746 Administrative Staff jobs in Middlesbrough
Office Administrator
SR1 1AA Sunderland, North East
£25000 Annually
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Job Description
Our client, a professional services firm, is seeking a highly organized and proactive Office Administrator to join their team in Sunderland, Tyne and Wear, UK . This role is crucial in ensuring the smooth and efficient day-to-day operations of the office. You will be responsible for a wide range of administrative tasks, providing essential support to the wider team. Key duties include managing incoming and outgoing correspondence, scheduling appointments and meetings, maintaining filing systems, and ordering office supplies. The successful candidate will act as the first point of contact for visitors and clients, providing a professional and welcoming reception. You will assist with travel arrangements, expense reporting, and basic bookkeeping tasks. This role requires excellent organizational skills, meticulous attention to detail, and the ability to multitask effectively in a busy environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Strong communication and interpersonal skills are required for interacting with colleagues, clients, and suppliers. We are looking for an individual who is proactive, reliable, and possesses a positive attitude, with a commitment to providing high-quality administrative support. The hybrid work model offers a balance between in-office collaboration and the flexibility of remote work, promoting a productive and healthy work-life balance. This is an excellent opportunity for an experienced administrator to contribute to a reputable organization and to develop their skills further within a supportive team environment. You will play a vital role in the administrative backbone of the company, ensuring operational efficiency and a positive work environment. Training and development opportunities will be provided to support your career growth. The ability to anticipate needs and proactively address potential issues is highly valued.
Responsibilities:
Qualifications:
Responsibilities:
- Manage daily office operations and ensure efficiency.
- Handle incoming and outgoing mail and correspondence.
- Answer and direct phone calls, and manage general inquiries.
- Schedule meetings and manage calendars for staff.
- Maintain organized filing systems, both physical and digital.
- Order and manage office supplies and inventory.
- Greet visitors and provide a professional reception service.
- Assist with travel arrangements and accommodation bookings.
- Prepare documents, reports, and presentations as needed.
- Provide general administrative support to the team.
- Assist with basic bookkeeping and expense processing.
Qualifications:
- Proven experience in an administrative or office management role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills.
- Professional demeanor and excellent interpersonal abilities.
- Ability to multitask and prioritize tasks effectively.
- Experience with office equipment (printers, scanners, etc.).
- High school diploma or equivalent; further qualifications are a plus.
- Ability to work effectively in a hybrid work environment.
- Proactive approach to problem-solving and a can-do attitude.
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0
Remote Office Administrator Lead
SR1 1AA Sunderland, North East
£30000 Annually
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Posted 10 days ago
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Job Description
Our client is seeking a highly organised and proactive Remote Office Administrator Lead to manage and streamline administrative operations for their dispersed team. This crucial role involves overseeing daily administrative tasks, supporting team members, managing office supplies and equipment remotely, and ensuring the smooth functioning of the virtual office environment. The ideal candidate will possess exceptional organisational skills, strong communication abilities, and a keen eye for detail, coupled with a proven ability to manage tasks and support colleagues effectively from a distance.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a skilled administrator to take a lead role in shaping the operational support for a remote-first organisation. Join our client and contribute to their efficient and productive working environment.
Key Responsibilities:
- Oversee and execute a wide range of administrative tasks, including managing correspondence, scheduling meetings, and coordinating travel arrangements.
- Develop and implement efficient administrative processes and systems to support remote operations.
- Manage virtual office supplies, equipment, and vendor relationships.
- Provide administrative support to senior management and other team members as needed.
- Assist with onboarding new employees by ensuring they have the necessary administrative resources.
- Maintain digital filing systems and ensure accurate record-keeping.
- Coordinate internal communication flow and disseminate information effectively across the team.
- Manage expense reporting and invoice processing.
- Act as a point of contact for administrative queries from team members.
- Identify opportunities for improving administrative efficiency and effectiveness within a remote setting.
Qualifications:
- Proven experience in an administrative or office management role, with a strong preference for experience in remote settings.
- Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Strong communication and interpersonal skills, with the ability to interact professionally with colleagues at all levels.
- High level of attention to detail and accuracy.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently and proactively solve problems.
- Discretion and the ability to handle confidential information.
- A strong understanding of administrative best practices.
- Relevant certifications or qualifications in administration are a plus.
This is an excellent opportunity for a skilled administrator to take a lead role in shaping the operational support for a remote-first organisation. Join our client and contribute to their efficient and productive working environment.
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1
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£28000 Annually
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior management at their office in Sunderland, Tyne and Wear, UK . This role is fundamental to the smooth operation of the executive office, requiring exceptional organizational skills, attention to detail, and a professional demeanor. The successful candidate will manage complex calendars, coordinate meetings and travel arrangements, prepare reports and presentations, and handle confidential information with discretion. You will act as a primary point of contact for internal and external stakeholders, ensuring efficient communication and effective workflow.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare agendas, take minutes, and distribute action items for various meetings.
