51 Administrative Staff jobs in Sheffield
Executive Administrative Assistant
Posted 1 day ago
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Job Description
The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. This includes preparing agendas, distributing relevant documentation, and taking accurate minutes during meetings. You will serve as a primary point of contact for internal and external stakeholders, screening communications and ensuring timely responses. Discretion and professionalism are paramount in handling sensitive information.
Key responsibilities will involve preparing presentations, reports, and correspondence. You will manage expense reporting, process invoices, and assist with budget tracking. Maintaining organised electronic and physical filing systems, conducting research on various topics, and coordinating special projects as needed will also be integral to the role. The ability to multitask, manage competing deadlines, and adapt to changing priorities in a remote setting is crucial. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) is essential.
We are looking for an individual with a proven background in executive support, administrative management, or a related field. Strong communication skills, both written and verbal, are required, along with excellent interpersonal skills. A proactive approach to problem-solving and a high level of self-motivation are necessary for success in this remote position. Experience with virtual collaboration tools and a commitment to maintaining confidentiality are also essential. Join our client's team and contribute to their operational efficiency from your home office, supporting key executives in Sheffield .
Remote Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain electronic calendars for team members, scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications, including emails, phone calls, and internal messages, ensuring timely responses and efficient dissemination of information.
- Organise and maintain digital filing systems, ensuring documents are accurately stored, easily accessible, and adhere to company record-keeping policies.
- Prepare and format documents, presentations, reports, and other correspondence as required.
- Provide administrative support for projects, including tracking progress, coordinating tasks, and liaising with team members.
- Process and manage invoices, expense claims, and other financial administration tasks as directed.
- Conduct online research and compile information for various departmental needs.
- Assist with the onboarding process for new remote employees, ensuring all necessary administrative tasks are completed.
- Manage virtual meeting logistics, including setting up calls, inviting participants, and distributing agendas/minutes.
- Respond to general enquiries from internal and external stakeholders, providing a high level of customer service.
- Continuously identify opportunities to improve administrative processes and workflows for remote operations.
- Proven experience as an Administrative Assistant, Office Assistant, or in a similar administrative role.
- Excellent organisational and time-management skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks simultaneously and prioritise effectively in a remote environment.
- Proactive and self-motivated with the ability to work independently with minimal supervision.
- Familiarity with cloud-based storage solutions (e.g., Google Drive, OneDrive) is essential.
- Discretion and ability to handle confidential information appropriately.
- A reliable internet connection and a dedicated home workspace are required.
- Experience in a remote-first organisation is a plus.
Executive Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex calendars and schedule meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate and arrange logistics for internal and external meetings, including venue booking, catering, and minute-taking.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and efficiency.
- Manage incoming and outgoing mail, emails, and phone calls, prioritizing and delegating as necessary.
- Maintain and organize physical and digital filing systems, ensuring information is readily accessible.
- Assist with the preparation and tracking of budgets, expense reports, and invoices.
- Conduct research and compile data for various projects and reports as requested.
- Handle confidential information with the utmost discretion and integrity.
- Provide support for corporate events and special projects.
- Anticipate the needs of executives and proactively address them.
- Ensure office supplies are adequately stocked and manage vendor relationships.
- Support the onboarding process for new executive team members.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Professional demeanor and excellent interpersonal skills.
- Ability to work independently with minimal supervision and as part of a team.
- Experience in a demanding corporate environment is highly preferred.
- A proactive and solution-oriented mindset.
- Knowledge of office management systems and procedures.
Executive Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit documents, reports, and presentations.
- Screen and prioritize incoming communications (emails, calls, mail), responding appropriately.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and maintain executive filing systems, both digital and physical.
- Process expense reports and manage departmental reimbursements.
- Conduct research and compile data for various projects and meetings.
- Plan and coordinate executive events, conferences, and team offsites.
- Handle confidential information with the utmost discretion and integrity.
- Provide general administrative support, including photocopying, scanning, and mail handling.
- Anticipate the needs of executives and proactively address potential issues.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Exceptional attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Experience with travel booking and expense reporting.
- Ability to work independently and as part of a team.
- Proactive and problem-solving attitude.
Executive Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes when required.
- Act as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them to the appropriate resources.
- Conduct research and compile data for reports and presentations as needed.
- Manage and organize digital files and records, ensuring easy retrieval and confidentiality.
- Assist with the preparation of budgets and expense reports.
- Handle confidential information with the utmost discretion and professionalism.
- Coordinate special projects and initiatives as assigned by executives.
- Proactively identify and address administrative challenges and opportunities for improvement in workflow.
- Ensure efficient communication flow between executives and other departments or external parties.
- Maintain an organized and efficient remote working environment.
- Proven experience as an Executive Administrative Assistant or similar senior support role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- High level of discretion and confidentiality.
