What Jobs are available for Event Coordinators in Aberdeen?
Showing 20 Event Coordinators jobs in Aberdeen
Head of Sports Operations & Event Management
L2 0JG Aberdeen, Scotland
£58000 Annually
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Posted 3 days ago
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Job Description
Our client, a leading organisation in the sports and leisure industry, is seeking a highly experienced and dynamic Head of Sports Operations & Event Management to oversee their operations in Aberdeen, Scotland, UK . This key leadership role requires exceptional organisational skills, a strategic mindset, and a passion for delivering world-class sporting events and experiences. You will be responsible for the seamless execution of all operational aspects, ensuring high standards of service, safety, and stakeholder satisfaction.
Responsibilities:
Responsibilities:
- Develop and implement comprehensive operational strategies for all sports events and ongoing activities.
- Oversee the planning, budgeting, and execution of major sporting events, from initial concept to post-event evaluation.
- Manage and lead a team of operations coordinators, event staff, and volunteers, ensuring efficient workflow and high performance.
- Ensure compliance with all health, safety, security, and emergency protocols for all venues and events.
- Develop and maintain strong relationships with stakeholders, including sports governing bodies, local authorities, sponsors, and service providers.
- Manage vendor contracts, negotiate service level agreements, and ensure the delivery of high-quality services.
- Oversee venue management, including maintenance, facility operations, and resource allocation.
- Implement innovative solutions to enhance the participant and spectator experience.
- Develop and manage operational budgets, controlling costs and optimising resource utilisation.
- Conduct post-event analysis and reporting to identify areas for improvement and best practices.
- Stay current with industry trends and best practices in sports operations and event management.
- Develop and implement sustainability initiatives for operational activities.
- Act as a key point of contact for operational queries and problem resolution.
- Foster a positive and collaborative work environment.
- Bachelor's degree in Sports Management, Event Management, Business Administration, or a related field. A Master's degree is advantageous.
- Minimum of 7 years of progressive experience in sports operations and/or event management, with a proven track record of successfully delivering large-scale events.
- Demonstrated experience in leading and managing teams.
- Strong understanding of event planning, logistics, risk management, and operational logistics.
- Excellent budgeting, financial management, and negotiation skills.
- Proficiency in project management methodologies and tools.
- Exceptional communication, interpersonal, and stakeholder management skills.
- Ability to work effectively under pressure and adapt to changing circumstances.
- Knowledge of health and safety regulations within the sports and events industry.
- Experience with venue management and operational resource planning.
- A proactive, problem-solving approach and a commitment to excellence.
- Flexibility to work irregular hours, including evenings, weekends, and public holidays, as required by event schedules.
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0
Event Coordinator
AB25 1HL Aberdeen, Scotland
£25000 Annually
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Posted 3 days ago
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Job Description
Join a vibrant team in the hospitality and tourism sector as an Event Coordinator! This role is based in Aberdeen, where you'll be instrumental in planning and executing a variety of events, from intimate gatherings to larger-scale functions. We are looking for a highly organised and enthusiastic individual with a passion for creating exceptional guest experiences. Your responsibilities will include assisting with event planning, coordinating with vendors, managing guest lists, preparing event materials, and providing on-site support during events. You will work closely with the Event Manager to ensure all details are meticulously handled, from initial client contact through to post-event follow-up. The ideal candidate will have excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Experience with event planning software and a strong understanding of the hospitality industry are advantageous. You must be proactive, adaptable, and committed to delivering outstanding service. This is a fantastic opportunity to develop your career in event management within a dynamic and supportive organisation.
Responsibilities:
Responsibilities:
- Assist in the planning and execution of various events.
- Coordinate with vendors, suppliers, and venue staff.
- Manage guest invitations, RSVPs, and seating arrangements.
- Prepare event schedules, menus, and promotional materials.
- Provide on-site support during events, ensuring smooth operation.
- Handle client inquiries and provide excellent customer service.
- Maintain event records and documentation.
- Assist with budget tracking and financial reconciliation.
- Conduct post-event debriefs and feedback collection.
- Contribute to the overall success of the events team.
