1500 Administrative Staff jobs in Leeds

Office Administrator

Are you an established Office Administrator? Worked within a busy manufacturing role in a fast paced environment? Want to join a company that is on an upwards journey of growth?

Major Recruitment are seeking an experienced Office Administrator to join their team who's head office is based in Elland/Brighouse. With a dedication to delivering outstanding customer service and who are at the forefront of an environmental revolution, transforming waste into sustainable resources

The Office Administrator will be a key team player within the office, you will be responsible for managing daily paperwork, schedules and general administrative duties to meet the company's operational requirements

Key Responsibilities of the Office Administrator:

• Managing Daily Paperwork: Keep the engine running smoothly by handling deliveries and material collections with precision.
• Vehicle Movement Recording: Ensure seamless logistics by meticulously recording vehicle movements on our internal systems.
• Driver Liaison & Transport Organisation: Be the communication hub between our drivers and transport schedules, ensuring timely and efficient operations.
• Administrative Tasks: Tackle a variety of administrative duties, showcasing your versatility and attention to detail.
• Customer Interaction: Engage with both internal and external customers, embodying our commitment to excellent service and environmental governance.
• Environment Agency Data Support: Play a part in compliance and data requirements, crucial for maintaining our green credentials.
• Excel Data Logging: Utilise your Excel skills for accurate data logging, an essential part of our operational efficiency.
• Stock Checks & Management: Conduct regular stock checks and manage stock orders, ensuring we have what we need to keep our recycling efforts on track.

What's in for you?

• Opportunity to work with a dynamic and innovative company
• Staff Discounts
• Birthdays off
• Health Cash Plan Scheme
• Collaborative and supportive work environment
• Professional development opportunities to advance your career
• Access to cutting-edge technology and system

Skills required to be an Office Manager:

• A Team Player: Collaborate effectively within our close-knit team, bringing positive energy and a can-do attitude.
• Experienced in Office Tasks: With some office experience under your belt, you're ready to hit the ground running.
• MS Office Proficient: Your skills in Word, Excel, and Outlook are top-notch, making you a valuable asset in our administrative functions.
• Detail-Oriented & Organised: You have a keen eye for detail and exceptional organisational skills, ensuring nothing slips through the cracks.
• Self-motivated & Adaptable: You're driven, self-motivated, and ready to adapt to the ever-changing needs of our growing business.

If you are interested, please click apply now and one of our recruitment specialists will be in touch.

Major Recruitment are an employment agency working on behalf of our client. Should you be seeking a new permanent position, temporary assignment, or contract you will find our staff professional and courteous and our interview process straight forward

INDAC

• Manage and organise digital filing systems and company records.
• Handle incoming and outgoing correspondence, including emails and calls.
• Schedule and coordinate meetings, appointments, and virtual calls.
• Provide administrative support to various departments and team members.
• Maintain and update contact lists and databases.
• Assist with the preparation of reports and presentations.
• Manage office supplies and inventory (if applicable for remote setup).
• Process invoices and assist with basic bookkeeping tasks.
• Support the onboarding process for new employees.
• Ensure adherence to company administrative policies and procedures.

• Proven experience as an Office Administrator or in a similar administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritise tasks effectively.
• High level of accuracy and attention to detail.
• Discretion and ability to maintain confidentiality.
• Experience working in a remote setting is highly advantageous.
• Proactive and self-motivated with the ability to work independently.

Position: Office Administrator

Type: Full-Time, temp to perm

Location: Elland/Brighouse (Office-Based)

Working Hours: Monday to Friday (Core Office Hours, 40 hours per week) 9.30am-6pm

Salary: £25,396.80 per annum

Benefits Include :

• Staff Discount: Enjoy exclusive discounts on Buy It Direct products
• Birthday Off: Celebrate your special day with a day off after a year's servicebecause we believe in work-life ba.

