1587 Administrative Roles jobs in Stoke on Trent
Office Manager / Administration Manager
Stafford, West Midlands
AWD Online
Posted 2 days ago
Job Viewed
Job Description
Office Manager / Administration Manager
This is an exciting opportunity for a motivated and organised professional to take on a key role as Office Manager / Administration Manager within a well-regarded boutique family law firm. Youll play a central part in ensuring the practice runs smoothly on a day-to-day basis, supporting both the team and directors in delivering excellent client service.
If you.
WHJS1_UKTJ
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant - Executive Support
ST4 7NG Staffordshire, West Midlands
£28000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organisation, is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support. This pivotal role involves managing the day-to-day operations of a busy office environment in Stoke-on-Trent, Staffordshire, UK , ensuring seamless workflow and efficient communication. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and the ability to multitask effectively under pressure. Responsibilities will include complex diary management for senior management, including scheduling meetings, appointments, and travel arrangements. You will be responsible for preparing agendas, taking minutes, and distributing action points from meetings. Additionally, you will manage incoming and outgoing correspondence, handle telephone enquiries professionally, and maintain confidential records with the utmost discretion. This role also involves coordinating office supplies, liaising with external suppliers and visitors, and providing general administrative support to the wider team. We are looking for someone with a proven track record in an administrative capacity, ideally within a corporate setting. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Strong written and verbal communication skills are paramount, as is a commitment to delivering a high level of service. This hybrid role offers a blend of in-office collaboration and remote flexibility, allowing you to contribute effectively while maintaining a healthy work-life balance. If you are a motivated individual looking to take on a challenging and rewarding administrative role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant - Executive Support
ST1 2ET Staffordshire, West Midlands
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Administrative Assistant to provide comprehensive executive support to their senior leadership team. This position is fully remote, allowing you to manage executive schedules and support critical operations from the comfort of your home office. The ideal candidate will possess exceptional organizational skills, a meticulous attention to detail, and a strong understanding of professional communication etiquette. You will be responsible for managing complex calendars, coordinating meetings (both virtual and in-person when necessary), making travel arrangements, preparing documents and presentations, and handling confidential information with the utmost discretion. This role requires a proactive approach to anticipating the needs of the executives you support and a proven ability to multitask and prioritize effectively in a fast-paced environment. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. The ability to work independently, maintain confidentiality, and demonstrate a high level of professionalism is paramount.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling appointments, meetings, and calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation, ensuring all logistics are handled efficiently.
- Prepare and edit correspondence, presentations, and reports with accuracy and professionalism.
- Organize and manage virtual meetings, including setting up video conferences, distributing agendas, and taking minutes when required.
- Handle sensitive and confidential information with the utmost discretion and security.
- Act as a primary point of contact for internal and external communications, screening calls and managing email correspondence.
- Process expense reports and manage invoices and receipts accurately.
- Conduct research and compile information for meetings and projects as requested.
- Proactively anticipate the needs of the executives and take initiative to resolve issues before they arise.
- Manage and organize electronic and physical filing systems.
- Support the onboarding process for new team members by preparing necessary documentation and introductions.
- Maintain professional relationships with stakeholders, clients, and colleagues.
- Assist with ad-hoc administrative projects and tasks as needed.
Qualifications:
- Proven experience (5+ years) as an Executive Assistant or Senior Administrative Assistant, supporting senior-level management.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong problem-solving skills and a positive, can-do attitude.
- Ability to adapt to changing priorities and deadlines.
- Previous experience in a remote administrative role is highly desirable.
- A Bachelor's degree or equivalent experience in a relevant field is preferred.
This advertiser has chosen not to accept applicants from your region.
