658 Business Administration jobs in Edinburgh
HR Business Partner - Strategic Operations
EH1 1AA Edinburgh, Scotland
£50000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a dynamic and expanding organisation in Edinburgh, Scotland, UK , is seeking an experienced and strategic HR Business Partner to join their dedicated human resources team. This role offers a hybrid working model, combining the benefits of remote flexibility with in-office collaboration. You will be a key strategic advisor to business leaders, playing a pivotal role in aligning HR strategies with organisational objectives. Your responsibilities will encompass a broad spectrum of HR functions, including talent management, employee relations, organisational development, and change management. You will work closely with various departments to understand their unique needs and challenges, providing expert guidance and implementing effective HR solutions. This includes supporting talent acquisition and retention strategies, developing and delivering training programmes, and fostering a positive and productive work environment. The ideal candidate will possess a strong understanding of employment law and best HR practices, coupled with exceptional communication and influencing skills. You should be adept at building rapport with stakeholders at all levels, from senior management to individual contributors. Experience in managing complex employee relations issues, facilitating organisational change, and driving employee engagement initiatives is essential. This role requires a proactive, solutions-oriented individual who can navigate a complex business landscape and contribute to the overall success of the organisation. A commitment to professional development and a passion for people-centric initiatives are highly valued. This is an excellent opportunity to make a significant impact in a growing company and develop your career in a supportive and collaborative HR function. The successful candidate will be instrumental in shaping the employee experience and driving a culture of high performance and continuous improvement across the business.
Responsibilities:
Responsibilities:
- Act as a trusted advisor to senior management on all HR-related matters.
- Develop and implement HR strategies that support business objectives and drive organisational growth.
- Manage employee relations issues, ensuring compliance with employment law and company policies.
- Support talent management initiatives, including performance management, succession planning, and professional development.
- Lead change management processes and help employees navigate organisational transitions.
- Drive employee engagement and foster a positive, inclusive workplace culture.
- Collaborate with line managers to identify training needs and deliver effective development programmes.
- Analyse HR data and provide insights to inform strategic decision-making.
- Ensure compliance with all relevant employment legislation and best practices.
- CIPD qualified or equivalent relevant HR qualification.
- Proven experience as an HR Business Partner or in a similar strategic HR role.
- Strong knowledge of employment law, HR best practices, and organisational development.
- Excellent communication, interpersonal, and influencing skills.
- Demonstrated ability to build relationships and credibility with stakeholders at all levels.
- Experience in managing employee relations and driving change initiatives.
- Strategic thinking and a solutions-oriented approach.
- Ability to work effectively in a hybrid work environment.
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Lead HR Business Partner - Global Operations
EH1 1AA Edinburgh, Scotland
£70000 Annually
WhatJobs
Posted 6 days ago
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Job Description
Our client, a rapidly expanding international technology firm, is seeking a highly accomplished and strategic Lead HR Business Partner to spearhead human resources initiatives across their global operations. This is a fully remote, senior-level position requiring extensive experience in partnering with diverse business units, driving organizational effectiveness, and shaping HR strategy in a dynamic, fast-paced environment. You will be instrumental in fostering a high-performance culture, developing talent, and ensuring seamless HR support for employees worldwide.
Key Responsibilities:
Key Responsibilities:
- Serve as the primary HR strategic partner to senior leadership for assigned global business units, providing expert guidance on all people-related matters.
- Develop and implement innovative HR strategies and programs aligned with business objectives, including talent acquisition, performance management, employee relations, compensation & benefits, and learning & development.
- Lead organizational design initiatives, workforce planning, and change management processes to optimize business performance and employee engagement.
- Champion diversity, equity, and inclusion initiatives across the global workforce.
- Manage complex employee relations issues, ensuring fair and consistent application of policies and procedures.
- Partner with legal and compliance teams to ensure adherence to all relevant employment laws and regulations in multiple jurisdictions.
- Develop and deliver comprehensive training programs for managers on HR best practices and leadership skills.
- Analyze HR data and metrics to identify trends, diagnose issues, and propose data-driven solutions.
- Collaborate with the wider HR team to ensure consistent and effective delivery of HR services globally.
- Foster strong relationships with employees at all levels, acting as a trusted advisor and advocate.
- Drive employee engagement initiatives and continuously seek opportunities to improve the employee experience.
- Oversee talent management processes, including succession planning and career development frameworks.
- Master's degree in Human Resources, Business Administration, or a related field.
- Minimum of 8-10 years of progressive HR experience, with at least 3 years in a senior HR Business Partner role, preferably within a global technology or fast-paced industry.
- Demonstrated experience in developing and executing global HR strategies.
