9 Executive Assistant jobs in Leeds

Your new company
Hays Recruitment have the pleasure of working on a fantastic new Executive Assistant vacancy in Sheffield. This is a temporary vacancy for approximately 2-3 months to support with a surge in workloads and to provide additional cover.

KEY VACANCY INFORMATION
Immediate start
Office location Sheffield city centre
Candidates will be local to the area as the role will offer some hybrid working but the successful candidate will need to attend the office.
Professional Executive Assistant required
Immediate start and interview in July 2025.
37 hours a week
Monday to Friday office hours
Professional organisation July 2025 - October 2025 requirement
Salary guide 39,900

Your new role
This will be a busy role providing Executive Assistant Support to a busy Executive team. The role will involve extensive meeting preparation and coordination as well as some day-to-day delegation of business support tasks to the secretarial support team. Duties of the role will include;

- Executive Assistant support across a variety of admin tasks, supporting a busy Executive Team and Board
- Preparation for Board Meetings, preparation of board agendas and attendees
- Preparation of board papers and taking minutes in meetings, follow-up of actions
- Circulating and publishing board minutes
- Inbox management
- Diary management
- Invites for meetings and preparation of meetings, in person and online to facilitate meetings
- Excellent knowledge of MS Office required
- Experience of the public sector would be ideal but not essential.


What you'll need to succeed
The successful candidate will be available to start work immediately and commit to the temporary project over the summer. The ideal start date for this position to start in is July 2025.
The office location is Sheffield.
Our client is keen to appoint a proven Executive Assistant to the post.
Hays Recruitment are recruiting this vacancy on behalf of our fantastic client, if your initial application is successful you will be called by a Consultant for a registration/ telephone interview and your job search will be progressed from there. if you are called please make sure you speak to the Consultant or return their contact call.

What you'll get in return
Immediate startOffice location Sheffield
Candidates will be local to the area as the role will offer some hybrid working but the successful candidate will need to attend the office.
Professional Executive Assistant required
Immediate start and interview in July 2025.
37 hours a week
Monday to Friday office hours
Professional organisation July 2025 - October 2025 requirement
Salary guide 39,900

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Executive Assistant to the Chief Executive

Location :     Wakefield/Hybrid  - Flexible with occasional travel to client sites and team sessions
Reports to :     Chief Executive

Contract :     Full-time (or flexible part-time considered)

Salary:    £30 - £35k doe

Purpose of the Role

To provide high-level executive support to the Chief Executive, ensuring smooth and efficient coordination across their priorities. This role is central to enabling the Chief Executive to operate effectively, internally and externally, and to uphold the high standards and values of the company.

Key Responsibilities

• Diary and Inbox Management
  oordinate and manage the Chief Executive’s calendar, including client meetings, internal priorities, and travel. Monitor and triage email correspondence to ensure timely responses.
< i>Meeting Coordination
Prepare agendas, papers and briefing packs. Take and follow up on action notes from internal and client-facing meetings.
• Project and Client Support
  Track and chase actions related to the Chief Executive’s client portfolio and internal business priorities. Ensure key deliverables are progressing on time.
< i>Internal Communication
Support the Chief Executive in communicating with the wider team. Maintain rhythm and structure to internal check-ins, updates, and project reviews.
• Governance and Documentation
  Maintain key internal documents and systems, including the CEO’s priorities tracker and client delivery records. Draft and format documents and presentations as needed.
< i>Relationship Management
Act as a professional first point of contact for clients and stakeholders engaging with the Chief Executive. Build strong working relationships across the team and with associates.

Person Specification

• Experience
  Proven experience in an Executive Assistant. Strong organisational skills with a track record of supporting at executive level.
• Skills
  Excellent written and verbal communication. Strong attention to detail. Able to prioritise, stay calm under pressure, and adapt quickly.
• Attributes
  Professional, discreet, and proactive. Comfortable working remotely with autonomy. Aligned with the company values and companies tone of voice.

Your new company
Hays Recruitment have the pleasure of working on a fantastic new Executive Assistant vacancy in Sheffield. This is a temporary vacancy for approximately 2-3 months to support with a surge in workloads and to provide additional cover.

