100 Office Manager jobs in Southampton
Office Manager & Executive Assistant
SO14 0EG Southampton, South East
£35000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to join their dynamic team in **Southampton, Hampshire, UK**. This pivotal role supports the smooth operation of the office environment and provides dedicated administrative support to senior leadership. The ideal candidate will possess exceptional multitasking abilities, a keen eye for detail, and a professional demeanor.
Responsibilities include overseeing day-to-day office operations, managing the reception area, coordinating meetings and appointments, handling correspondence, managing travel arrangements, and maintaining office supplies and equipment. You will also be responsible for preparing reports, presentations, and other documents as required. A key part of this role involves acting as a gatekeeper and primary point of contact for internal and external stakeholders, ensuring efficient communication and information flow. You will manage the office calendar, arrange catering for meetings, and ensure the office space is well-maintained and presentable at all times. Confidentiality and discretion are paramount as you will be exposed to sensitive information.
Furthermore, you will provide comprehensive executive assistance to the senior management team, including managing complex calendars, preparing agendas, taking minutes, and following up on action items. This includes arranging travel itineraries, booking accommodation, and preparing expense reports. You will also assist with project coordination, conducting research, and preparing briefing materials. The ability to anticipate needs and proactively address potential issues is crucial.
Qualifications required for this role include proven experience in an office management or executive assistant capacity, strong IT skills (Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook), excellent communication and interpersonal skills, and the ability to work independently and as part of a team. A degree in Business Administration or a related field is advantageous but not essential. Experience with specific CRM or project management software may be beneficial. The successful candidate will be adaptable, resourceful, and possess a positive attitude, contributing to a productive and supportive work environment. This is a fantastic opportunity to be an integral part of a forward-thinking organization in **Southampton**.
Responsibilities include overseeing day-to-day office operations, managing the reception area, coordinating meetings and appointments, handling correspondence, managing travel arrangements, and maintaining office supplies and equipment. You will also be responsible for preparing reports, presentations, and other documents as required. A key part of this role involves acting as a gatekeeper and primary point of contact for internal and external stakeholders, ensuring efficient communication and information flow. You will manage the office calendar, arrange catering for meetings, and ensure the office space is well-maintained and presentable at all times. Confidentiality and discretion are paramount as you will be exposed to sensitive information.
Furthermore, you will provide comprehensive executive assistance to the senior management team, including managing complex calendars, preparing agendas, taking minutes, and following up on action items. This includes arranging travel itineraries, booking accommodation, and preparing expense reports. You will also assist with project coordination, conducting research, and preparing briefing materials. The ability to anticipate needs and proactively address potential issues is crucial.
Qualifications required for this role include proven experience in an office management or executive assistant capacity, strong IT skills (Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook), excellent communication and interpersonal skills, and the ability to work independently and as part of a team. A degree in Business Administration or a related field is advantageous but not essential. Experience with specific CRM or project management software may be beneficial. The successful candidate will be adaptable, resourceful, and possess a positive attitude, contributing to a productive and supportive work environment. This is a fantastic opportunity to be an integral part of a forward-thinking organization in **Southampton**.
This advertiser has chosen not to accept applicants from your region.
0
Office Manager & Executive Assistant
SO14 2AA Southampton, South East
£28000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client, a reputable professional services firm located in the heart of Southampton, Hampshire, UK , is actively seeking an organised and proactive Office Manager & Executive Assistant to manage its daily operations and provide comprehensive support to senior management. This role requires a dedicated individual to be present in the office to ensure seamless business functioning.
As the Office Manager & Executive Assistant, you will be responsible for the efficient day-to-day administration of the office. Your duties will include managing office supplies, maintaining filing systems, coordinating meeting room bookings, and overseeing general office upkeep. You will handle incoming and outgoing mail, manage switchboard inquiries, and greet visitors, ensuring a professional and welcoming environment. Furthermore, you will be responsible for managing travel arrangements, including booking flights, accommodation, and transportation for executives, and preparing travel itineraries.
A significant part of your role will involve providing high-level administrative support to the executive team. This includes preparing correspondence, reports, and presentations, managing calendars, scheduling appointments, and coordinating meetings. You will screen phone calls and emails, prioritizing and delegating tasks as appropriate. Assisting with event planning and coordination for internal and external meetings or functions will also fall within your remit. You may also be involved in basic bookkeeping tasks, processing invoices, and liaising with suppliers and vendors.
