Senior Administrative Manager

L1 1AA Liverpool, North West £50000 Annually WhatJobs

Posted 2 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize administrative operations. This role is based in our **Liverpool, Merseyside, UK** office, requiring consistent on-site presence to ensure seamless execution of daily functions. You will be responsible for managing the administrative team, developing efficient office procedures, and providing essential support to senior management. The ideal candidate will possess strong leadership qualities, exceptional organizational skills, and a keen ability to manage multiple priorities effectively.

Key Responsibilities:
  • Oversee and manage all day-to-day administrative activities, ensuring smooth and efficient operations.
  • Lead, mentor, and develop the administrative support team, fostering a collaborative and high-performing environment.
  • Develop, implement, and refine office policies and procedures to enhance productivity and streamline workflows.
  • Manage office budgets, including procurement of supplies, vendor relations, and expense tracking.
  • Coordinate executive travel arrangements, meeting schedules, and conference logistics.
  • Oversee facility management, ensuring a safe, clean, and well-maintained office environment.
  • Manage correspondence, including email, mail, and internal communications, ensuring timely and professional responses.
  • Implement and maintain effective record-keeping and filing systems, both digital and physical.
  • Provide high-level administrative support to senior management, including preparing reports, presentations, and confidential documents.
  • Serve as a primary point of contact for internal and external stakeholders, addressing inquiries and resolving issues promptly.
  • Manage the onboarding process for new hires from an administrative perspective.
  • Ensure compliance with company policies and relevant regulations.
Qualifications:
  • A Bachelor's degree in Business Administration, Management, or a related field.
  • Minimum of 7 years of progressive experience in administrative management or office management.
  • Proven experience in leading and managing a team.
  • Excellent organizational, time management, and problem-solving skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
  • Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of staff and external contacts.
  • Experience with budget management and vendor negotiation.
  • Discretion and the ability to handle confidential information with professionalism.
  • Proactive approach to identifying and addressing potential issues.
  • Demonstrated ability to prioritize tasks and manage multiple projects simultaneously in a fast-paced environment.
This is a critical role within our organisation, requiring a dedicated professional to ensure the efficiency and effectiveness of our administrative functions at our **Liverpool, Merseyside, UK** location.
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Senior Administrative Manager

L3 1AA Liverpool, North West £45000 Annually WhatJobs

Posted 9 days ago

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Job Description

full-time
Our client is seeking a highly organised and experienced Senior Administrative Manager to oversee their administrative operations in Liverpool . This role is integral to ensuring the smooth and efficient functioning of the office, managing a team of administrative professionals and coordinating various support services. You will be responsible for developing and implementing administrative policies and procedures, managing budgets, overseeing facilities management, and ensuring the provision of a high-quality support service to all departments. This is a hands-on management role requiring excellent leadership, communication, and problem-solving skills. You will play a crucial part in optimising administrative processes and contributing to the overall operational efficiency of the organisation.

Key responsibilities include:
  • Managing and motivating a team of administrative staff, providing training and performance management.
  • Developing, implementing, and maintaining efficient administrative policies and procedures.
  • Overseeing office operations, including facilities management, health and safety, and security.
  • Managing departmental budgets and ensuring cost-effective resource utilisation.
  • Coordinating meeting schedules, travel arrangements, and event logistics.
  • Implementing and managing office systems, including filing, record-keeping, and correspondence.
  • Ensuring the smooth operation of IT infrastructure and liaising with IT support as needed.
  • Managing supplier relationships and negotiating contracts for office supplies and services.
  • Providing direct administrative support to senior management when required.
  • Continuously identifying opportunities for process improvement and efficiency gains within administrative functions.

The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field. A minimum of 5 years of experience in a senior administrative or office management role is essential. Proven experience in managing teams, budgets, and implementing administrative systems is required. Excellent organisational, time-management, and multitasking abilities are paramount. Strong IT proficiency, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is crucial. Familiarity with project management principles and experience in event planning are advantageous. You should be proactive, detail-oriented, and possess strong interpersonal skills to effectively interact with staff at all levels and external stakeholders.
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Executive Administrative Manager

L1 8JQ Liverpool, North West £45000 Annually WhatJobs

Posted 12 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Executive Administrative Manager to join their executive team in Liverpool, Merseyside, UK . This key role provides comprehensive administrative support to senior leadership, ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating high-level meetings and travel arrangements, and preparing essential documents and presentations. This position demands exceptional organizational skills, discretion, and the ability to anticipate needs and solve problems proactively.

Key responsibilities include managing all aspects of executive travel, including flights, accommodation, and itineraries, often on short notice. You will prepare agendas, compile necessary materials, and take accurate minutes for executive meetings. This role also involves managing incoming communications, prioritizing requests, and liaising effectively with internal departments and external stakeholders. You will be tasked with coordinating special projects, tracking action items, and ensuring deadlines are met. Maintaining confidentiality and exercising sound judgment in handling sensitive information are paramount.

The ideal candidate will possess extensive experience as an executive assistant or administrative manager, preferably supporting C-suite executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative software is essential. Outstanding organizational and time management skills are required, along with the ability to multitask and prioritize effectively in a fast-paced environment. Excellent written and verbal communication skills, along with strong interpersonal skills, are necessary for interacting professionally with individuals at all levels.

