753 Administrative Staff jobs in London

Office Administrator
Main Contractor (Design & Build / Refurbishments)
Central London
25,000 - 35,000
Full time | Monday - Friday
Immediate Start

Are you an organised and proactive individual with a keen eye for detail?

Our client is a well-established and reputable medium-sized Main Contractor based near Kingston, Surrey. Offering specialist construction solutions on Commercial Design, Build & Refurbishment projects across London and the Home Counties. (Schools, Sports & Leisure Facilities, Offices & Workspaces, Shops & Retail including some Residential)

The Opportunity:

Opening for a reliable and efficientAdministrator/Document Controller to support the office and project teams. You will play a key role in ensuring smooth day-to-day operations by managing essential administrative tasks and providing crucial support to the Estimating, Surveying, and Site teams.

Key Responsibilities:

• General office administration, including photocopying, scanning, typing, and filing.
• Managing incoming and outgoing post.
• Ordering office supplies and handling document filing.
• Compiling monthly progress reports for site meetings.
• Issuing subcontractor orders and creating project health & safety files and registers.
• Providing admin support to the Estimating and Surveying departments.
• General Adhoc office duties as required.

Skills & Requirements:

• Proficiency in Microsoft Word, including formatting and processing complex documents.
• Basic knowledge of Excel for formula creation and formatting.
• Previous use of Viewpoint EDMS ideal, not essential.
• Familiarity with Outlook, including calendar sharing.
• Experience with file-sharing platforms such as Dropbox and WeTransfer.
• Knowledge of PDF handling, including converting, merging, and splitting files.
• Strong communication skills, both written and verbal.
• Ability to create flow charts, graphs, and annotate maps/plans.
• Professional presentation and strong customer service skills.
• Ability to work efficiently both independently and as part of a team.
• Punctual, reliable, and able to prioritize workload effectively.
• Ideally, you live locally and are available for full-time office hours (Monday to Friday, 9am-5:30pm).

Benefits:

• Competitive salary DOE.
• 25 days of holiday per year.
• Contributory staff pension scheme
• Flexibility with hours for right candidate.

If you are a self-motivated individual who thrives in a dynamic office environment and wants to be part of a company with a first-class reputation for quality, I'd love to hear from you!

APPLY NOW to be considered for this role

Job description:

Overview

We are a small highly rated electrical installation and maintenance company based on the Isle of Dogs/Canary Wharf. Due to our growing reputation and client base we now have a requirement for an additional member to join ourteam to assist with the smooth day to day running of the business.

Your job role will be to primarily assist David the director in implementing the systems and processes to ensure our high level of customer care is maintained. You will be working Mon-Fri at our working location on the Isle of Dogs/Canary so preference will be given to candidates with an easy commute.

We are seeking a dedicated and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of the business by answering inbound calls, booking in jobs, managing administrative tasks, supporting staff, organising customer records and maintaining an organised work environment. This position requires proficiency in various office software including job management software and crm software, plus excellent communication skills to facilitate effective interactions with customers and colleagues.

Responsibilities:

Take and return all our enquiry calls, quote customers and book jobs in for the engineers

Use job management software (ServiceM8)

Use CRM software

Maintain stock inventory and place orders as needed with merchants

Support financial management tasks using for invoicing and record-keeping.

Assist in scheduling appointments and managing calendars for team members.

Provide administrative support to various electricians as required.

Experience:

Proven experience in an administrative role dealing with customers on daily basis

Proficiency in job management software for staff is essential.

Familiarity with an accounting software is advantageous.

Strong organisational skills with the ability to prioritise tasks effectively.

Excellent typing skills with attention to detail for accurate data entry.

Demonstrated ability to work independently as well as part of a team.

If you are a proactive individual with a passion for organisation and administration, with a passion for helping people we encourage you to apply for this exciting opportunity to contribute to our team's success!

Job Types: Full-time, Permanent

Benefits:

Company pension, 28 days paid holidays

Performance bonus

Paid expenses or free parking available

Working hours:

Monday to Friday 8.30 to 5pm

Education:

GCSE A to C in both maths and english (preferred)

Experience:

Customer service: 5+years (required)

Administrative experience: 5+years (required)

Language:

English (required)

Driving Licence (preferred)

Onecare is a professional Home Care provider that has built a reputation for providing quality care. We are now recruiting a reliable Office Admin to join our professional management team, who is organised, flexible with good time management skills and wants to make a positive difference. It is essential that you have relevant experience and knowledge in administration. We encourage and support the professional development of staff through our training programme.