- HND or Bachelor's degree in Hospitality Management, Tourism, Event Management, or a related field.
- 1-3 years of experience in event coordination or a similar role.
- Strong organisational and time-management skills.
- Excellent communication and interpersonal abilities.
- Detail-oriented with a proactive approach.
- Proficiency in Microsoft Office Suite.
- Familiarity with event management software is a plus.
- Ability to work flexible hours, including evenings and weekends as required by events.
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1
Senior Event Chef
AB10 1AA Aberdeen, Scotland
£40000 Annually
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Posted 3 days ago
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Job Description
We are seeking a highly experienced and dynamic Senior Event Chef to lead our culinary operations for prestigious events. The successful candidate will be responsible for developing innovative menus, managing kitchen staff, ensuring impeccable food quality, and maintaining exceptional hygiene standards. This role requires a passion for fine dining and a proven track record in high-volume catering environments. You will be instrumental in creating unforgettable culinary experiences for our clients, from intimate gatherings to large-scale banquets.
Key Responsibilities:
Qualifications:
This demanding role is based in the vibrant city of Aberdeen, Scotland, UK . If you are a culinary artist with a drive for excellence and a desire to lead, we encourage you to apply.
Key Responsibilities:
- Conceptualise and design creative, seasonal menus that cater to diverse client needs and dietary restrictions.
- Oversee all aspects of food preparation, cooking, and presentation, ensuring the highest quality standards are met at all times.
- Manage and mentor a team of chefs and kitchen porters, fostering a positive and productive work environment.
- Control food costs, manage inventory, and ensure efficient ordering of supplies.
- Implement and enforce strict health, safety, and hygiene protocols within the kitchen, adhering to all relevant regulations.
- Collaborate closely with the events team to understand client requirements and deliver bespoke culinary solutions.
- Maintain excellent relationships with suppliers to ensure the procurement of fresh, high-quality ingredients.
- Conduct regular performance reviews and provide training and development opportunities for kitchen staff.
- Troubleshoot any issues that arise in the kitchen during event execution, ensuring seamless service delivery.
Qualifications:
- A recognised culinary qualification or equivalent professional experience.
- A minimum of 5 years' experience in a senior catering or head chef role, preferably within event catering.
- Exceptional leadership and team management skills.
- Strong understanding of food safety and hygiene regulations (e.g., HACCP).
- Proficiency in menu planning, costing, and inventory management.
- Creative flair and a passion for culinary excellence.
- Excellent communication and interpersonal skills.
- Ability to work under pressure in a fast-paced environment and adapt to changing demands.
- Flexibility to work evenings, weekends, and public holidays as required by event schedules.
This demanding role is based in the vibrant city of Aberdeen, Scotland, UK . If you are a culinary artist with a drive for excellence and a desire to lead, we encourage you to apply.
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2
Senior Event Manager
AB10 1AA Aberdeen, Scotland
£50000 Annually
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Posted 3 days ago
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Job Description
Our client, a leading organization in the leisure and sports industry, is looking for a highly experienced and dynamic Senior Event Manager to lead their event planning and execution. This is a key on-site role based in Aberdeen, Scotland, UK , responsible for delivering exceptional events, from conception through to successful completion. You will manage all aspects of event logistics, stakeholder relations, and budget oversight.
Key Responsibilities:
Key Responsibilities:
- Oversee the end-to-end planning, organization, and execution of a wide range of events, including conferences, tournaments, galas, and community gatherings.
- Develop event concepts, themes, and strategies aligned with organizational goals.
- Manage event budgets meticulously, ensuring cost-effectiveness and profitability.
- Source and negotiate with vendors, suppliers, and contractors to secure best value and quality services.
- Develop detailed event timelines, project plans, and contingency strategies.
- Lead and manage on-site event operations, including staffing, logistics, and attendee experience.
- Build and maintain strong relationships with key stakeholders, sponsors, partners, and VIPs.
- Ensure all events comply with health, safety, and licensing regulations.
- Conduct post-event evaluations, analyzing performance against objectives and identifying areas for improvement.
- Develop innovative event ideas and formats to enhance engagement and impact.
- Manage promotional activities and marketing efforts for events.
