What Jobs are available for Administrative Roles in Stoke on Trent?
Showing 28 Administrative Roles jobs in Stoke on Trent
Senior Administrative Officer - Operations Support
ST1 0 Staffordshire, West Midlands
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a leading provider of specialised services, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive operational support to their dynamic team. This role is based at our offices in Stoke-on-Trent, Staffordshire, UK , with a hybrid working model that balances essential office-based collaboration with remote flexibility. You will be instrumental in ensuring the smooth and efficient running of daily operations, supporting various departments with essential administrative functions.
Responsibilities:
Responsibilities:
- Provide high-level administrative support to operational departments, including managing correspondence, scheduling meetings, and coordinating logistics.
- Develop and maintain efficient filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist in the preparation of reports, presentations, and other important documents, ensuring accuracy and timely delivery.
- Manage and process incoming and outgoing mail, emails, and phone calls, acting as a key point of contact.
- Coordinate travel arrangements, accommodation, and expenses for team members as required.
- Support the onboarding process for new team members, including preparing documentation and facilitating introductions.
- Maintain and update databases and records with accurate and up-to-date information.
- Assist with project coordination, tracking progress, and following up on action items.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and operations.
- Identify opportunities for process improvements and contribute to the implementation of new administrative procedures.
- Handle sensitive and confidential information with discretion and professionalism.
- Provide general administrative assistance and support to senior management as needed.
- Proven experience in a senior administrative or operational support role.
- Exceptional organisational and time-management skills, with the ability to prioritise effectively and manage multiple tasks simultaneously.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Ability to work independently, take initiative, and exercise sound judgment.
- High level of discretion and ability to handle confidential information.
- Experience in process improvement and implementing administrative efficiencies.
- Strong interpersonal skills and the ability to build rapport with colleagues and stakeholders at all levels.
- Familiarity with project management principles is a plus.
- Experience in a fast-paced operational environment is highly desirable.
- A proactive and adaptable approach to work.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant - C-Suite Support
ST1 2JP Staffordshire, West Midlands
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is a growing organization seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This role is pivotal in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. A flexible approach to work, including a hybrid working arrangement, is essential.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding on behalf of executives as appropriate.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Manage office supplies, equipment, and vendor relationships.
- Assist with event planning and coordination for executive-level functions.
- Undertake research tasks and special projects as assigned by executives.
- Provide general administrative support, including filing, data entry, and expense reporting.
- Proven experience as an Executive Administrative Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Ability to multitask, prioritize effectively, and meet tight deadlines.
- High level of discretion and professionalism in handling sensitive information.
- Experience with expense management and travel booking systems.
- A proactive and resourceful approach to problem-solving.
- Experience in a hybrid working model is beneficial.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant - Office Management
ST1 2AA Staffordshire, West Midlands
£22000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Administrative Assistant with a focus on office management to join their team in Stoke-on-Trent, Staffordshire, UK . This role is essential in ensuring the smooth and efficient day-to-day operation of the office. You will be responsible for a wide range of administrative duties, including managing correspondence, scheduling appointments, maintaining office supplies, and providing general support to the team. A key part of this role involves overseeing office facilities, ensuring a tidy and professional working environment, and liaising with external service providers for maintenance and repairs. The ideal candidate will have excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a busy office setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. Experience with diary management, travel arrangements, and basic bookkeeping would be advantageous. You will be the first point of contact for visitors and callers, requiring a friendly and professional demeanour. This position demands discretion and the ability to handle confidential information with care. You will be proactive in identifying and addressing office needs, contributing to a positive and productive workplace culture. This is a superb opportunity for an organised individual looking to develop their administrative career within a supportive organisation.
Key Responsibilities:
Key Responsibilities:
- Manage daily office operations and administrative tasks.
- Handle incoming and outgoing correspondence.
- Schedule meetings and manage calendars.
- Maintain office supplies and manage inventory.
- Greet visitors and answer phone calls.
- Liaise with vendors for office maintenance and services.
- Assist with travel arrangements and expense reporting.
- Ensure the office environment is organised and presentable.
- Provide general administrative support to staff.
- Proven experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to multitask and prioritize effectively.
- Discretion and ability to handle confidential information.
- Proactive and problem-solving attitude.
- Experience with scheduling and diary management is essential.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant
ST1 4BS Staffordshire, West Midlands
£21000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Administrative Assistant to provide essential support within their busy office in **Stoke-on-Trent, Staffordshire, UK**. This role is pivotal in ensuring the smooth day-to-day running of the department, offering a wide range of administrative and clerical tasks. The ideal candidate will be meticulous, efficient, and possess excellent communication and IT skills, particularly with Microsoft Office Suite. You will be responsible for managing correspondence, scheduling appointments, maintaining filing systems, preparing documents, and assisting with general office duties. A positive attitude and a willingness to support colleagues are highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage and respond to incoming emails and general correspondence.
- Answer telephone calls, direct inquiries, and provide information as needed.
- Schedule meetings, appointments, and manage calendars for staff.
- Prepare and format documents, reports, presentations, and spreadsheets.
