What Jobs are available for Business Administration in Edinburgh?

• Oversee and manage daily office operations to ensure efficiency.
• Provide high-level administrative support to senior management and teams.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Manage incoming and outgoing correspondence and communications.
• Maintain organised filing systems, both digital and physical.
• Assist with HR administrative tasks, including onboarding and employee records.
• Process invoices, expense reports, and support basic financial administration.
• Manage office supplies, equipment, and vendor relationships.
• Organise company events, conferences, and team-building activities.
• Act as a point of contact for internal and external stakeholders.
• Implement and improve administrative processes and procedures.

• Proven experience in a Senior Administrative, Office Management, or Operations Coordinator role.
• Excellent organisational, multitasking, and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with CRM or ERP systems is a plus.
• Exceptional written and verbal communication skills.
• Professional and interpersonal skills, with a client-focused approach.
• Ability to work independently and collaboratively in a hybrid environment.
• Proactive problem-solver with a high level of attention to detail.
• Experience in professional services or a similar fast-paced industry is preferred.

• Partner with senior leaders to understand business needs and develop tailored HR strategies.
• Provide expert advice and guidance on employee relations, performance management, and talent development.
• Lead recruitment and onboarding processes to attract and retain top talent globally.
• Develop and implement compensation and benefits strategies that are competitive and fair.
• Manage complex employee relations issues, ensuring compliance with local and international labour laws.
• Drive employee engagement initiatives and foster a positive and inclusive work environment.
• Support organizational design and change management initiatives.
• Oversee performance appraisal systems and facilitate talent reviews.
• Collaborate with L&D teams to identify training needs and develop relevant programs.
• Ensure compliance with HR policies and procedures, and contribute to their continuous improvement.
• Utilize HRIS systems to maintain accurate employee data and generate reports.
• Act as a change agent, promoting best practices in human resource management.

• CIPD qualified or equivalent HR professional certification.
• Minimum of 5 years of experience as an HR Business Partner or senior HR generalist role, ideally supporting global or operational functions.
• Proven experience in employee relations, talent management, and performance management.
• Strong understanding of employment law and HR best practices, both domestically and internationally.
• Excellent communication, influencing, and negotiation skills.
• Ability to build strong relationships at all levels of the organisation.
• Experience with HRIS systems and data analysis.
• Strategic thinking and a solutions-oriented approach to HR challenges.
• Proficiency in managing complex organisational change.
• This hybrid role requires regular attendance at our client's Edinburgh office, with flexibility for remote work on other days.

• Serve as a primary point of contact for HR-related matters for assigned business units, providing expert guidance and support to leadership and employees.
• Develop and implement HR strategies that support business objectives, including talent acquisition, retention, and development strategies.
• Manage employee relations issues, conducting investigations, and ensuring fair and consistent application of policies and procedures.
• Oversee the performance management cycle, including goal setting, feedback mechanisms, and performance appraisals.
• Advise on compensation and benefits programs, ensuring market competitiveness and internal equity.
• Collaborate with talent acquisition teams to attract and recruit top talent.
• Facilitate employee development programs and succession planning initiatives.
• Ensure compliance with all relevant employment laws and regulations in the UK and other relevant jurisdictions.
• Drive employee engagement initiatives and foster a positive organizational culture.
• Analyze HR data and metrics to identify trends and recommend solutions to improve organizational effectiveness.
• Support organizational design and change management initiatives.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• CIPD qualification (Level 5 or above) is highly desirable.
• Minimum of 5 years of progressive experience as an HR Business Partner or in a similar generalist HR role.
• Solid understanding of UK employment law and HR best practices.
• Proven experience in talent management, employee relations, and performance management.
• Excellent communication, interpersonal, and influencing skills.
• Strong analytical and problem-solving abilities.
• Ability to build strong relationships with stakeholders at all levels.
• Experience working within a multinational or complex organizational structure is a plus.
• Proficiency in HRIS systems and Microsoft Office Suite.

An excellent opportunity to join a leading global law firm at a time of growth. The role is Admin Assistant which will support key stakeholders. Previous admin experience is not essential but highly advantageous, ideally within a professional services firm and experience of senior stakeholder support, diary management and use of Outlook.

The role is based from the Glasgow office. There may be occasional travel required to the Edinburgh office.

Responsibilities include:

• Scheduling meetings and diary management using Outlook
• Making travel arrangements including transport and accommodation
• Maintain a filing system
• Keep the database up to date and accurate
• Support with events and conferences
• Process expenses and record financial information
• Arrange routine checks and the completion of regular forms
• Ordering stationery, business cards and resources

Salary is up to £25,000 

This is a fantastic opportunity to join the firm at an exciting time of growth, the business has performed very well over the past few years. A professional but friendly culture with a strong employee retention rate.

Please attach an MS Word version of your CV. Please note that if you do not hear back within one week, please assume you have been unsuccessful.

Unfortunately, due to the high volume of applications, we cannot provide individual feedback.

