1496 Administrative Staff jobs in Middlesbrough
Executive Administrative Assistant
NE30 1AH Sunderland, North East
£30000 Annually
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Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their Sunderland, Tyne and Wear, UK office. This hybrid role requires a professional with exceptional communication and multitasking abilities, capable of managing a diverse range of administrative tasks with efficiency and discretion. The ideal candidate will be adept at managing calendars, coordinating meetings, preparing reports, and acting as a key point of contact for internal and external stakeholders.
Key Responsibilities:
Required Qualifications:
This is an exciting opportunity for a dedicated administrative professional to make a significant impact. Join a forward-thinking team and contribute to the success of the organization.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Organize and manage internal and external meetings, ensuring all logistical aspects are handled, including room bookings and catering.
- Screen and prioritize incoming communications, including emails and phone calls, referring issues to appropriate personnel.
- Process expense reports and manage departmental budgets, ensuring accuracy and compliance with company policies.
- Maintain filing systems, both physical and digital, ensuring easy access to important documents.
- Conduct research and compile data for various projects and reports.
- Act as a liaison between executives and other departments, fostering smooth communication and collaboration.
- Provide general administrative support, including printing, scanning, and data entry.
- Assist with the onboarding process for new team members as required.
- Handle confidential information with the utmost discretion and professionalism.
- Contribute to the continuous improvement of administrative processes.
Required Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and a strong work ethic.
- Ability to multitask and work effectively in a fast-paced environment.
- Detail-oriented with a commitment to accuracy.
- Experience in coordinating travel arrangements and managing calendars is essential.
- A proactive approach to problem-solving and anticipating needs.
- Discretion in handling sensitive and confidential information is paramount.
- Experience within a corporate or professional services environment is preferred.
This is an exciting opportunity for a dedicated administrative professional to make a significant impact. Join a forward-thinking team and contribute to the success of the organization.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
SR1 1AA Sunderland, North East
£28000 Annually
WhatJobs
Posted 1 day ago
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Job Description
We are looking for a highly organised, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial in ensuring the smooth and efficient operation of the executive office, requiring a blend of administrative expertise and strong interpersonal skills. While the role is primarily based in Sunderland, Tyne and Wear, UK , it offers a hybrid working model, allowing for a flexible balance between office-based collaboration and remote work. You will be responsible for managing complex calendars, coordinating meetings and events, preparing presentations and reports, handling confidential correspondence, and making travel arrangements. The ideal candidate will possess exceptional communication skills, both written and verbal, and a proven ability to multitask and prioritise effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. You will act as a key point of contact for internal and external stakeholders, requiring a professional and courteous demeanour at all times. A proactive approach to anticipating needs and resolving issues before they arise is highly valued. This is an excellent opportunity to support high-level executives and gain exposure to a wide range of business operations. The successful candidate will be discreet, reliable, and committed to maintaining confidentiality. The ability to adapt to changing priorities and maintain a high level of accuracy is critical. This hybrid role requires you to be present in the Sunderland office for a portion of the week, with the remainder being remote. Attention to detail, excellent time management, and a positive attitude are key attributes. You will be instrumental in streamlining administrative processes and ensuring the executives can focus on strategic priorities.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Organise and coordinate internal and external meetings, including virtual ones.
- Prepare agendas, take minutes, and distribute follow-up actions.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Handle confidential information with the utmost discretion.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Manage and process expense reports.
- Act as a liaison between executives and other departments/external parties.
- Conduct research and prepare background information for meetings.
- Maintain electronic and physical filing systems.
- Assist with ad-hoc administrative projects as required.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Strong written and verbal communication skills in English.
- Ability to handle multiple tasks and prioritise effectively.
- Discretion and a high level of confidentiality.
- Professional and personable demeanour.
- Experience in a hybrid working environment is advantageous.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant
SR3 1AX Sunderland, North East
£30000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client, a leading global enterprise, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote, permanent position, offering an exceptional opportunity to contribute to a thriving business from the comfort of your own home. As a Senior Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of the administrative functions, providing comprehensive support to a team of executives and project managers. Your responsibilities will include managing complex calendars, coordinating meetings across different time zones, preparing detailed reports and presentations, handling confidential information with discretion, and proactively identifying areas for administrative improvement.
