57 Coordinators jobs in London

Membership Organisation – Trade Association are looking for a Programme Coordinator

Working model: 2 days in London office, 3 Days Home

Salary: £30K–£32K (pro-rata)

Fixed-Term Contract: Full Time, 6 Months (October 2025 – March 2026)

Job Purpose:

Join a high-profile, government-backed initiative across the UK. This is a pivotal coordination role supporting national events, stakeholder engagement, and the rollout of a digital Knowledge Hub.

Key Criteria – You must be available to start in October 2025. You must have 2+ years’ experience in events, operations, or programme coordination. You must be confident managing logistics and engaging with senior stakeholders.

Duties:

The successful candidate will be an experienced Programme Coordinator , accustomed to:

• Leading logistics for roadshows and roundtables (venues, suppliers, AV, catering)
• Managing guest lists, RSVPs, and on-the-day event delivery
• Supporting post-event comms and stakeholder follow-up
• Uploading and formatting content on a digital Knowledge Hub (basic CMS)
• Coordinating inboxes, enquiries, and programme communications
• Monitoring engagement and supporting programme reporting

To apply for this role send us your CV and please indicate your notice period.

Not for Profit and Charities

Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.

Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.

As our teams continue to expand, we are recruiting for a range of roles at different levels, particularly Project Coordinators, Associate Project Managers, and Project Managers. Please note that this job specification is not exhaustive and may evolve over time to reflect the responsibilities of each role and the needs of the business.

The Company

Dynamic Resources has been the trusted provider of retail services for many of the biggest brands in the world. We specialise in the site survey and installation of store fixtures, graphics & visual campaigns and full store construction. We also offer preventative and reactive maintenance services along with logistics, warehousing and training facilities. Every year we complete over 8500 projects around the globe, working for many of the world’s leading retail brands, technology companies, fixture manufacturers and graphic suppliers.

We have six offices around the globe: Dublin, London, Tokyo, New York, Atlanta, and Portland.

Role Summary

To assist the Dynamic Installations team with the delivery of a variety of global projects and programmes, ranging from graphic installations, window displays, fixture & furniture installs, pop-ups and shop-in-shops. Under the guidance of the project management team, to assist in ensuring projects are delivered on time, to the required quality and within the established budget. To undertake various support activities, project administration, and some ownership of small projects.

Key Duties and Responsibilities

• Assist project team with document creation (e.g. letters of appointment, proposals, scope of works, minutes of meetings, statements of completion)
• Assist project team in creation of project timelines
• Support in obtaining, analysing and challenging quotations to achieve project budget
• Maintain regular communication with contractors and suppliers, and evaluate and feedback when required
• Maintain accurate project documentation and reporting
• Assist in managing live projects and on-site project teams internationally (occasional out of hours work may be required in line with project needs)
• Escalate issues through appropriate channels in a timely fashion
• Provide some administrative support to project team (data entry, filing, printing, scanning, etc), in conjunction with Project Administrator

Skills, Behaviours & Experience

Business and operational behaviours

• Possesses strong and demonstrable organisational skills
• Adaptable and flexible; able to manage multiple tasks/projects simultaneously within a fast-paced retail environment
• Energetic and proactive; able to grasp new ideas
• Possesses an enthusiastic attitude and a continuous improvement approach to work
• Disciplined, hardworking and resilient; able to perform effectively under pressure
• Demonstrates commercial acumen in everyday transactions
• A brand ambassador that always represents the business in a professional manner
• Where required will be able to cover out of hours project

People skills

• Possesses great written and verbal communication skills
• Able to work as part of a team, contributing ideas where necessary
• Able to listen, evaluate, and provide constructive feedback to team and colleagues where required

IT & Systems

• MS Office 365 (Word, Excel, PowerPoint, Outlook)
• Adobe PDF
• Mac OS and iOS platforms
• MS collaboration tools (Teams, SharePoint, OneDrive) – an advantage
• MS Project – an advantage
• CAD software – an advantage

Education, Qualifications & Experience

• Experience working in or for retail brands, a distinct advantage
• Experience working in a team on projects, an advantage
• Fluency in English and at least one other language, a distinct advantage
• Ability to read, understand and annotate architectural and technical drawings, an advantage
• Understanding of H&S regulations, an advantage
• H&S training / Certification (e.g. CSCS), an advantage
• Some experience in using online tools for PM management, an advantage

This job description is not exhaustive and may be added to or changed to from time to time following discussion and consultation with the post holder and line manager.