Duration: 12 Month Fixed Term Contract

Location: Edinburgh/Glasgow

Type: Hybrid (2 days in Edinburgh, 1 day in Glasgow)

Reports to: Practice Support Workflow Co-ordinator

Reference Number: 8877

The Role

To provide support to our Practice Support Executives to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).

Responsibilities

Key Areas of Responsibility:

• Routine Organisation and Planning
• BD and Client Relationship Administration

• Financial Administration

• Matter Opening Administration

• General Administration

The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.

The role offers valuable experience, training and genuine career development prospects.

Organisation and Planning

• Scheduling routine diary arrangements.
• Booking meeting rooms and arranging video conference calls.
• Arrangement of routine travel arrangements.
• Obtaining and arranging foreign currency.
• Set up and maintain paper and electronic filing systems.
• Routine Email filing with supervision from the PSE.
• Interface with other business services teams and ownership of resolving any routine business operations problems.

Business Development and Client Relationship Management

• Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
• Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.

Financial Administration

• Assisting with billing process (using 3E as required) including completion of narratives.
• Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
• Processing expenses/invoices using Emburse.
• Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).

Matter Opening Administration

• Supporting completion of NBI forms.
• Arranging routine conflicts and AML checks.
• Ensuring all parties lists and contact lists are prepared and kept up to date.

These key areas may vary according to the practice requirements. Additional tasks may include:

General Administration

• Production of engrossed documents (including getting annexures together) (non-chargeable).
• Minor copying, scanning, printing tasks.
• Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable).
• Deeds scheduling (non-chargeable).
• Archiving/retrieving files.
• Ordering stationery.
• Ordering business cards.

Personal attributes

• Ability to follow process workflow maps.
• Versatile and resourceful work style.
• Composed and effective in high-stress scenarios.
• Good organisation, communication and administrative skills.
• Good eye for detail.
• Well-developed time management skills.
• Willingness and motivation to work with and support teams and practice group.

Firm Profile

Across more than 80 countries, Dentons helps you grow, protect, operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric, purpose-driven and committed to inclusion, diversity, equity and sustainability, we focus on what matters most to you.

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive, regardless of their background or circumstance. As well as being the right thing to do, it makes good business sense too. A richness of backgrounds, experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here: Inclusion and Diversity.

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurodiversity, disability, or with parental or caring responsibilities. We also offer flexible working hours.

During the application process, all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

If you have any questions about this or the role criteria, please email

NO AGENCIES PLEASE

If you are interested in applying for this position, we welcome direct applications via our careers page, but if you have any questions beforehand, please email Enquiries only please – applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.

• Managing and coordinating complex executive calendars, scheduling appointments, and prioritizing meetings.
• Arranging domestic and international travel, including flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
• Screening and directing phone calls, managing incoming and outgoing mail, and handling email correspondence.
• Organizing and coordinating meetings, including preparing agendas, taking minutes, and tracking action items.
• Managing expense reports and processing invoices.
• Maintaining and organizing physical and digital filing systems, ensuring confidentiality.
• Conducting research and preparing background information for meetings and projects.
• Acting as a liaison between executives and other employees, clients, and external partners.
• Assisting with special projects and events as needed.
• Proactively identifying and addressing potential issues before they arise.

• Manage and maintain complex calendars and appointment schedules for executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare agendas, minutes, and supporting documentation for meetings.
• Handle all incoming and outgoing communication, including emails and phone calls, with discretion.
• Organize and manage electronic and physical filing systems.
• Conduct research and prepare reports and presentations as needed.
• Process expense reports and manage budget-related administrative tasks.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively address potential issues.
• Manage special projects and initiatives as assigned.
• Ensure confidentiality and security of all sensitive information.
• Support the team with administrative tasks and contribute to a positive remote work culture.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to multitask, prioritize effectively, and work independently in a remote setting.
• Proactive approach and strong problem-solving capabilities.
• Experience in managing complex travel arrangements and international logistics is a plus.
• Familiarity with modern office technologies and remote work best practices.
• A detail-oriented mindset and a commitment to accuracy.
• Associate's or Bachelor's degree in a relevant field is preferred.

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare agendas, take minutes, and follow up on action items for executive meetings.
• Screen and direct incoming calls and correspondence, responding to general inquiries professionally.
• Assist in the preparation of reports, presentations, and other essential documents.
• Organise and maintain filing systems, both physical and digital, ensuring confidentiality and accessibility.
• Coordinate office logistics, including managing supplies, equipment, and vendor relationships.
• Provide support for special projects and events as required.
• Act as a point of contact for internal and external stakeholders, representing the executive office with professionalism.
• Handle confidential information with discretion and integrity.
• Assist with expense reporting and other financial administration tasks.

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritise effectively, and meet deadlines.
• Discretion and a high level of confidentiality.
• A proactive approach and a keen eye for detail.
• Experience in a professional services environment is advantageous.