3 Administrators jobs in Liverpool
Administrative Assistant - Office Management
L1 8JQ Liverpool, North West
£25000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support for office management duties in Liverpool, Merseyside, UK . This role is essential for ensuring the smooth and efficient day-to-day operations of our client's busy office. You will be responsible for a wide range of administrative tasks, including managing correspondence, scheduling appointments, maintaining filing systems, preparing documents, and handling general inquiries. The ideal candidate will possess excellent organizational skills, strong attention to detail, and proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). You should have a professional demeanor, excellent communication skills, and the ability to multitask effectively. Key responsibilities include greeting visitors, answering telephones, ordering office supplies, coordinating meetings, making travel arrangements, and supporting various departments as needed. Previous experience in an administrative or office support role is required, preferably with some exposure to office management functions. A positive attitude, a willingness to learn, and the ability to work both independently and as part of a team are crucial for success in this position. This is a fantastic opportunity for an individual looking to develop their administrative career within a supportive and dynamic work environment. Join a reputable organization where your contributions are valued and your skills can flourish.
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Administrative Assistant - Executive Support
L1 8JQ Liverpool, North West
£28000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is fully remote, allowing you to manage a dynamic workload and support senior leadership from a location of your choice. You will be responsible for managing complex calendars, coordinating meetings, preparing documents, and handling confidential information with utmost discretion. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a keen eye for detail.
Key Responsibilities:
Qualifications and Skills:
This is a rewarding fully remote position based out of Liverpool, Merseyside, UK , offering flexibility and the opportunity to work closely with key decision-makers in a dynamic organization. If you are a self-starter with a passion for providing top-tier administrative support, we encourage you to apply.
Key Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Organize and prepare materials for meetings, including agendas and minutes.
- Handle incoming and outgoing communications, screening calls and emails, and prioritizing accordingly.
- Maintain and organize electronic and physical filing systems.
- Conduct research on various topics as required by executives.
- Manage expense reports and process invoices.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support and assist with special projects as needed.
Qualifications and Skills:
- Proven experience as an Administrative Assistant or in a similar executive support role.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.
- Proactive approach to identifying and resolving issues.
- Ability to work independently and take initiative.
- Strong attention to detail.
This is a rewarding fully remote position based out of Liverpool, Merseyside, UK , offering flexibility and the opportunity to work closely with key decision-makers in a dynamic organization. If you are a self-starter with a passion for providing top-tier administrative support, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
1
Senior Administrative Officer - Project Support
L1 8JQ Liverpool, North West
£28000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a dynamic organisation operating within the professional services sector in Liverpool, Merseyside, UK , is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive project support. This role is essential for ensuring the smooth execution of various projects by managing administrative tasks, coordinating communications, and supporting project managers. The successful candidate will be adept at handling multiple priorities, maintaining meticulous records, and facilitating efficient workflow. This position operates on a hybrid model, blending essential office-based duties with the flexibility of remote working.
Responsibilities:
Responsibilities:
- Provide high-level administrative support to project managers and project teams.
- Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing action items.
- Manage project documentation, ensuring all files are accurately maintained, organized, and accessible.
- Track project progress, deadlines, and milestones, and report on status to project managers.
- Assist in the preparation of project reports, presentations, and other key deliverables.
- Manage project-related correspondence and communications, both internal and external.
- Support budget administration, including processing invoices and tracking expenses related to projects.
- Maintain project databases and CRM systems, ensuring data accuracy and integrity.
- Coordinate travel arrangements and logistics for project teams or stakeholders.
- Onboard new project team members, providing them with necessary documentation and information.
- Anticipate project needs and proactively address potential administrative bottlenecks.
- Liaise with various departments to gather information or facilitate project activities.
- Implement and maintain administrative procedures and systems to enhance efficiency.
- Manage office supplies and equipment for project-related needs.
- Serve as a point of contact for project-related inquiries.
- Proven experience in an administrative or project support role, preferably within a corporate environment.
- Demonstrable experience in supporting multiple projects simultaneously.
- Excellent organizational skills with a keen eye for detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
- Strong written and verbal communication skills.
- Ability to manage time effectively and prioritize tasks under pressure.
- Experience in minute-taking and preparing professional documentation.
- Ability to work independently and as part of a team.
- Discretion in handling confidential information.
- Adaptability to work in a hybrid model, with willingness to attend the office as required.
- A proactive and problem-solving approach.
- Experience with CRM systems is a plus.
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