2364 Data Entry Specialist jobs in Southampton
Administrative Assistant
Portsmouth, South East
Advanced Resource Managers
Posted today
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Job Description
Role: Administrative Assistant
Location: Portsmouth
Duration: Permanent
Salary: £25,000
ARM are delighted to be supporting one of our clients with the recruitment of an Admin Assistant on a full-time permanent basis.
This is a really exciting opportunity for a Junior Admin Assistant looking to progress long term and develop their skills in new areas.
Responsibilities:
- Scanning of documents
- Answering of telephone calls and filtering these to the correct personnel
- Chasing of outstanding purchase orders for both goods that are overdue and goods that are due soon and updating the order accordingly
- General Filing
- Meeting and greeting of visitors
- Data Input
- Administrative support to office staff
- To conduct yourself in a professional way during your working day to colleagues and superiors
- Any other duties requested by other members of the company as required (to include deputising for colleagues in periods of absence)
Requirements:
- Strong Administrative skills.
- Excellent knowledge of Microsoft packages including Work and Excel.
- Ability to liaise with stakeholders at all levels.
- Able to work in a fast-paced environment.
- High level of organisational skills
This advertiser has chosen not to accept applicants from your region.
0
Administrative Assistant
PO1 3AL Portsmouth, South East
£12 Hourly
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a detail-oriented and organised Administrative Assistant to provide crucial support to their busy office operations in Portsmouth, Hampshire, UK . This is a hybrid role, combining essential on-site presence for tasks requiring direct interaction and specific office resources with the flexibility of remote working for other duties. You will be responsible for a variety of administrative tasks, ensuring the smooth running of daily operations and supporting various teams.
Key Responsibilities:
Qualifications:
This role is ideal for an organised individual seeking a part-time position that offers a blend of remote flexibility and in-office collaboration.
Key Responsibilities:
- Manage incoming and outgoing correspondence (emails, post, phone calls).
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update electronic and physical filing systems.
- Prepare documents, reports, and presentations.
- Provide general administrative support to management and staff.
- Assist with data entry and database management.
- Handle office supplies inventory and ordering.
- Greet visitors and provide a professional first point of contact.
- Support the organisation of company events and activities.
- Ensure efficient workflow and organisation within the office environment.
Qualifications:
- Previous experience in an administrative or secretarial role is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritise workload effectively.
- Discretion and confidentiality in handling sensitive information.
- Proactive and able to work independently with minimal supervision.
- Familiarity with office equipment (printers, scanners, copiers).
- Ability to commute to Portsmouth, Hampshire, UK for scheduled on-site work.
- Reliable and punctual for both remote and on-site duties.
This role is ideal for an organised individual seeking a part-time position that offers a blend of remote flexibility and in-office collaboration.
This advertiser has chosen not to accept applicants from your region.
1
Administrative Assistant
PO1 1 Portsmouth, South East
£24000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a meticulous and organized Administrative Assistant to provide comprehensive support to their management team. This role, based in Portsmouth, Hampshire, UK , is critical for ensuring the smooth and efficient day-to-day operations of the office. You will be responsible for managing calendars, scheduling meetings, preparing reports and presentations, handling correspondence, and maintaining organized filing systems. The ideal candidate will possess excellent organizational and time management skills, strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and outstanding communication abilities. Previous experience in an administrative support role is required. Familiarity with office management software and virtual collaboration tools would be advantageous. You must be proactive, detail-oriented, and able to work independently while also being a supportive team player. This role offers a hybrid working arrangement, allowing for a balance between on-site duties and remote work, providing flexibility and convenience. Responsibilities also include managing travel arrangements, processing expense reports, and providing general office support as needed. Join our client and become an integral part of their professional environment, ensuring seamless administrative functions.
This advertiser has chosen not to accept applicants from your region.
2
Administrative Assistant
PO1 1AG Portsmouth, South East
£22000 annum (pro-
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Assistant to provide crucial support to their remote team. In this fully remote role, you will manage a variety of administrative tasks that are essential for the smooth operation of the business. Your attention to detail and ability to manage multiple priorities will be key to your success. You will be the backbone of administrative efficiency, ensuring seamless communication and workflow.
Key Responsibilities:
Key Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings for team members.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Prepare documents, reports, presentations, and spreadsheets.
- Organize and maintain electronic and physical filing systems.
- Assist with travel arrangements and expense reporting.
- Conduct research and gather information as requested.
- Provide general administrative support to various departments as needed.
- Manage office supplies and equipment orders.
- Process invoices and track payments.
- Coordinate project tasks and follow up on action items.
- Maintain confidentiality of sensitive information.
- Support onboarding processes for new team members.
- Act as a point of contact for internal and external inquiries.
- Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams) and collaboration platforms.
- Exceptional written and verbal communication skills.