• Experience in documentation and maintaining effective systems for electronic and paper filing accurately and information retrieval efficiently.
li>Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including official correspondence, memos, resumes, and presentations.
• Provide support as part of the management team to other officers as required.
• To ensure the office area creates a positive impression - tidy and clean with up-to-date information available.

• Ordering request PPE and office supplies.
• Registering staff on DBS and update service.
• To coordinate with Care Manager, Coordinators and Supervisors and HR to have a seamless running of office administration - Print outs of care plans, supervisory reports, spot checks etc or creating any new documents needed.
• Preparing folders for new packages and updating packages on POC spreadsheet and provide general support to office staff and carers.
• Maintaining effective systems for electronic and paper filing accurately and information retrieval with the approval of Care Manager.
• To ensure all the documentation and reports are fully CQC compliant.
• To undertake administrative duties as allocated by the Director or Managers

Personal Attributes

• Flexible and adaptable.
• Ability to work as a team player and independently.
• To be enthusiastic, outgoing and reliable.
• Outstanding verbal and written skills.
• Good telephone manner.
• Problem-solver with good time-management skills.

Experience

A minimum of 1-year of experience in an administrative position.

Good knowledge of Microsoft office

Proven experience of administration in a business setting is a bonus.

Qualifications

Admin qualification will be appreciated.

Job Types : Full-time, Permanent

Salary: £24,000 to £25,500 per annum

Please submit your CV OR contact our office between 9 am and 5 pm, Monday to Friday.

Contact us on (phone number removed) or (phone number removed)

Office Administrator - Fixed-Term (1 Year)
Wembley, London
Lift Industry
Office-based
Salary: 25,000 - 30,000 per annum (depending on experience)
Contract: Fixed-Term (12 months) with potential to become permanent
Benefits : 25 days holiday + bank holidays; Free on-site parking; Company pension scheme; Full systems, process, and procedure training provided

REClifts is recruiting a proactive and detail-oriented Office Administrator to join a fast-paced Lift Engineering Administration team on a 12-month fixed-term contract, with a strong possibility of becoming a permanent role for the right candidate.
This is a key administrative role supporting engineers and ensuring a high standard of customer service is maintained at all times.

Commutable from: Wembley, Ealing, Edgware, Harrow, Northwood, Watford, Notting Hill, Stanmore

• Accurately log all engineering jobs on the system
• Maintain up-to-date records in line with GDPR compliance
• Coordinate and dispatch engineers for service and repair jobs
• Schedule engineer callouts and routine visits
• Manage incoming calls and customer enquiries
• Compile and send weekly data reports to clients
• Issue invoices for completed services and repairs
• Prepare quotations for recommended engineering work
• Liaise with engineers on job progress and resolve any issues
• Download and distribute engineering reports

• Previous office-based administrative experience - Essential
• Strong working knowledge of Word, Excel, email, and databases - Essential
• Confident and professional telephone manner - Essential
• Highly organised and able to manage multiple priorities
• A team player with a proactive attitude

Apply to this Office Administrator position:

1. For a confidential conversation call us Monday - Friday between 8:00 am- 6 pm
2. Ping your CV by email to and we will get back to you ASAP.
3. Refer a friend and receive 100 love to shop vouchers upon successful placement

REClifts' goal is to respond to all Office Administrator applications. However, feel free to contact us directly to save time on (phone number removed) . For further company information, please visit (url removed) or Google search REClifts to view all company reviews.

Job description:

Overview

We are a small highly rated electrical installation and maintenance company based on the Isle of Dogs/Canary Wharf. Due to our growing reputation and client base we now have a requirement for an additional member to join ourteam to assist with the smooth day to day running of the business.

Your job role will be to primarily assist David the director in implementing the systems and processes to ensure our high level of customer care is maintained. You will be working Mon-Fri at our working location on the Isle of Dogs/Canary so preference will be given to candidates with an easy commute.

We are seeking a dedicated and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of the business by answering inbound calls, booking in jobs, managing administrative tasks, supporting staff, organising customer records and maintaining an organised work environment. This position requires proficiency in various office software including job management software and crm software, plus excellent communication skills to facilitate effective interactions with customers and colleagues.

