What Jobs are available for Business Administration in Aberdeen?
Showing 28 Business Administration jobs in Aberdeen
HR Business Partner - Global Operations
AB10 1AX Aberdeen, Scotland
£50000 annum plus
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client, a leading international logistics company with a significant presence in **Aberdeen, Scotland, UK**, is seeking an experienced and strategic HR Business Partner to support their Global Operations division. This crucial role involves partnering closely with senior leadership to align HR strategies with business objectives, drive organizational effectiveness, and foster a high-performance culture. You will be instrumental in managing the full spectrum of HR activities, including talent management, employee relations, compensation and benefits, change management, and HR policy development. The ideal candidate will possess a strong understanding of operational environments, excellent communication skills, and a proactive approach to employee engagement and development.
Key Responsibilities:
Key Responsibilities:
- Serve as a trusted HR advisor to business leaders and managers within the Global Operations division.
- Partner with management to develop and implement HR strategies that support business goals and drive employee engagement.
- Manage employee relations issues, including investigations, disciplinary procedures, and grievance handling, ensuring compliance with employment law.
- Oversee talent acquisition and retention initiatives, working with recruitment teams to attract and onboard top talent.
- Contribute to the development and implementation of performance management processes.
- Advise on compensation and benefits strategies, ensuring competitiveness and fairness.
- Support organizational change initiatives, providing HR guidance and managing communication.
- Develop and deliver HR training programs for managers and employees.
- Ensure compliance with all relevant employment legislation and company policies.
- Analyze HR data and metrics to identify trends and recommend solutions.
- Promote a positive and inclusive workplace culture.
- Collaborate with other HR functional areas to ensure seamless service delivery.
- Proven experience as an HR Business Partner or similar strategic HR role, preferably within a complex or operational environment.
- Strong understanding of employment law and HR best practices.
- Excellent employee relations and conflict resolution skills.
- Experience in talent management, performance management, and organizational development.
- Strong business acumen and the ability to link HR initiatives to business outcomes.
- Exceptional communication, interpersonal, and influencing skills.
- CIPD qualification (Level 5 or above) or equivalent is highly desirable.
- Ability to work effectively with diverse stakeholders at all levels of the organization.
- Proficiency in HRIS systems and Microsoft Office Suite.
- Proactive, solution-oriented, and able to manage multiple priorities in a dynamic setting.
- A commitment to confidentiality and ethical conduct.
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Senior Administrative Assistant
AB10 1AB Aberdeen, Scotland
£28000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team in Aberdeen, Scotland, UK . This is an exciting opportunity to provide comprehensive administrative support at a high level, ensuring the smooth operation of daily activities. The successful candidate will manage a wide range of tasks, including complex diary management, travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will be the first point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Key responsibilities include coordinating meetings, managing office supplies, overseeing correspondence, and assisting with event planning. The ideal candidate will have a keen eye for detail, strong problem-solving abilities, and the capacity to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with CRM systems. We are looking for an individual who is a team player, adaptable, and possesses a professional demeanor. A minimum of 5 years of administrative experience is required, preferably in a similar role. This role requires a blend of on-site presence and remote flexibility, allowing for effective collaboration and personal work-life balance. The office is conveniently located and accessible via public transport. If you are a motivated individual looking to take the next step in your administrative career within a supportive and professional setting, we encourage you to apply. This role is integral to the efficient functioning of our client's operations in Aberdeen.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive schedules and travel arrangements.
- Prepare, review, and edit documents, reports, and presentations.
- Handle incoming and outgoing communications, including emails, calls, and mail.
- Organize and facilitate meetings, taking minutes when required.
- Maintain and update filing systems and databases.
- Assist with budget tracking and expense reporting.
- Provide general administrative support to the wider team.
- Act as a liaison between departments and external contacts.
- Contribute to the improvement of administrative processes.
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Discretion and confidentiality.
- Ability to work independently and as part of a team.
- High school diploma or equivalent; further education preferred.
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1
Executive Administrative Assistant
AB10 1AB Aberdeen, Scotland
£30000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client, a prominent professional services firm based in **Aberdeen, Scotland, UK**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role offers a hybrid working model, combining the benefits of in-office collaboration with the flexibility of remote work. The ideal candidate will be meticulous, possess excellent communication skills, and have a strong ability to manage multiple priorities efficiently.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Organize and manage domestic and international travel logistics, including flights, accommodation, and visas.
- Handle confidential information with the utmost discretion and professionalism.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Assist with the preparation of budgets and expense reports.
- Coordinate with internal departments and external stakeholders to facilitate smooth operations.
- Conduct research and gather information as required for special projects.
- Manage office supplies and maintain an organized filing system.
- Provide administrative support for company events and client engagements.
- Anticipate the needs of executives and proactively address potential issues.
