399 Administrative Staff jobs in Aberdeen

• Manage incoming and outgoing mail and email correspondence.
• Answer phone calls and direct them to the appropriate personnel.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and update filing systems, both physical and digital.
• Order and maintain office supplies and equipment.
• Prepare reports, presentations, and other documents.
• Provide administrative support to various departments as needed.
• Greet visitors and clients in a professional manner.
• Assist with data entry and database management.
• Ensure the office is tidy and well-maintained.

• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to multitask and prioritize workload.
• Discretion and confidentiality.
• Experience with virtual meeting platforms and office equipment.

• Manage incoming and outgoing mail and correspondence.
• Schedule and coordinate meetings and appointments.
• Maintain and organize office filing systems.
• Greet visitors and provide a welcoming reception.
• Answer and direct phone calls.
• Manage office supplies and inventory.
• Provide administrative support to various departments.
• Assist with travel arrangements and expense reporting.
• Maintain office cleanliness and organization.
• Support in-house events and team activities.

• High school diploma or equivalent; further qualifications are a plus.
• Proven experience (2+ years) in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize tasks effectively.
• Professional and friendly demeanor.
• Experience with office equipment (printers, scanners, photocopiers).
• Proactive approach to problem-solving.

• Provide comprehensive administrative support for projects.
• Maintain and update project documentation and databases.
• Schedule and coordinate project meetings and appointments.
• Prepare project-related reports and presentations.
• Manage project timelines and track deliverables.
• Handle incoming and outgoing correspondence and communications.
• Maintain organized filing systems for project-related documents.
• Manage office supplies and ensure availability of resources.
• Coordinate travel arrangements for project team members.
• Liaise with internal departments and external stakeholders.

• Minimum of 2 years of experience in an administrative or office support role.
• Experience in project administration or project coordination is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software (e.g., Asana, Trello, MS Project).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work independently and collaboratively.
• Proactive attitude and problem-solving capabilities.

• Provide high-level administrative and executive support to senior management.
• Manage complex calendars, scheduling meetings and appointments across time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare reports, presentations, and correspondence with accuracy and professionalism.
• Act as a primary point of contact for internal and external stakeholders.
• Manage office operations, including supplies, facilities, and vendor relationships.
• Organize and support company events and meetings.

• Proven experience as an Executive Assistant or Senior Office Administrator.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Exceptional written and verbal communication abilities.
• Discretion and the ability to handle confidential information.
• Proactive approach and problem-solving aptitude.
• Experience with travel booking and expense management systems.

• Managing diaries and scheduling appointments for senior management.
• Coordinating meetings, including booking rooms, preparing agendas, and taking minutes.
• Handling incoming and outgoing correspondence, including emails, post, and faxes.
• Preparing reports, presentations, and other documents as required.
• Managing office supplies and maintaining inventory.
• Greeting visitors and directing them appropriately.
• Answering and directing phone calls to the relevant personnel.
• Organising travel arrangements and accommodation for staff.
• Maintaining filing systems, both physical and digital.
• Assisting with the preparation of invoices and expense reports.
• Providing general administrative support to the wider team.
• Implementing and maintaining office procedures and policies.
• Assisting with event planning and coordination.

Temporary Administrative Assistant

Location: Aberdeen
Contract type: Full-Time, Temporary
Working hours: 8 AM- 5 PM, Monday-Friday
Pay Rate: 13.00

We're currently recruiting for a proactive and detail-oriented Administrative Assistant to join our clients busy office team on a temporary basis. This is a fantastic opportunity to gain experience in a fast-paced environment and support a friendly, professional team.

Key Responsibilities:

• Providing general administrative support including filing, scanning, and data entry
• Managing email inboxes and responding to routine queries
• Assisting with document preparation and formatting
• Updating internal systems and maintaining accurate records
• Answering and directing incoming calls
• Supporting the wider team with ad hoc tasks as required

Ideal Candidate:

• Previous experience in an administrative or office support role
• Strong attention to detail and organisational skills
• Confident using Microsoft Office (Word, Excel, Outlook)
• Excellent communication and time management

If you are interested in this role and wish to be considered, please click apply!

Whilst we'd love to get back to every applicant personally, it is not always possible and sadly we cannot provide individual feedback.

Working as a temp is an ideal way of exploring different job roles and industries. It also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after

• Access to discount vouchers with many high street brands

• Eye care vouchers and money towards glasses should you require them for VDU purposes

• We can search for permanent work whilst you're in assignments and offer expert interview support and advice

• Weekly pay

• Pension scheme option (with employer contributions)

• 28 days paid annual leave (Based on a weekly accrual)

• Statutory Sick Pay in the unfortunate event you find yourself under the weather

• Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues

• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism

We are proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact your local Office Angels branch for further information.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.