The ideal candidate will have extensive experience in office management and executive support roles, demonstrating a strong ability to multitask and prioritize effectively. Excellent organizational and time-management skills are essential, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Strong interpersonal and communication skills, both written and verbal, are crucial for interacting with staff, clients, and visitors. A proactive attitude, a keen eye for detail, and the ability to handle confidential information with discretion are highly valued. Experience in a fast-paced professional environment is preferred.
As the Office Manager & Executive Assistant, you will be responsible for the efficient day-to-day administration of the office. Your duties will include managing office supplies, maintaining filing systems, coordinating meeting room bookings, and overseeing general office upkeep. You will handle incoming and outgoing mail, manage switchboard inquiries, and greet visitors, ensuring a professional and welcoming environment. Furthermore, you will be responsible for managing travel arrangements, including booking flights, accommodation, and transportation for executives, and preparing travel itineraries.
A significant part of your role will involve providing high-level administrative support to the executive team. This includes preparing correspondence, reports, and presentations, managing calendars, scheduling appointments, and coordinating meetings. You will screen phone calls and emails, prioritizing and delegating tasks as appropriate. Assisting with event planning and coordination for internal and external meetings or functions will also fall within your remit. You may also be involved in basic bookkeeping tasks, processing invoices, and liaising with suppliers and vendors.
The ideal candidate will have extensive experience in office management and executive support roles, demonstrating a strong ability to multitask and prioritize effectively. Excellent organizational and time-management skills are essential, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Strong interpersonal and communication skills, both written and verbal, are crucial for interacting with staff, clients, and visitors. A proactive attitude, a keen eye for detail, and the ability to handle confidential information with discretion are highly valued. Experience in a fast-paced professional environment is preferred.
This advertiser has chosen not to accept applicants from your region.
1
Remote Executive Assistant & Office Manager
SO14 0AA Southampton, South East
£30000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Remote Executive Assistant & Office Manager to provide comprehensive support to senior leadership. This fully remote role is essential for ensuring the smooth and efficient operation of administrative functions. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs. Your duties will include managing correspondence, organizing virtual files, processing expenses, and ensuring the seamless flow of information within the organization. You will also oversee general office administration, such as vendor management, supply ordering, and maintaining office policies and procedures, adapted for a remote environment. Excellent communication and interpersonal skills are crucial for interacting effectively with internal teams, external partners, and stakeholders. This position requires a high degree of professionalism, discretion, and the ability to multitask effectively in a remote work setting. If you are a dedicated administrative professional seeking a challenging and rewarding role where you can provide vital support and contribute to organizational efficiency, we encourage you to apply.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate and arrange internal and external meetings, including virtual platforms.
- Organize and manage all aspects of executive travel arrangements.
- Prepare and edit documents, presentations, and reports with high accuracy.
- Handle confidential information with discretion and professionalism.
- Manage incoming and outgoing correspondence and communications.
- Organize and maintain digital filing systems and databases.
- Assist with expense reporting and budget tracking.
- Oversee administrative tasks, such as vendor coordination and resource management.
- Provide general administrative support to ensure operational efficiency.
- Proven experience as an Executive Assistant, Administrative Manager, or similar role.
- Proficiency in calendar management, scheduling tools, and virtual meeting platforms.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion and professionalism in handling confidential information.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to multitask, prioritize tasks, and work independently in a remote setting.
- Proactive problem-solving skills and attention to detail.
- Experience with basic bookkeeping or expense management is a plus.
This advertiser has chosen not to accept applicants from your region.
2
Office Manager
SO14 Newtown, South East
REClifts
Posted 3 days ago
Job Viewed
Job Description
Office Manager
Operations Manager
Lift Industry
Salary: 50,000 - 60,000 (depending on experience)
Benefits: Company car or car allowance, hybrid role, 25 days holiday +
This advertiser has chosen not to accept applicants from your region.
3
Office Manager
Hampshire, South East
£19000 - £21000 Annually
The Work Shop Resourcing Ltd
Posted 3 days ago
Job Viewed
Job Description
Part Time Office Manager (22.5 hours)– Fordingbridge - £19,000– 21,000
Our client, a growing and award-winning practice based in Fordingbridge are looking for a part time Office Manager / Studio Manager to join their team. The role is 22.5 hours per week which can be split over 3 or 5 days.
In this pivotal role, you’ll keep the studio running smoothly, supporting the projects teams and working closely with our Finance, Marketing, Operations, and People & Culture departments to foster a collaborative, “One Practice” culture.