WHJS1_UKTJ

Location: Leeds, LS16
Hours: Monday to Friday, 7:00 AM - 3:30 PM (early finish on Fridays!)
Pay Rate: 12.50 per hour
Contract: Temporary (ongoing)
Please note: You must be comfortable with dogs in the office

Are you a proactive, detail-driven administrator looking to join a vibrant and supportive team?
We're currently looking for an Office Administrator / Office Support professional who thrives in a fast-paced environment, picks things up quickly, and isn't afraid to take initiative.

• 
  A fast learner with a strong sense of urgency
• 
  Excellent attention to detail and organisation skills
• 
  Confident Excel user - able to create and work with formulas
• 
  A true team player with great communication skills
• 
  Comfortable working in an office where dogs are present

• 
  Booking and checking deliveries
• 
  Processing stock orders
• 
  Job booking and follow-up care
• 
  Liaising with internal teams and suppliers
• 
  General office admin and support duties

• 
  Free parking
• 
  Free drinks Fridays ?
• 
  Access to a games room ?
• 
  Monthly team events
• 
  Unlimited free tea and coffee ?
• 
  Work with a genuinely fantastic team in a supportive environment
• 
  Early Friday finish!

Start date: ASAP - we're looking for someone who's immediately available .
Apply now to join a company that values energy, teamwork, and a bit of fun in the workplace!

• Oversee daily office operations, ensuring a professional, organised, and efficient working environment.
• Manage incoming and outgoing communications, including phone calls, emails, and mail, and direct them appropriately.
• Greet visitors and clients in a professional and welcoming manner.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organise office filing systems, both physical and digital, ensuring easy retrieval of information.
• Manage office supplies inventory and place orders as needed, ensuring cost-effectiveness.
• Prepare reports, presentations, and correspondence as required by management.
• Assist with onboarding new employees, including preparing workspace and necessary documentation.
• Support various departments with administrative tasks and projects as needed.
• Develop and implement administrative procedures to improve office efficiency.
• Act as a point of contact for facilities management and maintenance issues.
• Ensure compliance with company policies and procedures.
• Handle confidential information with discretion and professionalism.
• Manage reception area and ensure it is presentable at all times.
• Provide administrative support to senior management.

• Proven experience as an Office Administrator, Senior Administrator, or similar role.
• Excellent organisational and time-management skills, with the ability to multitask effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy.
• Exceptional written and verbal communication skills.
• A proactive and professional attitude, with a strong attention to detail.
• Ability to work independently and as part of a team.
• Experience in managing office supplies and vendor relationships is advantageous.
• Knowledge of office management software and systems is a plus.
• Discretion and the ability to handle confidential information.
• Customer-service oriented with strong interpersonal skills.
• Experience in a hybrid working environment is beneficial.

• Oversee all daily facilities operations, ensuring a clean, safe, and functional working environment.
• Manage relationships with external vendors and service providers, including cleaning staff, maintenance technicians, and security personnel.
• Coordinate and oversee routine maintenance and repairs, ensuring minimal disruption to operations.
• Manage the procurement and inventory of office supplies, equipment, and furnishings.
• Administer lease agreements and manage facility-related contracts.
• Ensure compliance with health and safety regulations and implement necessary policies.
• Coordinate the setup and maintenance of meeting rooms and common areas.
• Provide administrative support to management, including scheduling meetings, preparing reports, and managing correspondence.
• Assist with the onboarding process for new employees regarding office facilities and access.
• Act as the primary point of contact for facilities-related inquiries and issues.
• Develop and implement procedures to improve office efficiency and reduce operational costs.

• Proven experience in facilities management, office administration, or a related role, preferably within a corporate environment.
• Strong understanding of building maintenance, health and safety regulations, and vendor management.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite and experience with facilities management software is a plus.
• Strong communication and interpersonal skills, with the ability to build rapport with staff and external stakeholders.
• A proactive and problem-solving approach to challenges.
• Ability to work independently and as part of a team.
• Discretion and professionalism in handling sensitive information.
• Minimum of 5 years of relevant experience is preferred.