- Proven experience as an Executive Assistant, Senior Administrator, or in a similar role supporting C-level executives.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to handle confidential information with integrity and discretion.
- Strong problem-solving skills and a proactive approach to tasks.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Experience in the professional services sector is a plus.
- Flexibility to adapt to changing priorities and work requirements.
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2
Executive Administrative Assistant
AB10 1AA Aberdeen, Scotland
£30000 Annually
WhatJobs Direct
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote capacity. This vital role ensures the smooth and efficient operation of executive functions, allowing leaders to focus on strategic priorities. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively address them. You will be responsible for managing complex calendars, coordinating meetings (virtual and in-person as needed), making travel arrangements, preparing reports and presentations, and handling sensitive information with the utmost discretion.
As a key support member of the remote team, you will serve as a primary point of contact for both internal and external stakeholders, demonstrating professionalism and excellent communication skills. Responsibilities include managing email correspondence, preparing agendas, taking minutes during meetings, and following up on action items. Proficiency in various office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. The ability to multitask effectively, prioritize tasks, and manage time efficiently in a remote environment is crucial. You will also be involved in managing expenses, coordinating team events, and assisting with special projects as assigned. This position requires a proactive approach, a high level of initiative, and a commitment to providing seamless administrative support. If you are a dedicated and resourceful administrative professional seeking a challenging and rewarding fully remote role where you can make a significant contribution to executive success, we encourage you to apply. This opportunity offers flexibility and the chance to work with a forward-thinking organization.
As a key support member of the remote team, you will serve as a primary point of contact for both internal and external stakeholders, demonstrating professionalism and excellent communication skills. Responsibilities include managing email correspondence, preparing agendas, taking minutes during meetings, and following up on action items. Proficiency in various office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools is essential. The ability to multitask effectively, prioritize tasks, and manage time efficiently in a remote environment is crucial. You will also be involved in managing expenses, coordinating team events, and assisting with special projects as assigned. This position requires a proactive approach, a high level of initiative, and a commitment to providing seamless administrative support. If you are a dedicated and resourceful administrative professional seeking a challenging and rewarding fully remote role where you can make a significant contribution to executive success, we encourage you to apply. This opportunity offers flexibility and the chance to work with a forward-thinking organization.
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3
Remote Administrative Assistant
AB24 5AE Aberdeen, Scotland
£25000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is actively seeking a dedicated and organised Remote Administrative Assistant to provide comprehensive support to their distributed team. This is a fully remote position, allowing you to work from anywhere within the UK. You will be instrumental in ensuring the smooth operation of daily administrative tasks, acting as a crucial point of contact for internal and external stakeholders. The ideal candidate will possess exceptional organisational skills, a keen eye for detail, and a proactive approach to problem-solving. You must be comfortable working independently, managing your time effectively, and utilising various digital tools to maintain productivity.
Responsibilities:
Responsibilities:
- Manage and organise electronic filing systems and internal databases.
- Schedule and coordinate virtual meetings, including sending out invitations, preparing agendas, and taking minutes.
- Handle incoming and outgoing communications, including emails, calls, and internal messages, directing queries appropriately.
- Assist with the preparation of reports, presentations, and other documents.
- Conduct online research and compile information as required.
- Support the onboarding process for new remote employees by preparing necessary documentation and resources.
- Manage travel arrangements and expense reporting for team members, where applicable.
- Maintain office supplies inventory for remote staff and coordinate deliveries.
- Provide general administrative support to various departments as needed.
- Troubleshoot basic technical issues related to remote working tools and platforms.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision and maintain high levels of productivity.
- Strong attention to detail and accuracy.
- Discretion and confidentiality in handling sensitive information.
- A reliable internet connection and a suitable home office setup.
- Previous experience in a remote role is advantageous but not essential.
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4
Remote Administrative Assistant
AB10 1AB Aberdeen, Scotland
£25000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic consulting firm, is actively seeking a highly organized and detail-oriented Administrative Assistant to join their team. This is a fully remote position, offering flexibility and the opportunity to work from home. You will provide comprehensive administrative support to a team of consultants, ensuring the smooth operation of daily activities. Your responsibilities will include managing calendars, scheduling meetings and appointments, preparing correspondence and reports, organizing travel arrangements, and maintaining filing systems. You will also handle incoming communications, screen calls, and direct inquiries appropriately. The ideal candidate possesses exceptional organizational skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and strong written and verbal communication abilities. Experience with virtual collaboration tools and cloud-based document management systems is essential. You should be proactive, reliable, and capable of managing multiple tasks simultaneously with minimal supervision. A keen eye for detail and a commitment to accuracy are paramount. This role is perfect for an experienced administrative professional who thrives in a remote work environment and is seeking a challenging yet rewarding opportunity. We offer a competitive salary, benefits, and a supportive virtual team culture. Contribute to the success of our client by providing top-tier administrative support from the comfort of your own home.
