879 Administrative Staff jobs in Sunderland

• Manage and maintain office filing systems, both physical and digital.
• Handle incoming and outgoing mail and courier services.
• Answer and direct phone calls, taking messages and responding to inquiries.
• Greet visitors and manage the reception area.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and edit documents, reports, and presentations.
• Manage office supplies inventory and place orders as needed.
• Provide general administrative support to various departments.
• Assist with basic bookkeeping and expense tracking.
• Maintain office equipment and arrange for repairs when necessary.
• Ensure the office is tidy and presentable.
• Handle confidential information with discretion.
• Support with event planning and coordination.

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in work.
• Experience with office equipment (photocopiers, scanners, etc.).
• Discretion and confidentiality.
• Ability to work independently and as part of a team.
• Familiarity with hybrid working arrangements.
• Basic knowledge of accounting principles is a plus.

• Manage daily office operations and ensure efficiency.
• Handle incoming and outgoing mail and correspondence.
• Answer and direct phone calls, and manage general inquiries.
• Schedule meetings and manage calendars for staff.
• Maintain organized filing systems, both physical and digital.
• Order and manage office supplies and inventory.
• Greet visitors and provide a professional reception service.
• Assist with travel arrangements and accommodation bookings.
• Prepare documents, reports, and presentations as needed.
• Provide general administrative support to the team.
• Assist with basic bookkeeping and expense processing.

• Proven experience in an administrative or office management role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Professional demeanor and excellent interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Experience with office equipment (printers, scanners, etc.).
• High school diploma or equivalent; further qualifications are a plus.
• Ability to work effectively in a hybrid work environment.
• Proactive approach to problem-solving and a can-do attitude.

WHJS1_UKTJ

Position: Office Administrator
Job ID:1298/89
Location: Newcastle
Rate/Salary: £24,000 - £26,000
Benefits: 25 days holiday per year plus more
Type: Permanent

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors - visit: for a list of our vacancies. We have a number of permanent and contract vacancie.

WHJS1_UKTJ

Position:  Office Administrator
Job ID:1298/89 
Location: Newcastle 
Rate/Salary: £24,000 - £26,000
Benefits: 25 days holiday per year plus more 
Type: Permanent 

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.

The below job description will outline this position of: Office Administrator 

Typically, this person will assist with day-to-day admin tasks, ensuring smooth operations and supporting various departments. The role is based in the Newcastle upon Tyne area, and the successful candidate must be able to travel to the office.

HSB Technical’s client is an established and well-regarded business entity.

Duties and responsibilities of the Office Administrator :

• Provide service reports and invoices within 7-10 days of job completion.
• Order materials and manage supplier records.
• Update holiday, sickness, and vehicle checklists.
• Arrange MOT, repairs, and travel bookings.
• Assist with QA documentation and waste transfer returns.
• Process calibration certificates and maintain records.
• Support sales team with monthly reports

Qualifications and requirements for the Office Administrator :

• IT skills (Microsoft Office package as a minimum).               
• Excellent communication skills and a professional telephone manner.
• Ability to manage multiple tasks efficiently and prioritise workloads         
• Reliable, accurate, and self-driven, with strong attention to detail   
• Customer-focused with the ability to work well in a team and independently
• Be able to travel to Newcastle upon Tyne area

This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role.
Please note: candidates must be able to travel to the Newcastle upon Tyne office.
 

• Oversee and manage day-to-day office operations in a remote capacity.
• Handle incoming and outgoing mail, email, and phone calls, acting as a first point of contact.
• Schedule and coordinate meetings, appointments, and conference calls for staff.
• Manage office supplies inventory, ordering and stock control.
• Maintain organised filing systems, both physical and digital.
• Assist with travel arrangements and expense reporting for team members.
• Support event planning and coordination for internal and external meetings.
• Liaise with vendors and service providers to ensure timely delivery of services.
• Develop and implement administrative policies and procedures to enhance efficiency.
• Provide administrative support to various departments as needed.

• Proven experience as an Office Administrator, Senior Administrator, or similar role.
• Excellent organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritise effectively in a remote work environment.
• High level of attention to detail and accuracy.
• Experience with managing office supplies and vendor relationships.
• Self-motivated, proactive, and able to work independently.
• Discretion and professionalism in handling confidential information.
• Familiarity with virtual collaboration tools.

• Manage executive calendars, including scheduling meetings, appointments, and travel.
• Coordinate complex travel arrangements for senior management.
• Handle confidential correspondence, emails, and phone calls.
• Prepare reports, presentations, and other documents.
• Maintain organized physical and digital filing systems.
• Act as a liaison between executives, clients, and internal staff.
• Assist with the planning and execution of meetings and events.
• Manage expense reports and process invoices accurately.
• Anticipate needs and proactively provide solutions.
• Ensure efficient office operations and support senior leadership.

• Previous experience as an Executive Assistant or Senior Office Administrator.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Discretion and proven ability to handle confidential information.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and proactively.
• Experience with calendar management and travel coordination.
• Familiarity with office management software.
• High school diploma or equivalent; Associate's degree preferred.

• Oversee and execute a wide range of administrative tasks, including managing correspondence, scheduling meetings, and coordinating travel arrangements.
• Develop and implement efficient administrative processes and systems to support remote operations.
• Manage virtual office supplies, equipment, and vendor relationships.
• Provide administrative support to senior management and other team members as needed.
• Assist with onboarding new employees by ensuring they have the necessary administrative resources.
• Maintain digital filing systems and ensure accurate record-keeping.
• Coordinate internal communication flow and disseminate information effectively across the team.
• Manage expense reporting and invoice processing.
• Act as a point of contact for administrative queries from team members.
• Identify opportunities for improving administrative efficiency and effectiveness within a remote setting.

• Proven experience in an administrative or office management role, with a strong preference for experience in remote settings.
• Excellent organisational and time-management skills, with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
• Strong communication and interpersonal skills, with the ability to interact professionally with colleagues at all levels.
• High level of attention to detail and accuracy.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
• Ability to work independently and proactively solve problems.
• Discretion and the ability to handle confidential information.
• A strong understanding of administrative best practices.
• Relevant certifications or qualifications in administration are a plus.

Key Responsibilities:

Qualifications:

Why Join Us?

We are an equal-opportunity employer and welcome applications from all qualified individuals.