• Proactively identify and resolve administrative issues before they escalate.
• Contribute to process improvements within the administrative function.

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar senior support role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• Excellent written and verbal communication skills, essential for remote interaction.
• Discretion and the ability to handle confidential information with integrity.
• Strong problem-solving abilities and a proactive approach.
• Ability to multitask and prioritize effectively in a fast-paced, remote environment.
• High level of attention to detail.
• Professional demeanour and a strong work ethic.
• A bachelor's degree is an advantage, but extensive relevant experience will be considered.

• Manage complex and dynamic calendars for multiple executives, including scheduling, rescheduling, and resolving conflicts.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
• Prepare, edit, and proofread correspondence, memos, presentations, and reports with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
• Organize and coordinate executive meetings, preparing agendas, distributing materials, and taking minutes when required.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reporting and process invoices accurately and in a timely manner.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with special projects, research tasks, and event coordination as needed.
• Maintain organized filing systems, both physical and digital.
• Anticipate executive needs and proactively offer solutions to ensure seamless workflow.
• Provide general administrative support to the executive team.

• Proven experience as an Executive Assistant or in a similar high-level administrative role.
• Exceptional organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of discretion and confidentiality.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and proactively, with minimal supervision.
• Experience in managing complex travel arrangements and schedules.
• Resourceful and adept at problem-solving.
• Adaptability to a hybrid work model and changing priorities.