1214 Administrative Staff jobs in Southampton

I am currently recruiting on behalf of a groundworks company who are based within the Fareham area. This company is continuously in growth and have an excellent reputation. As the company is growing, they now require some more help internally within the office. They now require an office administrator to join the team on a permanent basis. This would be an office-based role working within the Fareham area starting immediately. This is a full time in the office role so no hybrid or remote. Salary on offer ranges between £27k p/a - £0k p/a DOE. 

You will be employed as an office administrator, working Monday to Friday, based within the office daily, 8am - 5pm. Your main responsibilities include: obtain a good knowledge base of each department and how they collaborate work together, arranging meetings, diary availability, liaising with ground worker employees, written correspondence, printing, filing, answering calls, screening calls, arranging post for each department, and general ad-hoc admin duties where required. 

You must have previous experience within a similar role, have experience as a team administrator, excellent knowledge of Microsoft programmes and Excel in particular. You must have strong numeracy and literacy skills and the confidence to work well on your own. They are looking for somebody with excellent communication skills - both oral and written. 

This is a great opportunity to join a brilliant business within the construction industry. Full time, salary on range between £27k 30k p/a DOE and looking to start asap. 

A Family run construction builder based in the Tadley area looking for an Office administrator to join there already talented team. 

 Main duties:

• Document control
li>Data Entry
• Invoicing
• Payroll
• Credit Control
• Maintain accurate work logs of construction activities & job information sheets. 
< i>Basic book Keeping
• Invoicing
• IT Admin
• Running reports
• Taking telephone calls and liaising with rest of team

Must haves:

• Previous knowledge or experience of working in the construction is a plus
• Excellent levels of literacy and numeracy
• Previous proven administration experience  supporting project teams in a fast-paced environment
li>Able to demonstrate high levels of professionalism when communicating with all colleagues and external contacts
• Excellent document control skills including electronic and paper filing, auditing, and archiving
• Working knowledge of Microsoft Office – Outlook, Excel, Word, PowerPoint, Microsoft Teams
< i>Able to adapt to changing needs and priorities
• Effective organisational skills
• Able to work with accuracy and excellent attention to detail
• Proactive and able to work independently with a ‘can do’ attitude

Benefits:

• good rates pay
• Career progression with the success of the company as it grows
• Full Time Position
• Permanent Position
• Can choose hour around yourself 

Working hours

li>Full Time

BCS has been running for 19 years providing a high level of service to the construction industry. For more information please contact Steve Barrett at Barrett Contract Services.

I am currently recruiting on behalf of a groundworks company who are based within the Fareham area. This company is continuously in growth and have an excellent reputation. As the company is growing, they now require some more help internally within the office. They now require an office administrator to join the team on a permanent basis. This would be an office-based role working within the Fareham area starting immediately. This is a full time in the office role so no hybrid or remote. Salary on offer ranges between £27k p/a - £0k p/a DOE. 

You will be employed as an office administrator, working Monday to Friday, based within the office daily, 8am - 5pm. Your main responsibilities include: obtain a good knowledge base of each department and how they collaborate work together, arranging meetings, diary availability, liaising with ground worker employees, written correspondence, printing, filing, answering calls, screening calls, arranging post for each department, and general ad-hoc admin duties where required. 

You must have previous experience within a similar role, have experience as a team administrator, excellent knowledge of Microsoft programmes and Excel in particular. You must have strong numeracy and literacy skills and the confidence to work well on your own. They are looking for somebody with excellent communication skills - both oral and written. 

This is a great opportunity to join a brilliant business within the construction industry. Full time, salary on range between £27k 30k p/a DOE and looking to start asap. 

• Manage the daily operations of the office, ensuring a tidy and functional workspace.
• Handle incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately.
• Schedule appointments, meetings, and manage calendars for management staff.
• Prepare and edit documents, reports, presentations, and correspondence.
• Maintain and organise company records, filing systems, and databases.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with travel arrangements for staff, including booking flights, accommodation, and transport.
• Provide administrative support to various departments as needed.
• Greet visitors and manage reception duties.
• Coordinate office maintenance and repairs, liaising with external contractors.
• Support the implementation of new administrative systems and procedures.
• Assist with event planning and organisation for internal meetings and company functions.
• Ensure compliance with office health and safety regulations.

