2323 Data Entry Specialist jobs in Southampton
Executive Administrative Assistant
SO14 0AA Southampton, South East
£30000 Annually
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Posted today
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Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in our offices in **Southampton, Hampshire, UK**, with a hybrid working arrangement allowing for flexibility. You will be responsible for managing complex calendars, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth day-to-day operation of the executive office. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities with discretion and professionalism.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate domestic and international travel, including flights, accommodation, and itinerary preparation.
- Prepare, proofread, and edit correspondence, presentations, and reports.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with the utmost discretion and professionalism.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Manage office supplies, equipment, and general administrative tasks.
- Assist with event planning and coordination as needed.
- Anticipate needs and proactively address potential issues to ensure executive efficiency.
Qualifications:
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role, supporting senior management.
- Excellent organisational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and virtual meeting software.
- Strong written and verbal communication skills.
- High level of discretion, diplomacy, and professionalism in handling confidential information.
- Ability to work independently and as part of a team.
- Detail-oriented with a proactive approach to problem-solving.
- Experience in managing travel arrangements and expense reporting.
- Familiarity with office management systems and procedures.
- Must be able to work from our **Southampton, Hampshire, UK** office on a hybrid basis.
This advertiser has chosen not to accept applicants from your region.
0
Executive Administrative Assistant
PO1 2AX Portsmouth, South East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Portsmouth, Hampshire, UK . This role requires a professional individual with exceptional communication and interpersonal skills, capable of managing a diverse range of tasks with efficiency and discretion. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information. You will also act as a primary point of contact for internal and external stakeholders, ensuring smooth communication flow. Key responsibilities include anticipating the needs of executives, managing office supplies and equipment, organising meetings and events, and undertaking various administrative projects. A keen eye for detail, excellent time management, and the ability to multitask under pressure are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Experience with CRM systems and project management software would be advantageous. This is a fantastic opportunity to join a dynamic team and contribute to the operational success of the organisation. The ideal candidate will have a proven track record in an executive support role, demonstrating initiative and a commitment to excellence. You will be adept at problem-solving and possess a flexible approach to your work. Join us in Portsmouth, Hampshire, UK and play a vital role in our continued growth and success.
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1
Executive Administrative Assistant
SO15 1AA Southampton, South East
£35000 Annually
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Posted 2 days ago
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Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a fully remote position, requiring exceptional communication and organizational skills to manage complex calendars, coordinate travel, prepare documents, and act as a primary point of contact. You will be instrumental in ensuring the smooth and efficient operation of executive functions, from a remote location.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, ensuring all logistics are seamless.
- Prepare and edit correspondence, reports, presentations, and other documents as required, often with strict deadlines.
- Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives when appropriate.
- Organize and facilitate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
- Manage expense reports and invoicing processes, ensuring accuracy and timely submission.
- Conduct research and compile information for executive projects and initiatives.
- Maintain confidential files and records with a high degree of discretion.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Anticipate the needs of the executives and proactively address potential issues.
- Contribute to the continuous improvement of administrative processes and workflows within a remote environment.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar role, supporting C-level executives.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
- Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
- Discretion and a high level of confidentiality are essential.
- Proactive problem-solving abilities and a resourceful approach to challenges.
- Ability to work independently and as part of a remote team, demonstrating initiative and self-direction.
- Experience with international travel arrangements and multi-currency expense reporting is highly desirable.
- A professional and positive demeanor, with a strong service-oriented attitude.
This advertiser has chosen not to accept applicants from your region.
2
Executive Administrative Assistant
PO1 3AH Portsmouth, South East
£28000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Portsmouth, Hampshire, UK . This role is integral to ensuring the smooth and efficient operation of the executive office, requiring a professional and discreet individual with exceptional organisational skills and a keen eye for detail. You will be responsible for managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements, including flights, accommodation, and itineraries. Extensive experience in managing correspondence, including drafting emails, reports, and presentations, is essential. The ideal candidate will act as the first point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills. You will be responsible for preparing meeting materials, taking minutes, and following up on action items. This role also involves managing office supplies, maintaining filing systems (both physical and digital), and ensuring the overall organisation and tidiness of the workspace. Discretion and confidentiality are paramount, as you will be privy to sensitive information. Proactive problem-solving and the ability to anticipate the needs of the executives you support will be highly valued. You will assist with special projects as assigned, which may include event planning, research, and data entry. A strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software is required. The ability to multitask effectively, prioritise workload, and meet deadlines in a fast-paced environment is crucial. This role offers an excellent opportunity to gain exposure to high-level decision-making and contribute to the success of the organisation. The hybrid nature of the role allows for flexibility while maintaining essential in-office presence for key collaborative tasks. You will be a trusted partner, ensuring executives can focus on strategic initiatives by handling essential administrative functions with efficiency and professionalism.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage executive calendars and schedule appointments.
