What Jobs are available for Office Management in Leeds?
Showing 54 Office Management jobs in Leeds
Executive Administrative Assistant
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organisation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This role is pivotal in ensuring the smooth operation of daily administrative tasks and facilitating efficient communication across the company. The successful candidate will be based in our modern offices located in the heart of Leeds, West Yorkshire , with the flexibility of a hybrid working arrangement.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, screening calls and emails, and directing inquiries appropriately.
- Organize and oversee the logistics of executive meetings, including preparing agendas, taking minutes, and distributing action items.
- Handle confidential information with the utmost discretion and integrity.
- Assist with travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries.
- Maintain and organize physical and digital filing systems, ensuring easy retrieval of information.
- Coordinate office supplies, equipment, and vendor management.
- Provide general administrative support, such as data entry, photocopying, and scanning.
- Anticipate the needs of the executives and proactively address them.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with impeccable grammar and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Discretion and a high level of confidentiality.
- Ability to work independently and as part of a team.
- Experience in a fast-paced environment is advantageous.
- A positive and professional attitude.
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0
Executive Administrative Assistant
LS1 1UR Leeds, Yorkshire and the Humber
£28000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior management at their busy office in Leeds, West Yorkshire, UK . This is a crucial role, acting as the first point of contact for many stakeholders and requiring exceptional attention to detail, professionalism, and the ability to manage a diverse workload in a fast-paced environment.
Key Responsibilities:
Qualifications and Experience:
This role offers a competitive salary and the chance to be an integral part of a dynamic executive team in a leading organization.
Key Responsibilities:
- Manage complex diaries and coordinate meetings, appointments, and travel arrangements for executives.
- Prepare agendas, take minutes, and distribute action points for meetings.
- Handle incoming correspondence, including emails and phone calls, filtering and prioritizing as necessary.
- Prepare and edit documents, reports, presentations, and spreadsheets with a high degree of accuracy.
- Conduct research and compile information for various projects and initiatives.
- Organize and maintain filing systems, both physical and digital, ensuring confidentiality.
- Process expense reports and manage petty cash as required.
- Coordinate office events, team-building activities, and client hospitality.
- Act as a liaison between executives and internal departments, as well as external clients and partners.
- Anticipate the needs of executives and proactively address potential issues.
- Assist with onboarding new team members and providing general office support.
- Maintain strict confidentiality regarding sensitive company and personal information.
- Undertake ad-hoc administrative projects as assigned.
- Ensure smooth day-to-day operations of the executive office.
- Contribute to a positive and efficient office environment.
Qualifications and Experience:
- Proven experience as an Executive Assistant or similar high-level administrative role.
- Excellent command of the English language, both written and spoken.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Exceptional organizational and time-management skills.
- Strong interpersonal skills with the ability to build rapport with colleagues and external contacts.
- High level of discretion and understanding of confidentiality.
- Ability to multitask and prioritize effectively under pressure.
- Proactive approach with a keen eye for detail.
- Experience in diary management and complex travel coordination.
- A professional and confident demeanor.
- Previous experience in a similar industry would be advantageous.
- Adaptability and willingness to learn new systems and processes.
This role offers a competitive salary and the chance to be an integral part of a dynamic executive team in a leading organization.
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1
Remote Administrative Assistant
LS1 1UR Leeds, Yorkshire and the Humber
£25000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Join a forward-thinking organization as a Remote Administrative Assistant, where you will provide essential support to our operational teams. This is a fully remote position, offering the flexibility and autonomy to manage your workload from anywhere in the UK. Our client is dedicated to fostering a collaborative and efficient remote work culture, and this role is pivotal in ensuring the smooth running of daily operations. You will be the backbone of our administrative functions, contributing to productivity and organizational success.