- In-depth knowledge of employment law and HR best practices across multiple international regions.
- Proven ability to influence and advise senior executives.
- Strong analytical and problem-solving skills with a data-driven approach.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with HRIS systems and HR analytics tools.
- Ability to work independently and manage multiple priorities effectively in a remote setting.
- CIPD or equivalent HR certification is highly desirable.
This advertiser has chosen not to accept applicants from your region.
1
Remote Administrative Assistant
EH1 1DD Edinburgh, Scotland
£25000 Annually
WhatJobs
Posted 1 day ago
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Job Description
Join our dynamic team as a Remote Administrative Assistant and contribute to the smooth operation of our organisation from the comfort of your own home! We are seeking a highly organised, efficient, and proactive individual to provide comprehensive administrative support. This is a fully remote position, offering flexibility and the opportunity to work with a supportive and collaborative team.
As a Remote Administrative Assistant, you will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and performing various other administrative tasks. You will be the first point of contact for many internal and external communications, requiring excellent communication skills and a professional demeanour. This role demands meticulous attention to detail, the ability to prioritise tasks effectively, and a strong proficiency with common office software and communication tools.
Key Responsibilities:
Qualifications and Experience:
This is a fantastic fully remote opportunity for a dedicated Administrative Assistant to join a growing organisation and contribute to its success from anywhere in the UK. Apply today to be part of our virtual team!
As a Remote Administrative Assistant, you will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing documents, and performing various other administrative tasks. You will be the first point of contact for many internal and external communications, requiring excellent communication skills and a professional demeanour. This role demands meticulous attention to detail, the ability to prioritise tasks effectively, and a strong proficiency with common office software and communication tools.
Key Responsibilities:
- Manage and maintain calendars, scheduling appointments, meetings, and travel arrangements.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Prepare, edit, and proofread documents, reports, presentations, and correspondence.
- Organise and maintain digital and physical filing systems.
- Conduct research and compile information as needed.
- Coordinate and take minutes for meetings.
- Assist with the preparation of budgets and expense reports.
- Support team members with various administrative tasks.
- Ensure the smooth running of remote office operations.
- Maintain confidentiality and handle sensitive information with discretion.
- Respond to inquiries from clients, customers, and employees in a timely and professional manner.
Qualifications and Experience:
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organisational and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- High level of attention to detail and accuracy.
- Ability to multitask and prioritise effectively in a remote setting.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Self-motivated and able to work independently with minimal supervision.
- Discretion and ability to handle confidential information.
- Familiarity with project management software is a plus.
This is a fantastic fully remote opportunity for a dedicated Administrative Assistant to join a growing organisation and contribute to its success from anywhere in the UK. Apply today to be part of our virtual team!
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
EH1 2AA Edinburgh, Scotland
£30000 Annually
WhatJobs
Posted 2 days ago
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Job Description
Our client, a prestigious financial services firm, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in **Edinburgh, Scotland, UK**. This role is essential in ensuring the smooth and efficient operation of executive functions, allowing leaders to focus on strategic objectives. The ideal candidate will possess exceptional communication, organizational, and time-management skills, with a keen eye for detail and a proactive approach to anticipating needs. Key responsibilities include managing complex calendars, scheduling meetings across multiple time zones, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, and handling confidential information with the utmost discretion. You will also be responsible for making travel arrangements, processing expense reports, preparing meeting agendas, taking minutes, and following up on action items. The ability to multitask effectively, prioritize tasks, and adapt to changing priorities in a fast-paced environment is crucial. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms are required. Experience supporting C-suite executives or senior management within a corporate setting is highly advantageous. This hybrid role allows for a balanced work environment, combining in-office collaboration with the flexibility of remote work. We are looking for a professional who demonstrates initiative, possesses excellent interpersonal skills, and is committed to providing a high level of support.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for senior executives.
- Coordinate and schedule internal and external meetings, including logistics.
- Arrange complex domestic and international travel itineraries and accommodations.
- Prepare, edit, and proofread correspondence, reports, and presentations.
- Handle confidential information with utmost discretion and security.
- Manage expense reports and budget tracking for executives.
- Prepare meeting agendas and take accurate minutes.
- Follow up on action items and ensure timely completion of tasks.
- Serve as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Proven experience as an Executive Administrative Assistant or similar senior support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving and interpersonal skills.
- Experience supporting senior leadership in a corporate environment is preferred.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
EH1 1 Edinburgh, Scotland
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a prestigious professional services firm located in **Edinburgh, Scotland, UK**, is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to a team of senior executives. This role is critical in ensuring the smooth operation of executive functions and requires a high level of professionalism, discretion, and efficiency. The ideal candidate will possess exceptional organisational skills, excellent communication abilities, and a proactive approach to problem-solving. This is an excellent opportunity for an experienced administrative professional looking to join a dynamic and forward-thinking organisation.