2
Senior Administrative Officer - Executive Support
ST1 2AA Staffordshire, West Midlands
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a prominent organisation within the professional services sector, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support. This hybrid role, based in Stoke-on-Trent, Staffordshire, UK , requires a meticulous individual with exceptional organisational skills and the ability to manage multiple priorities effectively. You will be responsible for managing complex diaries, coordinating internal and external meetings, preparing reports and presentations, making travel arrangements, and acting as a first point of contact for senior executives. The ideal candidate will have a proven track record in executive administration or a senior administrative support role, coupled with excellent communication and interpersonal skills. You should be proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint, and possess a high degree of professionalism and discretion. Responsibilities include anticipating the needs of executives, proactively resolving issues, managing correspondence, maintaining confidential records, and supporting the smooth operation of the executive office. This is an excellent opportunity for a dedicated administrative professional looking to advance their career within a supportive and dynamic environment. We offer a competitive salary, excellent benefits, and opportunities for professional development.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules, coordinating meetings and appointments across time zones.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and format correspondence, reports, and presentations with a high level of accuracy.
- Arrange complex domestic and international travel, including flights, accommodation, and visa requirements.
- Serve as a key liaison between executives and internal/external stakeholders.
- Manage confidential information with utmost discretion and adhere to data protection policies.
- Handle incoming communications, filtering and prioritising as appropriate.
- Organise and maintain efficient filing systems, both physical and digital.
- Support the smooth running of the executive office, anticipating needs and proactively addressing potential issues.
- Assist with the preparation of budgets and tracking of expenses for the executive team.
- Undertake ad-hoc administrative projects as required.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role supporting senior management.
- Exceptional organisational and time-management skills, with the ability to prioritise effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
- Excellent written and verbal communication skills.
- High level of discretion, professionalism, and integrity.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Experience in coordinating travel arrangements and managing complex logistics.
- Familiarity with minute-taking and action tracking.
- A proactive and can-do attitude.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant - Board Level Support
ST1 2JL Staffordshire, West Midlands
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership and board members. This pivotal role is based in our offices in **Stoke-on-Trent, Staffordshire, UK**, and requires an individual with exceptional attention to detail and a polished professional demeanor. You will be the central point of contact for a variety of complex administrative tasks, ensuring seamless operations.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements, often with competing priorities.
- Prepare agendas, take minutes, and track action items for board meetings and executive committee sessions.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and maintain confidential files and records, ensuring compliance with data protection policies.
- Coordinate domestic and international travel, including flights, accommodation, visas, and ground transportation, ensuring cost-effectiveness.
- Manage office supplies, equipment, and vendor relationships.
- Act as a liaison between executives and internal/external stakeholders, managing communications professionally.
- Assist with the preparation of financial reports, expense claims, and budget tracking.
- Provide general administrative support, including managing incoming/outgoing mail, answering phones, and greeting visitors.
- Undertake special projects and research as required by senior management.
- Ensure the smooth running of the executive office environment.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting C-suite executives or boards.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a strong command of English grammar and a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- High level of discretion and confidentiality.
- Experience in minute-taking for formal meetings.
- Ability to work independently and as part of a team, demonstrating initiative and a proactive approach.
- Professional and courteous demeanor.
- Familiarity with budget management and expense reporting is a plus.
- Understanding of corporate governance principles is desirable.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant - C-Suite Support
ST1 2AR Staffordshire, West Midlands
£35000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a growing enterprise, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This hybrid role offers a dynamic work environment in **Stoke-on-Trent, Staffordshire, UK**, with a flexible arrangement blending remote capabilities with essential in-office presence. You will be the linchpin for executive operations, managing complex calendars, coordinating travel, preparing high-level communications, and ensuring the smooth running of executive meetings and events. The ideal candidate is discreet, possesses impeccable attention to detail, and excels at anticipating needs.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex and ever-changing executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.
- Coordinate all aspects of executive travel, including flights, accommodation, visas, and ground transportation, ensuring seamless logistics.
- Prepare and edit correspondence, reports, presentations, and other documents on behalf of executives, ensuring accuracy and professionalism.
- Serve as the primary point of contact for internal and external stakeholders interacting with the executive team, demonstrating excellent communication skills.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and integrity.