- Draft, proofread, and edit correspondence, reports, presentations, and other documents.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain physical and electronic filing systems, ensuring confidentiality and accessibility.
- Handle expense reporting and processing for executives.
- Act as a liaison between executives and internal departments, as well as external clients and partners.
- Assist with event planning and coordination for company functions and meetings.
- Conduct research and gather information as needed for various projects.
- Provide general administrative support to the executive team as required.
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Professional appearance and positive attitude.
- Ability to work independently with minimal supervision and as part of a team.
- Experience in managing complex travel arrangements and international logistics.
- A keen eye for detail and accuracy.
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2
Senior Administrative Officer
SR1 2DE Sunderland, North East
£30000 Annually
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Job Description
Our client is seeking a highly organised and efficient Senior Administrative Officer to join their busy team. This role offers a hybrid working arrangement, allowing for a balance of remote work and in-office collaboration at our offices in Sunderland, Tyne and Wear, UK . You will be responsible for providing comprehensive administrative support, managing office operations, and ensuring the smooth functioning of day-to-day activities.
The ideal candidate will possess excellent communication, organisational, and IT skills, with a proven ability to manage multiple tasks and priorities effectively. You will be a key point of contact for internal and external stakeholders, requiring professionalism and discretion at all times. This role involves managing schedules, coordinating meetings, preparing documentation, and overseeing office supplies and equipment. Your proactive approach and keen eye for detail will be essential in maintaining high standards of administrative excellence.
Key Responsibilities:
Qualifications and Experience:
This is an excellent opportunity to contribute to a supportive and professional environment within Sunderland, Tyne and Wear, UK .
The ideal candidate will possess excellent communication, organisational, and IT skills, with a proven ability to manage multiple tasks and priorities effectively. You will be a key point of contact for internal and external stakeholders, requiring professionalism and discretion at all times. This role involves managing schedules, coordinating meetings, preparing documentation, and overseeing office supplies and equipment. Your proactive approach and keen eye for detail will be essential in maintaining high standards of administrative excellence.
Key Responsibilities:
- Manage and coordinate complex diaries, appointments, and travel arrangements for senior staff.
- Organise and prepare agendas, minutes, and documentation for meetings.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls, in a timely and professional manner.
- Maintain and update filing systems, both physical and digital, ensuring easy retrieval of information.
- Prepare reports, presentations, and other documents as required.
- Manage office supplies, equipment, and facilities, ensuring adequate stock levels and functionality.
- Provide support for HR-related administrative tasks, such as onboarding and record-keeping.
- Act as a liaison between departments and external contacts.
- Assist in the planning and execution of office events and functions.
- Identify and implement improvements to administrative processes and procedures.
Qualifications and Experience:
- Proven experience in a senior administrative or office management role.
- Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive attitude and problem-solving abilities.
- Experience in managing office budgets and procurement is desirable.
- Familiarity with HR administration procedures is a plus.
- Ability to work effectively both independently and as part of a team in a hybrid environment.
- Minimum of a Level 3 qualification in Business Administration or a related field.
This is an excellent opportunity to contribute to a supportive and professional environment within Sunderland, Tyne and Wear, UK .
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3
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£30000 Annually
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Posted today
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Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to support a senior leadership team within their dynamic organisation based in **Sunderland, Tyne and Wear, UK**. This role is pivotal in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Act as a primary point of contact for internal and external stakeholders, managing inquiries and directing them to the appropriate individuals.
- Organise and oversee the logistics for executive meetings, including room bookings, catering, and minute-taking.
- Handle confidential information with the utmost discretion and integrity.
- Manage expense reporting and reconcile corporate credit card statements.
- Conduct research and gather information for various projects and initiatives.
- Maintain office supplies and manage vendor relationships.
- Provide general administrative support, including filing, scanning, and data entry.
- Proven experience in a senior administrative or executive assistant role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time-management skills with the ability to multitask effectively.
- Exceptional written and verbal communication skills.
- Discretion and the ability to handle confidential information.
- Ability to work independently and as part of a team.
- A proactive approach with a solutions-oriented mindset.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) is advantageous.
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4
Executive Administrative Assistant
SR1 1SD Sunderland, North East
£45000 Annually
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Job Description
Our client is seeking a highly organised, proactive, and experienced Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This role is integral to ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion. You will be empowered to manage a wide range of administrative tasks, acting as a key point of contact and facilitator for executive communications and operations, all from your remote work location.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for internal and external meetings, board meetings, and executive sessions.
