151 Office Manager jobs in Southampton

• Oversee daily office operations, including managing supplies, coordinating maintenance, and ensuring a clean and functional workspace.
• Manage executive calendars, schedule meetings, appointments, and travel arrangements for senior leadership.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Organize and manage company events, meetings, and team-building activities.
• Maintain and update office filing systems, both physical and digital.
• Assist with onboarding new employees, including setting up workstations and necessary documentation.
• Process expense reports and manage basic bookkeeping tasks.
• Act as a primary point of contact for internal and external stakeholders.
• Implement and improve office policies and procedures to enhance efficiency.
• Provide general administrative support to the wider team as needed.

• Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
• Excellent organisational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience with scheduling and travel coordination.
• Proactive and resourceful with a problem-solving attitude.
• Ability to multitask and prioritise effectively.
• Experience in managing office budgets and vendor relationships is a plus.
• Familiarity with basic HR or accounting functions is advantageous.

Office Manager

Industry: Construction

Location: East Wight

Hours: 8.30/9am - 5pm

Days: Monday - Friday

Duration: Permanent

Duties:

Managing all general administrative functions and overseeing 2 members of administrative staff.
Supporting Directors in responsibility for day to day accounting functions, liaison with Accountants.
Client invoicing and credit control, overseeing purchase ledger and supplier payments.
Reconciliation and submission of VAT, ensuring all HMRC returns are submitted to deadlines.
Managing cashflow and forecasting, identifying and escalating any areas of concern.
Financial reporting to Directors.
Collation of timesheets and processing payroll on both a weekly and monthly basis, CIS returns.
Processing company credit card/ expenses and travel arrangements.
Maintaining personnel records, managing holiday requests and training records.
Administering company fleet of vehicles/ plant and arranging for maintenance.
Maintaining health and safety records.
Ensuring Compliance with ISO 9001, 14001 and 45001, preparation for external auditors.
Maintaining archive and with Directors approval, assisting in implementing new systems.

Experience:

Must have strong, all round administrative experience, including accounting functions, from within the construction sector and be familiar with CIS.
Must have a good level of computer literacy and the ability to learn new systems, experience of Eque2 is an advantage.
Must have strong numeracy skills with excellent accuracy and attention to detail.
Must have excellent communication and organisational skills and the ability to work well on own initiative as well as part of a team.
Must be proactive and motivated with willingness to develop positively through change.
Own transport is recommended due to company location.

Salary: 35-40,000 per annum DOE

By submitting your CV to WP Recruitment & HR Ltd, you imply consent to our agency processing your personal data, please see our GDPR webpage for further information:

If we think we can assist you, we will invite you to register with our agency, WP Recruitment & HR Ltd., in order to be considered for vacancies.

If you are already registered with our agency, please contact our office directly on (phone number removed) for further details.

Office Manager Required!

Our client is a leading packaging manufacturer based in Southampton.

On behalf of our client, we are recruiting for an Office Manager to join their growing team. The successful candidate will play a key role in ensuring smooth operational performance, compliance with industry standards, and delivery of excellent customer service.

Package:

• Salary 30,000 - 35,000 (DOE)
• Annual company bonus
• 28 days holiday, inclusive of bank holidays
• Working hours Monday to Friday, 8:30am - 5:30pm

Office Manager - Responsibilities:

• Lead and manage a small customer service and administrative team, ensuring a consistently high standard of service
• Oversee customer complaints and non-conformances, implementing corrective actions
• Maintain accurate business documentation, including Health & Safety and personnel records
• Manage government declarations and reporting requirements
• Oversee purchasing, supplier communications, and invoicing
• Monitor stock control processes to support operational efficiency
• Provide hands-on support in day-to-day administrative and customer service tasks
• Assist with basic accounts tasks, including invoice processing, account reconciliations, and credit control support

Office Manager - Requirements:

• Proven experience in office management or supervisory position
• Experience in handling customer service issues
• Familiarity with maintaining business documentation, including Health & Safety and compliance records.
• Proficiency in managing purchasing, stock control, and basic accounts tasks.
• Competence in using office software (e.g., Microsoft Office, accounting/inventory systems).
• Understanding of government reporting and documentation procedures is desirable.

Streamline Search is acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.

Introduction:

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

The Role:

This role will be part of our Saab Seaeye business unit in Fareham. The Office Manager for Seaeye will be a highly organised and proactive administrator ensuring the smooth functioning of the offices in our T1 & T2 buildings. The ideal candidate will be a detail-oriented, able to multitask, excellent communication skills, capable of maintaining a productive and positive workplace environment.

Key Responsibilities:

• Assisting with travel and accommodation

• Dealing with external phone calls and forwarding to relevant departments

• Diary organisation for Managers where necessary and arranging group meetings

• Event and Social planning including organisational team building activities

• Standing in for Executive Assistant when required

• Ensure the office runs smoothly, high levels of organisational effectiveness, communication and safety for staff and visitors.

• First point of contact for general enquiries

• Ordering and organising office & kitchen supplies. Positive relationships with suppliers and source new suppliers when needed

• Ensure the office and kitchen and communal areas are kept presentable, unpacking dishwashers, distributing fruit and maintaining the coffee machines in each building

• Organising all visitor and new starter SmartID's

• Overall coordination of conference room bookings. If required, order refreshments/lunch. Ensure conference rooms are tidy at the end of each day

• General office administration duties including photocopying/scanning when needed

• Audit office equipment twice yearly and keep the Registers updated

• Provide back up for the Facilities Manager if he is absent and contractors are on site.

• Handle all incoming mail and dispatch of outgoing mail/parcels.

• Provide support, when required, at offsite events

• Ad hoc support and special projects, when required

Skills and Experience:

• Organisational, IT and Problem-solving skills

• Proven experience as an office manager or administrative role

• Flexibility and a 'can do' attitude

• Proactive and positive attitude

• Ability to handle confidential information with discretion.