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

Requirements

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

Benefits

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: £89,000 – £109,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.
• Professional Growth
• Experience in a fast-growing international organization.
• Opportunity to expand into coordination for recruitment projects.
• Hands-on skill-building in office management and team support.
• Company Culture
• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement 

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other characteristic protected under EU law and the laws of the respective EU member states. 

Commitment to Diversity 

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states. 

Reasonable Accommodations 

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities, in accordance with EU Directive 2000/78/EC and national laws of EU member states. We engage in an interactive process to determine effective, reasonable accommodations. 

Compensation Information 

For client positions, compensation information will be provided in accordance with applicable EU and national laws. When required by law, salary information will be included in job postings or provided during the recruitment process. We are committed to pay transparency and equal pay for equal work, in line with EU Directive 2006/54/EC and national laws on pay equity. 

Compliance with Laws 

Both Keller Executive Search and our clients comply with EU laws, directives, and regulations, as well as national laws of EU member states governing non-discrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Workplace Harassment 

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic under EU law and the laws of EU member states. This includes, but is not limited to, harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information. 

Data Protection and Privacy 

We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. For more information about how we collect and process personal data for recruitment and employment purposes, please review our Privacy Policy at . 

Pay Equity 

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable EU and national laws. 

Working Time and Leave 

We comply with EU Directive 2003/88/EC concerning certain aspects of the organization of working time, as well as national laws of EU member states regarding working hours, rest periods, and leave entitlements. 

Health and Safety 

We are committed to providing a safe and healthy work environment in accordance with EU Framework Directive 89/391/EEC on Safety and Health at Work and relevant national laws of EU member states. 

Works Councils and Employee Representation 

We respect the rights of employees to form and join works councils and other forms of employee representation in accordance with EU Directive 2009/38/EC and national laws of EU member states. 

Country-Specific Declarations 

While this policy provides a general framework applicable across the EU, it's important to note that specific employment laws can vary significantly between EU member states. To ensure full compliance with local regulations, we make the following provisions: 

1. Local Law Compliance: In addition to EU-wide regulations, we comply with all national laws and regulations of the specific EU member state where the employment takes place.
2. Country-Specific Addenda: For each EU country where we operate, we maintain country-specific addenda to this policy. These addenda outline any additional requirements, protections, or procedures mandated by national law that go beyond or differ from EU-wide standards.
3. Language Requirements: In countries where local law requires that employment policies be provided in the local language, we will make available a properly translated version of this policy and its country-specific addendum.
4. Notification of Applicable Laws: During the recruitment process, candidates will be informed of the specific national laws that apply to their potential employment, in addition to EU-wide regulations.
5. Regular Updates: We commit to regularly reviewing and updating our country-specific addenda to reflect any changes in national employment laws.
6. Precedence of National Law: Where national law provides greater protection or additional rights to employees beyond what is outlined in this general EU policy, the national law will take precedence.
7. Specific Declarations: Where required by national law, we will make specific declarations regarding matters such as:
• Pay transparency and gender pay gap reporting
• Working time arrangements
• Collective bargaining agreements
• Data protection and privacy measures
• Whistleblower protection mechanisms
• Any quota systems for underrepresented groups in employment
8. Access to Information: Employees and candidates can request information about the country-specific policies applicable to their employment or potential employment by contacting .

Genetic Information 

In accordance with EU and national laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. 

Local Laws 

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate within the EU. 

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within the EU. 

This is a position within Keller Executive Search and not with one of its clients.

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition.

Key Responsibilities:

• Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics.
• Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations.
• Oversee document management, including sensitive client files and project tracking.
• Perform in-depth research for executive decisions, candidate profiles, and market insights.
• Coordinate with internal teams on ad-hoc projects and executive initiatives.
• Liaise with high-profile clients and candidates, ensuring polished and professional interactions.
• Plan and execute executive events, board meetings, and leadership workshops.

