1125 Executive Secretaries jobs in Liverpool

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and travel.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Organize and prepare materials for meetings, including agendas and minutes.
• Handle incoming and outgoing communications, screening calls and emails, and prioritizing accordingly.
• Maintain and organize electronic and physical filing systems.
• Conduct research on various topics as required by executives.
• Manage expense reports and process invoices.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support and assist with special projects as needed.

• Proven experience as an Administrative Assistant or in a similar executive support role.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Proactive approach to identifying and resolving issues.
• Ability to work independently and take initiative.
• Strong attention to detail.

Technical Sales Support Executive

Liverpool (South)

Excellent Salary plus benefits

37.5 Hours/week

My client, working in the pharmaceutical manufacturing sector , is looking for a sales support executive to work in a newly created , exciting and varied permanent position.

The client has a superb working environment and a growing headcount. Some working from home and flexibility in start time is also available.

This is a client facing, commercial role where you project manage the tender process.

A combination of client facing skills, commercial nous and project coordination skills are required. You don't need to be an engineer, but a technical understanding (e.g. engineering/construction/utilities) would certainly help.

This is a great opportunity to join a really impressive company.

The Role

1. Full time, permanent, brand-new position within the pharmaceutical manufacturing sector
2. Project coordination of the tender process, providing the link between internal teams and the customer
3. Areas will include managing sales proposals, attending customer teams meetings, compiling quotes and tenders, support costing reviews and managing the pre-order project process.

The Person

1. Academic and/or working background in a technical environment (engineering/construction/utilities etc.)
2. Experience within a customer facing commercial position
3. Ability/experience to manage sales proposal projects

Reference Number: BBBH(phone number removed)

To apply for this role or to be considered for further roles, please click "Apply Now" or contact Nick Smith at Rise Technical Recruitment.

Rise Technical Recruitment Ltd acts an employment agency for permanent roles and an employment business for temporary roles.

The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications and skill set. We are an equal opportunities employer and welcome applications from all suitable candidates.

Client Support Executive - Onboarding
Location: Hybrid - 2 days in our Wilmslow office, 3 from home
Working Hours: Full-time

Citation is one of the UK's leading providers of Health & Safety, HR, Employment Law and ISO services to businesses. But we're far from average - our people bring their personalities to work, not just their policies!

It's a great place to work because of the people we employ. Fun, professional, and supportive, we're looking for likeminded individuals who bring passion and positivity to what they do. If our culture sounds like the right fit for you and you're excited to be part of our success story, we'd love to hear from you.

The role:
As we continue to grow and invest in service and technology, we're recruiting a Client Support Executive to join our Onboarding team.

In this role, you'll:
* Provide exceptional telephone and online support to clients across the UK
* Welcome new clients and deliver training on our platform
* Make proactive touchpoints with clients throughout their contract
* Ensure clients gain maximum value from their Citation service

About you:
We're looking for natural problem solvers who can take ownership of queries from start to finish, identifying needs and offering effective solutions.

Whatever your background, if you're passionate about delivering outstanding customer service, we can teach you the rest. You'll be someone who:
* Engages confidently and professionally over the phone
* Learns new systems quickly and uses information to support clients effectively
* Puts the client first, making it your mission to understand their needs and exceed expectations

Here's a taste of the perks we roll out for our extraordinary team members:

* 25 Days of Holiday + Bank: We're talking sun-soaked beaches, snow-capped mountains, or simply your favourite cosy spot at home. Take your well-deserved break with 25 days of holiday, plus those cherished bank holidays.
* Birthday Bliss: Your birthday isn't just another day on the calendar; it's YOUR day! Enjoy it in style with a day off, because at Citation, we believe in celebrating YOU.
* Post-Wedding Bliss: Newlyweds, we've got something special for you too! Extra weeks of holiday to bask in the glow of post-wedding happiness.
* Growing Families: We're all about supporting our Citation family, and that includes expectant parents. Vouchers and special perks await to celebrate the newest addition to your family.
* Healthcare cash plan: Your well-being is our priority. That's why we offer private healthcare to ensure your peace of mind and keep you feeling your best.
* Pawternity Leave: Welcoming a new furry friend? Enjoy a day off on us to give your new cat or dog the ultimate welcome home experience!
* Community Days: Looking to give back? Take a day off to volunteer and make a positive impact in your community or support your favourite charities.

Ready to Apply?
If you're passionate about client support, love problem-solving, and want to work in a fun and supportive team, apply today and start your journey with Citation!

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements across different time zones.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research on various topics as needed by executives.
• Handle confidential information with the utmost discretion and professionalism.
• Organise and maintain digital filing systems for easy access and retrieval.
• Coordinate and manage special projects as assigned.
• Act as a liaison between executives and internal/external stakeholders.
• Prepare meeting agendas, take minutes, and track action items.
• Manage expense reports and invoices.
• Anticipate the needs of the executives and proactively address them.
• Provide general administrative support, including responding to emails and managing correspondence.
• Utilise various remote collaboration tools effectively.

