8 Administrative Supervisor jobs in Bradford
Remote Executive Assistant - Administrative Support
BD1 5BB Bradford, Yorkshire and the Humber
£40000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership in a fully remote capacity. This role is crucial for ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication across the organization. You will be the primary point of contact for internal and external stakeholders, handling a wide range of administrative tasks with professionalism and discretion. Responsibilities include managing calendars, scheduling meetings and appointments, coordinating travel arrangements, preparing correspondence, and organizing virtual events. You will also be responsible for preparing agendas, taking meeting minutes, and tracking action items to ensure follow-through. A key aspect of this role involves maintaining confidential information and acting as a gatekeeper to protect executives' time and focus. The ideal candidate will be proficient in utilizing various digital tools and platforms for communication, collaboration, and task management, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and video conferencing software. You will proactively anticipate needs, identify potential issues, and implement solutions to streamline workflows. Strong organizational skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced, remote environment are paramount. Excellent written and verbal communication skills are essential, as is a polished and professional demeanor. This is a fantastic opportunity for an experienced administrative professional looking to leverage their skills in a flexible, remote setting.
Qualifications:
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask, prioritize, and manage tasks efficiently in a remote setting.
- Proactive problem-solving abilities and a resourceful approach.
- A professional and adaptable attitude.
- Must be eligible to work in the UK.
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Administrative Assistant - Executive Support
LS1 1UR Leeds, Yorkshire and the Humber
£25000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client, a prestigious professional services firm, is seeking a highly organised and proactive Administrative Assistant to provide comprehensive executive support. This role, based in the heart of Leeds, West Yorkshire, UK , is crucial for ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling sensitive information with the utmost discretion. Key duties include liaising with internal departments and external clients, managing incoming communications, and assisting with ad-hoc administrative projects. The ideal candidate will possess exceptional organisational skills, meticulous attention to detail, and a professional demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills. Experience in providing executive-level administrative support, preferably within a corporate environment, is highly desirable. You must be proactive, resourceful, and able to prioritise effectively in a fast-paced setting. This is an excellent opportunity for an individual passionate about providing high-level administrative support and contributing to the success of senior leadership. The role involves a hybrid working model, offering a balance between in-office collaboration and remote flexibility.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit documents, presentations, and correspondence with a high degree of accuracy.
- Handle incoming emails, phone calls, and mail, prioritizing and directing them appropriately.
- Organise and manage physical and electronic filing systems.
- Assist with the preparation of meeting agendas, minutes, and action tracking.
- Conduct research and compile information for various projects and reports.
- Manage expense reports and basic budget tracking for executives.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Provide general administrative support, including photocopying, scanning, and data entry.
- Anticipate the needs of executives and proactively address potential issues.
- Ensure confidentiality and discretion in handling sensitive information.
- Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or in a similar secretarial role.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Strong written and verbal communication skills.
- Meticulous attention to detail and accuracy.
- Professional and discreet demeanour.
- Ability to work independently and as part of a team.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Familiarity with (mention specific industry if relevant, e.g., professional services) is an advantage.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Coordinator - Project Support
BD1 1AE Bradford, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 7 days ago
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Job Description
Our client is seeking a highly organised and detail-oriented Senior Administrative Coordinator to provide crucial project support in a remote capacity. This role is essential for ensuring the smooth execution of projects by managing administrative processes, coordinating team efforts, and maintaining project documentation. The position is fully remote, offering flexibility to work from home.
Responsibilities:
Responsibilities:
- Provide comprehensive administrative support to project managers and project teams.
- Coordinate project schedules, including meetings, workshops, and key milestones.
- Prepare and distribute project documentation, reports, and presentations.
- Maintain project filing systems, ensuring all documents are organised and accessible.
- Assist with budget tracking and expense management for projects.
- Facilitate communication between project team members and stakeholders.
- Onboard new project team members, providing necessary administrative information.
- Track project progress and follow up on action items with team members.
- Manage project-related logistics, including virtual meeting coordination.
- Identify administrative issues and propose solutions to improve project efficiency.
- Liaise with external vendors or suppliers as required for project needs.
- Contribute to the continuous improvement of administrative processes within project management.
- Proven experience as an Administrative Coordinator, Project Administrator, or similar role, preferably supporting projects.