- Handle all aspects of executive travel logistics, including flights, accommodation, visas, and itineraries.
- Screen and prioritize incoming communications (emails, calls, mail), responding on behalf of executives where appropriate.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organise and maintain confidential filing systems, both physical and digital.
- Conduct research and compile information for executive projects and initiatives.
- Manage expense reporting and reconciliation for assigned executives.
- Act as a liaison between executives and internal/external stakeholders, building strong working relationships.
- Anticipate needs and proactively address potential issues, ensuring seamless workflow.
- Manage event planning and coordination for executive offsites, team events, and client visits.
- Maintain discretion and confidentiality regarding all company and personal information.
- Continuously seek ways to improve administrative processes and increase efficiency.
- Provide support for onboarding new team members or assisting with HR-related administrative tasks.
- Proven experience (5+ years) as an Executive Assistant, Administrative Assistant, or similar role supporting senior management.
- Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of discretion, professionalism, and confidentiality.
- Ability to work independently, proactively, and with minimal supervision in a remote setting.
- Experience in international travel coordination and expense management.
- Familiarity with project management principles is a plus.
- Relevant certifications or diplomas in business administration or secretarial studies are advantageous.
- A proactive approach to problem-solving and a positive, can-do attitude are essential.
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5
Senior Administrative Manager
SR1 2AE Sunderland, North East
£38000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organised, efficient, and experienced Senior Administrative Manager to oversee and streamline administrative operations in Sunderland, Tyne and Wear, UK . This hybrid role requires a proactive individual capable of managing diverse administrative functions, supporting senior management, and ensuring the smooth day-to-day running of the office. You will be responsible for leading the administrative team, implementing best practices, and contributing to operational efficiency.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Lead, mentor, and manage the administrative support team, overseeing their performance and development.
- Develop, implement, and refine administrative policies and procedures to enhance efficiency and effectiveness.
- Oversee the management of office facilities, ensuring a safe, organised, and productive work environment.
- Manage budgets for administrative departments, controlling expenses and ensuring cost-effectiveness.
- Coordinate with external vendors and service providers, negotiating contracts and ensuring the delivery of quality services.
- Manage office supplies, equipment, and inventory, ensuring adequate stock levels and optimal utilisation.
- Provide high-level administrative support to senior management, including calendar management, travel arrangements, and meeting coordination.
- Organise and manage company events, meetings, and conferences, ensuring seamless execution.
- Oversee the handling of correspondence, filing systems, and record-keeping, ensuring accuracy and confidentiality.
- Implement and manage office technology solutions, including communication systems and databases.
- Act as a primary point of contact for internal and external stakeholders on administrative matters.
- Ensure compliance with company policies and relevant legislation.
- Contribute to continuous improvement initiatives within the administrative functions.
- Support HR functions as needed, such as onboarding new employees and maintaining personnel records.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field, or equivalent professional experience.
- Minimum of 5 years of progressive experience in administrative management or office management.
- Proven leadership and team management skills.
- Strong organisational and time management abilities, with excellent attention to detail.
- Proficiency in office management software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in budget management and vendor negotiation.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to multitask and prioritise effectively in a dynamic environment.
- Knowledge of HR administrative processes is a plus.
- Discretion and ability to handle confidential information.
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6
Senior Administrative Officer
Sunderland SR1 2AA Sunderland, North East
£28000 Annually
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Posted 1 day ago
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Job Description
Our client, a dynamic organisation based in Sunderland, Tyne and Wear, UK , is seeking a highly organised and proactive Senior Administrative Officer to join their esteemed team. This is a pivotal role that requires a blend of exceptional organisational skills, meticulous attention to detail, and a proactive approach to problem-solving. The successful candidate will be responsible for providing comprehensive administrative support across various departments, ensuring the smooth and efficient operation of daily business activities.
Key responsibilities will include managing and coordinating schedules for senior management, including complex calendar management, arranging meetings, and preparing agendas and minutes. You will also be tasked with overseeing incoming and outgoing communications, handling correspondence, and acting as a point of contact for internal and external stakeholders. A significant part of the role involves maintaining and organising filing systems, both physical and digital, ensuring information is readily accessible and secure. You will support the preparation of reports, presentations, and other essential documents, often requiring advanced proficiency in Microsoft Office Suite.
The Senior Administrative Officer will also play a crucial role in project support, assisting with the planning and execution of various initiatives, tracking progress, and ensuring deadlines are met. This includes liaising with different teams to gather necessary information and disseminate updates. Furthermore, you will be expected to manage office supplies, coordinate travel arrangements, and contribute to the continuous improvement of administrative processes. Experience with database management and data entry is essential. The ideal candidate will possess strong interpersonal and communication skills, the ability to multitask effectively, and a commitment to maintaining confidentiality. A background in office administration, with at least 3-5 years of experience in a similar capacity, is highly desirable. Familiarity with UK business practices and a professional demeanour are expected. This role offers a hybrid working arrangement, allowing for a balance between in-office collaboration and remote flexibility, supporting our client's commitment to employee well-being and modern work practices. Join our client and become an integral part of a supportive and forward-thinking team.
