30 Coordinators jobs in London

• Oversee the day-to-day administration of apprenticeship programs, ensuring all processes are followed accurately.
• Manage the onboarding process for new apprentices, including documentation, induction, and initial program setup.
• Track and monitor apprentice progress, performance, and milestone completion using internal systems.
• Liaise regularly with training providers and educational institutions to ensure curriculum alignment and support delivery.
• Provide ongoing support and guidance to apprentices, addressing queries and resolving issues related to their program.
• Maintain accurate and up-to-date records of apprentice data, progress reports, and qualification achievements.
• Assist in the coordination of reviews, assessments, and feedback sessions for apprentices.
• Support host employers by providing program information and ensuring their understanding of apprenticeship requirements.
• Help develop and improve program materials, policies, and procedures.
• Communicate effectively with all stakeholders, including apprentices, employers, training providers, and internal teams.

• Experience in administration, preferably within an educational, HR, or training environment.
• A strong understanding of apprenticeship frameworks and standards is highly desirable.
• Excellent organizational and time management skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management.
• Strong communication and interpersonal skills, with the ability to build rapport with diverse individuals.
• A proactive and problem-solving approach to tasks.
• Ability to work independently and manage workload effectively in a remote setting.
• A passion for learning and development and supporting individuals in their career journeys.
• Understanding of data protection and confidentiality principles.
• Based in the UK and comfortable with a fully remote working arrangement.

• Coordinate the recruitment and onboarding process for new apprentices.
• Act as the primary point of contact for apprentices, providing guidance and support throughout their program.
• Liaise with external training providers and educational institutions to monitor apprentice progress and ensure curriculum alignment.
• Manage apprenticeship records, track progress, and ensure compliance with regulatory requirements.
• Organize and facilitate workshops, training sessions, and networking events for apprentices.
• Collaborate with internal HR, L&D, and departmental managers to identify apprenticeship needs and opportunities.
• Assist in the development and review of apprenticeship program content and structure.
• Collect feedback from apprentices, mentors, and managers to identify areas for improvement.
• Support the promotion of apprenticeship programs within the organization and externally.
• Ensure all administrative tasks related to the apprenticeship program are completed accurately and efficiently.

• Bachelor's degree in Human Resources, Education, Business Administration, or a related field.
• Proven experience in program coordination, project management, or a similar administrative role.
• Familiarity with apprenticeship frameworks and vocational training systems in the UK.
• Excellent organizational and time management skills, with the ability to manage multiple priorities.
• Strong interpersonal and communication skills, with the ability to build rapport with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Proactive and self-motivated, with a strong commitment to supporting learner development.
• Ability to work effectively both independently and as part of a team.
• Experience working in a hybrid office environment is beneficial.
• A passion for learning and development is highly desirable.

• Coordinate the recruitment, selection, and onboarding of apprentices.
• Manage apprentice records and track progress through the program.
• Liaise with external training providers and internal mentors.
• Organise and schedule training sessions, workshops, and assessment activities.
• Provide guidance and support to apprentices and their line managers.
• Ensure compliance with apprenticeship standards and regulatory requirements.
• Assist in the promotion of the apprenticeship program to attract candidates.
• Maintain program documentation and generate reports on program effectiveness.
• Coordinate administrative tasks related to the apprenticeship program.
• Support continuous improvement of the apprenticeship offering.

• Bachelor's degree in Human Resources, Education, Business Administration, or a related field.
• Proven experience in program coordination, administration, or project management.
• Strong understanding of apprenticeship frameworks or vocational training is a plus.
• Excellent organisational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite and record-keeping systems.
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to work effectively in a hybrid environment.
• Detail-oriented with a commitment to accuracy.
• Proactive and self-motivated attitude.

For over 31,000 growing businesses and HR teams seeking a comprehensive, all-in-one HR suite, Workable emerges as the premier solution. We uniquely combine the world’s most widely adopted Applicant Tracking System (Workable Recruiting) with a full-spectrum employee management system (Workable HR). At Workable, we empower companies to focus on what truly matters: hiring the right people and fostering their growth.

While we take HR seriously, we maintain a lighthearted and collaborative culture. At Workable, you’ll find smart people who have fun, learn, innovate, and help others do the same. We respect everyone, we hire the best, and make sure every experience is special.

We are growing fast and looking for a proactive, highly organized Office Coordinator to keep our London office humming while supporting our Chief Revenue Officer.

You’ll be the go-to person for everything from office operations to executive support, travel, and calendar management. This is a hands-on role perfect for someone who thrives on variety, loves creating a great workplace experience, and enjoys making things run seamlessly.

Be the heart of the office

• Welcome colleagues and guests, making sure the office is always inviting, well-stocked, and organized.
• Handle supplies, seating plans, vendors, building management, repairs, and deliveries.
• Act as the “happiness manager” – ensuring the workplace is positive, collaborative, and fun.
• Plan and host engaging office events, team gatherings, and celebrations that bring people together.
• Anticipate and solve day-to-day needs before they become problems, keeping everything running smoothly.