- Strong organisational and time management skills.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with project management software (e.g., Asana, Trello, MS Project) is an advantage.
- Exceptional written and verbal communication skills.
- Ability to multitask and prioritise effectively in a remote environment.
- High attention to detail and accuracy.
- Proactive approach to problem-solving.
- Discretion in handling confidential information.
- Ability to work independently and collaboratively in a virtual team setting.
- Experience in a fast-paced, project-driven environment.
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2
Senior Administrative Officer - Operations Support
BD1 1AA Bradford, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a well-established professional services firm, is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive operational support in **Bradford, West Yorkshire, UK**. This pivotal role involves managing a range of administrative functions, ensuring the smooth and efficient running of the office, and supporting various departments with their operational needs. The successful candidate will demonstrate excellent organisational skills, strong attention to detail, and the ability to multitask effectively.
Key responsibilities include:
Key responsibilities include:
- Overseeing daily office operations, including managing correspondence, diary management for senior staff, and coordinating meetings.
- Developing and implementing efficient administrative systems and procedures to improve workflow and productivity.
- Managing office supplies, equipment, and vendor relationships, ensuring cost-effectiveness and timely procurement.
- Coordinating travel arrangements for staff, including booking flights, accommodation, and ground transportation.
- Providing administrative support to various departments, assisting with project documentation, data entry, and report preparation.
- Acting as a point of contact for internal and external stakeholders, handling enquiries professionally and efficiently.
- Assisting in the organisation of company events and team-building activities.
- Managing and maintaining filing systems, both physical and digital, ensuring data accuracy and confidentiality.
- Supporting HR functions such as onboarding new employees and maintaining personnel records.
- Identifying opportunities for process improvements and implementing solutions.
- Supervising and mentoring junior administrative staff where applicable.
This advertiser has chosen not to accept applicants from your region.
3
Remote Administrative Assistant (Executive Support)
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a leading financial services firm, is seeking a highly organised and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, offering the flexibility to work from home while managing the complex schedules and administrative needs of senior leadership. You will be instrumental in ensuring the smooth operation of executive functions, handling a wide range of tasks with professionalism and efficiency. The ideal candidate is discreet, detail-oriented, and possesses excellent communication skills, essential for thriving in a virtual support role.
Key Responsibilities:
Qualifications:
This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize emails and phone calls, acting as a gatekeeper for executives.
- Coordinate logistics for virtual and in-person meetings, including preparing agendas and taking minutes.
- Conduct research and compile information as required by executives.
- Handle confidential information with the utmost discretion.
- Organize and maintain electronic and physical filing systems.
- Assist with expense reporting and other financial administration tasks.
- Liaise with internal and external stakeholders on behalf of executives.
- Anticipate needs and proactively manage administrative tasks to support executive efficiency.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- High level of discretion and professionalism.
- Self-motivated with the ability to work independently.
- Excellent problem-solving skills.
- A reliable internet connection and a dedicated home office setup are required.
- Experience in the financial services industry is a plus.
This is an excellent opportunity to provide critical support to key decision-makers from a remote location, contributing significantly to the company's success while enjoying a flexible work arrangement. If you are a highly organised and dedicated administrative professional, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant - C-Suite Support
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is a prominent organisation seeking a highly organised, proactive, and exceptionally detail-oriented Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This role is based in Leeds, West Yorkshire, UK , and operates on a hybrid model, blending essential in-office presence with the flexibility of remote work. You will be the primary point of contact for executive communications, calendar management, travel arrangements, and special projects, ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
Qualifications:
This is a superb opportunity for a seasoned administrative professional to join a respected organisation and play a vital role in supporting its leadership. The position offers a competitive salary, attractive benefits, and a balanced hybrid working arrangement.
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, coordinating meetings, appointments, and events.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, acting as a gatekeeper for executive time.
- Handle confidential information with the utmost discretion and professionalism.
- Coordinate logistics for executive meetings, including room bookings, catering, and technology setup.
- Conduct research and compile information for various projects and presentations.
- Manage expense reporting and reconciliation for executive team members.
- Assist with the planning and execution of corporate events and offsites.
- Proactively identify and anticipate executive needs, offering solutions and support.
- Maintain organized filing systems, both physical and digital.
- Liaise with internal departments and external stakeholders on behalf of executives.
