108 Executive Assistant jobs in Leeds

An Experienced Executive Assistant is required for a Board of Directors in Leeds.
As Executive Assistant you will provide a comprehensive range of support to two Directors and the CEO, from research, reports, confidential correspondence and diary management.

Sayjo Recruitment Ltd are recruiting on behalf of our client for this permanent and full time role is fully office based, offering an amazing career. You will be entrusted with a host of administrative, operational and client communications and manage multiple emails accounts and diaries.

Responsibilities

• Manage executive calendars, scheduling meetings and appointments while ensuring optimal time management.
• Prepare and organise documents, reports, and presentations for meetings.
• Handle data entry tasks with accuracy and attention to detail.
• Support research and report building with basic analysis work on costs and performance.
• Managing office communications by phone and email.
• Coordinate travel arrangements and itineraries for executives.
• Support the team with clerical duties such as typing correspondence and managing office supplies.
• Collaborate with other departments to facilitate effective communication and project management.
• Assist in the preparations of meetings and hosting visitors.
• General administration and customer service.

Qualifications

• Executive Assistant experience is required. Or Personal Assistant experience to Board level.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal, with a focus on professional phone etiquette.

This Executive Assistant role offers an exciting opportunity for individuals looking to contribute significantly to an executive team's success while developing their own skills within a dynamic workplace. Working 7:30am- 4 Monday to Friday , with free parking, a host of incentives and a profit based bonus, company events, and much more.

To apply, send your full CV today to Louise at Sayjo Recruitment Ltd. We may close the advert earlier than shown. We aim to reply to applications within 48 working hours.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Coordinate domestic and international travel logistics, including flights, accommodation, and itinerary planning.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives where appropriate.
• Organize and prepare materials for board meetings, executive team meetings, and other significant events.
• Handle confidential information with the utmost discretion and professionalism.
• Conduct research and compile data to support executive decision-making.
• Manage expense reports and process invoices accurately and efficiently.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain and organize physical and digital filing systems.
• Anticipate the needs of the executives and proactively address potential issues.
• Assist with special projects as assigned.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of professionalism, discretion, and integrity.
• Strong problem-solving abilities and a proactive approach.
• Ability to work independently and collaboratively in a hybrid work model.
• Experience in event planning and coordination is a plus.
• A degree in Business Administration or a related field is an advantage.
• Adaptability and a positive attitude in a dynamic work environment.

• Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Prepare agendas, take minutes, and track action items for executive meetings.
• Draft, review, and edit correspondence, reports, presentations, and other documents.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and managing inquiries.
• Conduct research and prepare briefings on various topics as requested.
• Manage expense reporting and reconcile corporate credit card statements.
• Organize and maintain electronic and physical filing systems, ensuring information is readily accessible.
• Anticipate the needs of executives and proactively address potential issues.
• Handle confidential and sensitive information with discretion and integrity.
• Liaise with other departments to ensure smooth information flow and project coordination.
• Assist with event planning and coordination for executive-level functions.
• Continuously seek ways to improve administrative processes and enhance efficiency.
• Provide general administrative support and handle ad-hoc tasks as required.

• Proven experience as an Executive Assistant or in a similar high-level administrative support role.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently and proactively, anticipating needs and taking initiative.
• Strong problem-solving skills and a resourceful approach.
• Experience in managing complex international travel arrangements is a significant advantage.
• A Bachelor's degree or equivalent relevant experience is preferred.
• Must possess a dedicated home office setup with reliable internet connectivity.

• Manage complex and dynamic executive calendars.
• Coordinate and schedule internal and external meetings.
• Arrange domestic and international travel logistics.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications.
• Act as a primary point of contact for executives.
• Maintain confidential files and records.
• Conduct research and prepare background materials for meetings.
• Process expense reports and manage departmental budgets.
• Assist with special projects as assigned.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Proactive problem-solving abilities.
• Experience with virtual meeting platforms and tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience supporting multiple executives is a plus.