We are looking for an individual with exceptional communication and interpersonal skills, capable of building strong working relationships with colleagues at all levels. The ideal candidate will possess a keen eye for detail, excellent time management abilities, and the capacity to multitask effectively in a fast-paced, virtual environment. Proficiency in a range of office software, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack), is essential. You will be responsible for maintaining digital filing systems, processing expense reports, arranging travel logistics (when applicable for virtual events or occasional in-person coordination), and acting as a key point of contact for internal and external stakeholders. This role requires a self-starter who can work independently, prioritize tasks efficiently, and adapt to evolving business needs. A proactive approach to problem-solving and a commitment to delivering high-quality support are paramount. If you are a dedicated professional seeking a challenging and rewarding remote administrative role, this is an excellent opportunity to leverage your skills and grow within a supportive and forward-thinking organization, based in the vibrant hub of Sunderland, Tyne and Wear, UK .
We are looking for an individual with exceptional communication and interpersonal skills, capable of building strong working relationships with colleagues at all levels. The ideal candidate will possess a keen eye for detail, excellent time management abilities, and the capacity to multitask effectively in a fast-paced, virtual environment. Proficiency in a range of office software, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack), is essential. You will be responsible for maintaining digital filing systems, processing expense reports, arranging travel logistics (when applicable for virtual events or occasional in-person coordination), and acting as a key point of contact for internal and external stakeholders. This role requires a self-starter who can work independently, prioritize tasks efficiently, and adapt to evolving business needs. A proactive approach to problem-solving and a commitment to delivering high-quality support are paramount. If you are a dedicated professional seeking a challenging and rewarding remote administrative role, this is an excellent opportunity to leverage your skills and grow within a supportive and forward-thinking organization, based in the vibrant hub of Sunderland, Tyne and Wear, UK .
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
SR1 1AB Sunderland, North East
£30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their busy operations based in Sunderland, Tyne and Wear, UK . This role is pivotal in ensuring the smooth day-to-day functioning of the executive office and requires an individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively.
Responsibilities will include:
Qualifications and Experience:
This hybrid role offers a blend of in-office and remote work, providing flexibility while maintaining essential in-person collaboration. Join our dynamic team and contribute to the success of our client's executive leadership.
Responsibilities will include:
- Managing complex diaries and scheduling appointments, meetings, and travel arrangements for executives.
- Preparing correspondence, reports, presentations, and other important documents, ensuring accuracy and adherence to company standards.
- Coordinating meeting logistics, including room bookings, catering, and minute-taking.
- Acting as a primary point of contact for internal and external stakeholders, professionally representing the executive team.
- Implementing and maintaining efficient filing and record-keeping systems, both physical and digital.
- Assisting with budget tracking and expense reporting for the executive department.
- Conducting research and compiling information as required for various projects and initiatives.
- Handling confidential information with the utmost discretion and integrity.
- Supporting the onboarding process for new executive hires.
- Anticipating the needs of the executives and proactively addressing them.
Qualifications and Experience:
- Proven experience in an administrative or secretarial role, preferably supporting senior-level staff.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities, with the capacity to prioritise tasks effectively.
- A proactive and resourceful approach to problem-solving.
- High level of professionalism and a customer-service oriented attitude.
- Ability to work independently and as part of a team.
- Discretion and confidentiality are paramount.
This hybrid role offers a blend of in-office and remote work, providing flexibility while maintaining essential in-person collaboration. Join our dynamic team and contribute to the success of our client's executive leadership.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to join their dynamic team in Sunderland, Tyne and Wear, UK . This is a crucial role supporting senior leadership, requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to contribute to a thriving organisation and develop your career within a supportive environment.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments with meticulous attention to detail.
- Organise and coordinate domestic and international travel arrangements, including flights, accommodation, and visa applications.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, screening calls, and managing emails on behalf of executives.