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5
Executive Administrative Assistant
AB10 1AE Aberdeen, Scotland
£35000 Annually
WhatJobs Direct
Posted 2 days ago
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Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in Aberdeen, Scotland, UK , and is crucial for ensuring the smooth and efficient operation of the executive office. The successful candidate will manage complex calendars, coordinate executive travel arrangements, prepare meeting agendas, and take minutes. You will be responsible for drafting correspondence, managing confidential documents, and acting as a primary point of contact for internal and external stakeholders. Key responsibilities include organizing and executing special projects, conducting research, and managing office supplies and administrative systems. This position requires exceptional organizational skills, meticulous attention to detail, and the ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with excellent written and verbal communication skills. The ideal candidate will be a highly motivated self-starter with a professional demeanor and a strong work ethic. Experience supporting C-level executives in a corporate setting is highly desirable. This is an excellent opportunity for an experienced administrative professional to play a vital role in supporting the success of a dynamic organization.
Location: Aberdeen, Scotland, UK
Location: Aberdeen, Scotland, UK
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6
Executive Administrative Assistant
AB10 1BB Aberdeen, Scotland
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
We are seeking a highly organised, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to our senior leadership team in Aberdeen . This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organisational skills, excellent communication abilities, and a professional demeanour, with a keen eye for detail and the ability to manage multiple priorities effectively. You will be the gatekeeper and organiser for busy executives, managing their schedules, travel, correspondence, and confidential information.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritise incoming communications, including emails and phone calls, and act as a liaison between executives and internal/external stakeholders.
- Organise and manage logistics for executive meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Manage expense reports and budget tracking for executive-related activities.
- Conduct research and gather information as required by the executive team.
- Maintain organised filing systems, both physical and digital.
- Anticipate the needs of the executive team and proactively address them.
- Assist with event planning and coordination as needed.
- Provide general administrative support, including office supply management and reception duties if required.
- Serve as a brand ambassador for the organisation, maintaining a professional and positive image.
- Troubleshoot and resolve administrative issues as they arise.
- Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.
- Proven experience as an Executive Administrative Assistant, Personal Assistant, or in a similar high-level administrative support role.
- Exceptional organisational and time-management skills, with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
- Excellent written and verbal communication skills.
- Discretion and a high level of confidentiality are essential.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Proactive approach and a strong sense of initiative.
- Ability to work independently and as part of a team.
- Attention to detail and a commitment to accuracy.
- Experience in the (specify relevant industry, e.g., oil and gas, finance) sector is advantageous.
- Must be based in or able to commute to Aberdeen , as this role is not remote.
- A positive attitude and a willingness to learn and adapt.
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7
Executive Administrative Assistant
AB10 1AB Aberdeen, Scotland
£30000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a leading firm in the energy sector, is seeking a highly organised and proactive Executive Administrative Assistant to support their senior management team. This role offers a hybrid working model, combining remote flexibility with essential in-office collaboration. You will be instrumental in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating efficient communication.
Responsibilities:
Responsibilities:
- Manage and coordinate complex calendars for multiple senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, minutes, and follow-up actions for executive meetings.
- Handle confidential correspondence and communications with professionalism and discretion.
- Organise and manage travel logistics, including flights, accommodation, and visa arrangements.
- Prepare and edit presentations, reports, and other documents as required.
- Act as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
- Manage expense reporting and budget tracking for executive activities.
- Assist with event planning and coordination for team and company gatherings.
- Maintain and organise physical and digital filing systems.
- Proactively anticipate the needs of executives and take initiative to provide support.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organisational and time-management skills, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Discretion and the ability to handle sensitive information with confidentiality.
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Experience with calendar management and travel booking systems.
- A proactive and resourceful approach to problem-solving.
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8
Senior Administrative Assistant
AB10 1AH Aberdeen, Scotland
£28000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organised and efficient Senior Administrative Assistant to provide comprehensive support. This is a fully remote role, offering the flexibility to work from home. You will be responsible for managing administrative operations, coordinating schedules, handling correspondence, and supporting various departments. This position requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key responsibilities include managing calendars and scheduling appointments, preparing reports and presentations, organising travel arrangements, and maintaining accurate records. You will also be responsible for handling confidential information with discretion and liaising with internal and external stakeholders. We are seeking a candidate with proven experience as an Administrative Assistant or in a similar role. Excellent communication skills, both written and verbal, are essential. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is required, along with strong IT literacy. The ability to work independently, take initiative, and anticipate needs is crucial for success in this remote position. Strong problem-solving skills and a proactive approach to tasks are highly valued. If you are a dedicated and detail-oriented professional seeking a challenging and rewarding remote administrative role, this is an excellent opportunity. Join our client and contribute to their operational efficiency. A positive attitude and a willingness to adapt to changing priorities are essential for this role.
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