Responsibilities:

Take and return all our enquiry calls, quote customers and book jobs in for the engineers

Use job management software (ServiceM8)

Use CRM software

Maintain stock inventory and place orders as needed with merchants

Support financial management tasks using for invoicing and record-keeping.

Assist in scheduling appointments and managing calendars for team members.

Provide administrative support to various electricians as required.

Experience:

Proven experience in an administrative role dealing with customers on daily basis

Proficiency in job management software for staff is essential.

Familiarity with an accounting software is advantageous.

Strong organisational skills with the ability to prioritise tasks effectively.

Excellent typing skills with attention to detail for accurate data entry.

Demonstrated ability to work independently as well as part of a team.

If you are a proactive individual with a passion for organisation and administration, with a passion for helping people we encourage you to apply for this exciting opportunity to contribute to our team's success!

Job Types: Full-time, Permanent

Benefits:

Company pension, 28 days paid holidays

Performance bonus

Paid expenses or free parking available

Working hours:

Monday to Friday 8.30 to 5pm

Education:

GCSE A to C in both maths and english (preferred)

Experience:

Customer service: 5+years (required)

Administrative experience: 5+years (required)

Language:

English (required)

Driving Licence (preferred)

Office Administrator

Hayes

Immediate start and a permanent role.

Our client is looking to source a full time office administrator to work as part of a busy estate agent office in Hayes.

The role entails all of the general day-to-day operations and administrative works to support a sales and lettings team.

We are seeking a hardworking and reliable individual that is keen to become part of a fast growing company.

Previous experience in the property field is not necessary but customer service experience and computer skills essential.

The role requires administrative and office skills such as updating systems with information and notes, sending out letters, dealing with customer queries and liaising with and assisting other staff.

Office Administrator - Duties will include:

• Replying to email queries on a daily basis
• Liasing with landlords and tenants
• Arranging maintenance/contractors
• Ensuring contracts are in date and signed
• Organising the return of deposits
• General property administration

Office Administrator - Experience & skills required:

• Must have previous Administration experience
• Must have good communication skills
• Strong IT skills

Office Administrator
Uxbridge, Greater London

About Us

At Valley Blinds, we create specialist blinds, curtains and tracks that enhance Commercial, Educational and Hospital environments. With a strong reputation for craftsmanship and customer service, we deliver tailored solutions and professional installations that make spaces work more efficiently and more effectively while enhancing their look and longevity.

We are now looking for an Office Administrator to join us on a full-time, permanent basis.

The Benefits

- Salary of up to £35,000 per annum DOE
- Discretionary bonus scheme
- 20 days' annual leave plus Bank Holidays
- Flexible start and finish times between 8:00am – 4:30pm
- Comprehensive training and development opportunities
- Supportive team environment
- Opportunities for career progression
- Job security with an established, growing company

This is an exciting opportunity for an organised and detail-oriented administrative or customer service professional to join our growing organisation.

You’ll not only keep the wheels of our office turning smoothly but also carve out your own career path. With comprehensive training, career progression opportunities, and exposure to both sales and operations, you’ll develop a skillset that will serve you for years to come.

So, if you’ve been looking for a role that offers training, progression, and the chance to be at the heart of operations, don’t miss this opportunity - apply now!

The Role

As our Office Administrator, you’ll be the hub of day-to-day operations, ensuring smooth co-ordination across Sales and Operations while delivering excellent customer service.

In this role, you’ll manage communications, support the sales process, and co-ordinate installation scheduling to keep projects on track.

You’ll prepare key documents like quotations, RAMS, and O&M manuals, whilst ensuring customer needs are met promptly, whether that’s sending fabric samples, booking maintenance, or handling enquiries.

Additionally, you will:

- Monitor and manage the main company inbox and phone lines
- Generate manufacturing job sheets and liaise with the warehouse team
- Support stock control and office supplies management
- Maintain accurate filing systems and documentation

About You

To be considered as our Office Administrator, you will need:

- A minimum of two years in an administrative or customer service role
- Experience with Microsoft Office 365 Suite, CRM (Pipedrive) or Project Management Systems
- Strong numerical accuracy, attention to detail, and organisational skills
- Excellent written and verbal communication skills
- A minimum of GCSEs or equivalent at level 4 / Grade C or above in Maths and English
- A willing attitude to complete any tasks required to help the team

Other organisations may call this role Administrative Assistant, Business Support Administrator, Sales Administrator, Customer Service Administrator, Operations Administrator, Office Co-ordinator, Administrator, Admin Assistant, or Receptionist.