Support the CRO

• Be the CRO’s right hand, keeping their schedule and priorities on track.
• Manage calendars, schedule meetings, and resolve conflicting requests.
• Coordinate travel, accommodations, and expense reports.
• Prepare agendas, presentations, and materials to ensure productive meetings.
• Track action items and follow-ups, supporting ad hoc projects as needed.

Admin, IT & Finance Support:

• Help manage shipments, IT equipment, invoices, and general office systems.
• Partner with HR, Finance, and IT to support smooth cross-functional operations.

Requirements

What We’re Looking For

• Solid experience in an Office Coordinator/Manager, Executive Assistant, or similar hybrid role .
• Background supporting senior leadership , ideally in a fast-paced tech or SaaS environment .
• Outstanding organization and multitasking skills – you keep priorities moving without dropping details.
• Clear, confident communication skills (both written and verbal).
• Tech-savvy , with strong knowledge of Google Workspace and calendar management.
• A trusted professional: discreet, reliable, and proactive in solving problems before they escalate.
• High energy, adaptability, and a can-do mindset – you make things happen and keep the team smiling.

Why You’ll Love It Here

• A fast-growing, dynamic company where no two days are the same.
• A central role in shaping our London office culture.
• The chance to work closely with senior leadership while making a real impact on the team’s daily experience.

Benefits

Our employees enjoy benefits that make them more productive and contribute directly to the development of their professional skills. We want to be able to attract the best of the best and make sure they keep getting better. On top of an exciting, vibrant and intellectually challenging workplace, we offer:

Salary: £50,000 + car allowance
Start date: December (negotiable)

An exciting opportunity has arisen for a Project Coordinator/ Small Works Coordinator to join an established main contractor delivering high-quality projects across London. This role will see you working on fast-paced small works projects ranging from £00k to .5M , covering a variety of refurbishment and fit-out schemes.

You will play a key role in coordinating multiple projects from tender through to completion, ensuring each one is delivered safely, efficiently, and to the company's exacting standards.

• Coordinating multiple small works projects from enquiry to handover
• Liaising with clients, site teams, and subcontractors to ensure smooth project delivery
• Preparing quotations and assisting with tender submissions
• Managing procurement of materials and subcontract packages
• Overseeing project budgets, costs, and timescales
• Maintaining project documentation, including RAMS and H&S records
• Ensuring all works comply with health and safety and quality standards
  
  

• Previous experience in a Small Works, Project Coordinator, or similar role within construction or fit-out
• A Building Surveyor background or similar
• Strong organisational and communication skills, with the ability to manage multiple projects concurrently
• A good understanding of construction processes and commercial awareness
• Proficient with project management and MS Office systems
• A proactive, hands-on approach and the ability to build strong relationships with clients and teams

This role would suit someone who enjoys variety in their work and thrives in a fast-paced, collaborative environment. You will be part of a company known for delivering quality, consistency, and attention to detail across every project.

If you would like to discuss this role further, please feel free to reach out to Vekshana directly.

Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Project Coordinator - London

Salary: £50,000 + car allowance
Start date: December (negotiable)

An exciting opportunity has arisen for a Project Coordinator/ Small Works Coordinator to join an established main contractor delivering high-quality projects across London. This role will see you working on fast-paced small works projects ranging from £00k to .5M , covering a variety of refurbishment and fit-out schemes.

You will play a key role in coordinating multiple projects from tender through to completion, ensuring each one is delivered safely, efficiently, and to the company's exacting standards.

• Coordinating multiple small works projects from enquiry to handover
• Liaising with clients, site teams, and subcontractors to ensure smooth project delivery
• Preparing quotations and assisting with tender submissions
• Managing procurement of materials and subcontract packages
• Overseeing project budgets, costs, and timescales
• Maintaining project documentation, including RAMS and H&S records
• Ensuring all works comply with health and safety and quality standards
  
  

• Previous experience in a Small Works, Project Coordinator, or similar role within construction or fit-out
• A Building Surveyor background or similar
• Strong organisational and communication skills, with the ability to manage multiple projects concurrently
• A good understanding of construction processes and commercial awareness
• Proficient with project management and MS Office systems
• A proactive, hands-on approach and the ability to build strong relationships with clients and teams

This role would suit someone who enjoys variety in their work and thrives in a fast-paced, collaborative environment. You will be part of a company known for delivering quality, consistency, and attention to detail across every project.

If you would like to discuss this role further, please feel free to reach out to Vekshana directly.

Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

Purpose

Energy Aspects currently have an exciting opportunity available for a person who has recently graduated or completed an internship, to join our Data Team as a Data Project Coordinator, based out of our London office.