• Proven experience in an administrative or office management role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritise workload effectively.
• A proactive and detail-oriented approach to tasks.
• Excellent interpersonal skills and the ability to work collaboratively with colleagues at all levels.
• Experience with (mention any specific software, e.g., CRM, HRIS) is a plus.
• Discretion and a high level of confidentiality.
• This role is based in our client's **Portsmouth** office, requiring full-time on-site presence to effectively manage daily operations and support the team directly. No remote working is available for this position.

Benefits of the Part Time Administrator:

• Monday to Friday
• 20 Hours per week.
• Permanent role.
• Immediate starts.
• Benefits Package.
• 13.00 - 17.00 - Fixed Hours.

Duties of the Part Time Administrator.

WHJS1_UKTJ

Sales Office Administrator | Ferndown | £28,000

Are you an organised and customer-focused administrator with a passion for delivering excellent service? Do you enjoy working in a fast-paced, technical environment where accuracy and communication are key?

This is a fantastic opportunity to join an innovative engineering business who are leaders in their field. As a Sales Office Administrator , you’ll play a pivotal role in supporting customers, processing sales, and ensuring smooth project delivery across domestic and international markets.

As Sales Office Administrator, you will benefit from:

• 25 days holiday (+ Bank Holidays!)
• Life insurance scheme
• Employee assistance programme
• Salary sacrifice options
• 6% contribution pension scheme
• Company sick pay scheme
• Additional bonuses and cash incentives
• Free onsite parking

As Sales Office Administrator, your responsibilities will include:

• Processing quotations, order entry, order acknowledgements and invoices
• Managing a live pipeline of sales opportunities and following up on leads
• Preparing costings and pricing using internal tools to support margin goals
• Using the Progress Plus MRP system for order processing, reporting, and delivery tracking
• Coordinating with production, engineering and quality teams to meet customer expectations
• Supporting project delivery from enquiry to shipment, including export documentation
• Communicating with customers via phone, email, video conferencing and occasionally in person

As Sales Office Administrator, your experience will include:

• Previous experience in a sales support, customer service or administration role, ideally in engineering or manufacturing
• Proficiency in Microsoft Office (Excel, Word) and CRM systems
• Strong written and verbal communication skills
• A methodical and organised approach with excellent attention to detail
• Financial awareness with an understanding of pricing and margin
• A basic understanding of engineering principles (advantageous but not essential)

If you're ready to take the next step in your career, we want to hear from you. Apply today with an up-to-date CV or call Ellie at Rubicon for more information.

Are you an organised, proactive individual with a passion for customer service and diary management?

Do you want to join a company who offer fantastic growth and progression opportunities?

We would love to hear from you!

We are seeking a driven and passionate Administrator to join our leading client based in Portsmouth, you will be working in a friendly and supportive team to provide a high level of administrative support to a busy office.

Salary: 26,000 - 30,000 DOE

Working hours: Monday to Friday, 9am-5pm (30 min lunch)

Key Responsibilities:

• Multiple diary management
• Handling incoming enquiries with professionalism and warmth
• Liaising with estate agents, solicitors, and clients
• Preparing documentation
• Ensuring timely responses to emails

What We're Looking For:

• Proven office experience with strong admin skills
• Excellent attention to detail and organisational ability
• Confident phone manner and customer service skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Ability to manage multiple tasks and priorities

What You'll Get:

• A supportive, friendly team environment
• A role where your input truly matters
• Opportunities to grow with a business that values quality and people

Contact our team today to hear more about this or other opportunities. Office Angels South Coast Team - (phone number removed) or email your CV to (url removed)

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Job Title: Accounts & Office Administrator 
Location: Newport 
Salary: £35000
Job Type: Full-time,

About the Role:

We’re currently looking for an experienced Accounts & Office Administrator to join a growing and friendly team in a well-organised office environment. 

This is a fantastic opportunity for someone who takes pride in their work, has good attention to detail.

Key Responsibilities: 

• Perform daily bookkeeping and bank reconciliations

• Manage accounts payable/receivable, invoicing, payments, and credit control

• Process, record, and file invoices and financial documents

• Support VAT return preparation and liaise with external accountants

• Oversee company insurances, renewals, and compliance checks

• Handle general office administration and maintain company records

• Assist with basic HR tasks, staff inductions, and employee record management

Skills and Experience:

• Experience in bookkeeping, accounts administration, or similar role

• Strong knowledge of bookkeeping principles and reconciliations

• Familiarity with accounting software (e.g., Sage, Xero, QuickBooks)

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Excellent organisation, attention to detail, and communication skills

• Ability to work independently and maintain confidentiality