- Ability to work independently, manage tasks autonomously, and meet deadlines.
- High level of discretion and professionalism.
- Attention to detail and accuracy.
- Prior experience working remotely is an advantage.
- High school diploma or equivalent; further qualifications in office administration are a plus.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
PO1 2BY Portsmouth, South East
£22000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Portsmouth, Hampshire, UK
Our client is looking for a highly organized and efficient Administrative Assistant to support their busy office operations in Portsmouth, Hampshire, UK . This role is crucial for ensuring the smooth day-to-day running of the department, providing essential administrative support to the team, and maintaining a professional office environment. You will be involved in a variety of tasks, from managing correspondence and scheduling appointments to maintaining records and providing general administrative assistance.
Key Responsibilities:
Our client is looking for a highly organized and efficient Administrative Assistant to support their busy office operations in Portsmouth, Hampshire, UK . This role is crucial for ensuring the smooth day-to-day running of the department, providing essential administrative support to the team, and maintaining a professional office environment. You will be involved in a variety of tasks, from managing correspondence and scheduling appointments to maintaining records and providing general administrative assistance.
Key Responsibilities:
- Manage and organize incoming and outgoing mail, emails, and phone calls.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain and update filing systems, both physical and digital, ensuring accuracy and accessibility.
- Prepare documents, reports, and presentations as required.
- Manage office supplies and inventory, placing orders as needed.
- Greet visitors and provide a welcoming point of contact for the office.
- Handle general inquiries from clients, suppliers, and staff.
- Assist with event planning and coordination for internal and external meetings.
- Process invoices and expenses, liaising with the finance department.
- Provide general administrative support to the team as needed, anticipating needs and offering solutions.
- Ensure the office environment is tidy and well-maintained.
- Uphold confidentiality and discretion in all tasks.
This advertiser has chosen not to accept applicants from your region.
4
Administrative Assistant
Southampton SO14 2AA Southampton, South East
£22000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide essential support to their busy office in Southampton, Hampshire, UK . This role offers a hybrid working arrangement, providing a balance between in-office collaboration and remote flexibility. You will be responsible for a wide range of administrative tasks, ensuring the smooth day-to-day running of the office. The ideal candidate will be a meticulous planner, possess excellent communication skills, and have a strong command of office software. Your contribution will be vital in supporting various departments and ensuring operational efficiency. This is an excellent opportunity to develop your administrative career within a supportive and growing organization.
Key Responsibilities:
Qualifications:
If you are a motivated individual with a passion for organization and efficiency, this hybrid role in Southampton is a perfect fit. Join our client's team and contribute to their operational success.
Key Responsibilities:
- Manage and coordinate daily administrative operations.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls.
- Schedule and manage appointments, meetings, and travel arrangements for staff.
- Prepare documents, reports, presentations, and correspondence.
- Maintain and organize physical and digital filing systems.
- Manage office supplies inventory and place orders as needed.
- Provide support to staff members with various administrative tasks.
- Assist in coordinating office events and meetings.
- Greet visitors and manage the reception area.
- Data entry and updating databases.
- Assist with basic bookkeeping and expense tracking.
- Ensure the office environment is tidy and well-maintained.
- Coordinate with IT support for office equipment maintenance.
- Support project management activities by tracking progress and deadlines.
- Handle confidential information with discretion.
Qualifications:
- Previous experience in an administrative or secretarial role is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize workload effectively.
- Discretion and the ability to handle confidential information.
- A proactive and helpful attitude.
- Experience with scheduling software or CRM systems is a plus.
- High school diploma or equivalent; further administrative qualifications are beneficial.
- Ability to work independently and collaboratively within a team.
If you are a motivated individual with a passion for organization and efficiency, this hybrid role in Southampton is a perfect fit. Join our client's team and contribute to their operational success.
This advertiser has chosen not to accept applicants from your region.
5
Executive Administrative Assistant
SO14 0BT Southampton, South East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Southampton, Hampshire, UK . This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be the gatekeeper for executive schedules, communications, and essential administrative tasks.
Key Responsibilities:
Qualifications:
This is a permanent, full-time position based in our client's office in Southampton, Hampshire, UK . We offer a competitive salary, a supportive work environment, and opportunities for professional development. If you are a dedicated and highly capable administrative professional, we encourage you to apply.
Key Responsibilities:
- Managing and coordinating complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Screening and prioritizing incoming communications, including emails, phone calls, and mail.
- Preparing reports, presentations, and correspondence with accuracy and professionalism.
- Making domestic and international travel arrangements, including flights, accommodation, and visas.
- Organizing and planning executive meetings and events, including logistics and agenda preparation.
- Maintaining confidential files and records with utmost discretion.
- Processing expense reports and managing departmental budgets.
- Conducting research and compiling information as required by executives.
- Acting as a liaison between executives and internal/external stakeholders.
