785 Administrative Staff jobs in Sunderland
Remote Office Administrator Lead
SR1 1AA Sunderland, North East
£30000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organised and proactive Remote Office Administrator Lead to manage and streamline administrative operations for their dispersed team. This crucial role involves overseeing daily administrative tasks, supporting team members, managing office supplies and equipment remotely, and ensuring the smooth functioning of the virtual office environment. The ideal candidate will possess exceptional organisational skills, strong communication abilities, and a keen eye for detail, coupled with a proven ability to manage tasks and support colleagues effectively from a distance.
Key Responsibilities:
Qualifications:
This is an excellent opportunity for a skilled administrator to take a lead role in shaping the operational support for a remote-first organisation. Join our client and contribute to their efficient and productive working environment.
Key Responsibilities:
- Oversee and execute a wide range of administrative tasks, including managing correspondence, scheduling meetings, and coordinating travel arrangements.
- Develop and implement efficient administrative processes and systems to support remote operations.
- Manage virtual office supplies, equipment, and vendor relationships.
- Provide administrative support to senior management and other team members as needed.
- Assist with onboarding new employees by ensuring they have the necessary administrative resources.
- Maintain digital filing systems and ensure accurate record-keeping.
- Coordinate internal communication flow and disseminate information effectively across the team.
- Manage expense reporting and invoice processing.
- Act as a point of contact for administrative queries from team members.
- Identify opportunities for improving administrative efficiency and effectiveness within a remote setting.
Qualifications:
- Proven experience in an administrative or office management role, with a strong preference for experience in remote settings.
- Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Strong communication and interpersonal skills, with the ability to interact professionally with colleagues at all levels.
- High level of attention to detail and accuracy.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Ability to work independently and proactively solve problems.
- Discretion and the ability to handle confidential information.
- A strong understanding of administrative best practices.
- Relevant certifications or qualifications in administration are a plus.
This is an excellent opportunity for a skilled administrator to take a lead role in shaping the operational support for a remote-first organisation. Join our client and contribute to their efficient and productive working environment.
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0
Chief Administrative Officer
NE1 4EW Newcastle upon Tyne, North East
£75000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a dynamic and highly organised Chief Administrative Officer to oversee and manage all administrative operations in Newcastle upon Tyne, Tyne and Wear, UK . This senior leadership role is responsible for ensuring the smooth and efficient functioning of the organisation's day-to-day operations, supporting strategic goals, and optimising internal processes. You will lead a diverse team responsible for facilities management, IT support, HR administration, compliance, and general office management.
Key responsibilities include developing and implementing administrative policies and procedures, managing budgets for administrative departments, and overseeing vendor relationships. You will play a crucial role in facilities planning and management, ensuring a safe, productive, and efficient working environment. This position requires strong leadership, exceptional organisational skills, and the ability to manage multiple priorities effectively. You will be responsible for driving operational excellence, identifying areas for improvement, and implementing solutions that enhance productivity and reduce costs.
The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 7-10 years of progressive experience in administrative management or operations leadership. A proven track record of successfully managing complex administrative functions and leading teams is essential. Strong knowledge of office management, IT systems, facilities management, and basic HR principles is required. Excellent interpersonal, communication, and problem-solving skills are paramount. You should be proficient in project management and have the ability to develop and execute strategic administrative plans. Experience in implementing new systems or process improvements would be highly advantageous. This is an opportunity to shape the operational backbone of a thriving organisation and contribute significantly to its overall success.
Key responsibilities include developing and implementing administrative policies and procedures, managing budgets for administrative departments, and overseeing vendor relationships. You will play a crucial role in facilities planning and management, ensuring a safe, productive, and efficient working environment. This position requires strong leadership, exceptional organisational skills, and the ability to manage multiple priorities effectively. You will be responsible for driving operational excellence, identifying areas for improvement, and implementing solutions that enhance productivity and reduce costs.
The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 7-10 years of progressive experience in administrative management or operations leadership. A proven track record of successfully managing complex administrative functions and leading teams is essential. Strong knowledge of office management, IT systems, facilities management, and basic HR principles is required. Excellent interpersonal, communication, and problem-solving skills are paramount. You should be proficient in project management and have the ability to develop and execute strategic administrative plans. Experience in implementing new systems or process improvements would be highly advantageous. This is an opportunity to shape the operational backbone of a thriving organisation and contribute significantly to its overall success.
This advertiser has chosen not to accept applicants from your region.
1
Executive Administrative Assistant
SR1 2AA Sunderland, North East
£30000 Annually
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Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This is an on-site position located in Sunderland, Tyne and Wear, UK . The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage a wide range of administrative and executive support tasks efficiently. You will be the central point of contact for various internal and external stakeholders, ensuring smooth daily operations.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Screen and prioritize incoming communications, including emails and phone calls, and act as a liaison between executives and employees/clients.