Qualifications:
- Proven experience as an Executive Assistant or similar senior administrative role, preferably supporting C-suite executives.
- Exceptional organisational and time management skills with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and the ability to build rapport with stakeholders at all levels.
- High degree of professionalism, discretion, and a proactive attitude.
- Ability to anticipate needs and work independently with minimal supervision.
- Experience with complex calendar management and international travel arrangements.
- Familiarity with a hybrid work environment and the ability to transition seamlessly between office and remote tasks.
- A keen eye for detail and commitment to accuracy.
- Relevant administrative certifications are a plus.
This is a superb opportunity for a seasoned administrative professional to join a respected organisation and play a vital role in supporting its leadership. The position offers a competitive salary, attractive benefits, and a balanced hybrid working arrangement.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant - C-Suite Support
BD1 1AA Bradford, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
A prominent organisation is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to its C-suite executives. This dynamic hybrid role requires a meticulous individual who can seamlessly manage a demanding workload, blending in-office presence with remote flexibility to ensure optimal support. You will be the primary point of contact for executive scheduling, travel arrangements, and meeting coordination, ensuring the smooth operation of their daily activities. Responsibilities include managing complex calendars, organising domestic and international travel logistics, preparing agendas and materials for meetings, and accurately recording minutes. You will also be responsible for drafting correspondence, preparing reports and presentations, and conducting research on various topics as required. This role demands exceptional organisational skills, a keen eye for detail, and the ability to anticipate the needs of busy executives. You will handle confidential information with the utmost discretion and professionalism. Maintaining efficient filing systems, both physical and digital, is crucial. Liaising with internal departments and external stakeholders, including clients and partners, will be a regular part of your duties. The ideal candidate will possess outstanding communication skills, both written and verbal, and a polished, professional demeanour. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various virtual collaboration tools are essential. You should be adept at multitasking, prioritising tasks effectively, and working under pressure to meet deadlines. This position offers a challenging and rewarding environment for an experienced administrative professional looking to contribute to the success of top-level leadership. The role is based in Bradford, West Yorkshire, UK , with a hybrid working arrangement.
Key Responsibilities:
Key Responsibilities:
- Manage complex calendars and schedule appointments for C-suite executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare meeting agendas, materials, and presentations.
- Take accurate minutes during meetings and follow up on action items.
- Draft professional correspondence, emails, and memos.
- Organise and maintain electronic and physical filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Handle confidential information with discretion and maintain professional integrity.
- Conduct research and prepare reports as needed.
- Provide general administrative support, including expense reporting.
- Proven experience (3+ years) as an Executive Assistant or in a similar administrative role supporting senior management.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to multitask, prioritise, and adapt to changing demands.
- Strong attention to detail and accuracy.
- Proactive approach and ability to work independently with minimal supervision.
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6
Remote Head of Project Management Office (PMO)
LS1 5AA Leeds, Yorkshire and the Humber
£80000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking an experienced and strategic Head of Project Management Office (PMO) to lead their project management function remotely. This pivotal role is responsible for establishing and maintaining consistent project management standards, processes, and methodologies across the organisation. You will lead a team of project managers, ensuring the successful delivery of key strategic initiatives. The Head of PMO will oversee the entire project lifecycle, from initiation and planning through to execution, monitoring, control, and closure. Key responsibilities include developing and implementing robust project management frameworks, managing project portfolios, resource allocation, risk mitigation strategies, and ensuring timely and within-budget project completion. You will be responsible for stakeholder management, reporting on project progress, and driving best practices in project governance. The ideal candidate will have a Master's degree in Business Administration, Project Management, or a related field, along with a minimum of 7-10 years of experience in project management, with at least 3-5 years in a senior PMO leadership role. A strong understanding of various project management methodologies (e.g., Agile, Waterfall, Hybrid) and experience with project management software are essential. Exceptional leadership, communication, and stakeholder management skills are required, along with a proven ability to influence and drive change across an organisation. As this is a fully remote position, you must demonstrate exceptional organisational skills, self-discipline, and the ability to lead and motivate a distributed team effectively. A stable home office environment with reliable internet connectivity is mandatory. This is a unique opportunity to shape the PMO function and drive project success for a forward-thinking organisation, with the flexibility to work from anywhere in the UK.
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