81 Administrative Staff jobs in Sunderland
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client, a fast-paced and innovative professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring a self-starter with exceptional attention to detail and the ability to manage multiple priorities in a dynamic environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, handling confidential information with discretion, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess outstanding communication, organizational, and time-management skills, along with proficiency in modern office software and virtual collaboration tools. You will anticipate needs, proactively solve problems, and ensure the smooth day-to-day operations for the executives you support. This role demands a high level of professionalism, reliability, and adaptability. We are looking for someone who is dedicated to providing top-tier administrative support and is comfortable working autonomously in a remote setting. This is an excellent opportunity to join a respected organization and play a crucial role in supporting its leadership team. Contribute to efficiency and effectiveness from the comfort of your own home.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and coordinating meetings across multiple time zones.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding or referring them as appropriate.
- Handle confidential and sensitive information with the utmost discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Organize and manage digital files and records for easy retrieval.
- Assist with expense reporting and budget tracking.
- Conduct research and compile information as needed.
- Provide general administrative support and contribute to team efficiency.
- Proven experience as an Executive Administrative Assistant or similar role supporting senior management.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach.
- Ability to handle confidential information with discretion.
- Experience with calendar management and travel coordination.
- High level of professionalism and attention to detail.
- Ability to work independently and manage multiple tasks simultaneously in a remote environment.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This advertiser has chosen not to accept applicants from your region.
0
Senior Administrative Assistant
SR1 1AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to support their busy operations in Sunderland, Tyne and Wear, UK . This role is essential in ensuring the smooth day-to-day running of the office, providing comprehensive administrative support to a team of professionals. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to multitask and prioritize effectively. You will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and maintaining organized record-keeping systems.
Key responsibilities include:
Key responsibilities include:
- Managing complex calendars and scheduling appointments for senior management.
- Coordinating and organizing internal and external meetings, including preparing agendas, taking minutes, and distributing action items.
- Acting as the primary point of contact for internal and external inquiries, both via phone and email.
- Drafting, proofreading, and formatting correspondence, reports, presentations, and other documents.
- Managing travel arrangements, including booking flights, accommodation, and creating itineraries.
- Maintaining and organizing physical and digital filing systems.
- Assisting with the preparation of budgets and processing of invoices and expenses.
- Supporting HR functions, such as onboarding new employees and managing personnel records.
- Overseeing office supplies inventory and ordering necessary equipment.
- Providing general administrative support to the wider team as required.
- Implementing and improving administrative processes and procedures.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Assistant
SR6 0PN Sunderland, North East
£28000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team. This role is crucial in supporting the smooth operation of various departments, ensuring efficient workflow and seamless communication. As a fully remote position, you will be empowered to manage your workload and collaborate effectively with colleagues from the comfort of your home office. Your responsibilities will include managing complex calendars, scheduling meetings across different time zones, and coordinating travel arrangements when necessary. You will be responsible for preparing and editing documents, presentations, and reports, ensuring accuracy and adherence to company standards. Furthermore, you will act as a point of contact for internal and external stakeholders, responding to inquiries and directing them to the appropriate individuals. Maintaining and updating databases, records, and filing systems will be a key part of your role, ensuring data integrity and accessibility. You will also be involved in processing invoices, expense reports, and assisting with budget tracking. A strong understanding of office management procedures and best practices is essential. The ideal candidate will possess exceptional communication and interpersonal skills, with a keen eye for detail and the ability to multitask effectively in a fast-paced environment. Proficiency in standard office software suites, including Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace, is a must. Experience with project management tools and virtual collaboration platforms is highly desirable. This role offers the opportunity to contribute significantly to the success of our operations while enjoying the flexibility of remote work.Job location: Sunderland, Tyne and Wear, UK , though the role is fully remote.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
SR1 1UN Sunderland, North East
£28000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role, based in Sunderland, Tyne and Wear, UK , requires a meticulous individual with exceptional attention to detail and strong communication skills. You will be responsible for managing complex schedules, coordinating meetings, handling correspondence, and ensuring the smooth day-to-day operation of the executive office. The ability to anticipate needs, prioritize tasks, and maintain confidentiality is crucial for success in this role.