- Arrange and coordinate meetings, including booking venues, preparing agendas, and taking minutes.
- Process expense reports and invoices accurately and in a timely manner.
- Maintain confidential files and records with a high degree of discretion.
- Assist with event planning and logistics for company-wide or departmental events.
- Conduct research and gather information as required by the executive team.
- Liaise with other departments and external contacts to ensure smooth business operations.
Qualifications:
- Proven experience in a similar executive administrative role, preferably supporting senior management.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) is advantageous.
- A proactive approach and the ability to anticipate needs are highly valued.
This is an excellent opportunity to contribute to a thriving organisation and develop your career within a supportive environment.
This advertiser has chosen not to accept applicants from your region.
4
Senior Administrative Assistant
SR1 2AB Sunderland, North East
£28000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organised and proactive Senior Administrative Assistant to join their established, fully remote operations. In this vital role, you will provide comprehensive administrative support to a busy team, ensuring the smooth and efficient running of daily operations from a distance. Your responsibilities will encompass managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence with professionalism and discretion. You will also be responsible for maintaining digital filing systems, managing databases, and assisting with project coordination as needed.
The ideal candidate will possess excellent communication and interpersonal skills, with a proven ability to manage multiple tasks simultaneously and prioritise effectively in a virtual environment. A keen eye for detail, strong problem-solving abilities, and a proactive attitude are essential. You should be proficient in all aspects of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using various remote collaboration tools and cloud-based platforms. Experience with CRM systems or project management software would be a distinct advantage.
A minimum of 3-5 years of experience in an administrative or secretarial role is required, with a demonstrated history of providing high-level support. Discretion and confidentiality are paramount, given the nature of the information you will handle. You must be a self-starter, capable of working independently with minimal supervision, and possess the technical aptitude to thrive in a remote setting. This is a fantastic opportunity to contribute significantly to a forward-thinking organisation, enjoying the benefits of a completely remote working arrangement. Our client values efficiency, dedication, and a commitment to excellence in all aspects of their work.
The ideal candidate will possess excellent communication and interpersonal skills, with a proven ability to manage multiple tasks simultaneously and prioritise effectively in a virtual environment. A keen eye for detail, strong problem-solving abilities, and a proactive attitude are essential. You should be proficient in all aspects of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using various remote collaboration tools and cloud-based platforms. Experience with CRM systems or project management software would be a distinct advantage.
A minimum of 3-5 years of experience in an administrative or secretarial role is required, with a demonstrated history of providing high-level support. Discretion and confidentiality are paramount, given the nature of the information you will handle. You must be a self-starter, capable of working independently with minimal supervision, and possess the technical aptitude to thrive in a remote setting. This is a fantastic opportunity to contribute significantly to a forward-thinking organisation, enjoying the benefits of a completely remote working arrangement. Our client values efficiency, dedication, and a commitment to excellence in all aspects of their work.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant
SR1 1TY Sunderland, North East
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide crucial support to their executive team, entirely remotely. This position is vital for ensuring the smooth and efficient operation of daily administrative functions. The ideal candidate will be a master of organization, possess exceptional communication skills, and have a strong command of various office software and remote collaboration tools. This role demands discretion, efficiency, and the ability to anticipate needs and solve problems proactively.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, and coordinating complex travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Manage incoming and outgoing communications, including emails, phone calls, and mail.
- Organize and maintain electronic and physical filing systems.
- Conduct research and compile information for various projects and reports.
- Assist in the planning and execution of virtual events and team-building activities.
- Liaise with internal departments and external stakeholders to facilitate communication and workflow.
- Handle confidential information with the utmost discretion and professionalism.
- Proactively identify and resolve administrative issues.
- Manage office supplies and equipment inventory (if applicable to a remote setup, e.g., coordinating shipments).
- Support the onboarding process for new team members with administrative tasks.
- Act as a point of contact for administrative queries.
- Proven experience (5+ years) as an Administrative Assistant, Executive Assistant, or in a similar support role, preferably in a senior capacity.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and other remote collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- High level of discretion and ability to handle sensitive information.