Webrecruit and Valley Blinds are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re ready to start your journey with us as an Office Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

A Note to Recruitment Agencies

All recruitment is strictly handled directly, and as such, we kindly request that recruitment agencies do not get in contact.

Office Administrator
Main Contractor (Design & Build / Refurbishments)
Central London
25,000 - 35,000
Full time | Monday - Friday
Immediate Start

Are you an organised and proactive individual with a keen eye for detail?

Our client is a well-established and reputable medium-sized Main Contractor based near Kingston, Surrey. Offering specialist construction solutions on Commercial Design, Build & Refurbishment projects across London and the Home Counties. (Schools, Sports & Leisure Facilities, Offices & Workspaces, Shops & Retail including some Residential)

The Opportunity:

Opening for a reliable and efficientAdministrator/Document Controller to support the office and project teams. You will play a key role in ensuring smooth day-to-day operations by managing essential administrative tasks and providing crucial support to the Estimating, Surveying, and Site teams.

Key Responsibilities:

• General office administration, including photocopying, scanning, typing, and filing.
• Managing incoming and outgoing post.
• Ordering office supplies and handling document filing.
• Compiling monthly progress reports for site meetings.
• Issuing subcontractor orders and creating project health & safety files and registers.
• Providing admin support to the Estimating and Surveying departments.
• General Adhoc office duties as required.

Skills & Requirements:

• Proficiency in Microsoft Word, including formatting and processing complex documents.
• Basic knowledge of Excel for formula creation and formatting.
• Previous use of Viewpoint EDMS ideal, not essential.
• Familiarity with Outlook, including calendar sharing.
• Experience with file-sharing platforms such as Dropbox and WeTransfer.
• Knowledge of PDF handling, including converting, merging, and splitting files.
• Strong communication skills, both written and verbal.
• Ability to create flow charts, graphs, and annotate maps/plans.
• Professional presentation and strong customer service skills.
• Ability to work efficiently both independently and as part of a team.
• Punctual, reliable, and able to prioritize workload effectively.
• Ideally, you live locally and are available for full-time office hours (Monday to Friday, 9am-5:30pm).

Benefits:

• Competitive salary DOE.
• 25 days of holiday per year.
• Contributory staff pension scheme
• Flexibility with hours for right candidate.

If you are a self-motivated individual who thrives in a dynamic office environment and wants to be part of a company with a first-class reputation for quality, I'd love to hear from you!

APPLY NOW to be considered for this role

Robert Half is partnering with a prestigious financial services firm based in central London in search for a Office Administrator to join the business.

• Office AdminSpecialist
• 5 DAYS ONSITE
• Central London
• Salary: £33 000 (DOE)

The Role:

Working closely with the HR, IT Service Desk and senior management teams, office administrators are responsible for keeping offices running smoothly. This role involves a wide range of duties, including:

• Arranging daily food deliveries with caterers and suppliers and ensuring SLAs are met.
• Greeting visitors and coordinating in person or VC meetings.
• Producing high quality emails and messages to individuals at all levels of the organisation.
• Liaising with multiple external suppliers and building management to maintain the office’s physical environment; whether that be cleaners, plumbers, electricians, engineers or building management.
• Maintaining the office stationery, business cards and company branded equipment.
• Ensuring meeting rooms are tidy, well stocked and ready to use.
• Processing inbound/outbound mail to the London office, distributing to employees and arranging couriers or international carriers.
• Using Workday daily to submit office expenses.
• Working with our Technical Service Desk team to coordinate desk moves and troubleshoot hardware issues for users.
• Office space planning for new joiners and overseas visitors.
• Supporting HR with the onboarding/offboarding processes.
• Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information.
• Ensuring health and safety standards are up to date, arranging fire safety/first aid training as needed.
• Planning quarterly office events at various new and interesting venues across Houston.
• Contract negotiation with external vendors, including liaising internally with Legal and Finance departments.

Requirements:

This role requires a person who is confident of their own abilities, able to juggle several requests at any one time, and able to remain friendly and approachable when communicating with multiple personalities.

• Bachelor’s degree level education or equivalent
• 1 years’ experience in a similar role
• Strong proficiency in Microsoft office, specifically Outlook and Excel
• High level of confidence using software and internal platforms and ability to pick up new systems very quickly
• Experience using an issue tracking system or ticketing software
• Able to work occasional weekends or events, as needed.

Please apply should this role align with the next steps in your career.