- Assist with the preparation of board materials and corporate communications.
- Manage expense reporting and T&E processing for executives.
- Anticipate the needs of the executives and proactively address potential issues before they arise.
- Maintain an organized filing system, both physical and digital, for easy retrieval of information.
- Provide general administrative support, including answering phones, managing correspondence, and handling mail.
- Liaise with other administrative staff to ensure smooth office operations.
- Proven experience as an Executive Administrative Assistant or similar senior administrative role, supporting senior leadership or C-suite executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Discretion and a high level of professionalism when handling sensitive information.
- Experience in coordinating complex domestic and international travel arrangements.
- Ability to work independently and proactively, with minimal supervision.
- Adaptability to a hybrid working model, balancing remote tasks with in-office responsibilities.
- A strong sense of initiative and problem-solving capabilities.
This advertiser has chosen not to accept applicants from your region.
5
Administrative Assistant - Office Management
ST1 2AA Staffordshire, West Midlands
£22000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Administrative Assistant with a focus on office management to join their team in Stoke-on-Trent, Staffordshire, UK . This role is essential in ensuring the smooth and efficient day-to-day operation of the office. You will be responsible for a wide range of administrative duties, including managing correspondence, scheduling appointments, maintaining office supplies, and providing general support to the team. A key part of this role involves overseeing office facilities, ensuring a tidy and professional working environment, and liaising with external service providers for maintenance and repairs. The ideal candidate will have excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a busy office setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. Experience with diary management, travel arrangements, and basic bookkeeping would be advantageous. You will be the first point of contact for visitors and callers, requiring a friendly and professional demeanour. This position demands discretion and the ability to handle confidential information with care. You will be proactive in identifying and addressing office needs, contributing to a positive and productive workplace culture. This is a superb opportunity for an organised individual looking to develop their administrative career within a supportive organisation.
Key Responsibilities:
Key Responsibilities:
- Manage daily office operations and administrative tasks.
- Handle incoming and outgoing correspondence.
- Schedule meetings and manage calendars.
- Maintain office supplies and manage inventory.
- Greet visitors and answer phone calls.
- Liaise with vendors for office maintenance and services.
- Assist with travel arrangements and expense reporting.
- Ensure the office environment is organised and presentable.
- Provide general administrative support to staff.
- Proven experience in an administrative or office management role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational and time management skills.
- Strong communication and interpersonal abilities.
- Ability to multitask and prioritize effectively.
- Discretion and ability to handle confidential information.
- Proactive and problem-solving attitude.
- Experience with scheduling and diary management is essential.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative roles Jobs in Stoke on Trent !
6
Office Manager & Executive Assistant
ST1 2JZ Staffordshire, West Midlands
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is a growing professional services firm seeking a highly organised and proactive Office Manager & Executive Assistant to support their leadership team. This is a pivotal role that requires exceptional administrative skills, discretion, and the ability to manage multiple priorities efficiently. This position is fully remote, offering the flexibility to work from home while providing crucial support to the executive functions of the company. You will be responsible for a wide range of administrative duties, including managing calendars, coordinating travel, preparing reports, and facilitating smooth office operations, even in a distributed environment. The ideal candidate will be a master of organisation, possess excellent communication skills, and have a keen eye for detail. You will act as a key point of contact, ensuring seamless communication and efficient workflow. Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments across different time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Manage office supplies, equipment, and vendor relationships remotely.
- Assist with the onboarding process for new remote employees.
- Organise and prepare materials for board meetings and other important gatherings.
- Handle confidential information with the utmost discretion.
- Support the implementation and maintenance of remote work policies and procedures.
- Undertake special projects and ad-hoc administrative tasks as required.
- Proven experience as an Office Manager, Executive Assistant, or similar administrative role, preferably supporting senior management.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- Ability to multitask, prioritise, and manage a demanding workload effectively.
- High level of professionalism, discretion, and a proactive attitude.
- Experience with travel booking and expense management.
- Ability to work independently and as part of a remote team.