Key responsibilities include managing calendars, scheduling appointments, and coordinating meetings for various departments. You will handle incoming and outgoing communications, including emails, calls, and correspondence, ensuring timely and professional responses. Maintaining accurate and organized digital records, filing systems, and databases will be crucial. Assisting with the preparation of reports, presentations, and other documents, as well as processing invoices and expense claims, will also form part of your duties. You'll be responsible for coordinating travel arrangements when necessary, although the role is predominantly remote. Supporting project management tasks by tracking progress, disseminating information, and ensuring deadlines are met is also a key aspect. This role demands a proactive approach, excellent organizational skills, and the ability to multitask effectively in a fast-paced, remote environment. Our client values initiative and offers opportunities for professional development within a supportive virtual team.
We are looking for candidates who are highly organized, possess excellent communication skills, and have a strong command of office software. A keen eye for detail, discretion, and a commitment to confidentiality are paramount. Experience with virtual collaboration tools and a proven ability to work autonomously are highly desirable. If you are a self-starter looking for a challenging and rewarding remote administrative role, we encourage you to apply.
Requirements:
This role is based in Leeds, West Yorkshire, UK , and is a permanent, fully remote position.
Key responsibilities include managing calendars, scheduling appointments, and coordinating meetings for various departments. You will handle incoming and outgoing communications, including emails, calls, and correspondence, ensuring timely and professional responses. Maintaining accurate and organized digital records, filing systems, and databases will be crucial. Assisting with the preparation of reports, presentations, and other documents, as well as processing invoices and expense claims, will also form part of your duties. You'll be responsible for coordinating travel arrangements when necessary, although the role is predominantly remote. Supporting project management tasks by tracking progress, disseminating information, and ensuring deadlines are met is also a key aspect. This role demands a proactive approach, excellent organizational skills, and the ability to multitask effectively in a fast-paced, remote environment. Our client values initiative and offers opportunities for professional development within a supportive virtual team.
We are looking for candidates who are highly organized, possess excellent communication skills, and have a strong command of office software. A keen eye for detail, discretion, and a commitment to confidentiality are paramount. Experience with virtual collaboration tools and a proven ability to work autonomously are highly desirable. If you are a self-starter looking for a challenging and rewarding remote administrative role, we encourage you to apply.
Requirements:
- Proven experience in an administrative or secretarial role.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to work independently and prioritize tasks effectively.
- Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Discretion and a high level of confidentiality.
This role is based in Leeds, West Yorkshire, UK , and is a permanent, fully remote position.
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2
Executive Administrative Assistant
LS1 2TR Leeds, Yorkshire and the Humber
£28000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior management within their busy office environment in Leeds, West Yorkshire, UK . This role is crucial for ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative and logistical tasks. The ideal candidate will be discreet, professional, and possess excellent communication skills, with a keen eye for detail and the ability to multitask effectively under pressure.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and coordinate internal and external meetings, including booking venues and arranging catering.
- Maintain and update filing systems, both physical and digital, ensuring information is easily accessible.
- Handle confidential information with the utmost discretion and professionalism.
- Arrange travel itineraries, including flights, accommodation, and transportation.
- Assist with the preparation of budgets and expense reports.
- Act as a point of contact between executives and internal/external stakeholders.
- Perform general administrative duties such as photocopying, scanning, and mail handling.
- Provide support for special projects as required by the executive team.
Qualifications and Skills:
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Exceptional attention to detail and accuracy.
- Proactive and able to anticipate needs.
- Ability to work independently and as part of a team.
- Discretion and a professional demeanor are essential.
- Previous experience in a fast-paced corporate environment is highly desirable.
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3
Executive Administrative Assistant
LS1 1UR Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role, based in **Leeds, West Yorkshire, UK**, is pivotal in ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing correspondence, and organising meetings and events. The ideal candidate will possess exceptional organisational and time-management skills, with a meticulous attention to detail. Strong communication and interpersonal skills are essential for liaising with internal and external stakeholders at all levels. Key responsibilities include managing email correspondence, screening calls, preparing reports and presentations, and maintaining confidential records. You will also be expected to handle various administrative tasks, ensuring that executive priorities are managed effectively. This position requires a high degree of discretion, professionalism, and the ability to work independently with minimal supervision. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with modern office technologies are essential. This is an excellent opportunity for an experienced administrative professional looking to contribute to a dynamic organisation and support its key leaders. The hybrid working model offers a balance between in-office collaboration and flexible remote work.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and visas.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organise and manage meetings, conferences, and corporate events.