- Organize and manage logistics for meetings, including room bookings, catering, and preparing materials.
- Maintain and organize confidential files and records with meticulous attention to detail.
- Assist with expense reporting and budget tracking for executive office.
- Conduct research on various topics as requested by executives.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address them.
- Provide general administrative support, including printing, copying, and managing office supplies.
- Support onboarding processes for new executive team members.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
- Excellent command of English, with superior written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive approach to tasks.
- Professional demeanor and excellent interpersonal skills.
- Experience in coordinating complex travel arrangements is essential.
- Familiarity with office management procedures.
- Ability to work independently and as part of a team.
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2
Executive Administrative Assistant
SR1 2AB Sunderland, North East
£30000 Annually
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Posted 3 days ago
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Job Description
Our client, a leading firm in the service industry, is looking for a highly organised and proactive Executive Administrative Assistant to support their senior leadership team. This hybrid role combines the benefits of remote flexibility with essential in-office collaboration. The successful candidate will be responsible for managing complex schedules, coordinating high-level meetings, and ensuring the smooth day-to-day operation of executive functions.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars for multiple executives, including scheduling internal and external meetings, appointments, and travel.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Arrange and coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Screen and prioritize incoming communications, responding on behalf of executives when appropriate.
- Prepare agendas and take minutes for executive meetings, ensuring follow-up actions are tracked.
- Manage confidential information with the utmost discretion.
- Serve as a primary point of contact for internal and external stakeholders.
- Assist with expense reporting and budget tracking.
- Undertake special projects and initiatives as assigned by executives.
- Maintain an organised filing system, both physical and digital.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Discretion and a high level of professionalism.
- Experience in calendar management and travel arrangements for senior executives.
- Proactive problem-solving abilities and a keen attention to detail.
- Ability to work independently and as part of a team.
This advertiser has chosen not to accept applicants from your region.
3
Remote Executive Administrative Assistant
SR1 2LA Sunderland, North East
£35000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client, a dynamic and forward-thinking organisation, is looking for an exceptional Remote Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering unparalleled flexibility and the opportunity to work from the comfort of your home office. The ideal candidate will be highly organised, proactive, and possess outstanding communication and interpersonal skills. You will be responsible for managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. A significant part of your role will involve preparing reports, presentations, and other documentation, ensuring accuracy and adherence to company standards. You will also manage correspondence, handle confidential information with discretion, and serve as a primary point of contact for internal and external stakeholders. Experience with virtual collaboration tools, project management software, and modern office suites is essential. The ability to multitask, prioritise effectively, and manage deadlines in a fast-paced environment is crucial. We are seeking an individual who can anticipate needs, take initiative, and maintain a high level of professionalism at all times. Excellent written and verbal communication skills are a must. This role requires a strong understanding of administrative best practices and a commitment to providing top-tier support. If you are a resourceful and dedicated administrative professional seeking a flexible and challenging remote role, we encourage you to apply and become an integral part of our client's success.
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4
Senior Administrative Operations Manager
SR2 9SA Sunderland, North East
£50000 Annually
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Posted 1 day ago
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Job Description
Our client, a dynamic startup in the renewable energy sector, is seeking a highly organized and proactive Senior Administrative Operations Manager to join their fully remote team. This critical role is responsible for ensuring the smooth and efficient day-to-day operations of the business, supporting various departments and optimizing administrative processes. You will manage a wide range of responsibilities, from vendor relations and office management (for any occasional physical needs) to supporting executive assistants and implementing operational improvements. This is a remote-first position requiring exceptional multitasking abilities, excellent communication skills, and a keen eye for detail.
Key Responsibilities:
Qualifications and Experience:
Key Responsibilities:
- Oversee and manage the administrative operations of the company, ensuring efficiency and effectiveness across all functions.
- Develop and implement administrative policies and procedures to streamline operations.
- Manage relationships with external vendors, suppliers, and service providers, negotiating contracts and ensuring quality service delivery.
- Support the executive team with administrative tasks, scheduling, and travel arrangements as needed.
- Oversee the procurement and management of office supplies, equipment, and technology.
- Implement and manage systems for record-keeping, document management, and information flow.
- Coordinate and manage internal and external events, meetings, and logistics.
- Assist in the onboarding and offboarding processes for employees.
- Identify opportunities for operational improvements and implement solutions to enhance productivity.
- Ensure the smooth functioning of IT infrastructure and support for remote employees.
- Manage budgets for administrative expenses and provide regular reports.
- Maintain a high level of confidentiality and discretion.
