What Jobs are available for Office Administrators in Daventry?
Showing 61 Office Administrators jobs in Daventry
Executive Administrative Assistant
CV1 2AB Coventry, West Midlands
£35000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This pivotal role demands exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will act as a gatekeeper, managing correspondence and ensuring smooth communication flow within the executive office and with external stakeholders. This role offers a fantastic opportunity to work within a dynamic team and gain exposure to high-level strategic discussions. The position is based in Coventry, West Midlands, UK , with a hybrid working arrangement that allows for flexibility.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and conferences.
- Arrange domestic and international travel, including flights, accommodation, and visas.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data for reports and special projects.
- Screen and prioritise incoming communications, ensuring timely responses.
- Liaise with internal departments and external parties to coordinate activities.
- Process expense reports and manage office supplies.
- Maintain a high level of confidentiality and discretion.
- Provide general administrative support as needed.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong time management and organisational abilities.
- Ability to work independently and as part of a team.
- Discretion and confidentiality are paramount.
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0
Executive Administrative Assistant
CV1 2GT Coventry, West Midlands
£30000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This hybrid role offers a balance between remote work flexibility and essential in-office collaboration, based in Coventry, West Midlands, UK . You will be instrumental in ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion.
Responsibilities:
Qualifications:
This role demands a reliable and resourceful individual who can anticipate needs and provide seamless support. If you are a motivated administrative professional looking for a challenging and rewarding hybrid opportunity, we encourage you to apply.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails, and responding to inquiries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and coordinate internal and external meetings, ensuring all logistical requirements are met, including booking rooms, catering, and AV equipment.
- Take accurate minutes at meetings and track action items to ensure follow-through.
- Handle travel arrangements, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Manage and maintain electronic and physical filing systems, ensuring efficient retrieval of information.
- Process expense reports and manage departmental budgets.
- Conduct research on various topics as requested by executives.
- Assist with special projects and initiatives as needed.
- Maintain strict confidentiality regarding sensitive company information.
- Provide general administrative support, including mail handling, photocopying, and managing office supplies.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably supporting senior-level management.
- Excellent organizational and time-management skills with a high degree of accuracy and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and work under pressure in a fast-paced environment.
- Discretion and a high level of professionalism in handling confidential matters.
- Proactive approach to problem-solving and a keen eye for identifying potential issues.
- Experience with event coordination and travel management is a plus.
- Familiarity with office management procedures and basic accounting principles.
This role demands a reliable and resourceful individual who can anticipate needs and provide seamless support. If you are a motivated administrative professional looking for a challenging and rewarding hybrid opportunity, we encourage you to apply.
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1
Executive Administrative Assistant
MK9 2FN Milton Keynes, South East
£30000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
We are seeking a highly efficient and proactive Executive Administrative Assistant to provide comprehensive support to our senior leadership team. This is a fully remote position, offering the flexibility to work from home while maintaining the highest standards of professional support. As an Executive Administrative Assistant, you will manage a wide range of administrative tasks, ensuring the smooth operation of daily activities for our executives. Your responsibilities will include calendar management, travel arrangements, preparing reports and presentations, coordinating meetings, and handling correspondence with discretion and professionalism. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, superior communication abilities, and a strong proficiency in office software. This role requires someone who is resourceful, adaptable, and capable of working independently with minimal supervision in a remote setting. Responsibilities include:
- Managing complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and conference calls.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Handling incoming and outgoing communications, screening calls and emails, and responding as appropriate.
- Organizing and preparing materials for meetings, including agendas and background documents.
- Taking accurate minutes during meetings and distributing them promptly.
- Conducting research and compiling information as needed for executive projects.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with a high degree of discretion.
- Providing general administrative support and acting as a liaison between executives and other departments or external contacts.
- Anticipating the needs of executives and proactively addressing them.
- Assisting with special projects as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent calendar management and travel coordination skills.