Key Responsibilities:
Requirements:
This role offers a dynamic work environment within our Sunderland office, with the flexibility of a hybrid working model. We are looking for a dedicated and resourceful individual committed to providing outstanding executive support.
Key Responsibilities:
- Managing and coordinating executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Preparing agendas, taking minutes, and distributing action items for meetings.
- Screening and prioritizing incoming communications (emails, calls, mail) and drafting professional responses.
- Organizing and maintaining physical and digital filing systems, ensuring efficient document retrieval.
- Making travel arrangements, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
- Preparing reports, presentations, and other documents as required, ensuring accuracy and professional formatting.
- Assisting with event planning and coordination for company-wide or departmental functions.
- Conducting research on various topics as requested by executives.
- Acting as a liaison between executives and internal/external stakeholders.
- Handling confidential information with the utmost discretion and integrity.
- Providing general administrative support, including managing office supplies and expense reporting.
- Supporting ad-hoc projects as assigned by senior management.
Requirements:
- Proven experience as an Executive Assistant or in a similar high-level administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with modern office technologies.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently and as part of a team.
- Experience with calendar management and travel coordination.
- Attention to detail and accuracy in all work performed.
- A proactive approach to problem-solving and anticipating needs.
This role offers a dynamic work environment within our Sunderland office, with the flexibility of a hybrid working model. We are looking for a dedicated and resourceful individual committed to providing outstanding executive support.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
NE30 1AH Sunderland, North East
£30000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their Sunderland, Tyne and Wear, UK office. This hybrid role requires a professional with exceptional communication and multitasking abilities, capable of managing a diverse range of administrative tasks with efficiency and discretion. The ideal candidate will be adept at managing calendars, coordinating meetings, preparing reports, and acting as a key point of contact for internal and external stakeholders.
Key Responsibilities:
Required Qualifications:
This is an exciting opportunity for a dedicated administrative professional to make a significant impact. Join a forward-thinking team and contribute to the success of the organization.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Organize and manage internal and external meetings, ensuring all logistical aspects are handled, including room bookings and catering.
- Screen and prioritize incoming communications, including emails and phone calls, referring issues to appropriate personnel.
- Process expense reports and manage departmental budgets, ensuring accuracy and compliance with company policies.
- Maintain filing systems, both physical and digital, ensuring easy access to important documents.
- Conduct research and compile data for various projects and reports.
- Act as a liaison between executives and other departments, fostering smooth communication and collaboration.
- Provide general administrative support, including printing, scanning, and data entry.
- Assist with the onboarding process for new team members as required.
- Handle confidential information with the utmost discretion and professionalism.
- Contribute to the continuous improvement of administrative processes.
Required Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and a strong work ethic.
- Ability to multitask and work effectively in a fast-paced environment.
- Detail-oriented with a commitment to accuracy.
- Experience in coordinating travel arrangements and managing calendars is essential.
- A proactive approach to problem-solving and anticipating needs.
- Discretion in handling sensitive and confidential information is paramount.
- Experience within a corporate or professional services environment is preferred.
This is an exciting opportunity for a dedicated administrative professional to make a significant impact. Join a forward-thinking team and contribute to the success of the organization.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
SR1 1AA Sunderland, North East
£28000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
We are looking for a highly organised, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial in ensuring the smooth and efficient operation of the executive office, requiring a blend of administrative expertise and strong interpersonal skills. While the role is primarily based in Sunderland, Tyne and Wear, UK , it offers a hybrid working model, allowing for a flexible balance between office-based collaboration and remote work. You will be responsible for managing complex calendars, coordinating meetings and events, preparing presentations and reports, handling confidential correspondence, and making travel arrangements. The ideal candidate will possess exceptional communication skills, both written and verbal, and a proven ability to multitask and prioritise effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. You will act as a key point of contact for internal and external stakeholders, requiring a professional and courteous demeanour at all times. A proactive approach to anticipating needs and resolving issues before they arise is highly valued. This is an excellent opportunity to support high-level executives and gain exposure to a wide range of business operations. The successful candidate will be discreet, reliable, and committed to maintaining confidentiality. The ability to adapt to changing priorities and maintain a high level of accuracy is critical. This hybrid role requires you to be present in the Sunderland office for a portion of the week, with the remainder being remote. Attention to detail, excellent time management, and a positive attitude are key attributes. You will be instrumental in streamlining administrative processes and ensuring the executives can focus on strategic priorities.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Organise and coordinate internal and external meetings, including virtual ones.