KEY VACANCY INFORMATION
Immediate start
Office location Sheffield city centre
Candidates will be local to the area as the role will offer some hybrid working but the successful candidate will need to attend the office.
Professional Executive Assistant required
Immediate start and interview in July / August 2025.
37 hours a week
Monday to Friday office hours
Professional organisation July 2025 - October/ November 2025 requirement
Salary guide 39,900

Your new role
This will be a busy role providing Executive Assistant Support to a busy Executive team. The role will involve extensive meeting preparation and coordination as well as some day-to-day delegation of business support tasks to the secretarial support team. Duties of the role will include;

- Executive Assistant support across a variety of admin tasks, supporting a busy Executive Team and Board
- Preparation for Board Meetings, preparation of board agendas and attendees
- Preparation of board papers and taking minutes in meetings, follow-up of actions
- Circulating and publishing board minutes
- Inbox management
- Diary management
- Invites for meetings and preparation of meetings, in person and online to facilitate meetings
- Excellent knowledge of MS Office required
- Experience of the public sector would be ideal but not essential.


What you'll need to succeed
The successful candidate will be available to start work immediately and commit to the temporary project over the summer. The ideal start date for this position to start in is July 2025.

The office location is Sheffield.
Our client is keen to appoint a proven Executive Assistant to the post.
Hays Recruitment are recruiting this vacancy on behalf of our fantastic client, if your initial application is successful you will be called by a Consultant for a registration/ telephone interview and your job search will be progressed from there. if you are called please make sure you speak to the Consultant or return their contact call.

What you'll get in return
Immediate startOffice location Sheffield
Candidates will be local to the area as the role will offer some hybrid working but the successful candidate will need to attend the office.
Professional Executive Assistant required
Immediate start and interview in July/ August 2025.
37 hours a week
Monday to Friday office hours
Professional organisation July 2025 - November 2025 requirement
Salary guide 39,900

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Are you a meticulous and organised professional ready to support high-level individuals in a fast-paced environment? This Private Office Executive Assistant offers a rewarding opportunity to support across a wide range of duties.

Client Details

Our client is a successful CEO, looking for support in his Private Office. This role is a unique opportunity to support across the commercial business and private office, coordinating diaries, managing properties and general facilitation of workload.

Description

Duties of the Private Office Executive Assistant:

• Manage the day-to-day schedule and appointments of key stakeholders with precision.
• Coordinate travel arrangements, including booking flights, accommodation, and transportation.
• Handle confidential correspondence and ensure sensitive information is managed securely.
• Coordinate property management, including facilities
• Managing accounts of private office
• Assist with personal errands and ad hoc tasks as required by the principal.
• Maintain an organised filing system for both digital and physical documents.
• Liaise with internal teams and external contacts on behalf of the principal.
• Ensure smooth communication and workflow between departments and external partners.

Profile

A successful Private Office Executive Assistant should have:

• Previous experience in an Executive Assistant capacity
• Exceptional organisational and multitasking skills to handle a varied workload.
• A high level of discretion and professionalism when managing sensitive information.
• Strong communication skills, both written and verbal.
• Proficiency in office software such as Microsoft Office and scheduling tools.
• Strong commercial understanding
• A proactive approach to problem-solving and anticipating needs.
• Ability to work independently

Job Offer

• A competitive salary of 4000 - 5000 per annum, based on experience.
• Opportunities for professional growth and career development.
• A supportive and collaborative workplace culture.
• Hybrid role,

About the Company

Following the acquisition by DCC of Fuel Card Services in 2005, we’ve gone from strength to strength, growing through acquisitions and organic growth. Today we’re one of the largest fuel card providers in the UK, selling over 800 million litres of fuel to over 50,000 customers, with over £1 billion of sales in FY24.

Whilst our legacy is in fuel cards, we’re focussed on continuing to drive performance and double our profit by 2030. We’ll do this by listening to our customers, harnessing digital innovation, supporting EV transitions, and expanding our suite of fleet products and services. We intend to find sustainable solutions wherever we can, so that we don’t just meet the needs and expectations of our customers but exceed them.

With an ambitious and energetic team of over 280 talented colleagues, across five locations, we’re working together to become the leading provider of energy and mobility services to the UK’s SME sector.