Key Responsibilities of Office Manager / Studio Manager:
- Studio Management – front-of-house duties, meeting & greeting visitors, managing facilities, supplies, H&S compliance, travel bookings, and onboarding new starters. li>Practice Administration – support marketing & communications, coordinate events and training (CPDs, team building, CSR), manage project data in CMAP, and assist Directors with reporting. < i>Project Support – set up projects, ensure quality documentation, monitor timesheets, holiday scheduling, and support project managers at key milestones.
What We’re Looking for in the Office Manager / Studio Manager:
- Excellent organisation, time management and attention to detail.
- Ability to manage multiple tasks, adapt quickly, and support teams across the business.
This is a fantastic opportunity for someone who thrives in a fast-paced, creative environment, enjoys variety in their work, and wants to make a meaningful impact.
Benefits:
- On site parking
- Pay review twice yearly
- Discretionary bonus, up to 5%
- 4x Death in service
- Enhanced Maternity
- Benefit/healthcare plan
- Discounted gym membership
- Life Assurance
- Cycle to work scheme
- 22 days Holiday +
This advertiser has chosen not to accept applicants from your region.
4
Office Manager
Hampshire, South East
£50000 - £60000 Annually
REClifts
Posted 3 days ago
Job Viewed
Job Description
Office Manager
Operations Manager
Lift Industry
Salary: 50,000 - 60,000 (depending on experience)
Benefits: Company car or car allowance, hybrid role, 25 days holiday +
This advertiser has chosen not to accept applicants from your region.
5
Office Manager
Hampshire, South East
£35000 - £40000 Annually
PSR Solutions
Posted 3 days ago
Job Viewed
Job Description
About Us
Role Overview
Key Responsibilities
Skills & Experience
What We Offer
We are a dynamic and growing regional construction company delivering high-quality residential, commercial, and infrastructure projects across Hampshire. With a strong reputation for reliability and excellence, we are seeking an experienced and proactive Office Manager to support our operations and ensure the smooth running of our regional office.
Role Overview
The Office Manager will be the backbone of our administrative operations, responsible for overseeing day-to-day office functions, supporting project teams, and ensuring compliance with company policies and procedures. This role requires a highly organized, detail-oriented individual with excellent communication skills and a strong understanding of the construction industry.
Key Responsibilities
- Manage all administrative functions of the regional office, including reception, filing, supplies, and facilities.
- Support project managers and site teams with documentation, scheduling, and procurement coordination.
- Maintain and update project records, contracts, and compliance documentation.
- Liaise with suppliers, subcontractors, and clients to ensure smooth communication and workflow.
- Coordinate meetings, travel arrangements, and company events.
- Monitor office budgets, expenses, and petty cash.
- Ensure health and safety procedures are followed within the office environment.
- Assist with HR tasks such as onboarding, timesheet collection, and training coordination.
- Implement and maintain office systems and procedures to improve efficiency.
Skills & Experience
- Proven experience in office management, preferably within the construction or engineering sector.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and project management software (e.g., MS Project, Procore, or similar).
- Knowledge of construction terminology and documentation is a plus.
- Ability to work independently and as part of a team in a fast-paced environment.
What We Offer
- Competitive salary and benefits package.
- Opportunities for professional development and training.
- A supportive and collaborative team environment.
- The chance to be part of exciting regional construction projects.
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Office manager Jobs in Southampton !
6
Office Manager
PO5 2AA Portsmouth, South East
£28000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth operation of their office environment. This is a hybrid role, requiring your presence in the office for a set number of days per week, with flexibility for remote work on other days.
As the Office Manager, you will be the central point of contact for all administrative and operational matters. Your responsibilities will include managing office supplies and equipment, coordinating vendor relationships, maintaining office facilities, and ensuring a safe and welcoming work environment for all employees. You will handle correspondence, manage calendars, schedule meetings, and provide administrative support to the management team.
Furthermore, you will be responsible for organizing company events and travel arrangements, as well as supporting onboarding processes for new hires. Answering phones, managing incoming and outgoing mail, and maintaining filing systems (both physical and digital) will also be part of your daily duties. You will play a key role in implementing and maintaining office policies and procedures, ensuring compliance and efficiency.
The ideal candidate will have excellent organizational and time-management skills, with a keen eye for detail. Previous experience in an office management or administrative role is essential. Strong communication and interpersonal skills are crucial for interacting with staff, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant office software is required. You should be a self-starter, capable of working independently and as part of a team, and possess strong problem-solving abilities. A flexible and adaptable approach to tasks and working hours is also important for this role.
This position offers a great opportunity to contribute to the efficiency and positive culture of the workplace. You will be part of a supportive team environment in Portsmouth, Hampshire, UK , with the benefits of a hybrid working model.