- Prepare agendas, take minutes, and distribute follow-up actions.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Handle confidential information with the utmost discretion.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Manage and process expense reports.
- Act as a liaison between executives and other departments/external parties.
- Conduct research and prepare background information for meetings.
- Maintain electronic and physical filing systems.
- Assist with ad-hoc administrative projects as required.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite and virtual collaboration tools.
- Strong written and verbal communication skills in English.
- Ability to handle multiple tasks and prioritise effectively.
- Discretion and a high level of confidentiality.
- Professional and personable demeanour.
- Experience in a hybrid working environment is advantageous.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Assistant
SR3 1AX Sunderland, North East
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client, a leading global enterprise, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote, permanent position, offering an exceptional opportunity to contribute to a thriving business from the comfort of your own home. As a Senior Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of the administrative functions, providing comprehensive support to a team of executives and project managers. Your responsibilities will include managing complex calendars, coordinating meetings across different time zones, preparing detailed reports and presentations, handling confidential information with discretion, and proactively identifying areas for administrative improvement.
We are looking for an individual with exceptional communication and interpersonal skills, capable of building strong working relationships with colleagues at all levels. The ideal candidate will possess a keen eye for detail, excellent time management abilities, and the capacity to multitask effectively in a fast-paced, virtual environment. Proficiency in a range of office software, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack), is essential. You will be responsible for maintaining digital filing systems, processing expense reports, arranging travel logistics (when applicable for virtual events or occasional in-person coordination), and acting as a key point of contact for internal and external stakeholders. This role requires a self-starter who can work independently, prioritize tasks efficiently, and adapt to evolving business needs. A proactive approach to problem-solving and a commitment to delivering high-quality support are paramount. If you are a dedicated professional seeking a challenging and rewarding remote administrative role, this is an excellent opportunity to leverage your skills and grow within a supportive and forward-thinking organization, based in the vibrant hub of Sunderland, Tyne and Wear, UK .
We are looking for an individual with exceptional communication and interpersonal skills, capable of building strong working relationships with colleagues at all levels. The ideal candidate will possess a keen eye for detail, excellent time management abilities, and the capacity to multitask effectively in a fast-paced, virtual environment. Proficiency in a range of office software, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack), is essential. You will be responsible for maintaining digital filing systems, processing expense reports, arranging travel logistics (when applicable for virtual events or occasional in-person coordination), and acting as a key point of contact for internal and external stakeholders. This role requires a self-starter who can work independently, prioritize tasks efficiently, and adapt to evolving business needs. A proactive approach to problem-solving and a commitment to delivering high-quality support are paramount. If you are a dedicated professional seeking a challenging and rewarding remote administrative role, this is an excellent opportunity to leverage your skills and grow within a supportive and forward-thinking organization, based in the vibrant hub of Sunderland, Tyne and Wear, UK .
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
SR1 1AB Sunderland, North East
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their busy operations based in Sunderland, Tyne and Wear, UK . This role is pivotal in ensuring the smooth day-to-day functioning of the executive office and requires an individual with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively.
Responsibilities will include:
Qualifications and Experience:
This hybrid role offers a blend of in-office and remote work, providing flexibility while maintaining essential in-person collaboration. Join our dynamic team and contribute to the success of our client's executive leadership.
Responsibilities will include:
- Managing complex diaries and scheduling appointments, meetings, and travel arrangements for executives.
- Preparing correspondence, reports, presentations, and other important documents, ensuring accuracy and adherence to company standards.
- Coordinating meeting logistics, including room bookings, catering, and minute-taking.
- Acting as a primary point of contact for internal and external stakeholders, professionally representing the executive team.
- Implementing and maintaining efficient filing and record-keeping systems, both physical and digital.
- Assisting with budget tracking and expense reporting for the executive department.
- Conducting research and compiling information as required for various projects and initiatives.
- Handling confidential information with the utmost discretion and integrity.