Caring forms part of our five core values, along with respect and how we treat others, collaboration and working well together, diversity and inclusion and valuing our differences, and innovation which will help us find the solutions we need and overcome any challenges to realise our vision.

About the Role

Reporting to the Head of Business Governance and Compliance, the Project Management Office Lead will oversee the prioritisation and management of all projects in the business to support the Senior Leadership Team (SLT) in prioritising and resourcing projects effectively. This will involve working closely with project teams to ensure that they are being managed in line with the agreed governance framework.

Key Responsibilities

• The successful candidate will play a critical role in enhancing the efficiency, effectiveness and consistency of project management for activities within the business.
• Identify and design a project governance framework aligned with best practise that will dictate how FCS manages projects and facilitates change in an efficient and compliant way.
• Implement this framework and any templates and supporting documentation required, to ensure that all projects are managed in a controlled and consistent manner.
• Work with the business trainers to ensure relevant colleagues are trained on any new processes and provide continued support to project teams on the project framework, templates and best practices ensuring compliance and improved project delivery.
• Support colleagues in overseeing third party vendors in order to ensure that the business’ requirements are understood and then delivered on time and in full.
• Lead project / portfolio board meetings with the SLT to prioritise, steer and manage projects.
• Overseeing all projects in the FCS portfolio, ensuring that they are delivered in full, on budget and to a high quality.
• Work across departments to develop integrated processes that allow us to deliver change effectively.
• On occasion perform project management duties as required to ensure the successful delivery of business critical or strategic projects.
• Compliance with our Business Conduct Guidelines and other Group Policies.
• Any other duties as may be reasonably required.

Requirements

• Strong experience in a Project Management / Project Management Office role applying project governance lifecycles, methodologies and principles.
• Experience in PMO tools would be an advantage.
• Experience in project delivery and project management activities.
• Experience in web-based application support and development.
• Experience with SAP and CRM project delivery is an advantage.
• Valid UK driving licence and access to a vehicle to travel between sites.
• Project Management certification from a recognised industry body e.g. PMI / APM.
• Project Office Certification would be an advantage.
• Excellent interpersonal skills to work with individuals at all levels.
• Ability to concisely present to a senior audience.
• Confidence to challenge senior stakeholders.

Benefits

• Salary - up to £65,000 per annum
• Bonus - Company bonus
• Annual Leave - 25 days + bank holidays
• Annual leave - Holiday purchase scheme available (up to 5 days)
• An additional day annual leave for your birthday.
• Sociable working hours, no weekends or evenings.
• Early Friday finish.
• Fun, supportive working environment.
• Pension.
• 4 x salary life assurance.

My client is seeking a proactive and highly organised Admin Support Executive to join their growing team. This is a key support role, ideal for someone who enjoys variety, thrives on detail, and takes pride in keeping things running smoothly. The successful candidate will play an important part in day-to-day operations, supporting both internal teams and external clients.

Salary 12.64 an hour, 35 hour week, fully office based

Key Responsibilities

• Managing Mail: Overseeing outbound and returned post, ensuring it's processed promptly and recorded accurately.

• Client Reporting: Preparing reports for clients and making sure they're delivered on time.

• Payment Processing: Accurately posting payments received into internal systems.

• Invoicing: Raising and sending client invoices, and helping with any follow-up queries.

• Case Management: Loading new cases onto the system and assigning them to the appropriate team members.

• Client Queries: Assisting the team with sending, tracking, and managing queries to and from clients.

• Ordering Supplies: Managing office supplies, ensuring everything is available when needed.

What They're Looking For

• Previous experience in an admin or office support role

• Excellent organisational skills and the ability to manage multiple tasks

• Strong written and verbal communication

• Confidence using Microsoft Office and CRM systems

• High attention to detail, especially with financial data

• Ability to work to deadlines under pressure

• A professional and team-focused attitude

• Experience in client service or a service-led environment

• Understanding of billing processes or debt recovery (desirable)

Why Work for Them?
This is a great opportunity to join a supportive and friendly team where your work will be valued. My client offers a collaborative environment and the chance to develop your skills in a stable and professional setting.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

If you’re excited by this opportunity but feel you’d benefit from extra training to boost your admin and PA skills, we’ve got you covered.

Our VA Launchpad Programme is designed to help you build confidence, get accredited, and set up your own flexible VA business - or gain the skills that top employers like SmartPA value most.

