744 Administrative Staff jobs in Middlesbrough

Cogent Staffing is recruiting for an administrator for our client based in DL7 Leeming Bar on a temp to perm basis.

Shift/salary:

• £13.00 per hour
• Monday to Friday
• 7am - 4pm (need to flexible with earlier starts and later finish when needed)
• On site free parking
• Immediate start available for the right person

The role:

• Raising invoices
• Responding top customer queries
• Creating packaging labels
• Taking orders and.

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• Manage and maintain office filing systems, both physical and digital.
• Screen and direct phone calls, handle inquiries, and manage incoming/outgoing mail and couriers.
• Coordinate and schedule internal and external meetings, ensuring all necessary arrangements are made (e.g., room bookings, catering, AV equipment).
• Prepare meeting agendas, take minutes, and track action items.
• Manage office supplies, including ordering, inventory control, and distribution.
• Greet visitors and clients in a professional and welcoming manner.
• Assist with travel arrangements and expense reporting for staff.
• Provide administrative support to various departments as needed, including data entry and document preparation.
• Maintain the office environment, ensuring it is tidy, organized, and welcoming.
• Handle sensitive and confidential information with discretion.
• Support the onboarding process for new employees, including setting up workstations and providing necessary information.
• Manage the company's social media presence and internal communications.
• Assist in organizing company events and team-building activities.
• Develop and implement administrative procedures to improve efficiency.
• Troubleshoot basic IT issues or escalate them to the relevant support team.
• Liaise with building management and external vendors for office maintenance and services.
• Maintain databases and client relationship management (CRM) systems.
• Prepare reports and presentations for management.
• Conduct research on various topics as requested by management.
• Manage incoming and outgoing invoices and payments.

• Proven experience in an administrative or office management role, preferably as a Senior Administrator.
• Excellent organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to multitask and prioritize workload effectively.
• Professional demeanor and strong interpersonal skills.
• Experience with CRM software is an advantage.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.
• A proactive approach to problem-solving.

• Managing incoming and outgoing mail and email correspondence, directing inquiries to the appropriate departments.
• Maintaining and updating company databases, filing systems, and records accurately.
• Scheduling meetings, appointments, and travel arrangements for staff as needed.
• Preparing reports, presentations, and other documents using Microsoft Office Suite.
• Providing administrative support for HR functions, including onboarding new employees remotely.
• Managing office supplies and equipment, ensuring adequate stock levels.
• Assisting with the coordination of virtual events and meetings.
• Acting as a point of contact for internal and external queries, providing timely and professional responses.
• Ensuring confidentiality and data protection in all administrative tasks.
• Contributing to the improvement of administrative processes and procedures.

• High school diploma or equivalent; further education or vocational training is a plus.
• Previous experience in an administrative or secretarial role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle sensitive information with discretion.
• Proactive attitude and ability to work independently.
• Familiarity with cloud-based collaboration tools is advantageous.

• Manage and coordinate schedules, appointments, and travel arrangements for senior management.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain electronic and physical filing systems for easy retrieval of information.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Assist with the planning and coordination of meetings, including preparing agendas, taking minutes, and distributing action items.
• Manage office supplies and inventory, ensuring adequate stock levels.
• Process invoices, expense reports, and other financial documentation accurately.
• Support the onboarding process for new employees by preparing necessary documentation.
• Maintain databases and CRM systems, ensuring data accuracy and integrity.
• Develop and implement efficient administrative procedures and systems.
• Act as a liaison between departments, facilitating effective communication and workflow.
• Provide general administrative support to various teams as needed.
• Ensure compliance with company policies and procedures.

• Previous experience in an administrative or secretarial role, with at least 3 years in a senior or lead capacity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a remote team.
• Experience with database management and document control.
• Professional and proactive attitude.
• Experience in managing virtual meeting platforms and collaborative tools.
• Minimum of a secondary education qualification (e.g., A-Levels or equivalent).