Requirements

• Proven experience as an Executive Assistant or in a senior administrative role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace.
• Exceptional organizational and multitasking skills in fast-paced environments.
• Superior written and verbal communication abilities.
• Discretion in handling confidential and sensitive information.
• Keen attention to detail with a commitment to accuracy.
• Ability to operate independently while collaborating effectively in teams.
• Adaptable mindset for dynamic priorities.

Benefits

Compensation and Benefits:

• Competitive salary: £109,000 – £144,000 annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities.

Professional Growth

• Experience in a rapidly expanding global organization.
• Opportunity to broaden responsibilities in executive support and recruitment strategy.
• Hands-on learning in high-level talent acquisition and leadership development.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement 

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other characteristic protected under EU law and the laws of the respective EU member states. 

Commitment to Diversity 

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states. 

Reasonable Accommodations 

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities, in accordance with EU Directive 2000/78/EC and national laws of EU member states. We engage in an interactive process to determine effective, reasonable accommodations. 

Compensation Information 

For client positions, compensation information will be provided in accordance with applicable EU and national laws. When required by law, salary information will be included in job postings or provided during the recruitment process. We are committed to pay transparency and equal pay for equal work, in line with EU Directive 2006/54/EC and national laws on pay equity. 

Compliance with Laws 

Both Keller Executive Search and our clients comply with EU laws, directives, and regulations, as well as national laws of EU member states governing non-discrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Workplace Harassment 

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic under EU law and the laws of EU member states. This includes, but is not limited to, harassment based on race, ethnic origin, religion, sex, sexual orientation, gender identity or expression, nationality, age, disability, or genetic information. 

Data Protection and Privacy 

We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. For more information about how we collect and process personal data for recruitment and employment purposes, please review our Privacy Policy at . 

Pay Equity 

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable EU and national laws. 

Working Time and Leave 

We comply with EU Directive 2003/88/EC concerning certain aspects of the organization of working time, as well as national laws of EU member states regarding working hours, rest periods, and leave entitlements. 

Health and Safety 

We are committed to providing a safe and healthy work environment in accordance with EU Framework Directive 89/391/EEC on Safety and Health at Work and relevant national laws of EU member states. 

Works Councils and Employee Representation 

We respect the rights of employees to form and join works councils and other forms of employee representation in accordance with EU Directive 2009/38/EC and national laws of EU member states. 

Country-Specific Declarations 

While this policy provides a general framework applicable across the EU, it's important to note that specific employment laws can vary significantly between EU member states. To ensure full compliance with local regulations, we make the following provisions: 

1. Local Law Compliance: In addition to EU-wide regulations, we comply with all national laws and regulations of the specific EU member state where the employment takes place.
2. Country-Specific Addenda: For each EU country where we operate, we maintain country-specific addenda to this policy. These addenda outline any additional requirements, protections, or procedures mandated by national law that go beyond or differ from EU-wide standards.
3. Language Requirements: In countries where local law requires that employment policies be provided in the local language, we will make available a properly translated version of this policy and its country-specific addendum.
4. Notification of Applicable Laws: During the recruitment process, candidates will be informed of the specific national laws that apply to their potential employment, in addition to EU-wide regulations.
5. Regular Updates: We commit to regularly reviewing and updating our country-specific addenda to reflect any changes in national employment laws.
6. Precedence of National Law: Where national law provides greater protection or additional rights to employees beyond what is outlined in this general EU policy, the national law will take precedence.
7. Specific Declarations: Where required by national law, we will make specific declarations regarding matters such as:
• Pay transparency and gender pay gap reporting
• Working time arrangements
• Collective bargaining agreements
• Data protection and privacy measures
• Whistleblower protection mechanisms
• Any quota systems for underrepresented groups in employment
8. Access to Information: Employees and candidates can request information about the country-specific policies applicable to their employment or potential employment by contacting .

Genetic Information 

In accordance with EU and national laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. 

Local Laws 

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate within the EU. 

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within the EU.