• Time-management skills and ability to prioritise tasks effectively.

• Communication, negotiation and relationship-building skills

• Strong team player with a solution focused approach

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.

Introduction:

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

The Role:

This role will be part of our Saab Seaeye business unit in Fareham. The Office Manager for Seaeye will be a highly organised and proactive administrator ensuring the smooth functioning of the offices in our T1 & T2 buildings. The ideal candidate will be a detail-oriented, able to multitask, excellent communication skills, capable of maintaining a productive and positive workplace environment.

Key Responsibilities:

• Assisting with travel and accommodation

• Dealing with external phone calls and forwarding to relevant departments

• Diary organisation for Managers where necessary and arranging group meetings

• Event and Social planning including organisational team building activities

• Standing in for Executive Assistant when required

• Ensure the office runs smoothly, high levels of organisational effectiveness, communication and safety for staff and visitors.

• First point of contact for general enquiries

• Ordering and organising office & kitchen supplies. Positive relationships with suppliers and source new suppliers when needed

• Ensure the office and kitchen and communal areas are kept presentable, unpacking dishwashers, distributing fruit and maintaining the coffee machines in each building

• Organising all visitor and new starter SmartID's

• Overall coordination of conference room bookings. If required, order refreshments/lunch. Ensure conference rooms are tidy at the end of each day

• General office administration duties including photocopying/scanning when needed

• Audit office equipment twice yearly and keep the Registers updated

• Provide back up for the Facilities Manager if he is absent and contractors are on site.

• Handle all incoming mail and dispatch of outgoing mail/parcels.

• Provide support, when required, at offsite events

• Ad hoc support and special projects, when required

Skills and Experience:

• Organisational, IT and Problem-solving skills

• Proven experience as an office manager or administrative role

• Flexibility and a 'can do' attitude

• Proactive and positive attitude

• Ability to handle confidential information with discretion.

• Time-management skills and ability to prioritise tasks effectively.

• Communication, negotiation and relationship-building skills

• Strong team player with a solution focused approach

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.

Office Manager

Industry: Construction

Location: East Wight

Hours: 8.30/9am - 5pm

Days: Monday - Friday

Duration: Permanent

Duties:

Managing all general administrative functions and overseeing 2 members of administrative staff.
Supporting Directors in responsibility for day to day accounting functions, liaison with Accountants.
Client invoicing and credit control, overseeing purchase ledger and supplier payments.
Reconciliation and submission of VAT, ensuring all HMRC returns are submitted to deadlines.
Managing cashflow and forecasting, identifying and escalating any areas of concern.
Financial reporting to Directors.
Collation of timesheets and processing payroll on both a weekly and monthly basis, CIS returns.
Processing company credit card/ expenses and travel arrangements.
Maintaining personnel records, managing holiday requests and training records.
Administering company fleet of vehicles/ plant and arranging for maintenance.
Maintaining health and safety records.
Ensuring Compliance with ISO 9001, 14001 and 45001, preparation for external auditors.
Maintaining archive and with Directors approval, assisting in implementing new systems.

Experience:

Must have strong, all round administrative experience, including accounting functions, from within the construction sector and be familiar with CIS.
Must have a good level of computer literacy and the ability to learn new systems, experience of Eque2 is an advantage.
Must have strong numeracy skills with excellent accuracy and attention to detail.
Must have excellent communication and organisational skills and the ability to work well on own initiative as well as part of a team.
Must be proactive and motivated with willingness to develop positively through change.
Own transport is recommended due to company location.

Salary: 35-40,000 per annum DOE

By submitting your CV to WP Recruitment & HR Ltd, you imply consent to our agency processing your personal data, please see our GDPR webpage for further information:

If we think we can assist you, we will invite you to register with our agency, WP Recruitment & HR Ltd., in order to be considered for vacancies.

If you are already registered with our agency, please contact our office directly on (phone number removed) for further details.

• Manage all aspects of office administration and operations.
• Oversee facilities management, maintenance, and repairs.
• Source and manage relationships with office suppliers and vendors.
• Manage office supplies inventory and procurement.
• Coordinate office events, meetings, and travel arrangements.
• Provide high-level administrative support to senior management.
• Ensure compliance with health, safety, and security procedures.
• Manage the office budget and track expenses.
• Assist with HR administration, including onboarding and record-keeping.
• Maintain a professional and organized office environment.

• Minimum 3 years of experience in office management or administration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Experience in facilities management and vendor relations.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism.

• Manage all aspects of office administration, including reception, mail handling, and general inquiries.
• Oversee office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate and manage office maintenance, repairs, and vendor services.
• Organize and schedule meetings, appointments, and travel arrangements for staff.
• Assist with the onboarding process for new employees, including preparing workspace and necessary documentation.
• Maintain and update office filing systems, both physical and digital.
• Support HR functions as needed, such as coordinating training sessions or managing employee records.
• Ensure compliance with health and safety regulations within the office environment.
• Manage office budgets and process expense reports.
• Serve as the primary point of contact for office-related queries from staff and external parties.
• Implement and improve office procedures to enhance efficiency and workflow.
• Foster a positive and collaborative office culture.

• Proven experience in an Office Manager or similar administrative role.
• Excellent organizational and time-management skills with the ability to multitask.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Exceptional communication, interpersonal, and customer service skills.
• Ability to work independently and proactively, with a keen eye for detail.
• Experience with basic HR administration and event coordination is an advantage.
• Familiarity with office equipment and troubleshooting basic IT issues is beneficial.
• Ability to manage budgets and process financial documentation.
• Discretion and professionalism when handling confidential information.
• A positive attitude and a commitment to providing excellent support.