- Supervise and mentor event support staff and volunteers.
- Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
- Minimum of 7 years of progressive experience in event management, preferably within the leisure or sports sector.
- Proven track record of successfully managing large-scale events.
- Exceptional project management, organizational, and multitasking abilities.
- Strong negotiation and supplier management skills.
- Excellent communication, presentation, and interpersonal skills.
- Proficiency in event management software and tools.
- Demonstrated ability to work under pressure and meet tight deadlines.
- Creative thinking and a passion for delivering memorable experiences.
- Experience in budget management and financial reporting.
- Ability to work flexible hours, including evenings and weekends, as required by event schedules.
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3
Senior Event Producer
AB10 1NR Aberdeen, Scotland
£50000 Annually
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Posted 3 days ago
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Job Description
We are looking for a dynamic and creative Senior Event Producer to join our team, overseeing the conceptualization and execution of high-profile arts and entertainment events in and around Aberdeen, Scotland, UK . This role demands exceptional organizational skills, a passion for the arts, and a proven ability to manage complex projects from inception to completion. The Senior Event Producer will be responsible for developing event concepts, managing budgets, sourcing venues and suppliers, coordinating logistics, and leading creative teams. You will work closely with artists, performers, stakeholders, and marketing teams to ensure seamless event delivery that exceeds expectations. The ideal candidate will have a strong portfolio of successfully produced events, excellent communication and negotiation skills, and a keen eye for detail. You will play a pivotal role in shaping our annual event calendar and enhancing our reputation within the cultural landscape. Key responsibilities include:
This role offers a unique opportunity to shape the cultural landscape of Aberdeen, Scotland, UK , and requires a candidate with extensive experience in event production, particularly within the arts and entertainment sector.
- Developing innovative event concepts and programming for a diverse range of arts and entertainment initiatives.
- Managing end-to-end event planning, including logistics, venue management, and technical production.
- Creating and meticulously managing event budgets, ensuring financial targets are met.
- Sourcing and negotiating contracts with vendors, suppliers, artists, and performers.
- Leading and motivating production teams, fostering a collaborative and creative environment.
- Overseeing event marketing and promotional activities to drive audience engagement.
- Ensuring all events comply with health, safety, and licensing regulations.
- Liaising with clients, sponsors, and key stakeholders to ensure project alignment and satisfaction.
- Troubleshooting and resolving any issues that arise during event planning and execution.
- Conducting post-event analysis and reporting to identify lessons learned and areas for future enhancement.
This role offers a unique opportunity to shape the cultural landscape of Aberdeen, Scotland, UK , and requires a candidate with extensive experience in event production, particularly within the arts and entertainment sector.
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4
Lead Event Producer
AB24 3BG Aberdeen, Scotland
£50000 Annually
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Posted 3 days ago
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Job Description
Our client is a vibrant and innovative force in the arts and entertainment sector, renowned for creating unforgettable experiences. We are seeking a highly creative and experienced Lead Event Producer to conceptualize, develop, and execute a diverse portfolio of engaging events. This is a hands-on role requiring a unique blend of artistic vision, meticulous planning, and robust operational management. You will be responsible for the entire event lifecycle, from initial ideation and theme development through to budget management, vendor selection, logistical coordination, and on-site execution. The ideal candidate will have a demonstrable history of successfully producing a wide range of events, including festivals, conferences, product launches, and cultural gatherings. You will possess exceptional creative flair, a keen eye for detail, and a talent for transforming concepts into impactful realities. Key responsibilities include developing event concepts and proposals, managing budgets and financial reporting, securing and managing external suppliers and contractors, overseeing venue logistics and technical requirements, and leading event production teams. Strong negotiation skills and the ability to build and maintain positive relationships with stakeholders, artists, performers, and sponsors are crucial. This role is based in **Aberdeen, Scotland, UK**, and requires significant on-site presence to ensure seamless delivery. A degree in Event Management, Arts Administration, Marketing, or a related field is preferred, along with at least 6 years of progressive experience in event production and management. Proven experience in managing complex logistics, technical production, and large-scale budgets is essential. Excellent leadership, communication, and project management skills are required. If you are passionate about creating exceptional experiences and thrive in a dynamic, creative environment, we encourage you to apply.