Key Responsibilities:
Qualifications and Experience:
This hybrid role offers a blend of in-office presence for key collaborations and remote flexibility for focused work. Join a supportive team and play an integral role in the success of our client's executive functions.
Key Responsibilities:
- Managing complex calendars and scheduling appointments, meetings, and travel arrangements for executives.
- Coordinating and preparing for internal and external meetings, including arranging logistics, preparing agendas, and taking minutes.
- Handling correspondence, screening calls, and managing emails with a high degree of professionalism.
- Preparing and editing documents, presentations, and reports with accuracy and attention to detail.
- Conducting research and compiling information for executive use.
- Assisting with expense reporting and budget tracking for the executive team.
- Acting as a point of contact for internal and external stakeholders, providing a liaison between executives and other departments or external parties.
- Maintaining confidential records and files with utmost discretion.
- Anticipating the needs of the executives and proactively addressing them.
- Contributing to a positive and efficient office environment.
Qualifications and Experience:
- Proven experience as an Executive Assistant, Senior Administrator, or in a similar support role, preferably supporting senior management.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Strong problem-solving skills and a proactive approach.
- Ability to work independently and as part of a team in a fast-paced environment.
- A professional and polished demeanour.
- Experience in the professional services sector is advantageous.
This hybrid role offers a blend of in-office presence for key collaborations and remote flexibility for focused work. Join a supportive team and play an integral role in the success of our client's executive functions.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
EH1 1AA Edinburgh, Scotland
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is pivotal in ensuring the smooth operation of daily administrative tasks and strategic initiatives. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive schedules, ensuring efficient time management and prioritization of appointments.
- Arrange domestic and international travel, including flights, accommodation, and visa processing, often with tight deadlines.
- Prepare agendas, take minutes, and distribute action items for senior management meetings.
- Draft, proofread, and format correspondence, reports, and presentations using advanced Microsoft Office Suite skills.
- Process expense reports and manage departmental budgets, ensuring accuracy and adherence to company policy.
- Conduct research and compile data for various projects as requested by executives.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a gatekeeper and liaison between executives and other employees, clients, and vendors.
- Organise and maintain filing systems, both physical and digital.
- Assist with event planning and coordination for company functions.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting C-level executives.
- Exceptional organisational and time-management skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritise, and work effectively under pressure in a fast-paced environment.
- Discretion and a strong understanding of confidentiality.
- Proactive approach with a can-do attitude and the ability to anticipate needs.
- Experience with project management tools is a plus.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
EH1 2AA Edinburgh, Scotland
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in their prestigious office located in Edinburgh, Scotland, UK . This role demands impeccable attention to detail, exceptional communication skills, and the ability to manage a diverse range of administrative tasks with utmost efficiency and discretion. The successful candidate will be instrumental in ensuring the smooth day-to-day operations of the executive team, acting as a key point of contact and a trusted right hand.
Key Responsibilities:
Qualifications:
This is a fantastic opportunity for a skilled administrative professional to join a leading organization in Edinburgh and play a crucial role in supporting its executive leadership. The position offers a competitive salary and benefits package, along with a supportive work environment.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Coordinate and prepare materials for board meetings, executive committee sessions, and other high-level gatherings.
- Handle confidential correspondence, documents, and information with the highest level of discretion.
- Prepare, edit, and proofread reports, presentations, and other important documents.
- Serve as a primary point of contact for internal and external stakeholders, managing communications professionally.
- Organize and manage travel itineraries, including flights, accommodation, and ground transportation.
- Process expense reports and manage departmental budgets as required.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist with special projects and ad-hoc administrative duties as assigned by executives.
- Anticipate the needs of the executives and proactively address potential issues before they arise.
- Liaise with other departments to gather information and ensure smooth operational flow.
- Provide a welcoming and professional reception experience for visitors.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Excellent written and verbal communication skills.
- Discretion and a high level of professionalism in handling sensitive information.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and the ability to work independently.
- Experience with calendar management and complex scheduling.
- A degree or relevant professional qualification is advantageous but not essential if significant experience is demonstrated.
