1242 Administrative Staff jobs in Southampton

I am currently recruiting on behalf of a groundworks company who are based within the Fareham area. This company is continuously in growth and have an excellent reputation. As the company is growing, they now require some more help internally within the office. They now require an office administrator to join the team on a permanent basis. This would be an office-based role working within the Fareham area starting immediately. This is a full time in the office role so no hybrid or remote. Salary on offer ranges between £27k p/a - £0k p/a DOE. 

You will be employed as an office administrator, working Monday to Friday, based within the office daily, 8am - 5pm. Your main responsibilities include: obtain a good knowledge base of each department and how they collaborate work together, arranging meetings, diary availability, liaising with ground worker employees, written correspondence, printing, filing, answering calls, screening calls, arranging post for each department, and general ad-hoc admin duties where required. 

You must have previous experience within a similar role, have experience as a team administrator, excellent knowledge of Microsoft programmes and Excel in particular. You must have strong numeracy and literacy skills and the confidence to work well on your own. They are looking for somebody with excellent communication skills - both oral and written. 

This is a great opportunity to join a brilliant business within the construction industry. Full time, salary on range between £27k 30k p/a DOE and looking to start asap. 

Office/Finance Administrator - Part Time
Location: Southampton Outskirts
Salary: Up to £28,000 p.a. (pro rata)
Hours: 20 per week (10am - 2pm, Monday to Friday)

Our client, a rapidly growing organisation collaborating with some of the leading names in Science and Technology, is seeking a proactive and detail-oriented Office/Finance Administrator to join their team on a part-time basis. This is a varied role, providing support to ensure the smooth and efficient running of the office.

Key Responsibilities for the Office Administrator:

Office Administration

• Ensure the day-to-day organisation of the office.
li>Maintain office supplies and manage stock levels.
• Handle and direct incoming enquiries.

CEO & Senior Management Support

• Manage and coordinate the CEO's diary.
• Arrange communications, meetings, and travel requirements.
• Provide administrative support as required.

Finance Administration

• Maintain and update financial records in Sage (including invoices, orders, and credit card transactions).
• Manage the purchasing system.
• Monitor and follow up on invoices and outstanding payments.

You will need the below for this Office Administrator role:

li>Previous experience in a similar role.
• Strong organisational skills with the ability to prioritise effectively.
• Excellent attention to detail and a proactive approach to problem solving.
• Confident using MS Excel, Word, and ideally Sage 50 (or a similar finance system).
• Experience with SharePoint or other cloud-based filing systems is an advantage.
• Own transport is essential due to office location.

If this Office Administrator role is of interest and you have the necessary skills and experience, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

• Manage incoming and outgoing mail and deliveries, sorting and distributing appropriately.
• Answer and direct phone calls to the relevant personnel, taking messages accurately.
• Greet visitors in a professional and courteous manner, managing sign-in procedures.
• Maintain and organize office filing systems, both physical and digital.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare correspondence, reports, and presentations as required.
• Manage office supplies inventory, ordering new stock as needed and ensuring cost-effectiveness.
• Provide administrative support to various departments and team members.
• Assist with travel arrangements and accommodation bookings for staff.
• Handle basic bookkeeping tasks, such as processing invoices and expenses.
• Ensure the office environment is tidy and well-maintained.
• Liaise with vendors and service providers to ensure efficient office operations.
• Update and maintain databases and records.
• Support with the onboarding process for new employees.

• Proven experience as an Office Administrator or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with office equipment such as printers, scanners, and photocopiers.
• Ability to multitask and prioritize workload effectively.
• A proactive approach to problem-solving.
• High level of accuracy and attention to detail.
• Discretion and confidentiality when handling sensitive information.
• Previous experience in a customer-facing role is an advantage.
• High school diploma or equivalent; further qualifications are a plus.

• Manage and maintain electronic filing systems and databases.
• Handle incoming and outgoing communications, including emails, calls, and mail.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and format documents, reports, and presentations.
• Manage office supplies and inventory.
• Provide administrative support to various departments as needed.
• Assist with the onboarding process for new remote employees.
• Maintain confidentiality and handle sensitive information with discretion.
• Support in organising virtual team events and activities.
• Ensure efficient administrative processes are followed in a remote setup.

Job Title: Accounts & Office Administrator 
Location: Newport 
Salary: £35000
Job Type: Full-time,

About the Role:

We’re currently looking for an experienced Accounts & Office Administrator to join a growing and friendly team in a well-organised office environment. 

This is a fantastic opportunity for someone who takes pride in their work, has good attention to detail.

Key Responsibilities: 

• Perform daily bookkeeping and bank reconciliations

• Manage accounts payable/receivable, invoicing, payments, and credit control

• Process, record, and file invoices and financial documents

• Support VAT return preparation and liaise with external accountants

• Oversee company insurances, renewals, and compliance checks

• Handle general office administration and maintain company records

• Assist with basic HR tasks, staff inductions, and employee record management

Skills and Experience:

• Experience in bookkeeping, accounts administration, or similar role

• Strong knowledge of bookkeeping principles and reconciliations

• Familiarity with accounting software (e.g., Sage, Xero, QuickBooks)

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Excellent organisation, attention to detail, and communication skills

• Ability to work independently and maintain confidentiality

• Manage electronic communications, including email and internal messaging systems.
• Schedule and coordinate virtual meetings and appointments.
• Maintain organized digital filing systems and databases.
• Prepare, proofread, and format documents, reports, and presentations.
• Assist with data entry and basic bookkeeping tasks.
• Provide administrative support to various departments and team members.
• Manage travel arrangements and expense reports if required.
• Handle general inquiries and provide information to internal and external stakeholders.
• Ensure efficient and organized workflow for remote operations.

• Proven experience in an administrative or office support role.
• Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Proficiency with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Ability to work autonomously and maintain productivity in a remote setting.
• High level of accuracy and attention to detail.
• Discretion in handling confidential information.

• Oversee and manage all day-to-day administrative operations.
• Supervise and mentor administrative staff, delegating tasks effectively.
• Manage the reception area, ensuring a professional and welcoming first impression.
• Maintain and manage office supplies, equipment, and inventory.
• Organize and maintain physical and digital filing systems.
• Handle incoming and outgoing mail and correspondence.
• Schedule meetings, appointments, and manage calendars for senior staff.
• Arrange travel and accommodation for staff as needed.
• Act as the first point of contact for client inquiries and visitor management.
• Ensure the office environment is well-maintained, organized, and presentable.
• Implement and refine administrative procedures and policies.
• Assist with basic HR functions such as onboarding new employees.
• Prepare reports and presentations as required.

• Proven experience in an administrative or office management role.
• Previous experience in a supervisory or management capacity is highly desirable.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize workload effectively.
• Discretion and ability to handle confidential information.
• A proactive and solution-oriented approach to challenges.
• Familiarity with office management software and systems.