- Screen and prioritise incoming communications, including emails and phone calls.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidential files and records with utmost discretion.
- Process expense reports and manage departmental budgets as required.
- Anticipate the needs of the executives and proactively address them.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Professional and courteous demeanour.
- Experience with virtual meeting platforms and collaborative tools.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
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4
Executive Administrative Assistant
LS1 1AA Leeds, Yorkshire and the Humber
£35000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client, a leading technology firm renowned for its innovative solutions, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This role is entirely remote, demanding exceptional organizational skills, discretion, and the ability to manage complex schedules and communications efficiently. You will be instrumental in ensuring the smooth functioning of executive operations, acting as a key liaison between internal departments and external stakeholders.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, redirecting them as appropriate.
- Organize and coordinate virtual meetings, ensuring all participants have necessary information and materials.
- Conduct research and gather information for executive projects and initiatives.
- Maintain confidential files and records with utmost discretion.
- Act as a point of contact for internal and external stakeholders, building positive relationships.
- Assist with the preparation of board materials and other corporate governance documentation.
- Manage expense reporting and invoice processing for executive activities.
- Proactively identify and address potential administrative issues before they arise.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
- Excellent written and verbal communication skills, with a keen eye for detail and grammar.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- High level of discretion and confidentiality.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Experience with CRM systems or other relevant administrative software is a plus.
- A professional and positive demeanor.
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5
Executive Administrative Assistant
LS1 2LA Leeds, Yorkshire and the Humber
£30000 Annually
WhatJobs
Posted 20 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to support senior leadership within their busy office. This role is crucial in ensuring the smooth day-to-day operations and providing comprehensive administrative support. The position is based in **Leeds, West Yorkshire, UK**, with a hybrid working arrangement.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate parties.
- Organize and coordinate internal and external meetings, including booking venues, arranging catering, and preparing agendas.
- Take minutes at meetings and track action items.
- Handle confidential information with discretion and professionalism.
- Manage office supplies and inventory.
- Assist with the preparation of budgets and expense reports.
- Provide general administrative support to the wider team as needed.
- Act as a point of contact for clients and visitors, ensuring a positive impression of the company.
- Maintain and update filing systems, both electronic and physical.
- Support the planning and execution of company events and initiatives.
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Excellent organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and work under pressure.
- Discretion and a high level of confidentiality.
- Experience with travel booking and expense management.
- A proactive approach with the ability to anticipate needs.
- Professional and courteous demeanor.
- Familiarity with office management systems.
- A relevant administrative qualification or degree is advantageous.
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6
Executive Administrative Assistant
LS1 5TR Leeds, Yorkshire and the Humber
£28000 Annually
WhatJobs
Posted 26 days ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Executive Administrative Assistant to support a busy senior management team in Leeds, West Yorkshire, UK . This role is crucial in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements. A key aspect of the role involves preparing reports, presentations, and other documents, often with a high degree of confidentiality. Excellent communication skills are essential as you will be liaising with internal departments and external stakeholders on behalf of the executives. You will also manage incoming and outgoing correspondence, handle phone calls, and act as a primary point of contact. Proficiency in office software, particularly Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is a must. The ideal candidate will possess strong multitasking abilities, exceptional attention to detail, and a professional demeanour. Experience in a similar administrative support role, preferably within a fast-paced corporate environment, is highly valued. This is an excellent opportunity for an individual who thrives on providing comprehensive support and ensuring that all administrative tasks are handled with precision and efficiency. Key responsibilities include:
- Managing and coordinating executive calendars and appointments.