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5
Executive Event Chef
AB10 1AE Aberdeen, Scotland
£45000 Annually
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Posted 3 days ago
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Job Description
Our client is seeking a highly experienced and creative Executive Event Chef to lead their prestigious catering operations in Aberdeen, Scotland, UK . This is a pivotal role requiring a blend of culinary artistry, operational management, and exceptional client liaison skills. The successful candidate will be responsible for the entire culinary journey of events, from menu conceptualization and development to execution and team leadership. You will oversee all aspects of food preparation, ensuring the highest standards of quality, presentation, and hygiene are consistently met. This includes managing kitchen staff, sourcing premium ingredients from local suppliers where possible, controlling food costs, and maintaining inventory. The Executive Event Chef will work closely with the events team to understand client requirements, dietary needs, and preferences, translating them into unforgettable dining experiences. A key part of this role involves developing innovative menus that reflect current culinary trends while adhering to budgetary constraints. You will be expected to conduct tastings, manage multiple events simultaneously, and troubleshoot any issues that arise during service. This role demands a proactive approach, meticulous attention to detail, and the ability to perform under pressure in a fast-paced environment. A strong understanding of food safety regulations, including HACCP principles, is essential. The Executive Event Chef will also play a role in training and mentoring junior chefs, fostering a collaborative and high-performing kitchen culture. Significant experience in a similar high-volume, high-end catering or hospitality environment is required. This position offers a fantastic opportunity to make a significant impact on our client's reputation for excellence in event catering. A passion for food, innovation, and delivering exceptional service is paramount. Join our dynamic team and help shape the future of event dining in Aberdeen.
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6
Virtual Event Producer
AB24 3AA Aberdeen, Scotland
£40000 Annually
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Posted 3 days ago
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Job Description
Our client is looking for a highly creative and technically adept Virtual Event Producer to join their fully remote team. This role is pivotal in conceptualising, planning, and executing engaging and memorable online events that resonate with a global audience. You will be responsible for the end-to-end production lifecycle, from initial client brief to post-event analysis. This involves working collaboratively with creative teams, technical specialists, and marketing departments to ensure seamless delivery. Key responsibilities include developing innovative event formats and experiences tailored for digital platforms, managing budgets, selecting and integrating appropriate virtual event technologies (e.g., streaming platforms, interactive tools, networking solutions), coordinating speakers and content, and overseeing the technical execution of live and pre-recorded segments. You will also be instrumental in developing engaging digital content, managing participant registration and communication, and providing exceptional attendee support throughout the event. Strong project management skills are essential for juggling multiple projects simultaneously, ensuring deadlines are met, and maintaining high-quality standards. A deep understanding of current digital trends, audience engagement strategies, and the technical capabilities of virtual event platforms is crucial. This role requires exceptional communication and leadership skills, as you will be guiding teams and liaising with clients remotely. You must be proactive, adaptable, and possess a meticulous attention to detail. The ability to troubleshoot technical issues quickly and effectively under pressure is paramount. This is a fantastic opportunity for a passionate individual to shape the future of virtual experiences in the arts and entertainment sector, working from anywhere in the world.
Key Responsibilities:
Key Responsibilities:
- Conceptualise and develop innovative virtual event strategies.
- Manage all aspects of event production, including technical setup, content, and speaker coordination.
- Select and implement appropriate virtual event platforms and technologies.
- Oversee live streaming and ensure high-quality audio-visual delivery.
- Develop engaging digital content and interactive elements for attendees.
- Manage event budgets and timelines effectively.
- Collaborate with marketing teams on promotion and attendee acquisition.
- Provide post-event analysis and reporting on key performance indicators.
- Troubleshoot technical issues during live events.
- Liaise with clients to understand their vision and objectives.