- Strong written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Ability to handle confidential information with discretion and professionalism.
- Resourceful, proactive, and able to work independently in a remote setting.
- Strong problem-solving skills and attention to detail.
- Experience with project coordination is a plus.
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2
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£40000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive remote support to a senior executive. This is a pivotal role requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be responsible for managing the executive's calendar, coordinating travel arrangements (both domestic and international), preparing correspondence and reports, and liaising with internal and external stakeholders on behalf of the executive. Your duties will include screening calls and emails, preparing meeting agendas and minutes, conducting research, and managing special projects as assigned. The ideal candidate will possess strong communication and interpersonal skills, with the ability to anticipate needs and provide proactive support. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and experience with virtual collaboration tools are essential. As this is a fully remote position, excellent time management, self-discipline, and the ability to work independently while maintaining strong connections with the executive and team are critical. You will need to be adaptable, resourceful, and capable of handling a wide range of tasks with efficiency and discretion. We are looking for a dedicated and polished professional who can effectively manage the administrative aspects of the executive's role, allowing them to focus on strategic priorities. This is an excellent opportunity to provide high-level support in a flexible, remote work environment.
Key Responsibilities:
Key Responsibilities:
- Manage the executive's complex and dynamic calendar, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, review, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, acting as a gatekeeper.
- Organize and prepare materials for meetings, including agendas and minutes.
- Conduct research and gather information for various projects and initiatives.
- Handle confidential information with the utmost discretion and security.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage special administrative projects as assigned by the executive.
- Ensure efficient workflow and provide proactive administrative support.
- Proven experience as an Executive Assistant, Senior Administrator, or similar role, supporting senior-level executives.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Experience with virtual meeting platforms (e.g., Zoom, Teams) and project management tools.
- Discretion and ability to handle confidential information appropriately.
- Proactive approach, with the ability to anticipate needs and problem-solve independently.
- High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
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3
Remote Administrative Assistant
CV1 2GN Coventry, West Midlands
£22000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and detail-oriented Remote Administrative Assistant to provide comprehensive support to their team. This fully remote position requires an individual who is self-motivated, efficient, and capable of managing multiple tasks with minimal supervision. You will be instrumental in ensuring the smooth day-to-day operations of the business by handling a variety of administrative duties from the comfort of your own home. Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, and maintaining digital filing systems. Strong proficiency in standard office software, excellent communication skills, and a proactive approach are essential. The ideal candidate will be adept at using virtual collaboration tools and have a proven track record of reliability and accuracy in previous administrative roles.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Prepare, format, and proofread documents, reports, and presentations.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Organize and maintain digital filing systems and databases.
- Assist with the preparation of meeting agendas and minutes.
- Conduct research and compile information as needed.
- Manage online expense reporting and invoice processing.
- Provide general administrative support to various departments.
- Utilize virtual collaboration tools to maintain communication and workflow.
- Ensure timely completion of assigned administrative tasks.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication abilities.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Ability to work independently and as part of a remote team.
- High attention to detail and accuracy.
- Discretion in handling confidential information.
- Familiarity with project management software is a plus.
- A dedicated home office setup with reliable internet connectivity.
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4
Senior Administrative Assistant
MK14 5BH Milton Keynes, South East
£28000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team. This role is based in Milton Keynes, Buckinghamshire, UK and offers a hybrid working model, blending office presence with remote flexibility. The ideal candidate will be instrumental in providing comprehensive administrative support to a busy department, ensuring the smooth day-to-day operation of various functions.
Responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements for senior management. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and attention to detail. Furthermore, you will handle incoming and outgoing communications, including managing phone calls and emails, and acting as a first point of contact for internal and external stakeholders. Maintaining and organising physical and digital filing systems, ensuring easy retrieval of information, will be a key duty. You will also be involved in processing invoices, managing expenses, and assisting with budget tracking. Supporting the onboarding process for new team members and coordinating training sessions are additional responsibilities. The role requires a proactive approach to problem-solving, the ability to anticipate needs, and a commitment to maintaining confidentiality.
