1 Business Administration jobs in Edinburgh
Executive Administrative Assistant - Corporate Board Support
EH1 2ET Edinburgh, Scotland
£35000 Annually
WhatJobs
Posted 10 days ago
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Job Description
Our client, a prestigious financial services firm with a significant presence in Edinburgh, Scotland, UK , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their Board of Directors. This role is pivotal in ensuring the smooth operation of board meetings and maintaining effective communication between the board, executive management, and stakeholders. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, impeccable discretion, and the ability to manage complex calendars and logistics with efficiency and professionalism.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars for Board members and senior executives, scheduling meetings, appointments, and travel.
- Prepare agendas, meeting materials, presentations, and minutes for board and committee meetings, ensuring accuracy and timely distribution.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Arrange domestic and international travel, including flights, accommodation, visas, and itineraries.
- Serve as the primary point of contact for board members, addressing their inquiries and needs promptly.
- Maintain organized filing systems, both physical and electronic, for board-related documents.
- Assist with the onboarding process for new board members.
- Coordinate corporate events and functions as required.
- Prepare expense reports and manage departmental budgets for administrative support.
- Provide general administrative support, including correspondence, proofreading, and document preparation.
- Liaise with external stakeholders, investors, and regulatory bodies as needed.
- Anticipate the needs of the Board and executive team, proactively addressing potential issues.
- Proven experience as an Executive Assistant or Administrative Assistant, preferably supporting a board or senior executives in a corporate environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Excellent written and verbal communication skills, with strong attention to detail.
- Demonstrated ability to handle confidential information with discretion.
- Experience with minute-taking and preparing board documentation.
- A proactive and resourceful approach to problem-solving.
- Professional demeanour and strong interpersonal skills.
- Familiarity with the financial services industry is a plus.
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