- Arranging domestic and international travel, including flights, accommodation, and itineraries.
- Preparing meeting agendas, taking minutes, and distributing action points.
- Drafting, editing, and proofreading correspondence, reports, and presentations.
- Managing and organising electronic and physical filing systems.
- Handling incoming communications, including emails and phone calls, in a timely and professional manner.
- Processing expense reports and managing budgets for the executive office.
- Conducting research and compiling information as required.
- Assisting with event planning and logistics.
- Maintaining a high level of confidentiality and discretion at all times.
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7
Administrative Assistant (Remote)
LS1 1UR Leeds, Yorkshire and the Humber
£25000 Annually
WhatJobs
Posted 26 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide essential remote support across various departments. This is a fantastic opportunity for an individual with excellent organisational skills and a keen eye for detail to contribute effectively within a dynamic organisation, all while working from home. You will be responsible for managing correspondence, scheduling appointments, preparing documents, and supporting the smooth day-to-day operations of the business. The ideal candidate will be proficient in using office software, possess strong communication skills, and have the ability to manage multiple tasks efficiently. You will play a crucial role in ensuring administrative tasks are handled with precision and professionalism, contributing significantly to the overall productivity of the team. This role requires a self-starter who can manage their workload independently and maintain a high level of accuracy in a remote environment.Key Responsibilities:
- Manage and respond to emails, calls, and general enquiries professionally.
- Schedule meetings, appointments, and manage calendars for team members.
- Prepare, format, and proofread documents, reports, presentations, and other correspondence.
- Organise and maintain digital filing systems and databases.
- Assist with travel arrangements and accommodation bookings when required.
- Support the onboarding process for new team members with administrative tasks.
- Conduct research and compile information for various projects and reports.
- Process invoices, expenses, and other financial documentation.
- Maintain office supplies inventory and coordinate procurement.
- Provide general administrative support to management and staff as needed.
- Ensure confidentiality and discretion in handling sensitive information.
- Proven experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities, with the capacity to multitask.
- High level of accuracy and attention to detail.
- Ability to work independently and proactively in a remote setting.
- Discretion and understanding of confidentiality.
- Experience with CRM or project management software is a plus.
- A flexible and adaptable approach to work.
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8
Remote Administrative Assistant (Legal)
LS1 1AA Leeds, Yorkshire and the Humber
£28000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a prestigious legal firm, is seeking a highly organized and detail-oriented Remote Administrative Assistant to provide comprehensive support to their legal team. This is a fully remote position, allowing you to work efficiently from home while contributing to the smooth operation of the practice. You will be responsible for a wide range of administrative tasks, ensuring accuracy and confidentiality in all aspects of your work. This role requires excellent communication skills, proficiency in legal terminology, and the ability to manage multiple priorities in a fast-paced virtual environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain electronic filing systems for case documents and client information.
- Schedule and coordinate client meetings, appointments, and court dates.
- Prepare and edit legal documents, correspondence, and reports with a high degree of accuracy.
- Conduct legal research and gather relevant information as required.
- Handle incoming and outgoing communications, including emails and phone calls, with professionalism.
- Manage attorney calendars and proactively address scheduling conflicts.
- Assist with billing and invoicing processes.
- Liaise with clients, court personnel, and other legal professionals.
- Provide general administrative support to the legal team as needed.
- Maintain strict confidentiality of all client and firm information.
- Proven experience as an Administrative Assistant, preferably within a legal setting.
- Familiarity with legal terminology, procedures, and documentation.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal practice management software.
- Excellent written and verbal communication skills.
- Strong organizational skills and meticulous attention to detail.
- Ability to prioritize tasks and manage time effectively in a remote work environment.
- Discretion and a high level of professionalism.
- Ability to work independently with minimal supervision.
- High school diploma or equivalent; a paralegal certificate or Associate's degree is a plus.
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9