- Develop and deliver training on administrative best practices for team members.
Qualifications and Experience:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management, operations management, or a similar role, preferably in a startup or fast-paced environment.
- Proven experience managing multiple administrative functions and projects simultaneously.
- Excellent organizational and time-management skills, with a strong attention to detail.
- Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Experience with project management tools and CRM systems is a plus.
- Strong vendor management and negotiation skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a remote team.
- Proactive problem-solver with a solutions-oriented mindset.
- Experience in managing remote administrative teams is highly desirable.
This advertiser has chosen not to accept applicants from your region.
5
Senior Administrative Operations Manager
NE1 4DP Newcastle upon Tyne, North East
£45000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Senior Administrative Operations Manager to join their dynamic team. This pivotal role is entirely remote, offering the flexibility to work from anywhere within the UK. The successful candidate will be instrumental in overseeing and optimizing various administrative functions to ensure seamless operational efficiency. Your responsibilities will include developing and implementing administrative policies and procedures, managing budgets, supervising administrative staff (remotely), and coordinating with different departments to streamline workflows. You will also be responsible for identifying opportunities for process improvements, utilizing technology to enhance administrative tasks, and ensuring compliance with company standards and relevant regulations.
A key aspect of this role involves managing vendor relationships, including negotiating contracts and overseeing service level agreements. You will also play a crucial part in onboarding new remote employees from an administrative perspective, ensuring they have the necessary resources and information to succeed. The ideal candidate will possess exceptional leadership and communication skills, with a proven ability to manage teams and projects effectively in a virtual environment. Experience with various project management tools and administrative software suites is essential. You should be adept at problem-solving, possess a keen eye for detail, and be committed to maintaining high standards of operational excellence. This is an excellent opportunity to make a significant impact in a supportive and forward-thinking organization, working from the convenience of your own home office. The primary work location context for this role is Newcastle upon Tyne, Tyne and Wear, UK , but the position is fully remote.
Key Responsibilities:
Qualifications:
A key aspect of this role involves managing vendor relationships, including negotiating contracts and overseeing service level agreements. You will also play a crucial part in onboarding new remote employees from an administrative perspective, ensuring they have the necessary resources and information to succeed. The ideal candidate will possess exceptional leadership and communication skills, with a proven ability to manage teams and projects effectively in a virtual environment. Experience with various project management tools and administrative software suites is essential. You should be adept at problem-solving, possess a keen eye for detail, and be committed to maintaining high standards of operational excellence. This is an excellent opportunity to make a significant impact in a supportive and forward-thinking organization, working from the convenience of your own home office. The primary work location context for this role is Newcastle upon Tyne, Tyne and Wear, UK , but the position is fully remote.
Key Responsibilities:
- Lead and manage the administrative operations department, ensuring efficient service delivery.
- Develop, implement, and maintain administrative policies and procedures.
- Oversee departmental budgets, including forecasting, reporting, and cost control.
- Manage and mentor a remote team of administrative staff, fostering a positive and productive work environment.
- Improve administrative processes and systems through the adoption of new technologies and best practices.
- Ensure the smooth onboarding of new remote employees from an administrative standpoint.
- Manage relationships with external vendors and service providers.
- Prepare reports on administrative performance and present findings to senior management.
- Ensure compliance with all relevant health, safety, and company regulations.
- Support the executive team with administrative tasks as required.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience in a senior administrative or operations management role, preferably in a remote setting.
- Strong understanding of administrative best practices and operational management.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in project management software and administrative suites (e.g., Microsoft Office Suite, Google Workspace).
- Experience with budget management and financial reporting.
- Ability to work independently and as part of a remote team.
- Exceptional organizational and time-management skills.
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6
Remote Senior Administrative Officer
NE1 1AA Newcastle upon Tyne, North East
£35000 Annually
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Posted 3 days ago
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Job Description
Our client is looking for a meticulous and highly organized Senior Administrative Officer to join their team on a fully remote basis. This role offers the flexibility to work from home anywhere in the UK and is crucial for ensuring the smooth and efficient operation of administrative functions. You will be responsible for managing a range of tasks, providing high-level support to management, and implementing administrative systems and procedures. The ideal candidate will possess excellent organizational skills, strong attention to detail, and a proactive approach to problem-solving.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate a wide range of administrative tasks, including scheduling meetings, managing calendars, and preparing reports.
- Develop, implement, and maintain efficient administrative systems and procedures to optimize office workflow.
- Provide high-level executive support to senior management, including drafting correspondence, preparing presentations, and managing communication.
- Oversee and manage office supplies, equipment, and vendor relationships.
- Coordinate travel arrangements, accommodation, and logistics for staff as required.