- Supporting the onboarding process for new executive hires.
- Anticipating the needs of the executives and proactively addressing them.
Qualifications and Experience:
- Proven experience in an administrative or secretarial role, preferably supporting senior-level staff.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong organisational and time-management abilities, with the capacity to prioritise tasks effectively.
- A proactive and resourceful approach to problem-solving.
- High level of professionalism and a customer-service oriented attitude.
- Ability to work independently and as part of a team.
- Discretion and confidentiality are paramount.
This hybrid role offers a blend of in-office and remote work, providing flexibility while maintaining essential in-person collaboration. Join our dynamic team and contribute to the success of our client's executive leadership.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£30000 Annually
WhatJobs
Posted 14 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to join their dynamic team in Sunderland, Tyne and Wear, UK . This is a crucial role supporting senior leadership, requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to contribute to a thriving organisation and develop your career within a supportive environment.
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments with meticulous attention to detail.
- Organise and coordinate domestic and international travel arrangements, including flights, accommodation, and visa applications.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle incoming communications, screening calls, and managing emails on behalf of executives.
- Arrange and coordinate meetings, including booking venues, preparing agendas, and taking minutes.
- Process expense reports and invoices accurately and in a timely manner.
- Maintain confidential files and records with a high degree of discretion.
- Assist with event planning and logistics for company-wide or departmental events.
- Conduct research and gather information as required by the executive team.
- Liaise with other departments and external contacts to ensure smooth business operations.
Qualifications:
- Proven experience in a similar executive administrative role, preferably supporting senior management.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and interpersonal skills.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) is advantageous.
- A proactive approach and the ability to anticipate needs are highly valued.
This is an excellent opportunity to contribute to a thriving organisation and develop your career within a supportive environment.
This advertiser has chosen not to accept applicants from your region.
8
Senior Administrative Assistant
SR1 2AB Sunderland, North East
£28000 Annually
WhatJobs
Posted 17 days ago
Job Viewed
Job Description
Our client is looking for a highly organised and proactive Senior Administrative Assistant to join their established, fully remote operations. In this vital role, you will provide comprehensive administrative support to a busy team, ensuring the smooth and efficient running of daily operations from a distance. Your responsibilities will encompass managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports and presentations, and handling correspondence with professionalism and discretion. You will also be responsible for maintaining digital filing systems, managing databases, and assisting with project coordination as needed.
The ideal candidate will possess excellent communication and interpersonal skills, with a proven ability to manage multiple tasks simultaneously and prioritise effectively in a virtual environment. A keen eye for detail, strong problem-solving abilities, and a proactive attitude are essential. You should be proficient in all aspects of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using various remote collaboration tools and cloud-based platforms. Experience with CRM systems or project management software would be a distinct advantage.
A minimum of 3-5 years of experience in an administrative or secretarial role is required, with a demonstrated history of providing high-level support. Discretion and confidentiality are paramount, given the nature of the information you will handle. You must be a self-starter, capable of working independently with minimal supervision, and possess the technical aptitude to thrive in a remote setting. This is a fantastic opportunity to contribute significantly to a forward-thinking organisation, enjoying the benefits of a completely remote working arrangement. Our client values efficiency, dedication, and a commitment to excellence in all aspects of their work.
The ideal candidate will possess excellent communication and interpersonal skills, with a proven ability to manage multiple tasks simultaneously and prioritise effectively in a virtual environment. A keen eye for detail, strong problem-solving abilities, and a proactive attitude are essential. You should be proficient in all aspects of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using various remote collaboration tools and cloud-based platforms. Experience with CRM systems or project management software would be a distinct advantage.
A minimum of 3-5 years of experience in an administrative or secretarial role is required, with a demonstrated history of providing high-level support. Discretion and confidentiality are paramount, given the nature of the information you will handle. You must be a self-starter, capable of working independently with minimal supervision, and possess the technical aptitude to thrive in a remote setting. This is a fantastic opportunity to contribute significantly to a forward-thinking organisation, enjoying the benefits of a completely remote working arrangement. Our client values efficiency, dedication, and a commitment to excellence in all aspects of their work.
This advertiser has chosen not to accept applicants from your region.
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