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent organisational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Exceptional written and verbal communication skills.
• High level of professionalism and integrity.
• Ability to multitask and prioritise effectively in a fast-paced, remote setting.
• Discretion and the ability to handle sensitive information.
• A proactive and problem-solving attitude.
• Experience in supporting C-level executives is a plus.
• Associate's or Bachelor's degree in a relevant field is preferred.

James Ray Recruitment are seeking an experienced and highly organised Administrative Assistant to join a busy school office based at a local school in the Wirral area.

Previous experience working in a school office environment is preferred, as the successful candidate will be expected to confidently manage a range of administrative responsibilities from day one.

This position is offered on a full time basis to commence from October 2025 ongoing with a potential to become permanet for the right candidate.

Key responsibilities include:

• Managing reception duties and handling telephone and face-to-face enquiries
• Monitoring and recording pupil attendance
• General office administration and support
• Maintaining and updating school databases.

The ideal candidate will have strong communication and IT skills, the ability to prioritise tasks effectively, and a positive, proactive approach to working in a school setting.

The successful candidate will:
• Have excellent communication and interpersonal skills;
• Be self-motivated, organised, efficient and take initiative;
• Be able to prioritise workload to meet deadlines;
• Have good IT skills that can be used across a variety of platforms;
• Have successful experience of working in an office environment;
• Be committed to their own professional development;
• Champion the ethos and vision of the school at all times.

James Ray Recruitment specialise in finding our candidates long term & permanent placements across the UK. This business has been established by education recruitment consultants with over 20 years’ experience in the sector so can guarantee the unrivalled expertise required when finding you your ideal placement.

Why work with James Ray Recruitment?

• Unrivalled payrates
• Experienced & Dedicated consultant support.
• Bespoke pay type discussed around your individual circumstance.
• Benefits such as holiday pay, maternity, paternity, sick leave, pension etc
• Guaranteed pay options available.
• Referral schemes.

To find out more, call our team on (phone number removed).

Please be assured all conversation are conducted within the strictest confidence.

Unfortunately, due to time restrictions we cannot respond to every applicant, if we haven’t contacted you within 10 working days, please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.

James Ray recruitment is a Recruitment Business having sought agreement from their clients to find candidates for these roles, in accordance with the Employment Agencies and Employment Business Regulations Act 2003. James Ray Recruitment is committed to safeguarding and promoting the welfare of children and young people. Appointments will be subject to our stringent vetting procedures, including an enhanced DBS check and references. James Ray Recruitment are an equal opportunities employer.

• Training: A full induction and on the job training
• Holiday: You'll work hard at WG, so you'll be rewarded with full school holidays including bank holidays
• Flexible benefits: meaning you can increase/decrease benefits such as life insurance -
  check out our benefits here
• Wellbeing: a host of wellbeing tools and advice including employee assistance
• Medical cover so you can claim back the cost of things like an opticians or dentist appointment and a host of high-street discounts
• Beautiful working environments with the very best facilities - check out our schools here
• A recommend a friend scheme that offers a ,000 bonus every time

• Have previous administration experience in a busy environment
• Have a high degree of computer literacy
• Be able to keep a lot of plates spinning!
• Have excellent customer service skills
• Be hard working, friendly and dependable and able to build a natural rapport with our young people

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage incoming communications, including emails, phone calls, and mail.
• Make travel arrangements, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Process expense reports and manage petty cash.
• Coordinate meeting logistics, including room bookings, catering, and preparing necessary materials.
• Conduct research and gather information as required for various projects and meetings.
• Maintain organised filing systems, both physical and digital.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate the needs of executives and proactively address them.
• Assist with event planning and coordination for executive team activities.
• Utilize various office software and tools to enhance productivity and streamline workflows.
• Provide support for other administrative staff as needed.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong multitasking capabilities and the ability to prioritize effectively.
• Proactive and resourceful with a problem-solving attitude.
• Experience with calendar management and travel coordination.
• Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams).
• Ability to work independently and as part of a remote team.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.

• Manage and coordinate complex executive calendars and schedules.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare meeting agendas, take minutes, and distribute follow-up actions.
• Screen and prioritize incoming communications, including emails and phone calls.
• Draft correspondence, reports, and presentations.
• Organize and maintain confidential filing systems.
• Assist with event planning, coordination, and execution.
• Act as a liaison between executives and internal/external stakeholders.
• Manage office supplies and administrative budgets.
• Handle ad-hoc administrative projects and tasks as required.
• Ensure a high level of professionalism and discretion at all times.

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and the ability to handle confidential information.
• Proactive approach to problem-solving and task management.
• Ability to work effectively in a hybrid environment.
• Experience with calendar management and travel coordination.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.