- Coordinate travel arrangements and prepare detailed itineraries.
- Handle incoming and outgoing correspondence and communications.
- Prepare meeting agendas, materials, and take minutes.
- Organise and maintain physical and digital filing systems.
- Assist with the preparation of reports, presentations, and documents.
- Act as a liaison between executives and internal/external stakeholders.
- Manage office supplies and ensure administrative readiness.
- Support special projects and ad-hoc administrative tasks.
- Ensure confidentiality and discretion in all matters.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Experience in calendar management and travel coordination.
- High level of discretion and professionalism.
- Ability to multitask and prioritise effectively.
- Experience in minute-taking and action item tracking.
- Proactive approach to problem-solving.
- Familiarity with office management procedures.
This advertiser has chosen not to accept applicants from your region.
3
Executive Administrative Assistant
PO3 5AD Portsmouth, South East
£30000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a reputable professional services firm in Portsmouth, Hampshire, UK , is looking for a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This role is vital in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating efficient communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to handle sensitive information with discretion. This is a hybrid role, requiring a balance of in-office and remote work.
Key Responsibilities:
Required Qualifications and Experience:
This is an excellent opportunity for a skilled administrative professional to provide crucial support to top-level executives and contribute to the efficiency of a dynamic organization. If you are detail-oriented, resourceful, and thrive in a supportive role, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex calendars and appointment schedules for senior executives.
- Coordinate and arrange travel, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and meeting minutes.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage internal and external meetings, including logistics and follow-up actions.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Assist with expense reporting and budget tracking for the executive office.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and address potential issues and anticipate needs.
Required Qualifications and Experience:
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and integrity.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and initiative.
- Experience managing complex travel arrangements.
- Familiarity with office management procedures is a plus.
This is an excellent opportunity for a skilled administrative professional to provide crucial support to top-level executives and contribute to the efficiency of a dynamic organization. If you are detail-oriented, resourceful, and thrive in a supportive role, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
4
Executive Administrative Assistant
SO14 0JY Southampton, South East
£30000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role offers a balanced approach to work, combining the flexibility of remote work with the collaborative benefits of in-office interaction. Based in **Southampton, Hampshire**, you will be the central point of contact for all administrative matters, ensuring the smooth and efficient operation of the executive office. Your responsibilities will include managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential correspondence. You will act as a gatekeeper, screening calls and visitors, and resolving issues with diplomacy and professionalism. A key aspect of this role involves preparing meeting agendas, taking minutes, and following up on action items to ensure timely completion. You will also be responsible for managing office supplies, liaising with vendors, and assisting with event planning. The ideal candidate will possess exceptional communication and interpersonal skills, a meticulous eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. Discretion and the ability to maintain confidentiality are paramount. This role requires a resourceful individual who can anticipate needs, work independently, and contribute positively to a professional team atmosphere. Our client is committed to fostering a supportive work environment and offers excellent opportunities for professional growth. The successful candidate will be instrumental in supporting the executive team and contributing to the overall success of the organization. This role demands a high level of professionalism and dedication to excellence.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen incoming calls, emails, and visitors, redirecting as necessary.
- Organise and manage the logistics for meetings, including room bookings, catering, and equipment.
- Take accurate minutes during meetings and track action items for follow-up.
- Manage and order office supplies, ensuring adequate stock levels.
- Liaise with external vendors and service providers.
- Assist with the planning and execution of company events and conferences.
- Handle confidential information with discretion and maintain strict confidentiality.
- Provide general administrative support to the executive team.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask, prioritise, and manage workload effectively.
- High level of discretion and professionalism.
- Experience with virtual collaboration tools is an asset.