As a Data Project Coordinator, you will play a key role in the company. New data series are continuously being added to our databases and the data manager will ensure these are of a high quality and published on time. Particular emphasis will be placed on ensuring the quality of service provided to customers who access our data via the client API. You will act as the main contact point for - researchers getting the data ready to be published, the Data Team who release the data to clients, and the marketing department. You will also be the gate keeper ensuring consistently high standards for data in our repositories. This is a rapidly growing company, so continual review and improvement of processes is necessary.

Duties

• Maintain exceptional data and metadata quality on the customer-facing API. Ensuring the data mappings are correct and consistent with other data series.

• Act as the main contact point for enhancements to the data service, ensuring consistency with other published data and that releases are prepared within the necessary time frames.

• Track any data publishing requests and ensure researchers and other internal stakeholders are kept informed of any changes.

• Ensure that all requests to publish data to the API or dashboards are progressed in a timely manner.

• Ensure data sourcing is accurate and correctly permissioned.

• Meet and train new joiners to explain standard procedures as well as offer training in the correct use of internal database tool.

• Maintain and update tables on standard data that are published to the API.

• Maintain and update procedure documentation for data products and tools.

Requirements

• Education to degree level or equivalent proven work experience.

• Excellent Excel capabilities.

• Basic Python.

• Confidence to manage multiple tasks and prioritise requests to ensure company-wide goals and standards.

• Attention to detail, a can-do attitude, and a proactive approach to work.

• Strong oral and written communication skills are needed to effectively facilitate communication between teams.

Desirable skills

• Use of JIRA or other work management tools.

• Energy sector experience is not essential but would be advantageous.

About us

Founded in 2012, we are an independent research consultancy that has enjoyed phenomenal growth since our inception, and we have very ambitious plans to continue our upwards growth trajectory. We are passionately committed to providing indispensable and industry-leading short, medium and long-term analysis, and forecasts of the energy markets, that helps our clients trade, invest, finance and plan.

Energy Aspects prides itself in the quality of its work and draws on a wide range of competencies to derive its views. The company is staffed with experts in upstream production, trading and econometric forecasting. It has always maintained a key focus on the geopolitics of the energy industry and the impacts they can have in shaping global markets. The company has in recent years acquired several firms to enhance its position in energy market consultancy including Medley Global Advisors (2020), OilX (2022) and INAS (2023) bringing additional expertise in macro trends, oil market data and paper positioning into the group. The company is also growing its offering to clients on the energy transition providing the tradeable insights on long-term trends.

Culture & benefits

With accreditation from Best Companies, we understand the importance of workplace engagement and holding sincere appreciation for our team. Our environment is characterised by its fast-paced, driven, collaborative, and dynamic ethos. Recognising and rewarding contributions that have played a part in our remarkable journey of growth.

Joining Energy Aspects, you become a part of our vibrant and sociable team. Here, you'll have the opportunity to participate in activities, from running and five-a-side football to joining our lunch gatherings and brand-new Chess club. Our in-house bar, the Nodding Donkey, offers a casual setting for Friday afternoon unwinding.

Located in Canary Wharf with convenient access around London, our location offers nearby amenities such as shopping, gyms, dining, and lively bars. We provide daily refreshments, including fruit, hot drinks, snacks, and the expert services of an in-house barista twice a week, along with occasional exotic treats inspired by our global adventures. Our compensation packages encompass a yearly bonus, participation in a company share options scheme, private health insurance, life assurance, income protection, pension contributions, subsidised gym memberships, and holiday allowance.

Energy Aspects is proud to be an equal opportunity employer and promotes diversity within its workforce. As an international business we are determined that suitably qualified persons will never receive less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, race, veteran status or any other basis covered by appropriate law.

Our client, a growing, international architecture studio, are looking for a proactive and well-organised individual to support their team with business development activities, bid coordination, and general office management tasks. This is a great opportunity for someone looking to build experience in a creative, professional environment while playing an important part in the smooth running of our projects and daily operations.

You’ll provide day-to-day support across bids, business development, and office administration, ensuring our team is organised and set up for success.

Key Responsibilities

Bid & Business Development

• Assist in coordinating bid submissions, helping with formatting, proofreading, and ensuring deadlines are met.
• Carry out background research on new business opportunities, markets, and potential clients.
• Support the team with presentations, client documents, and event preparation.
• Help maintain our database of opportunities, leads, and client contacts.

Office & Team Support

• Arrange and coordinate internal and external meetings.
• Assist with travel bookings and itineraries for the team.
• Provide general administrative support, including diary management and document organisation.
• Help with office coordination tasks to ensure everything runs smoothly.

Skills and Experience

• Strong organisational skills and attention to detail.
• Confident communication style, with the ability to build good working relationships.
• Proficiency in Microsoft Office and InDesign
• Someone proactive, adaptable, and happy to get stuck into a wide variety of tasks.
• Knowledge of, and experience within architecture, specifically within bids and business development

• Benefits
• 50% Gym membership
• Private healthcare
• Overseas team trips
• Hybrid working
• Bonus/profit share