- Maintain and organise physical and digital filing systems.
- Process incoming and outgoing mail and deliveries.
- Provide administrative support to various departments and team members.
- Manage office supplies, including ordering and maintaining stock levels.
- Assist with travel arrangements and accommodation bookings.
- Handle reception duties, greeting visitors and ensuring a professional first impression.
- Support the organisation of company events and meetings.
- Undertake data entry and maintain databases accurately.
- Ensure the office environment is tidy and organised.
- Assist with ad-hoc administrative projects as required.
- Proven experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Attention to detail and accuracy.
- Ability to multitask and prioritise effectively.
- Proactive and able to work independently with minimal supervision.
- Good interpersonal skills and a professional demeanour.
- Discretion and ability to handle confidential information.
- Experience with CRM systems or specific business software is a plus.
- Minimum of a GCSE level education or equivalent.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
ST1 1AA Staffordshire, West Midlands
£12 Hourly
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide essential support. This is a remote, part-time position, ideal for someone seeking flexible working arrangements. You will be responsible for managing a variety of administrative tasks to ensure the smooth and efficient operation of our client's operations. Your duties will include scheduling appointments, managing calendars, preparing correspondence, handling email communications, organizing digital files, and providing general support to the team. The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to multitask effectively. Proficiency in common office software, including word processing, spreadsheets, and presentation software, is essential. You should be comfortable working independently, managing your own workload, and meeting deadlines in a remote setting. Strong communication and interpersonal skills are important, as you will interact with various internal and external stakeholders. This role requires a proactive approach, a willingness to learn, and the ability to handle confidential information with discretion. You will play a crucial role in ensuring that administrative functions are carried out efficiently, allowing the team to focus on core business objectives.
Responsibilities:
Responsibilities:
- Manage calendars and schedule appointments for team members.
- Prepare and edit documents, reports, and presentations.
- Handle incoming and outgoing correspondence (email, mail).
- Organize and maintain digital filing systems.
- Provide general administrative support to the team.
- Conduct research as needed.
- Assist with travel arrangements and expense reporting.
- Manage office supplies inventory for remote workers.
- Respond to inquiries from internal and external stakeholders.
- Ensure efficient and effective administrative processes.
- Proven experience in an administrative support role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- High level of attention to detail.
- Experience working remotely and familiarity with remote collaboration tools.
- Discretion and ability to handle confidential information.
- A proactive and problem-solving attitude.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
ST1 2AG Staffordshire, West Midlands
£22000 annum (pro
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Administrative Assistant to join their dedicated team on a fully remote basis. This position is crucial in ensuring the smooth operation of daily administrative tasks and supporting various departments within the organization. The ideal candidate will possess exceptional communication skills, a proactive approach to problem-solving, and the ability to manage multiple priorities in a virtual environment. This is a remote-first opportunity, allowing you to work from the comfort of your home.
Responsibilities:
Responsibilities:
- Manage and maintain digital filing systems and records.
- Schedule and coordinate virtual meetings, appointments, and travel arrangements for team members.
- Handle incoming and outgoing electronic communications, including emails and correspondence.
- Prepare reports, presentations, and other documents as required.
- Provide support to various departments with administrative tasks.
- Assist in the onboarding process for new remote employees.
- Maintain and update databases and spreadsheets.
- Conduct online research and gather information as requested.
- Manage office supplies and equipment inventories for remote staff.
- Act as a point of contact for internal and external inquiries.
- Support event planning and coordination for virtual company events.
- Ensure confidentiality and discretion in handling sensitive information.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently, with minimal supervision, in a remote setting.
- High attention to detail and accuracy.
- Discretion and trustworthiness.
- Customer service-oriented mindset.
- Familiarity with project management software is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant
ST4 1AE Staffordshire, West Midlands
£22000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and organized Administrative Assistant to support their busy office operations. This is an office-based role located in Stoke-on-Trent, Staffordshire, UK , providing essential administrative support to ensure the smooth running of daily activities. The ideal candidate will be proactive, possess excellent communication skills, and have a strong understanding of office procedures.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain electronic and physical filing systems, ensuring information is organized and accessible.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Answer and direct phone calls, take messages, and handle general inquiries from clients and visitors.
- Prepare correspondence, reports, presentations, and other documents as required.
- Manage office supplies inventory and place orders when necessary.
- Provide a welcoming reception for visitors and clients.
- Handle incoming and outgoing mail and courier services.
- Assist with data entry and maintain databases.
- Support various departments with administrative tasks as needed.
- Organize and maintain office equipment, ensuring it is in good working order.
- Process invoices and expense claims.
- Ensure the office environment is tidy and professional.
- Liaise with internal and external stakeholders.
- Assist with event planning and coordination.
- Screen and prioritize incoming communications.
- Maintain confidentiality of sensitive information.
- Assist in developing and implementing administrative procedures.
- Provide basic IT support for office equipment.
- Manage meeting room bookings and ensure they are prepared for use.
- Support onboarding processes for new employees.
Qualifications:
- Previous experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy.
- Ability to multitask and prioritize effectively.