- A keen eye for detail and accuracy.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager & Executive Assistant
ST1 2BA Staffordshire, West Midlands
£32000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Office Manager & Executive Assistant to manage their operations and support senior management from their office located in **Stoke-on-Trent, Staffordshire, UK**. This role is integral to the smooth running of the office, ensuring efficiency and providing high-level administrative support. You will be responsible for a wide range of duties, from managing office supplies and facilities to coordinating complex travel arrangements and scheduling meetings for executives. This is a hands-on position that requires exceptional attention to detail, strong multitasking abilities, and a professional demeanor.
Key Responsibilities:
The ideal candidate will have a proven track record in office management or executive assistance, demonstrating excellent organizational and time-management skills. You should be proficient in Microsoft Office Suite and comfortable using various office equipment and software. Strong communication and interpersonal skills are essential for building relationships with staff, clients, and stakeholders. Discretion and the ability to handle confidential information are paramount. A proactive attitude, the ability to anticipate needs, and a solution-oriented approach will be highly valued. This role requires someone who is meticulous, reliable, and dedicated to maintaining a high standard of operational efficiency.
Qualifications:
This is an excellent opportunity for a skilled administrator to take on a comprehensive role in a supportive environment. If you are looking to contribute your organizational talents to a dynamic team in **Stoke-on-Trent, Staffordshire, UK**, we encourage you to apply.
Key Responsibilities:
- Oversee daily office operations, ensuring a well-maintained and organized workspace.
- Manage office budgets, including ordering supplies, processing invoices, and reconciling expenses.
- Act as the primary point of contact for staff, visitors, and external vendors.
- Coordinate executive calendars, schedule meetings, and arrange travel itineraries.
- Prepare reports, presentations, and correspondence on behalf of senior leadership.
- Organize and manage company events, meetings, and social gatherings.
- Implement and maintain office policies and procedures.
- Provide general administrative support to the team as needed.
- Ensure the office environment is safe, secure, and compliant with regulations.
The ideal candidate will have a proven track record in office management or executive assistance, demonstrating excellent organizational and time-management skills. You should be proficient in Microsoft Office Suite and comfortable using various office equipment and software. Strong communication and interpersonal skills are essential for building relationships with staff, clients, and stakeholders. Discretion and the ability to handle confidential information are paramount. A proactive attitude, the ability to anticipate needs, and a solution-oriented approach will be highly valued. This role requires someone who is meticulous, reliable, and dedicated to maintaining a high standard of operational efficiency.
Qualifications:
- Proven experience as an Office Manager, Executive Assistant, or similar administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and confidentiality.
- Experience in coordinating travel and managing complex schedules.
- A proactive and resourceful approach to problem-solving.
This is an excellent opportunity for a skilled administrator to take on a comprehensive role in a supportive environment. If you are looking to contribute your organizational talents to a dynamic team in **Stoke-on-Trent, Staffordshire, UK**, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
8
Office Administrator & Executive Assistant
ST1 1LA Staffordshire, West Midlands
£25000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Administrator & Executive Assistant to provide comprehensive administrative support. This role involves a hybrid working model, combining remote work flexibility with essential in-office presence in Stoke-on-Trent, Staffordshire, UK . You will be the first point of contact for visitors and callers, manage meeting schedules, arrange travel, and handle correspondence with professionalism and discretion. Responsibilities include maintaining office supplies, managing filing systems (both physical and digital), and assisting with event coordination. A significant part of the role involves supporting senior executives, managing their calendars, preparing reports, and conducting research. You will also play a key role in ensuring the smooth day-to-day operation of the office environment. The ideal candidate will possess excellent communication, multitasking, and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software are essential. Discretion and a high level of confidentiality are paramount. This position requires an individual who is detail-oriented, resourceful, and able to anticipate the needs of the team and executives. You will contribute to a positive and efficient work environment, bridging the gap between remote and in-office operations.
This advertiser has chosen not to accept applicants from your region.
9