Learn directly from the best, get mentored by our founder Sarra Bejaoui, and discover how to turn your admin skills into a successful income stream - all from home.

Just click the apply button to get started, and once you are signed up to our klar platform, you can apply for our open job roles on there too.

Who We Are

At SmartPA, we don’t just provide support – we transform it.

Our mission is simple yet bold: to redefine administrative and PA services through innovative thinking, cutting-edge technology and an unrelenting pursuit of excellence. Trusted by global leaders in industries like tech, automotive and retail, we’re the engine behind smarter, more efficient operations.

With a vibrant, client-focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world.

If you’re ready to challenge the status quo and create meaningful impact, we want to hear from you!

What You’ll Do

The Centre of Excellence (COE) is the driving force behind SmartPA, where strategy comes to life. As part of this dynamic, client-facing department, you’ll be the heartbeat of our business – delivering high-impact, tailored support to clients daily.

In the role of Business Support Executive, you’ll play a pivotal role in providing bespoke solutions for a key client account. You’ll tackle real challenges, establish meaningful relationships and make a tangible difference to client success.

Here’s what your day-to-day will look like:

Collaborate & Innovate

• Work within our agile pod structure, supporting a range of stakeholders with varied operational tasks and deadlines.
• Contribute fresh, creative ideas to optimise processes, streamline workflows and enhance service delivery.
• Partner with your team to ensure seamless, high-quality service and exceed client expectations across diverse accounts.

Manage Key Tasks with Excellence

• Complete tasks such as diary management, scheduling and handling email correspondence with precision and professionalism, keeping everything on track for your client.
• Prepare, format and edit documents to meet the highest standards, ensuring consistency and quality in every deliverable.
• Perform accurate data entry and reporting, ensuring all insights are actionable and timely.

Support Business Growth

• Identify inefficiencies, proactively recommend improvements, and assist in process changes, updates and new best practices.
• Assist in streamlining, automating repetitive tasks and embedding these improvements across client operations.

Build Relationships

• Act as a trusted partner to your client, anticipating needs and consistently exceeding expectations.
• Represent SmartPA’s values with authenticity, serving as a positive brand ambassador in every interaction.
• Collaborate across teams to ensure consistent quality and excellence in all deliverables, and to provide cover and support within the pod structure.

Stay Adaptable

• Approach new challenges with a solution-driven mindset, thriving in a fast-paced, ever-changing environment.

About You

We’re looking for someone who:

• Thrives in a dynamic, entrepreneurial environment where no two days are the same.
• Is passionate about redefining what it means to deliver world-class PA and admin support.
• Can manage their own time and workload effectively, delivering results with confidence.
• Brings enthusiasm, creativity, and positivity to their work.
• Enjoys contributing ideas to improve processes and drive business growth.

What You’ll Need

Your experience is key, but your attitude is what sets you apart.

Essential:

• Proficiency in MS Office (especially Outlook, Word, and Excel).
• Proven ability to meet tight deadlines and juggle competing priorities.
• Experience in project delivery and administrative tasks.

Desirable:

• Familiarity with CRM platforms and booking systems.
• Background in office management, account management, or similar.
• Experience in diary management, document formatting and data handling and entry.

What’s in It for You?

At SmartPA, we believe in rewarding talent and supporting your growth:

• Competitive Salaries
• Yearly Bonuses based on company, department, and individual performance.
• Hybrid Work: 1 day per week at home
• Flexitime Initiative: Work when you’re most productive (core hours: 10:00–16:30).
• 33 Days Holiday: Because rest fuels greatness.
• Growth Opportunities: Develop your skills, advance your career and grow with a company reshaping the industry.
• Enhanced Benefits: Unlock additional perks based on your loyalty and length of service.

Job Types: Full-time, Permanent

Pay: £24,000.00-£35,000.00 per year

Additional pay:

• Bonus scheme

Benefits:

• Company events
• Enhanced maternity leave
• Work from home

Schedule:

• Monday to Friday

Work Location: Remote

If you’re excited by this opportunity but feel you’d benefit from extra training to boost your admin and PA skills, we’ve got you covered.