- Discretion and the ability to handle confidential information.
- A proactive and helpful attitude.
- Experience with office equipment (photocopiers, printers, scanners).
- Familiarity with CRM systems is a plus.
- Ability to work effectively both independently and as part of a team.
- Must be legally authorized to work in the UK.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative roles Jobs in Stoke on Trent !
6
Junior Administrative Assistant
ST1 1AD Staffordshire, West Midlands
£22000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client, a reputable organization in Stoke-on-Trent, Staffordshire, UK , is seeking a proactive and detail-oriented Junior Administrative Assistant to join their busy office team. This role is crucial in ensuring the smooth day-to-day operation of the administrative functions, providing essential support to the wider team. The ideal candidate will possess excellent organizational skills, a positive attitude, and a strong desire to learn and grow within an administrative career. This is a fantastic opportunity for someone looking to gain comprehensive experience in a professional office environment.
Responsibilities:
Responsibilities:
- Handle incoming and outgoing mail and deliveries.
- Answer and direct phone calls, taking messages as needed.
- Manage and maintain filing systems, both physical and digital.
- Schedule appointments and manage calendars for team members.
- Prepare meeting rooms and take minutes during meetings.
- Assist with data entry and maintain databases.
- Order and manage office supplies and inventory.
- Provide general administrative support to various departments.
- Assist in the preparation of reports and presentations.
- Greet visitors and provide a welcoming reception.
- Handle basic photocopying, scanning, and faxing tasks.
- Support with travel arrangements and accommodation bookings.
- Ensure the office environment is tidy and presentable.
- Learn and utilize new office software and systems.
- Assist with ad-hoc administrative projects as required.
- Proven ability to multitask and manage time effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and attention-to-detail abilities.
- A willingness to learn and adapt to new tasks.
- Previous experience in an administrative or office support role is an advantage.
- Ability to work independently and as part of a team.
- Professional and friendly demeanor.
- Basic understanding of office procedures.
- High school diploma or equivalent required; further education in office administration is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
ST1 2AD Staffordshire, West Midlands
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly motivated and exceptionally organised Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in Stoke-on-Trent, Staffordshire, UK , and requires a proactive individual with outstanding communication and multitasking abilities. You will be entrusted with managing complex schedules, coordinating meetings, preparing essential documents, and acting as a key liaison between executives and other internal/external stakeholders. The ideal candidate will possess a high level of discretion, professionalism, and a commitment to ensuring the smooth operation of executive functions.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars and schedules for multiple executives.
- Arrange and confirm domestic and international travel, including flights, accommodation, and itineraries.
- Organise and prepare agendas, minutes, and supporting documents for meetings.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with promptness and professionalism.
- Prepare, proofread, and format reports, presentations, and other documents.
- Conduct research and compile information as requested by executives.
- Act as a primary point of contact, managing communication with internal departments and external clients.
- Handle sensitive and confidential information with the utmost discretion.
- Organise and maintain filing systems, both physical and digital.
- Assist with event planning and coordination for executive functions.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies and maintain an orderly workspace.
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Exceptional organisational and time-management skills with a keen eye for detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Discretion and ability to handle confidential information appropriately.
- Proactive approach and the ability to work independently with minimal supervision.
- Ability to multitask and prioritise effectively in a demanding environment.
- A professional demeanour and a strong work ethic.
- Familiarity with the Staffordshire business environment is beneficial.
- Higher education qualification or relevant professional certification is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
ST1 1DT Staffordshire, West Midlands
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a prestigious and forward-thinking organisation, is seeking a highly organised and proactive Executive Administrative Assistant to join their fully remote support team. This role is essential in providing comprehensive administrative and organisational support to senior executives, ensuring the smooth and efficient operation of their daily activities. You will be instrumental in managing complex schedules, coordinating communications, and handling a wide range of confidential and sensitive information with the utmost discretion.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.
- Screen and prioritise incoming communications, including emails, phone calls, and mail, responding independently where appropriate.
- Prepare professional correspondence, reports, presentations, and other documents as required.
- Organise and coordinate virtual meetings and events, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and gather information for executive use.
- Manage and maintain confidential files and records with strict adherence to data privacy policies.
- Serve as a key point of contact for internal and external stakeholders, fostering positive relationships.
- Anticipate the needs of executives and proactively address potential issues.
- Process expense reports and manage office supplies for the remote executive team.
- Assist with special projects and initiatives as assigned by the executives.
- Liaise with other administrative staff to ensure seamless office operations.
- Uphold a high level of professionalism and confidentiality at all times.
- Proven experience (minimum 5 years) as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information with integrity.
- Strong interpersonal skills and the ability to build rapport with individuals at all levels.
- Proactive problem-solving abilities and a keen eye for detail.
- Experience in coordinating complex international travel and virtual event management is highly desirable.
- Ability to work independently and as part of a remote team, demonstrating initiative and resourcefulness.
- A professional and positive attitude.
- Familiarity with (mention a relevant industry if desired, e.g., technology, finance, consulting) is a plus.
Is this job a match or a miss?
This advertiser has chosen not to accept applicants from your region.
9