What Jobs are available for Administrative Staff in Milton Keynes?
Showing 62 Administrative Staff jobs in Milton Keynes
Senior Administrative Assistant
MK7 7AJ Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a leading organisation in the business services sector, is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team in Milton Keynes, Buckinghamshire, UK . This pivotal role supports senior management, ensuring the smooth day-to-day operation of the office and providing crucial administrative support across various departments. The ideal candidate will be adept at managing complex schedules, coordinating meetings, handling correspondence, and maintaining meticulous records.
Responsibilities include:
The successful applicant will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask and prioritise effectively under pressure. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience in diary management and travel booking. A minimum of 3-5 years of experience in a similar administrative role is required. This is an exciting opportunity to contribute to a fast-paced environment and develop your career within a supportive organisation. The role offers a blend of remote and in-office work, allowing for flexibility while maintaining team cohesion. If you are a motivated individual with a strong work ethic and a passion for providing exceptional administrative support, we encourage you to apply.
Responsibilities include:
- Managing and coordinating executive calendars, scheduling meetings, appointments, and travel arrangements.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Acting as a primary point of contact for internal and external stakeholders.
- Organising and maintaining physical and digital filing systems.
- Assisting with event planning and execution for company gatherings and conferences.
- Processing invoices and managing office expenses.
- Conducting research and compiling data for various projects.
- Ensuring efficient office operations by managing supplies and equipment.
- Providing general administrative support to the wider team as needed.
The successful applicant will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask and prioritise effectively under pressure. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience in diary management and travel booking. A minimum of 3-5 years of experience in a similar administrative role is required. This is an exciting opportunity to contribute to a fast-paced environment and develop your career within a supportive organisation. The role offers a blend of remote and in-office work, allowing for flexibility while maintaining team cohesion. If you are a motivated individual with a strong work ethic and a passion for providing exceptional administrative support, we encourage you to apply.
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0
Executive Administrative Assistant
MK14 6FG Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and exceptionally discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a vital, fully remote role, enabling you to manage executive schedules and support operations seamlessly from your UK-based home office. The ideal candidate will be a master of multitasking, possess impeccable communication skills, and demonstrate a keen eye for detail. You will be the gatekeeper and facilitator, ensuring the smooth running of executive functions and acting as a key liaison between leadership and internal/external stakeholders.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Act as the primary point of contact for internal and external communications, screening and directing inquiries appropriately.
- Organize and manage virtual meetings, ensuring all participants have necessary materials and technical support.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and compile information for executive projects and initiatives.
- Assist with event planning and coordination for virtual or in-person executive gatherings.
- Manage expense reporting and invoicing processes for the executive team.
- Anticipate the needs of the executives and proactively address potential issues.
- Maintain organized digital and physical filing systems.
- Provide general administrative support to ensure efficient operation of the executive office.
Qualifications:
- Proven experience as an Executive Assistant or similar senior administrative role, supporting C-level executives.
- Exceptional organisational and time-management skills, with the ability to prioritise effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- High level of discretion and confidentiality.
- Proactive attitude with strong problem-solving capabilities.
- Ability to work independently and manage multiple tasks with minimal supervision in a remote environment.
- Attention to detail and a commitment to accuracy.
- Experience in coordinating complex international travel is highly advantageous.
- A professional and positive demeanor.
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1
Executive Administrative Assistant
MK9 2FW Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a 100% remote role, requiring exceptional communication and organizational skills to manage schedules, communications, and administrative tasks effectively from a distance. You will be the primary point of contact for executives, managing complex calendars, coordinating meetings, preparing reports, and handling confidential information with discretion. The ideal candidate is a master of efficiency, detail-oriented, and possesses a polished professional demeanor.
Key Responsibilities:
Key Responsibilities:
- Manage and optimize complex executive calendars, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Conduct research and gather information for reports and presentations.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Process expense reports and manage basic bookkeeping tasks.
- Assist with special projects as assigned by executives.
- Maintain organized digital filing systems and ensure easy retrieval of information.
- Act as a liaison between executives and internal/external stakeholders in a remote setting.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to anticipate needs and proactively solve problems.
- Discretion and confidentiality are paramount.
- Experience with calendar management tools and travel booking platforms.
- Ability to work independently and manage workload effectively in a fully remote environment.
- A proactive and positive attitude with a strong work ethic.
