1125 Executive Secretaries jobs in Liverpool

• Manage and coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Oversee and maintain executive calendars, scheduling meetings, appointments, and conference calls with precision.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and maintain strict confidentiality.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively and professionally.
• Organize and prepare materials for meetings, including agendas, minutes, and supporting documents.
• Conduct research and gather information as required by executives.
• Manage and track expenses, ensuring timely submission of reports and adherence to company policy.
• Implement and improve administrative processes and systems to enhance efficiency and effectiveness.
• Provide general administrative support, including managing incoming/outgoing mail and calls, and maintaining filing systems.
• Assist with event planning and coordination as needed.
• Proactively identify and address administrative challenges to ensure seamless workflow for executives.

• Proven experience as an Executive Assistant, Senior Administrator, or in a similar support role, ideally supporting senior-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to build rapport with a diverse range of individuals.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a meticulous attention to detail.
• Ability to work independently and manage multiple priorities in a remote setting.
• Experience in coordinating complex international travel and managing detailed itineraries is highly desirable.
• Familiarity with project management principles is a plus.

ADMINISTRATIVE ASSISTANT

• Salary Grade: TCAT Support Staff Scale Grade 4 SCP 6-7 (Actual Salary: £19,829 - £20,145)
li>Contract: 32 hours per week, 5 days / Term Time Only plus 10 days / Permanent
• Closing Date: Wednesday 17th September 2025, 9am
• Start Date: Immediate Start
• Interview Date: TBC

Beamont Collegiate Academy is a vibrant and dynamic school community with a strong emphasis on high expectations and aspirations. The academy is part of the Challenge Academy Trust (TCAT, popular and oversubscribed and was judged ‘good’ by Ofsted in July 2022.

We are looking to appoint a dedicated and enthusiastic Administrative Assistant to work within the admin team to provide full administration and consistently provide efficient and quality administrative support to the leadership, teaching and support staff in line with the school’s vision and values. This position is permanent and is suited to an individual with drive, passion and commitment who may be keen for a career within the education setting.  

The successful candidate will be required to apply for an enhanced DBS Certificate from the Disclosure & Barring Service. Details can be found on the gov website. 

Apply Now!

Beamont Collegiate Academy is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including an enhanced DBS check. Prior to you attending one of our recruitment and selection processes, we expect you to have read the BCA's Child and Safeguarding Policy and DfE Keeping Children Safe in Education (KCSIE) - September 2025.

ADMINISTRATIVE ASSISTANT

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• Manage complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel, including flights, accommodation, and visas, ensuring all logistics are seamless.
• Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate individuals.
• Organize and manage meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare expense reports and manage invoices and budgets for the executive team.
• Conduct research and compile data for various projects and reports.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain organised filing systems, both physical and digital.
• Anticipate the needs of the executives and proactively address them.
• Provide general administrative support, including data entry, photocopying, and scanning.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting senior management.
• Exceptional organisational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Ability to multitask and work effectively under pressure in a fast-paced environment.
• Proactive approach to problem-solving and anticipating needs.
• Professional and personable demeanor, with strong interpersonal skills.
• Experience in coordinating complex travel arrangements is essential.
• A relevant qualification in administration or a related field is desirable.

• Manage and maintain complex calendars, scheduling meetings and appointments with precision.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and manage electronic and physical filing systems.
• Handle incoming and outgoing communications, including phone calls and emails, with professionalism.
• Assist with the preparation of meeting agendas, minutes, and action items.
• Conduct research and compile information for various projects and initiatives.
• Manage expense reports and invoice processing.
• Provide a high level of confidentiality and discretion in handling sensitive information.
• Anticipate the needs of the executives and proactively address them.
• Liaise with internal departments and external parties on behalf of the executives.

• Proven experience as an Executive Administrative Assistant or similar role supporting C-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive approach to problem-solving.
• Experience in managing virtual teams or projects remotely is a plus.

• Managing calendars, scheduling appointments, and coordinating virtual meetings.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence.
• Preparing documents, reports, presentations, and spreadsheets.
• Organizing and maintaining digital filing systems and databases.
• Performing data entry and ensuring the accuracy of information.
• Conducting online research and compiling information as required.
• Providing support for travel arrangements and expense reporting.
• Assisting with project coordination and tracking project progress.
• Managing client inquiries and providing a professional point of contact.
• Implementing and maintaining administrative procedures and best practices.