This is a fantastic opportunity for a skilled administrative professional to join a leading organization in Edinburgh and play a crucial role in supporting its executive leadership. The position offers a competitive salary and benefits package, along with a supportive work environment.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
EH1 1AB Edinburgh, Scotland
£30000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Edinburgh, Scotland, UK . This role is crucial for ensuring the smooth and efficient operation of the executive office. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. You will be the primary point of contact for internal and external communications, screening calls, managing correspondence, and ensuring timely follow-up. The ability to anticipate needs, problem-solve independently, and maintain a high level of professionalism under pressure is essential. This position requires exceptional attention to detail, strong organisational skills, and a proactive approach to task management. You will be adept at prioritising multiple demands, managing projects, and ensuring deadlines are met. Proficiency in a range of office software, including advanced use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and potentially other productivity tools, is required. Experience with database management and information organisation systems would be advantageous. The ideal candidate will possess excellent written and verbal communication skills, a polished demeanour, and the ability to build rapport with individuals at all levels. You will be responsible for preparing meeting agendas, taking minutes, and distributing action items. Event coordination, including planning and executing company meetings and events, may also be part of your remit. This role offers a unique insight into the strategic operations of the company and provides an excellent opportunity for professional growth within a supportive environment. The successful applicant will be a key player in enabling the executive team to focus on strategic initiatives by managing the day-to-day operational details with precision and efficiency. A commitment to confidentiality and integrity is paramount for this position. The role is based within our client's offices in Edinburgh , offering a dynamic and collaborative workspace.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
EH1 1YS Edinburgh, Scotland
£38000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote environment. This role is essential for ensuring the smooth and efficient operation of executive functions, enabling leadership to focus on strategic priorities. As an Executive Administrative Assistant in a remote-first setting, you will master the art of virtual coordination and communication. Your responsibilities will include managing complex calendars across multiple time zones, scheduling and coordinating virtual meetings, preparing agendas, and taking minutes with meticulous attention to detail. You will handle all forms of communication, including drafting correspondence, screening calls, and managing email inboxes. The role also involves preparing reports and presentations, conducting research, organising travel arrangements (when necessary, virtually coordinated), and managing confidential information with the utmost discretion. The ideal candidate will be technologically adept, proficient in a range of collaboration tools (e.g., Microsoft Teams, Zoom, Google Workspace, Slack), and possess exceptional organisational and time-management skills. You must be a strong communicator, anticipating needs and proactively solving problems to ensure seamless operations. A professional demeanour, absolute discretion, and a commitment to excellence are paramount. This is a fantastic opportunity for a motivated individual to make a significant impact from the comfort of their own home. If you thrive in a fast-paced, remote setting and possess the skills to expertly support top executives, we encourage you to apply.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex executive calendars and schedules across different time zones.
- Organise and facilitate virtual meetings, including preparing agendas, distributing materials, and taking accurate minutes.
- Screen and prioritise incoming communications, including emails and phone calls.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Conduct research on various topics as required by executives.
- Manage travel arrangements and itineraries (coordinating virtually).
- Maintain organised electronic filing systems and databases.
- Handle confidential information with the highest level of discretion and security.
- Act as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- Utilise a range of digital tools for communication, collaboration, and productivity.
- Support ad-hoc projects and administrative tasks as assigned.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-suite executives.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Outstanding organisational and time-management skills, with the ability to multitask and prioritise effectively in a remote setting.
- Excellent written and verbal communication skills.
- High level of discretion, confidentiality, and professionalism.
- Proactive problem-solving attitude and the ability to work independently.
- Experience in managing virtual events or complex scheduling is a plus.
- Comfortable working within a fully remote and technology-driven environment.
- Ability to adapt to changing priorities and maintain a high level of performance.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
EH1 1SR Edinburgh, Scotland
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client, a prominent organisation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, offering an exceptional opportunity to contribute to organizational efficiency from the comfort of your own home. You will be responsible for managing complex calendars, coordinating meetings, handling correspondence, and preparing essential documents. The ideal candidate will possess outstanding organizational skills, impeccable attention to detail, and a high degree of professionalism. You will act as a key point of contact, demonstrating discretion and maintaining confidentiality in all matters. This role requires a proactive approach to problem-solving and the ability to anticipate needs. This position is based remotely, supporting our operations and executive functions related to **Edinburgh, Scotland, UK**. Key responsibilities include:
- Managing and coordinating complex executive calendars, scheduling appointments, and organizing meetings (virtual and in-person).
- Screening and prioritizing incoming emails and correspondence, responding where appropriate.
- Preparing reports, presentations, and other documents for executive review.
- Making travel arrangements, including booking flights, accommodation, and ground transportation.
- Processing expense reports and managing related documentation.
- Acting as a liaison between executives and internal/external stakeholders.
- Maintaining confidential files and records with utmost discretion.
- Assisting with project coordination and tracking action items from meetings.
- Conducting research and compiling information as required.
- Providing general administrative support to the executive team as needed.
This advertiser has chosen not to accept applicants from your region.
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