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2
Executive Administrative Assistant
MK9 2FN Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
We are seeking a highly efficient and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, offering the flexibility to work from home while maintaining the highest standards of professional support. As an Executive Administrative Assistant, you will manage a wide range of administrative tasks, ensuring the smooth operation of daily activities for our executives. Your responsibilities will include calendar management, travel arrangements, preparing reports and presentations, coordinating meetings, and handling correspondence with discretion and professionalism. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, superior communication abilities, and a strong proficiency in office software. This role requires someone who is resourceful, adaptable, and capable of working independently with minimal supervision in a remote setting. Responsibilities include:
- Managing complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Handling incoming and outgoing communications, screening calls and emails, and responding as appropriate.
- Organizing and preparing materials for meetings, including agendas and background documents.
- Taking accurate minutes during meetings and distributing them promptly.
- Conducting research and compiling information as needed for executive projects.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with a high degree of discretion.
- Providing general administrative support and acting as a liaison between executives and other departments or external contacts.
- Anticipating the needs of executives and proactively addressing them.
- Assisting with special projects as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent calendar management and travel coordination skills.
- Strong written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Ability to handle confidential information with discretion and professionalism.
- Resourceful, proactive, and able to work independently in a remote setting.
- Strong problem-solving skills and attention to detail.
- Experience with project coordination is a plus.
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3
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£40000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to a senior executive. This is a pivotal role requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be responsible for managing the executive's calendar, coordinating travel arrangements (both domestic and international), preparing correspondence and reports, and liaising with internal and external stakeholders on behalf of the executive. Your duties will include screening calls and emails, preparing meeting agendas and minutes, conducting research, and managing special projects as assigned. The ideal candidate will possess strong communication and interpersonal skills, with the ability to anticipate needs and provide proactive support. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. As this is a fully remote position, excellent time management, self-discipline, and the ability to work independently while maintaining strong connections with the executive and team are critical. You will need to be adaptable, resourceful, and capable of handling a wide range of tasks with efficiency and discretion. We are looking for a dedicated and polished professional who can effectively manage the administrative aspects of the executive's role, allowing them to focus on strategic priorities. This is an excellent opportunity to provide high-level support in a flexible, remote work environment.
Key Responsibilities:
Key Responsibilities:
- Manage the executive's complex and dynamic calendar, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, review, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, acting as a gatekeeper.
- Organize and prepare materials for meetings, including agendas and minutes.
- Conduct research and gather information for various projects and initiatives.
- Handle confidential information with the utmost discretion and security.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage special administrative projects as assigned by the executive.
- Ensure efficient workflow and provide proactive administrative support.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) and project management tools.
- Discretion and ability to handle confidential information appropriately.
- Proactive approach, with the ability to anticipate needs and problem-solve independently.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
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4
Senior Administrative Assistant
MK14 5BH Milton Keynes, South East
£28000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team. This role is based in Milton Keynes, Buckinghamshire, UK and offers a hybrid working model, blending office presence with remote flexibility. The ideal candidate will be instrumental in providing comprehensive administrative support to a busy department, ensuring the smooth day-to-day operation of various functions.
Responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements for senior management. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and attention to detail. Furthermore, you will handle incoming and outgoing communications, including managing phone calls and emails, and acting as a first point of contact for internal and external stakeholders. Maintaining and organising physical and digital filing systems, ensuring easy retrieval of information, will be a key duty. You will also be involved in processing invoices, managing expenses, and assisting with budget tracking. Supporting the onboarding process for new team members and coordinating training sessions are additional responsibilities. The role requires a proactive approach to problem-solving, the ability to anticipate needs, and a commitment to maintaining confidentiality.
To be successful in this role, you should possess:
Responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements for senior management. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and attention to detail. Furthermore, you will handle incoming and outgoing communications, including managing phone calls and emails, and acting as a first point of contact for internal and external stakeholders. Maintaining and organising physical and digital filing systems, ensuring easy retrieval of information, will be a key duty. You will also be involved in processing invoices, managing expenses, and assisting with budget tracking. Supporting the onboarding process for new team members and coordinating training sessions are additional responsibilities. The role requires a proactive approach to problem-solving, the ability to anticipate needs, and a commitment to maintaining confidentiality.
To be successful in this role, you should possess:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills, with the ability to interact professionally with all levels of staff and external visitors.
- Discretion and a high level of confidentiality.
- A proactive and resourceful attitude, with a keen eye for detail.
- Ability to work independently and as part of a team.
- Experience in managing office supplies and vendor relationships is a plus.
- A minimum of 3-5 years of relevant experience.