Our VA Launchpad Programme is designed to help you build confidence, get accredited, and set up your own flexible VA business - or gain the skills that top employers like SmartPA value most.

Learn directly from the best, get mentored by our founder Sarra Bejaoui, and discover how to turn your admin skills into a successful income stream - all from home.

Just click the apply button to get started, and once you are signed up to our klar platform, you can apply for our open job roles on there too.

Who We Are

At SmartPA, we don’t just provide support – we transform it.

Our mission is simple yet bold: to redefine administrative and PA services through innovative thinking, cutting-edge technology and an unrelenting pursuit of excellence. Trusted by global leaders in industries like tech, automotive and retail, we’re the engine behind smarter, more efficient operations.

With a vibrant, client-focused culture and a team driven by creativity, no two days at SmartPA are ever the same! As we continue to grow rapidly, this is your opportunity to join us on the journey to becoming the most optimised administrative organisation in the world.

If you’re ready to challenge the status quo and create meaningful impact, we want to hear from you!

What You’ll Do

The Centre of Excellence (COE) is the driving force behind SmartPA, where strategy comes to life. As part of this dynamic, client-facing department, you’ll be the heartbeat of our business – delivering high-impact, tailored support to clients daily.

In the role of Business Support Executive, you’ll play a pivotal role in providing bespoke solutions for a key client account. You’ll tackle real challenges, establish meaningful relationships and make a tangible difference to client success.

Here’s what your day-to-day will look like:

Collaborate & Innovate

• Work within our agile pod structure, supporting a range of stakeholders with varied operational tasks and deadlines.
• Contribute fresh, creative ideas to optimise processes, streamline workflows and enhance service delivery.
• Partner with your team to ensure seamless, high-quality service and exceed client expectations across diverse accounts.

Manage Key Tasks with Excellence

• Complete tasks such as diary management, scheduling and handling email correspondence with precision and professionalism, keeping everything on track for your client.
• Prepare, format and edit documents to meet the highest standards, ensuring consistency and quality in every deliverable.
• Perform accurate data entry and reporting, ensuring all insights are actionable and timely.

Support Business Growth

• Identify inefficiencies, proactively recommend improvements, and assist in process changes, updates and new best practices.
• Assist in streamlining, automating repetitive tasks and embedding these improvements across client operations.

Build Relationships

• Act as a trusted partner to your client, anticipating needs and consistently exceeding expectations.
• Represent SmartPA’s values with authenticity, serving as a positive brand ambassador in every interaction.
• Collaborate across teams to ensure consistent quality and excellence in all deliverables, and to provide cover and support within the pod structure.

Stay Adaptable

• Approach new challenges with a solution-driven mindset, thriving in a fast-paced, ever-changing environment.

About You

We’re looking for someone who:

• Thrives in a dynamic, entrepreneurial environment where no two days are the same.
• Is passionate about redefining what it means to deliver world-class PA and admin support.
• Can manage their own time and workload effectively, delivering results with confidence.
• Brings enthusiasm, creativity, and positivity to their work.
• Enjoys contributing ideas to improve processes and drive business growth.

What You’ll Need

Your experience is key, but your attitude is what sets you apart.

Essential:

• Proficiency in MS Office (especially Outlook, Word, and Excel).
• Proven ability to meet tight deadlines and juggle competing priorities.
• Experience in project delivery and administrative tasks.

Desirable:

• Familiarity with CRM platforms and booking systems.
• Background in office management, account management, or similar.
• Experience in diary management, document formatting and data handling and entry.

What’s in It for You?

At SmartPA, we believe in rewarding talent and supporting your growth:

• Competitive Salaries
• Yearly Bonuses based on company, department, and individual performance.
• Hybrid Work: 1 day per week at home
• Flexitime Initiative: Work when you’re most productive (core hours: 10:00–16:30).
• 33 Days Holiday: Because rest fuels greatness.
• Growth Opportunities: Develop your skills, advance your career and grow with a company reshaping the industry.
• Enhanced Benefits: Unlock additional perks based on your loyalty and length of service.

Job Types: Full-time, Permanent

Pay: £24,000.00-£35,000.00 per year

Additional pay:

• Bonus scheme

Benefits:

• Company events
• Enhanced maternity leave
• Work from home

Schedule:

• Monday to Friday

Work Location: Remote