As the Office Manager, you will be the central point of contact for all administrative and operational matters. Your responsibilities will include managing office supplies and equipment, coordinating vendor relationships, maintaining office facilities, and ensuring a safe and welcoming work environment for all employees. You will handle correspondence, manage calendars, schedule meetings, and provide administrative support to the management team.
Furthermore, you will be responsible for organizing company events and travel arrangements, as well as supporting onboarding processes for new hires. Answering phones, managing incoming and outgoing mail, and maintaining filing systems (both physical and digital) will also be part of your daily duties. You will play a key role in implementing and maintaining office policies and procedures, ensuring compliance and efficiency.
The ideal candidate will have excellent organizational and time-management skills, with a keen eye for detail. Previous experience in an office management or administrative role is essential. Strong communication and interpersonal skills are crucial for interacting with staff, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant office software is required. You should be a self-starter, capable of working independently and as part of a team, and possess strong problem-solving abilities. A flexible and adaptable approach to tasks and working hours is also important for this role.
This position offers a great opportunity to contribute to the efficiency and positive culture of the workplace. You will be part of a supportive team environment in Portsmouth, Hampshire, UK , with the benefits of a hybrid working model.
This advertiser has chosen not to accept applicants from your region.
7
Office Manager
SO14 0AB Southampton, South East
£30000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a dynamic and detail-oriented Office Manager to oversee the smooth running of their operations in **Southampton, Hampshire, UK**. This role is crucial for maintaining an efficient and productive work environment, managing administrative functions, and supporting the overall success of the company. The ideal candidate will be a proactive organiser with excellent interpersonal skills and a strong capacity for multitasking.
Key Responsibilities:
Key Responsibilities:
- Oversee the day-to-day operations of the office, ensuring a functional and organized workspace.
- Manage office supplies, equipment, and vendor relationships, including negotiating contracts and ensuring cost-effectiveness.
- Coordinate and manage meeting room bookings, ensuring they are clean, equipped, and ready for use.
- Handle incoming and outgoing mail and deliveries, and manage courier services.
- Develop and implement office policies and procedures to improve efficiency and workflow.
- Manage the reception area, ensuring a welcoming and professional environment for visitors and clients.
- Coordinate travel arrangements and accommodation for staff as needed.
- Support HR functions, such as onboarding new employees, maintaining employee records, and assisting with benefits administration.
- Manage company filing systems, both physical and digital, ensuring accurate and accessible records.
- Assist with event planning and coordination for company meetings, workshops, and social events.
- Liaise with IT support to ensure smooth functioning of office technology and equipment.
- Manage petty cash and process expense reports.
- Maintain a high level of confidentiality in all administrative tasks.
- Provide general administrative support to various departments as required.
- Ensure compliance with health and safety regulations within the office environment.
- Proven experience as an Office Manager, Administrative Manager, or similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills, with the ability to interact effectively with all levels of staff and external contacts.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with office management software and tools.
- Ability to multitask, prioritize, and manage time effectively.
- High level of attention to detail and accuracy.
- Discretion and the ability to handle confidential information.
- Proactive approach to problem-solving.
- Experience in facilities management or basic IT support is an advantage.
- A proactive and positive attitude towards supporting the team.
This advertiser has chosen not to accept applicants from your region.
8
Office Manager
PO1 1AD Portsmouth, South East
£28000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm located in the heart of Portsmouth , is seeking an organized and proactive Office Manager to oversee the smooth day-to-day operations of their busy office. This role is crucial for maintaining an efficient and welcoming work environment for staff and visitors alike. The ideal candidate will be highly motivated, possess exceptional organizational skills, and have a keen eye for detail. You will be responsible for a wide range of administrative and operational tasks, including managing office supplies, coordinating meetings and events, handling correspondence, maintaining filing systems, and providing administrative support to the management team. You should be proficient in using office software suites such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and have excellent communication and interpersonal skills. Experience in a similar administrative or office management role is preferred. Responsibilities include managing reception duties, overseeing the maintenance of the office premises, coordinating with external vendors and service providers, and ensuring compliance with health and safety regulations. You will also be involved in onboarding new employees and assisting with HR-related administrative tasks. This is an in-office position, offering a stable and collaborative work environment within our modern Portsmouth offices. We offer a competitive salary, a comprehensive benefits package, and opportunities for professional growth. Join our team and contribute to the efficient functioning of our successful business. Your dedication to maintaining a high standard of office management will be key to our company's productivity and employee satisfaction. You will be the central point of contact for all office-related matters, ensuring a seamless experience for everyone.
This advertiser has chosen not to accept applicants from your region.
9