To be successful in this role, you should possess:
Responsibilities will include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements for senior management. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and attention to detail. Furthermore, you will handle incoming and outgoing communications, including managing phone calls and emails, and acting as a first point of contact for internal and external stakeholders. Maintaining and organising physical and digital filing systems, ensuring easy retrieval of information, will be a key duty. You will also be involved in processing invoices, managing expenses, and assisting with budget tracking. Supporting the onboarding process for new team members and coordinating training sessions are additional responsibilities. The role requires a proactive approach to problem-solving, the ability to anticipate needs, and a commitment to maintaining confidentiality.
To be successful in this role, you should possess:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software.
- Excellent written and verbal communication skills.
- Strong interpersonal skills, with the ability to interact professionally with all levels of staff and external visitors.
- Discretion and a high level of confidentiality.
- A proactive and resourceful attitude, with a keen eye for detail.
- Ability to work independently and as part of a team.
- Experience in managing office supplies and vendor relationships is a plus.
- A minimum of 3-5 years of relevant experience.
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5
Executive Administrative Assistant
MK9 2FB Milton Keynes, South East
£35000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in Milton Keynes, Buckinghamshire, UK . This role is crucial in ensuring the smooth and efficient day-to-day operations of the executive office. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with discretion. Key responsibilities include gatekeeping executive communications, scheduling meetings and appointments, making travel arrangements (flights, hotels, transfers), processing expenses, and preparing meeting agendas and minutes. You will act as a primary point of contact for internal and external stakeholders, requiring excellent interpersonal and communication skills. The ideal candidate will have extensive experience supporting C-suite executives, demonstrating a high level of professionalism, initiative, and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with calendar management tools and virtual meeting platforms. You should possess excellent organisational and time-management skills, with the ability to multitask and prioritise effectively in a fast-paced environment. A proactive approach to problem-solving and a strong sense of confidentiality are paramount. This is a demanding but rewarding role offering the opportunity to work closely with top leadership and contribute to the success of the organisation. You will be expected to anticipate needs, manage multiple projects simultaneously, and maintain a calm and composed demeanor under pressure. A strong work ethic and a commitment to delivering high-quality support are essential for success in this position. This role provides a unique insight into high-level decision-making and strategic planning.
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6
Senior Administrative Assistant
CV1 5RN Coventry, West Midlands
£28000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Assistant to join their dynamic team in Coventry, West Midlands, UK . This role is crucial in ensuring the smooth day-to-day operations of the office and providing comprehensive support to a team of executives. The successful candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders.
Key responsibilities include:
The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience in a similar administrative role, preferably supporting senior management, is highly desirable. This is an excellent opportunity for an individual seeking to advance their administrative career in a supportive and challenging environment. The successful candidate will thrive on taking initiative and contributing to the overall success of the team. While this role offers some flexibility with a hybrid working model, regular presence in the Coventry office will be required for key collaborative activities and team engagement. We are committed to fostering a positive and inclusive workplace culture.
Key responsibilities include:
- Managing executive diaries, scheduling appointments, and resolving conflicts.
- Organising and preparing agendas for meetings, taking minutes, and tracking action items.
- Coordinating domestic and international travel arrangements, including flights, accommodation, and visas.
- Handling incoming and outgoing correspondence, including emails, mail, and phone calls, ensuring prompt and professional responses.
- Maintaining and organising physical and digital filing systems for easy retrieval of information.
- Preparing and editing documents, reports, and presentations using Microsoft Office Suite.
- Assisting with budget tracking and expense report processing.
- Liaising with clients, suppliers, and other stakeholders, providing a high level of service.
- Providing general administrative support, such as photocopying, scanning, and data entry.
- Assisting with onboarding new team members and maintaining employee records.
- Proactively identifying areas for improvement in administrative processes and implementing solutions.