This role is office based

The Office Coordinator role in the Business Services industry offers an exciting opportunity to provide essential administrative support within a professional environment. This permanent position requires excellent organisational skills to ensure the smooth running of daily operations.

Client Details

This opportunity is with a mid-sized organisation in the Business Services industry, recognised for its structured and professional work environment. The company is committed to delivering high-quality service and maintaining operational excellence.

Description

• Manage and coordinate office supplies, ensuring stock levels are maintained.
• Provide administrative support to the team, including scheduling meetings and preparing documentation.
• Serve as the first point of contact for internal and external communications.
• Maintain and update office records, ensuring compliance with company policies.
• Assist in organising company events and training sessions.
• Coordinate the onboarding process for new team members.
• Handle general enquiries and support ad hoc projects as required.
• Ensure the office environment remains professional and welcoming.

Profile

A successful Office Coordinator should have:

• Previous experience in an administrative or secretarial role within a professional environment.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in using office software, such as Microsoft Office Suite.
• A proactive approach to problem-solving and attention to detail.

Job Offer

• Flexible working hours to support work-life balance.
• A permanent position with opportunities for career growth.
• A professional and supportive workplace culture.
• Access to training and development programmes.

This is an excellent opportunity for an Office Coordinator looking to make a real impact in the Business Services industry. If this role aligns with your skills and career goals, we encourage you to apply today!

The Office Coordinator role in the Business Services industry offers an exciting opportunity to provide essential administrative support within a professional environment. This permanent position requires excellent organisational skills to ensure the smooth running of daily operations.

Client Details

This opportunity is with a mid-sized organisation in the Business Services industry, recognised for its structured and professional work environment. The company is committed to delivering high-quality service and maintaining operational excellence.

Description

• Manage and coordinate office supplies, ensuring stock levels are maintained.
• Provide administrative support to the team, including scheduling meetings and preparing documentation.
• Serve as the first point of contact for internal and external communications.
• Maintain and update office records, ensuring compliance with company policies.
• Assist in organising company events and training sessions.
• Coordinate the onboarding process for new team members.
• Handle general enquiries and support ad hoc projects as required.
• Ensure the office environment remains professional and welcoming.

Profile

A successful Office Coordinator should have:

• Previous experience in an administrative or secretarial role within a professional environment.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in using office software, such as Microsoft Office Suite.
• A proactive approach to problem-solving and attention to detail.

Job Offer

• Flexible working hours to support work-life balance.
• A permanent position with opportunities for career growth.
• A professional and supportive workplace culture.
• Access to training and development programmes.

This is an excellent opportunity for an Office Coordinator looking to make a real impact in the Business Services industry. If this role aligns with your skills and career goals, we encourage you to apply today!

This Office Coordinator role in the sports industry will help manage the front of house for a busy, vibrant Central London office whilst maintaining the office space and running internal events.

Client Details

This sports events business is having a huge social impact across the country whilst managing worldwide, multi million pound events on a weekly basis. You get the chance to be part of a fun, supportive team within an exciting, fast paced business.

Description

As the Office Coordinator, you will:

• Coordinate daily office activities to ensure smooth operations.
• Provide administrative support to the team, including scheduling and correspondence.
• Manage office supplies and liaise with vendors for replenishment's.
• Ensure accurate record-keeping and filing of important documents.
• Support the onboarding process for new team members.
• Handle incoming calls and emails, directing them as appropriate.
• Maintain a tidy and professional office environment
• Coordinate the cleaning team
• Run internal events to add to the positive office culture

Profile

A successful Office Coordinator should have:

• Proven administrative and organisational skills.
• Proficiency in Microsoft Office Suite and other administrative tools.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritise effectively.
• A keen eye for detail and commitment to accuracy

Job Offer

You will be rewarded with a daily rate of 150-175 on a years contract, the organisation has great potential to keep you on in many other capacities.