• Manage the CEO's complex and dynamic calendar, scheduling meetings, appointments, and calls with meticulous attention to detail.
• Coordinate all aspects of the CEO's domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Prepare, proofread, and edit high-level correspondence, reports, presentations, and other documents.
• Act as a gatekeeper, screening calls, emails, and visitors to ensure efficient communication flow.
• Organise and prepare agendas, materials, and minutes for key meetings.
• Conduct research and prepare briefing materials for the CEO as needed.
• Manage expense reporting and other administrative tasks.
• Handle confidential information with the utmost discretion and professionalism.
• Build and maintain strong relationships with internal stakeholders and external contacts.
• Anticipate the CEO's needs and proactively address potential issues.
• Support special projects and initiatives as assigned by the CEO.

• Proven experience as a Senior Executive Assistant, ideally supporting C-suite executives, preferably in a remote capacity.
• Exceptional organisational and time-management skills, with a talent for multitasking and prioritisation.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Outstanding written and verbal communication skills.
• High level of discretion, professionalism, and ethical conduct.
• Ability to work independently, take initiative, and problem-solve effectively.
• Experience in coordinating complex international travel.
• A proactive and adaptable approach to a fast-paced environment.
• Familiarity with project management principles is a plus.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit documents, presentations, and correspondence with a high degree of accuracy.
• Handle incoming emails, phone calls, and mail, prioritizing and directing them appropriately.
• Organise and manage physical and electronic filing systems.
• Assist with the preparation of meeting agendas, minutes, and action tracking.
• Conduct research and compile information for various projects and reports.
• Manage expense reports and basic budget tracking for executives.
• Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
• Provide general administrative support, including photocopying, scanning, and data entry.
• Anticipate the needs of executives and proactively address potential issues.
• Ensure confidentiality and discretion in handling sensitive information.

• Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or in a similar secretarial role.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Strong written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Professional and discreet demeanour.
• Ability to work independently and as part of a team.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Familiarity with (mention specific industry if relevant, e.g., professional services) is an advantage.

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and manage executive events and meetings, ensuring smooth logistics.
• Handle confidential information with the utmost discretion and professionalism.
• Manage office supplies and oversee administrative tasks.
• Assist with special projects as assigned.
• Filter and prioritize incoming communications.

• Proven experience as an Executive Assistant or similar role.
• Excellent command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to work independently and proactively.
• Experience in managing complex travel arrangements.
• Proficiency in virtual meeting platforms (Zoom, Teams).
• Minimum of 3 years of experience supporting C-level executives.

• Manage and coordinate complex calendars, scheduling meetings, appointments, and calls for multiple executives.
• Arrange and manage domestic and international travel, including flights, accommodation, visas, and itineraries.
• Prepare agendas, minutes, and action items for executive meetings.
• Draft, review, and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Act as a primary point of contact for internal and external stakeholders, screening communications and requests.
• Conduct research and prepare background materials for meetings and projects.
• Manage expense reporting and reconciliation for executives.
• Proactively anticipate the needs of executives and provide timely support.
• Maintain confidential information with the utmost discretion.
• Assist with event planning and coordination for team offsites or company events.
• Streamline administrative processes and identify opportunities for efficiency improvements.
• Manage and organize digital and physical filing systems.

• Proven experience as an Executive Assistant or in a similar senior administrative support role, supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Ability to work independently, proactively, and with minimal supervision in a remote setting.
• Strong problem-solving skills and resourcefulness.
• Experience with travel booking systems and expense management software.
• A keen eye for detail and accuracy.
• Bachelor's degree or equivalent experience preferred.

• Manage complex and dynamic calendars for multiple executives, coordinating meetings, appointments, and travel schedules.
• Arrange domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organise and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Conduct research and compile information for meetings and projects as required.
• Manage expense reporting and processing for executives.
• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain and organise filing systems, both physical and digital.
• Coordinate special projects and events as assigned.
• Provide administrative support to the executive office, ensuring smooth day-to-day operations.
• Handle confidential information with the utmost discretion.

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite level executives.
• Exceptional organisational and time management skills with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask, prioritise, and work effectively under pressure.
• Proactive and resourceful approach to problem-solving.
• Experience in coordinating complex travel arrangements.
• Professional and personable demeanour.
• Ability to work effectively both independently and as part of a team.
• Familiarity with project management is a plus.