- Act as a point of contact for internal and external stakeholders, responding to inquiries professionally and efficiently.
- Assist in the organization of events, conferences, and team-building activities.
- Maintain confidential records and ensure data accuracy and integrity.
- Support HR functions, such as onboarding new employees and managing HR documentation.
- Identify opportunities for process improvements and implement solutions to enhance administrative efficiency.
- Proven experience in a senior administrative or office management role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Excellent attention to detail and accuracy.
- Ability to work independently and proactively manage workload in a remote environment.
- Discretion and the ability to handle confidential information appropriately.
- Experience with project coordination or management is a plus.
- A relevant qualification in Business Administration or a related field is desirable.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant - Remote
NE2 1TR Newcastle upon Tyne, North East
£35000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within a fast-paced, innovative organisation. This is a pivotal, fully remote role, offering an exceptional opportunity for an experienced administrator to excel from anywhere in the UK. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing essential documentation and presentations.
Key responsibilities include handling all incoming and outgoing communications with professionalism and discretion, acting as a primary point of contact for internal and external stakeholders. You will manage expense reporting, maintain confidential files, and conduct research as required. The ability to anticipate needs, solve problems independently, and manage multiple priorities effectively is paramount. You will also be expected to assist with event planning and other ad-hoc administrative tasks to ensure the smooth operation of executive functions. A keen eye for detail, excellent interpersonal skills, and a strong command of modern office technologies are essential.
The ideal candidate will have a proven track record of success in an executive support role, ideally within a corporate or technology-driven environment. You should be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various communication and collaboration tools. Experience with project coordination or event management is a plus. This is a remote-first position, demanding excellent time management and communication skills to maintain seamless support across different locations.
We are looking for an individual who is proactive, possesses impeccable organizational skills, and maintains a high level of confidentiality. A positive attitude and the ability to adapt to evolving priorities are key. Join our client's dedicated team and contribute to their ongoing success. The role is located in Newcastle upon Tyne, Tyne and Wear, UK , but is a fully remote position.
Key responsibilities include handling all incoming and outgoing communications with professionalism and discretion, acting as a primary point of contact for internal and external stakeholders. You will manage expense reporting, maintain confidential files, and conduct research as required. The ability to anticipate needs, solve problems independently, and manage multiple priorities effectively is paramount. You will also be expected to assist with event planning and other ad-hoc administrative tasks to ensure the smooth operation of executive functions. A keen eye for detail, excellent interpersonal skills, and a strong command of modern office technologies are essential.
The ideal candidate will have a proven track record of success in an executive support role, ideally within a corporate or technology-driven environment. You should be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various communication and collaboration tools. Experience with project coordination or event management is a plus. This is a remote-first position, demanding excellent time management and communication skills to maintain seamless support across different locations.
We are looking for an individual who is proactive, possesses impeccable organizational skills, and maintains a high level of confidentiality. A positive attitude and the ability to adapt to evolving priorities are key. Join our client's dedicated team and contribute to their ongoing success. The role is located in Newcastle upon Tyne, Tyne and Wear, UK , but is a fully remote position.
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8
Remote Administrative Assistant - Project Support
SR1 1AA Sunderland, North East
£25 Hourly
WhatJobs
Posted 1 day ago
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Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide crucial project support. This role is essential for ensuring the smooth execution of various projects by managing administrative tasks, coordinating communications, and maintaining project documentation. As a fully remote position, you will leverage your organizational skills and digital proficiency to support project teams effectively from your home office. The ideal candidate will possess excellent communication abilities, a keen eye for detail, and a strong understanding of administrative best practices. You will play a vital role in helping project managers and team members stay on track and achieve their objectives. This is an excellent opportunity to contribute to diverse projects in a flexible, remote work environment.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and project teams.
- Manage project calendars, schedule meetings, and coordinate appointments across different time zones.
- Prepare, organize, and maintain project documentation, including reports, presentations, and meeting minutes.
- Handle incoming and outgoing communications, including emails and phone calls, in a professional and timely manner.
- Assist with data entry, record-keeping, and maintaining project databases.
- Coordinate travel arrangements and logistics for project-related activities as needed.
- Support the onboarding process for new project team members.
- Conduct research and compile information for project-related tasks.
- Utilize project management software and collaboration tools effectively.
- Anticipate project needs and proactively offer assistance to ensure efficient workflow.
- Proven experience as an Administrative Assistant, Project Administrator, or in a similar support role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and proactively in a fully remote setting.
- Experience with project management software (e.g., Asana, Trello, Jira) is a plus.
- Discretion and ability to handle confidential information.
- A proactive attitude and a willingness to learn and adapt.
This advertiser has chosen not to accept applicants from your region.
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