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5
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Milton Keynes, Buckinghamshire, UK . This role is crucial in ensuring the smooth and efficient day-to-day operations of the executive office. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Key responsibilities include gatekeeping executive communications, scheduling meetings and appointments, making travel arrangements (flights, hotels, transfers), processing expenses, and preparing meeting agendas and minutes. You will act as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. The ideal candidate will have extensive experience supporting C-suite executives, demonstrating a high level of professionalism, initiative, and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with calendar management tools and virtual meeting platforms. You should possess excellent organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment. A proactive approach to problem-solving and a strong sense of confidentiality are paramount. This is a demanding but rewarding role offering the opportunity to work closely with top leadership and contribute to the success of the organisation. You will be expected to anticipate needs, manage multiple projects simultaneously, and maintain a calm and composed demeanor under pressure. A strong work ethic and a commitment to delivering high-quality support are essential for success in this position. This role provides a unique insight into high-level decision-making and strategic planning.
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6
Executive Administrative Assistant
MK9 2FZ Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to contribute to a high-performing team from anywhere in the UK. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing presentations and reports, and handling confidential information with discretion. Your role will involve acting as a gatekeeper, liaising with internal and external stakeholders, managing correspondence, and ensuring smooth day-to-day operations for the executives you support. You will be expected to anticipate needs, solve problems independently, and maintain a high level of professionalism at all times. The ideal candidate will have extensive experience in executive support, with a proven ability to manage multiple priorities in a fast-paced environment. Exceptional communication, interpersonal, and organizational skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is a must. Experience with project management or event coordination is a plus. This role requires a strong sense of initiative, discretion, and the ability to work autonomously. You will be a trusted partner, enabling executives to maximize their effectiveness. As a remote employee, you will leverage digital platforms for communication, task management, and document sharing. Your ability to maintain confidentiality and foster strong working relationships virtually will be crucial. Responsibilities:
- Manage and coordinate complex calendars and schedules for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and facilitate meetings, prepare agendas, take minutes, and follow up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage expenses and process invoices.
- Conduct research and gather information as required.
- Proactively identify and resolve administrative challenges.
- Support special projects and initiatives as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote setting.
- Proactive problem-solving abilities.
- Experience with project management tools or event planning is a plus.
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7
Executive Administrative Assistant
MK1 3FF Milton Keynes, South East
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
A prestigious organisation in Milton Keynes, Buckinghamshire, UK is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This pivotal role demands exceptional organisational skills, discretion, and the ability to manage a wide range of administrative and secretarial duties efficiently. The ideal candidate will be a master of multitasking, possess excellent communication skills, and thrive in a fast-paced corporate environment.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails, calls, and mail, referring issues to the appropriate personnel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Maintain and organize confidential files and records, ensuring accuracy and accessibility.
- Assist with the preparation of budgets and expense reports.
- Conduct research and compile data for various projects and reports as required.
- Act as a primary point of contact between executives and internal/external stakeholders.
- Manage office supplies and ensure smooth day-to-day office operations.
- Provide general administrative support, including photocopying, filing, and data entry.
- Handle special projects and ad-hoc assignments as requested by executives.
- Liaise with clients and visitors, ensuring a professional and welcoming experience.
- Proactively identify and address potential issues or conflicts in scheduling or logistics.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively, with minimal supervision.
- Strong problem-solving abilities and a resourceful approach.
- Experience in event coordination and meeting management is a plus.
- Familiarity with corporate travel booking systems.
- A professional and polished demeanour.
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8
Executive Administrative Assistant
MK9 2 Milton Keynes, South East
£35000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This hybrid role, based in **Milton Keynes, Buckinghamshire, UK**, offers a crucial blend of in-office support for key meetings and collaborative tasks, alongside the flexibility of remote work. You will be instrumental in ensuring the smooth operation of the executive office, managing complex schedules, coordinating travel, preparing documents, and acting as a primary point of contact. Exceptional communication skills, discretion, and a meticulous attention to detail are paramount for this position.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for an experienced administrative professional to play a vital role in supporting high-level executives. Join a reputable firm that values efficiency and executive support.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Act as a gatekeeper and liaison between executives and internal/external stakeholders.
- Organize and manage executive files, records, and databases with utmost confidentiality.
- Prepare agendas for meetings, take minutes, and track action items.
- Handle confidential information with discretion and professionalism.
- Manage office supplies, equipment, and vendor relationships.
- Assist with event planning and coordination for executive events and offsites.
- Anticipate the needs of executives and proactively address potential issues.
- Provide general administrative support as required.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and ability to handle sensitive information.
- Proactive approach with strong problem-solving abilities.
- Experience with calendar management and travel coordination.
- Ability to work independently and as part of a team in a hybrid work environment.
- Professional demeanor and strong interpersonal skills.
- Based in or willing to commute to **Milton Keynes, Buckinghamshire, UK**, for hybrid working days.
This is an excellent opportunity for an experienced administrative professional to play a vital role in supporting high-level executives. Join a reputable firm that values efficiency and executive support.
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9