- Ability to work independently with minimal supervision in a remote environment.
- Attention to detail and accuracy in all tasks.
- A positive attitude and a willingness to go the extra mile.
- Experience in supporting multiple executives is a plus.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
SR1 1AA Sunderland, North East
£35000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering a fantastic opportunity to manage executive support functions from the convenience of your home office. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling sensitive information with the utmost discretion. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and proactively address challenges. You will serve as a key liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient workflow. Key responsibilities include drafting correspondence, conducting research, managing expenses, and supporting various administrative projects. The ideal candidate will possess a proven track record as an Executive Assistant or in a similar high-level administrative support role. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various office management technologies are essential. Strong written and verbal communication skills, coupled with outstanding interpersonal abilities, are critical. You must be a self-starter, adept at prioritizing tasks and managing time effectively in a remote environment. Discretion, professionalism, and a commitment to maintaining confidentiality are paramount. If you are a dedicated and resourceful administrative professional seeking to provide impactful support to senior leaders in a flexible, remote-first setting, we encourage you to apply. Experience in a fast-paced corporate environment is highly valued. Your ability to manage multiple responsibilities with efficiency and grace will be key to your success in this role.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
SR1 1BB Sunderland, North East
£35000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a rapidly expanding technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional discretion, communication skills, and the ability to manage complex schedules and tasks with minimal supervision. You will be the key point of contact for internal and external stakeholders, ensuring seamless communication and efficient operations. The ideal candidate is a master of time management, possesses excellent technological proficiency, and thrives in a dynamic, virtual work environment.
Key Responsibilities:
Qualifications:
This fully remote role offers a competitive salary, comprehensive benefits, and the opportunity to be an integral part of a forward-thinking company.
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, coordinating meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professionalism.
- Organize and manage virtual meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Handle confidential information with the utmost discretion and integrity.
- Act as a primary point of contact, screening and directing communications effectively.
- Coordinate domestic and international travel logistics, including flights, accommodation, and itineraries.
- Manage expense reporting and process invoices, ensuring timely and accurate submission.
- Conduct research and compile information for executive projects and initiatives.
- Proactively identify and resolve administrative issues before they arise.
- Maintain organized digital filing systems and ensure easy retrieval of information.
- Liaise with other administrative staff across the organization to ensure smooth operations.
- Support the onboarding process for new executives by preparing necessary documentation and introductions.
Qualifications:
- Proven experience (5+ years) as an Executive Assistant or in a similar high-level administrative support role.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a remote setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Excellent written and verbal communication skills, with a keen eye for detail.
- High level of professionalism, discretion, and a calm demeanor under pressure.
- Ability to work independently and proactively, anticipating needs and taking initiative.
- Experience in managing complex travel arrangements and international logistics is a plus.
- A Bachelor's degree or equivalent professional experience is preferred.
- Tech-savvy and comfortable adapting to new software and platforms.
- Demonstrated ability to handle multiple competing priorities effectively.
This fully remote role offers a competitive salary, comprehensive benefits, and the opportunity to be an integral part of a forward-thinking company.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
SR5 2AA Sunderland, North East
£28000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
A leading organization is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to support senior leadership in Sunderland, Tyne and Wear, UK . This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules and administrative tasks efficiently. The ideal candidate will be a master of multitasking and possess a professional demeanor at all times.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Manage travel logistics, including booking flights, hotels, and transportation, and preparing detailed itineraries.
- Handle confidential information with the utmost discretion and integrity.
- Assist with the preparation of budgets and expense reports.
- Maintain organized filing systems, both physical and digital.
- Act as a primary point of contact for internal and external stakeholders.
- Provide general administrative support, including office supplies management and event coordination.
- Proven experience as an Executive Assistant or in a similar administrative support role, preferably supporting C-level executives.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and proactively identify and address needs.
- Experience with travel arrangements and expense reporting.
- A keen eye for detail and accuracy.
- Familiarity with CRM systems is a plus.
- Minimum of a High School Diploma or equivalent; further education or certifications in administration are advantageous.
This advertiser has chosen not to accept applicants from your region.
9