- Ability to work independently with minimal supervision in a remote setting.
- Experience in (mention a relevant industry, e.g., Tech, Finance, or Creative) is a plus.
- Detail-oriented with a commitment to accuracy.
- A flexible and adaptable attitude.
Executive Administrative Assistant
Posted 7 days ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Screen and prioritise incoming communications, including emails, calls, and mail, responding on behalf of executives when appropriate.
- Prepare, edit, and proofread documents, reports, presentations, and correspondence.
- Organise and coordinate virtual meetings, including preparing agendas, taking minutes, and distributing action items.
- Conduct research and compile information for reports and presentations.
- Manage executive expense reporting and processing.
- Maintain confidential files and databases with accuracy and discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate executive needs and proactively address potential issues.
- Support the implementation of new administrative processes and tools to enhance efficiency.
- Proven experience (3+ years) as an Executive Assistant or in a similar administrative support role, preferably supporting C-suite executives.
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Excellent written and verbal communication skills, with a keen eye for detail.
- High level of discretion and confidentiality.
- Proactive and resourceful approach to problem-solving.
- Ability to work independently and manage workload effectively in a remote setting.
- Experience in managing complex travel arrangements and international coordination is a plus.
- A professional and positive attitude.
- Ability to adapt to changing priorities and work in a fast-paced environment.
Executive Administrative Assistant
Posted 8 days ago
Job Viewed
Job Description
Responsibilities:
- Manage complex calendars and schedule meetings for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Prepare agendas, take meeting minutes, and track action items.
- Handle confidential information with the utmost discretion and professionalism.
- Manage incoming and outgoing correspondence, including email and phone calls.
- Prepare reports, presentations, and other documents.
- Serve as a primary point of contact for internal and external stakeholders.
- Conduct research and prepare briefing materials as needed.
- Assist with special projects and administrative tasks.
- Minimum of 4 years of experience as an Executive Administrative Assistant or in a similar senior administrative support role.
- Proven experience managing complex calendars and coordinating travel.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive, resourceful, and able to work independently in a remote setting.
- Strong problem-solving abilities and attention to detail.
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Executive Administrative Assistant
Posted 9 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives, scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
- Handle confidential information with the utmost discretion and professionalism.
- Draft, review, and edit correspondence, emails, and other documents.
- Organize and maintain digital filing systems, ensuring easy retrieval of information.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Manage travel logistics, including booking flights, accommodation, and ground transportation.
- Prepare expense reports and process invoices.
- Anticipate the needs of executives and proactively offer solutions.
- Provide general administrative support, such as managing communications and follow-ups.
- Conduct research and compile data as required.
- Assist with special projects and initiatives as assigned.
- Ensure seamless remote communication and collaboration within the executive team.
Required Skills and Experience:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to handle sensitive information with absolute confidentiality.
- Proactive mindset and strong problem-solving capabilities.
- Experience managing travel arrangements and expense reporting.
- Ability to work independently with minimal supervision in a remote environment.
- A professional and polished demeanor.
- Flexibility to adapt to changing priorities and demands.
This remote position offers the opportunity to work with a forward-thinking organization and provide essential support to its leadership. We are looking for someone who can seamlessly integrate into our remote team and contribute to our continued success. If you are a highly motivated and detail-oriented administrative professional seeking a challenging and rewarding remote role, we encourage you to apply.
Executive Administrative Assistant
Posted 9 days ago
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel for executives.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and visas.
- Conduct research and compile data for executive review.
- Handle confidential information with discretion and professionalism.
- Act as a liaison between executives and employees, clients, and other external parties.
- Organise and prepare agendas for meetings, take minutes, and track action items.
- Manage expense reporting and processing.
- Assist with special projects as assigned.
- Maintain and organise digital and physical filing systems.
Qualifications and Skills:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Discretion and a high level of confidentiality.
- Proactive approach and ability to anticipate needs.
- Experience with CRM software is a plus.
- A degree in Business Administration or a related field is advantageous.
This remote role requires a candidate who thrives in a self-directed work environment, is technologically savvy, and possesses a strong work ethic. You will be an integral part of our client's success, offering crucial support from a location of your choice within the UK.
Executive Administrative Assistant
Posted 12 days ago
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Conduct research and compile information for meetings and projects.
- Organize and maintain electronic and physical filing systems.
- Process expense reports and manage invoices.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for meetings and special projects.
- Handle confidential information with the utmost discretion.
- Proactively identify and resolve administrative challenges.
- Provide general administrative support as needed.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior-level management.
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and attention to detail.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Experience with (mention specific software if relevant, e.g., CRM, project management tools) is a plus.
- Must be based in the UK and capable of working effectively in a fully remote capacity.