- Supporting ad-hoc projects as required by senior management.
The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Previous experience in a similar administrative role, preferably supporting senior management, is highly desirable. This is an excellent opportunity for an individual seeking to advance their administrative career in a supportive and challenging environment. The successful candidate will thrive on taking initiative and contributing to the overall success of the team. While this role offers some flexibility with a hybrid working model, regular presence in the Coventry office will be required for key collaborative activities and team engagement. We are committed to fostering a positive and inclusive workplace culture.
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7
Executive Administrative Assistant
MK9 2FZ Milton Keynes, South East
£30000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a fully remote position, allowing you to contribute to a high-performing team from anywhere in the UK. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing presentations and reports, and handling confidential information with discretion. Your role will involve acting as a gatekeeper, liaising with internal and external stakeholders, managing correspondence, and ensuring smooth day-to-day operations for the executives you support. You will be expected to anticipate needs, solve problems independently, and maintain a high level of professionalism at all times. The ideal candidate will have extensive experience in executive support, with a proven ability to manage multiple priorities in a fast-paced environment. Exceptional communication, interpersonal, and organizational skills are essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is a must. Experience with project management or event coordination is a plus. This role requires a strong sense of initiative, discretion, and the ability to work autonomously. You will be a trusted partner, enabling executives to maximize their effectiveness. As a remote employee, you will leverage digital platforms for communication, task management, and document sharing. Your ability to maintain confidentiality and foster strong working relationships virtually will be crucial. Responsibilities:
- Manage and coordinate complex calendars and schedules for senior executives.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread documents, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and facilitate meetings, prepare agendas, take minutes, and follow up on action items.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage expenses and process invoices.
- Conduct research and gather information as required.
- Proactively identify and resolve administrative challenges.
- Support special projects and initiatives as assigned.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- High level of discretion, professionalism, and attention to detail.
- Ability to work independently, prioritize tasks, and manage workload effectively in a remote setting.
- Proactive problem-solving abilities.
- Experience with project management tools or event planning is a plus.
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8
Executive Administrative Assistant
CV1 1AA Coventry, West Midlands
£30000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organised, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Coventry, West Midlands, UK . This role is crucial for ensuring the smooth and efficient operation of executive activities, managing complex schedules, and facilitating effective communication. The ideal candidate will be adept at anticipating needs, managing priorities, and maintaining a high level of professionalism and discretion.
You will be responsible for a wide range of administrative duties, including managing calendars, coordinating meetings and travel arrangements, preparing documents and presentations, and handling correspondence. This position requires excellent communication and interpersonal skills, with the ability to build strong working relationships across all levels of the organisation and with external contacts. Proficiency in office software suites and a strong understanding of modern office practices are essential. This role offers a hybrid working model, combining the benefits of office-based collaboration with remote flexibility.
Key Responsibilities:
Qualifications and Skills:
You will be responsible for a wide range of administrative duties, including managing calendars, coordinating meetings and travel arrangements, preparing documents and presentations, and handling correspondence. This position requires excellent communication and interpersonal skills, with the ability to build strong working relationships across all levels of the organisation and with external contacts. Proficiency in office software suites and a strong understanding of modern office practices are essential. This role offers a hybrid working model, combining the benefits of office-based collaboration with remote flexibility.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and events.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Screen and prioritise incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Manage and organise physical and digital filing systems.
- Conduct research and prepare background information for meetings and projects.
- Assist with expense reporting and budget tracking for executive office.
- Handle confidential information with the utmost discretion and professionalism.
- Provide general administrative support as needed to ensure efficient office operations.
Qualifications and Skills:
- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior management.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organisational and time management skills, with the ability to multitask and prioritise effectively.
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive approach with the ability to anticipate needs and solve problems independently.
- Experience in managing complex travel arrangements and international logistics is a plus.
- Professional demeanour and strong interpersonal skills.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- Familiarity with basic accounting principles for expense management is advantageous.
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9