- Anticipating needs and proactively addressing potential issues.
- Ordering and maintaining office supplies.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills with the ability to multitask effectively.
- High level of discretion and confidentiality.
- Exceptional interpersonal skills and the ability to build rapport with diverse individuals.
- Proactive problem-solving abilities and resourcefulness.
- Experience with travel booking and expense management systems.
- A professional and polished demeanor.
This is a permanent, full-time position based in our client's office in Southampton, Hampshire, UK . We offer a competitive salary, a supportive work environment, and opportunities for professional development. If you are a dedicated and highly capable administrative professional, we encourage you to apply.
This advertiser has chosen not to accept applicants from your region.
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6
Executive Administrative Assistant
SO14 0DA Southampton, South East
£30000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior management. This office-based role, located in Southampton, Hampshire, UK , is crucial for ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex schedules, coordinating meetings, preparing communications, and handling a wide range of administrative tasks with discretion and efficiency. The ideal candidate is a master of multitasking, possesses excellent communication skills, and maintains a polished, professional demeanour.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and distribute minutes for senior management meetings.
- Handle confidential and sensitive information with the utmost discretion.
- Screen and prioritise incoming communications, including emails, phone calls, and mail.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Manage expense reporting and process invoices.
- Organise and maintain physical and digital filing systems.
- Act as a primary point of contact for internal and external stakeholders interacting with the executive team.
- Assist with the planning and execution of corporate events and functions.
- Conduct research and prepare background materials for meetings and projects.
- Proactively identify opportunities to improve administrative processes and enhance efficiency.
- Maintain office supplies and manage vendor relationships.
- Ensure the smooth running of the executive office environment.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior management.
- Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools.
- Strong written and verbal communication skills, with exceptional attention to detail.
- Discretion and the ability to handle confidential information appropriately.
- Professional and polished demeanour, with excellent interpersonal skills.
- Ability to work independently and proactively, anticipating needs and taking initiative.
- Experience with travel booking and expense management systems.
- Familiarity with office management principles and practices.
- A proactive and positive attitude, with a commitment to providing high-level support.
- Previous experience in a fast-paced corporate environment is highly desirable.
This advertiser has chosen not to accept applicants from your region.
7
Senior Administrative Assistant
PO1 1 Portsmouth, South East
£32000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their fully remote team. This role is essential for providing comprehensive administrative support, ensuring the smooth and efficient operation of the office. You will be responsible for managing schedules, coordinating meetings and travel arrangements, preparing reports and presentations, handling correspondence, and supporting various projects. The ideal candidate will have exceptional organisational skills, meticulous attention to detail, advanced proficiency in office software suites, and excellent communication abilities. You should be adept at multitasking, prioritising effectively, and working independently with minimal supervision in a virtual environment.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior management.
- Coordinate and arrange meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle all travel arrangements, including booking flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and direct phone calls and emails, providing excellent first-level support.
- Manage and maintain electronic and physical filing systems.
- Assist with the preparation and tracking of budgets and expenses.
- Support project management activities as needed.
- Conduct research and gather information for various tasks.
- Act as a point of contact for internal and external stakeholders.
Qualifications:
- Proven experience (4+ years) as an Administrative Assistant or in a similar role, with at least 2 years in a senior or executive support capacity.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organisational and time-management skills.
- Meticulous attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and the ability to work proactively.
- Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Ability to work autonomously and manage priorities effectively in a remote setting.
- Discretion and professional maturity.
This advertiser has chosen not to accept applicants from your region.
8
Executive Administrative Assistant
SO14 2AA Southampton, South East
£28000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior management team in Southampton, Hampshire, UK . This is a critical role that requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will provide comprehensive administrative support, including managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with the utmost professionalism. You will be the first point of contact for many stakeholders, both internal and external, and will be expected to represent the company with a polished and efficient demeanor. A key part of this role involves anticipating the needs of executives and proactively addressing them to ensure smooth operations. This includes preparing agendas, distributing materials, and taking minutes for key meetings. You will also be responsible for managing office supplies, coordinating with IT support, and assisting with event planning as needed. The ability to work independently, take initiative, and maintain a high level of accuracy is paramount.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings and appointments.
- Arrange complex domestic and international travel, including flights, accommodation, and visas.
- Prepare, edit, and proofread documents, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with discretion and integrity.
- Coordinate meeting logistics, including room bookings and catering.
- Process expense reports and manage departmental budgets.
- Assist with the preparation of board meeting materials and presentations.
- Maintain efficient filing systems, both physical and digital.
- Act as a liaison between executives and internal/external stakeholders.
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of professionalism and discretion.
- Ability to multitask and prioritize effectively.
- Experience with virtual meeting platforms is a plus.
This advertiser has chosen not to accept applicants from your region.
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