Key responsibilities will include managing and coordinating schedules for senior management, including complex calendar management, arranging meetings, and preparing agendas and minutes. You will also be tasked with overseeing incoming and outgoing communications, handling correspondence, and acting as a point of contact for internal and external stakeholders. A significant part of the role involves maintaining and organising filing systems, both physical and digital, ensuring information is readily accessible and secure. You will support the preparation of reports, presentations, and other essential documents, often requiring advanced proficiency in Microsoft Office Suite.
The Senior Administrative Officer will also play a crucial role in project support, assisting with the planning and execution of various initiatives, tracking progress, and ensuring deadlines are met. This includes liaising with different teams to gather necessary information and disseminate updates. Furthermore, you will be expected to manage office supplies, coordinate travel arrangements, and contribute to the continuous improvement of administrative processes. Experience with database management and data entry is essential. The ideal candidate will possess strong interpersonal and communication skills, the ability to multitask effectively, and a commitment to maintaining confidentiality. A background in office administration, with at least 3-5 years of experience in a similar capacity, is highly desirable. Familiarity with UK business practices and a professional demeanour are expected. This role offers a hybrid working arrangement, allowing for a balance between in-office collaboration and remote flexibility, supporting our client's commitment to employee well-being and modern work practices. Join our client and become an integral part of a supportive and forward-thinking team.
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7
Senior Administrative Assistant
SR2 7NX Sunderland, North East
£28000 Annually
WhatJobs
Posted 4 days ago
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team in Sunderland, Tyne and Wear, UK . This role is pivotal in ensuring the smooth day-to-day operations of the office, providing comprehensive support to senior management and contributing to the overall efficiency of the department. The ideal candidate will possess exceptional attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, scheduling meetings and appointments, preparing reports and presentations, coordinating travel arrangements, and maintaining confidential records. You will also act as a key point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. Proficiency in office software suites, such as Microsoft Office (Word, Excel, PowerPoint, Outlook), is essential. Experience with database management and document control systems would be advantageous. The role requires a flexible approach, with some days requiring full office presence and others offering the flexibility of remote work, making it a truly hybrid position. Candidates should be adept at problem-solving and possess a strong work ethic. A minimum of 3-5 years of experience in a similar administrative role is required. Educational qualifications in business administration or a related field are preferred but not essential if significant relevant experience is demonstrated. If you are a motivated individual looking to advance your administrative career in a supportive and challenging environment, we encourage you to apply. This is an excellent opportunity to contribute to a growing organisation and develop your professional skills further within our client's esteemed company. The successful applicant will be expected to uphold the company's values and contribute to a positive workplace culture. Duties will include managing correspondence, organising events, and ensuring all administrative procedures are followed meticulously.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange internal and external meetings, ensuring all logistical requirements are met.
- Prepare, edit, and proofread documents, reports, and presentations.
- Handle travel arrangements, including booking flights, accommodation, and transportation.
- Maintain and organise confidential files and records.
- Act as a liaison between departments and external parties.
- Manage office supplies and inventory.
- Assist with event planning and coordination.
- Respond to and redirect inquiries via phone and email.
- Implement and improve administrative processes and procedures.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organisational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive approach to problem-solving.
- High school diploma or equivalent; further qualifications preferred.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
SR1 1AB Sunderland, North East
£28000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a dynamic and rapidly expanding professional services firm in Sunderland, Tyne and Wear, UK , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is pivotal in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative tasks with precision and discretion. The ideal candidate will possess exceptional communication, organizational, and interpersonal skills, coupled with a strong aptitude for problem-solving and multitasking.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate and arrange internal and external meetings, including booking venues, preparing agendas, and taking minutes.
- Screen and prioritize incoming communications, responding to inquiries on behalf of executives as appropriate.
- Handle confidential information with the utmost discretion and professionalism.
- Manage travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Process expense reports and manage departmental budgets as required.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders, providing a professional and courteous point of contact.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support, including office supply management and maintaining office equipment.
- Assist with special projects and ad-hoc tasks as assigned by the executive team.
Qualifications and Skills:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to build rapport with diverse individuals.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and the ability to handle confidential information.
- Proactive approach to problem-solving and a willingness to take initiative.
- Experience in managing complex travel arrangements and expense reporting.
- A relevant administrative qualification or degree is advantageous.
This advertiser has chosen not to accept applicants from your region.
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