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7
Event Coordinator - Hospitality Sector
AB10 1AA Aberdeen, Scotland
£25000 annum (cont
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Posted 3 days ago
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Job Description
Our client, a well-established hospitality group, is seeking a dynamic and detail-oriented Event Coordinator to manage and execute a diverse range of events. This role is crucial for ensuring the successful planning, organization, and delivery of memorable guest experiences. You will be responsible for all aspects of event management, from initial client consultation and conceptualization through to on-site execution and post-event evaluation. The ideal candidate possesses exceptional organizational skills, a creative flair, and a passion for delivering outstanding service within the vibrant hospitality and tourism industry.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Plan, organize, and coordinate a variety of events, including corporate functions, weddings, and private parties.
- Liaise with clients to understand their event requirements, budget, and vision.
- Develop event proposals, timelines, and detailed operational plans.
- Source and manage vendors, including caterers, decorators, and entertainment providers.
- Oversee event logistics, such as venue setup, seating arrangements, and A/V requirements.
- Manage event budgets, track expenses, and ensure profitability.
- Be present on-site during events to manage execution, troubleshoot issues, and ensure seamless operation.
- Coordinate with internal hotel departments (e.g., F&B, Banqueting) to ensure smooth event delivery.
- Conduct post-event evaluations and gather client feedback for continuous improvement.
- Maintain excellent relationships with clients and vendors.
Qualifications:
- Proven experience as an Event Coordinator or similar role, preferably within the hospitality sector.
- Strong understanding of event planning principles and best practices.
- Excellent organizational, time management, and multitasking skills.
- Exceptional communication, interpersonal, and negotiation skills.
- Ability to work under pressure and meet tight deadlines.
- Creative thinking and problem-solving abilities.
- Proficiency in event management software and Microsoft Office Suite.
- A flexible approach to working hours, including evenings and weekends, as required by event schedules.
- Knowledge of the local **Aberdeen, Scotland, UK** event venues and suppliers is a plus.
- Passion for delivering exceptional customer service and creating memorable experiences.
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8
Event Manager (Corporate & Social)
AB10 1AA Aberdeen, Scotland
£35000 Annually
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Posted 3 days ago
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Job Description
Our client, a dynamic hospitality and events company, is seeking an innovative and organised Event Manager to oversee a portfolio of corporate and social events in Aberdeen, Scotland, UK . This is an exciting opportunity to craft memorable experiences for clients, from high-profile corporate functions and conferences to elegant weddings and private celebrations. The role requires a blend of creative vision, meticulous planning, and exceptional client management skills. You will be responsible for the entire event lifecycle, from initial concept development and budget management to vendor negotiation, on-site execution, and post-event evaluation. The ideal candidate will possess a deep understanding of the hospitality industry, a keen eye for detail, and the ability to anticipate client needs and exceed expectations. This hybrid role will involve significant on-site presence for event management and client meetings, balanced with remote work for strategic planning, vendor liaison, and administrative tasks. You will build and maintain strong relationships with a network of suppliers, including caterers, AV technicians, venues, and entertainment providers, ensuring the highest quality of service. Your ability to manage multiple projects simultaneously, working under pressure and to tight deadlines, will be crucial. A key part of this role involves developing unique event concepts that align with client objectives and brand identities, ensuring seamless logistical coordination for all aspects of the event. We are looking for a proactive individual who can contribute innovative ideas, problem-solve effectively, and deliver flawless events that leave a lasting positive impression. Previous experience in event management, ideally within the hospitality sector, is essential.
Responsibilities:
Qualifications:
Responsibilities:
- Plan, coordinate, and execute a variety of corporate and social events.
- Develop event concepts and proposals aligned with client requirements.
- Manage event budgets, ensuring cost-effectiveness and profitability.
- Source, negotiate with, and manage vendors and suppliers.
- Oversee event logistics, including venue selection, catering, AV, and staffing.
- Provide exceptional client service and build strong relationships.
- Manage on-site event operations and troubleshoot any issues.
- Conduct post-event evaluations and client debriefs.
Qualifications:
- Proven experience in event management, preferably in hospitality or tourism.
- Strong understanding of event planning principles and best practices.
- Excellent organizational and project management skills.
- Exceptional communication, negotiation, and interpersonal skills.
- Ability to manage budgets and financial reporting.
- Creative flair and a keen eye for detail.
- Proficiency in event management software is a plus.
- Flexibility to work evenings and weekends as required by event schedules.
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