- Ability to work effectively both independently and as part of a team in a hybrid setting.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
SO14 1AA Southampton, South East
£28000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role, based in **Southampton, Hampshire, UK**, requires a professional who can manage multiple priorities efficiently, maintain confidentiality, and ensure the smooth running of daily administrative operations. You will be responsible for managing calendars, coordinating meetings, handling correspondence, and preparing documents. The ideal candidate will possess excellent communication skills, a meticulous attention to detail, and a strong understanding of office procedures. Key responsibilities include:
- Managing and coordinating executive calendars, scheduling meetings, and appointments.
- Arranging travel logistics, including flights, accommodation, and transportation.
- Preparing and editing correspondence, presentations, and reports.
- Screening and directing incoming calls and emails, and responding to general inquiries.
- Organising and maintaining physical and digital filing systems.
- Coordinating meeting logistics, including room bookings, catering, and agendas.
- Providing administrative support for projects and events.
- Acting as a gatekeeper for executives, managing access and communication.
- Processing expense reports and invoices.
- Anticipating the needs of executives and proactively addressing them.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
PO1 3AA Portsmouth, South East
£30000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client requires a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is an office-based role, demanding a professional presence and a commitment to ensuring the smooth operation of executive functions. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing meeting agendas and minutes, and handling confidential correspondence. Your duties will include gatekeeping executive communications, managing expenses, and supporting the preparation of presentations and reports. You will serve as a key point of contact, both internally and externally, requiring excellent interpersonal and communication skills. Discretion and a high level of professionalism are paramount. The ideal candidate will possess meticulous attention to detail, exceptional time management abilities, and a proven capacity to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software is essential. Experience supporting C-suite executives is highly desirable. You will proactively anticipate needs, solve problems independently, and maintain a high standard of administrative excellence. This role is integral to the efficiency of our executive operations, contributing significantly to the success of our team in **Portsmouth, Hampshire, UK**.
This advertiser has chosen not to accept applicants from your region.
7
Executive Administrative Assistant
SO15 1AA Southampton, South East
£28000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role requires meticulous attention to detail, exceptional organisational skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be a key player in ensuring the smooth day-to-day operations of the executive office.
Responsibilities:
The ideal candidate will have extensive experience as an Executive Assistant or in a similar high-level administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills, strong time management abilities, and a polished, professional demeanour are required. The ability to work independently, take initiative, and maintain a high level of confidentiality is paramount. Experience with project management or event planning is a plus.
This position is based in Southampton, Hampshire, UK , and operates on a hybrid work model, allowing for a blend of in-office presence and remote flexibility. Our client values a dedicated and efficient administrative professional who can seamlessly integrate into their team and contribute to their continued success. If you are a detail-oriented organiser with a passion for providing exceptional executive support, we encourage you to apply.
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle confidential information with discretion and professionalism.
- Manage office supplies and maintain office organization.
- Assist with special projects and initiatives as assigned.
- Liaise with internal departments and external stakeholders on behalf of the executives.
- Ensure efficient and effective flow of information within the organisation.
- Provide a high level of administrative support, anticipating the needs of the executives.
The ideal candidate will have extensive experience as an Executive Assistant or in a similar high-level administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills, strong time management abilities, and a polished, professional demeanour are required. The ability to work independently, take initiative, and maintain a high level of confidentiality is paramount. Experience with project management or event planning is a plus.
This position is based in Southampton, Hampshire, UK , and operates on a hybrid work model, allowing for a blend of in-office presence and remote flexibility. Our client values a dedicated and efficient administrative professional who can seamlessly integrate into their team and contribute to their continued success. If you are a detail-oriented organiser with a passion for providing exceptional executive support, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
PO1 2LA Portsmouth, South East
£30000 Annually
WhatJobs
Posted 10 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This position is based in our client's offices in Portsmouth, Hampshire, UK . You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organisational skills, a meticulous attention to detail, and a professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with strong communication and interpersonal skills. Experience in a similar executive support role is highly desirable. You will act as a key point of contact, screening calls and emails, managing correspondence, and ensuring the smooth running of the executive office. The ability to multitask, prioritise effectively, and anticipate the needs of the executives is crucial. This role requires a high level of integrity and the capacity to handle sensitive matters with confidentiality. You will be proactive in managing tasks and ensuring deadlines are met, contributing significantly to the efficiency of the executive team.
This advertiser has chosen not to accept applicants from your region.
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