A Bachelor's degree in Business Administration or a related field is preferred but not essential if equivalent professional experience can be demonstrated. Experience in budget tracking and expense reporting is advantageous. The ability to work effectively both independently and as part of a team is crucial. This role offers a dynamic work environment within a supportive team, providing a fantastic opportunity to contribute to the efficiency and success of our senior leadership in Liverpool . A proactive attitude and a commitment to providing a high level of support are key to thriving in this role.
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Office Manager

L3 3AP Liverpool, North West £28000 Annually WhatJobs

Posted 4 days ago

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Job Description

full-time
Our client is seeking a proactive and organized Office Manager to oversee the smooth running of their office in **Liverpool, Merseyside, UK**. This is a key role that supports the daily operations of the business and ensures a productive and efficient working environment. The successful candidate will be responsible for a wide range of administrative and operational tasks, acting as the central point of contact for staff and visitors. This hybrid role will require regular attendance at the office, balanced with the flexibility of some remote working days.

Your duties will include managing office supplies and equipment, coordinating meeting room bookings, handling correspondence, and maintaining filing systems. You will also be involved in managing reception services, greeting visitors, and ensuring the office space is well-maintained and presentable. The Office Manager will play a crucial role in supporting various departments with their administrative needs, coordinating travel arrangements, and assisting with event planning. Strong organizational skills and the ability to multitask effectively are paramount. You will also be responsible for liaising with external vendors and service providers to ensure the smooth operation of office facilities.

The ideal candidate will possess excellent communication and interpersonal skills, with a friendly and professional demeanor. A minimum of 2 years of experience in an administrative or office management role is preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with general office procedures, record-keeping, and basic bookkeeping is advantageous. The ability to work independently, prioritize tasks, and manage time effectively is crucial. If you are a highly organized individual with a strong work ethic and a commitment to providing excellent support, we encourage you to apply for this exciting opportunity. Your contribution will be vital to maintaining an efficient and supportive workplace.

Responsibilities:
  • Oversee daily office operations and ensure efficiency.
  • Manage office supplies, inventory, and equipment.
  • Handle incoming and outgoing correspondence and deliveries.
  • Maintain office cleanliness and organization.
  • Coordinate meeting schedules and manage meeting rooms.
  • Act as the first point of contact for visitors and inquiries.
  • Support staff with administrative tasks and requests.
  • Liaise with vendors and service providers.
  • Assist with basic HR administration and onboarding processes.
Qualifications:
  • Previous experience in office administration or management.
  • Proficiency in Microsoft Office Suite.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Ability to multitask and prioritize effectively.
  • Attention to detail and problem-solving skills.
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Office Manager

L1 8JQ Liverpool, North West £30000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time
Our client is seeking an organised and proactive Office Manager to oversee daily operations at their busy **Liverpool, Merseyside, UK** office. This is a critical role requiring a blend of administrative expertise, interpersonal skills, and the ability to manage multiple priorities efficiently. The successful candidate will be responsible for ensuring the smooth running of the office environment, supporting staff, and managing essential administrative functions. Key duties will include managing correspondence, maintaining office supplies, coordinating meeting schedules, handling travel arrangements, and supporting the executive team with various administrative tasks. You will be the first point of contact for visitors and callers, providing a professional and welcoming experience. This role involves managing office budgets, processing invoices, and liaising with vendors and service providers. The Office Manager will also be involved in implementing and improving office procedures to enhance efficiency and productivity. A strong understanding of office software suites is essential, as is the ability to handle sensitive information with discretion. You will be instrumental in fostering a positive and productive work environment. Responsibilities will include:
  • Overseeing all daily administrative operations of the office.
  • Managing the reception area and acting as the primary point of contact for clients and visitors.
  • Handling incoming and outgoing mail and couriering services.
  • Maintaining and organising office filing systems, both physical and digital.
  • Procuring and managing office supplies and equipment.
  • Coordinating meeting rooms, catering, and travel arrangements for staff.
  • Assisting with the preparation of reports, presentations, and other documents.
  • Managing office budgets and processing expense reports and invoices.
  • Liaising with IT support to ensure smooth functioning of office technology.
  • Developing and implementing office policies and procedures to improve efficiency.
  • Providing administrative support to management and other staff as needed.
  • Ensuring the office is well-maintained and presents a professional image.
  • Managing health and safety compliance within the office premises.
  • Handling confidential information with the utmost discretion.
  • Onboarding new employees with necessary office orientation and resources.
Requirements:
  • Proven experience as an Office Manager or in a similar administrative role.
  • Excellent organisational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritise tasks effectively.
  • High level of discretion and confidentiality.
  • Experience with budget management and vendor relations.
  • Proactive and problem-solving attitude.
  • A minimum of 3 years’ experience in a similar role.
  • Familiarity with office management software.
  • Customer service orientation.
  • Adaptability to changing priorities.
This is an excellent opportunity for a highly organised individual to manage and shape the administrative backbone of our **Liverpool, Merseyside, UK** operations.
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Office Manager

L1 8JQ Liverpool, North West £30000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time
Our client is seeking a highly organised and proactive Office Manager to oversee the administrative functions of their operations, working entirely remotely. This pivotal role ensures the smooth day-to-day running of the business through efficient organisation and management of administrative processes.

The Office Manager will be responsible for a wide array of duties, including managing electronic filing systems, coordinating communication channels, and supporting various departments with their administrative needs. You will be the primary point of contact for internal queries and will be instrumental in maintaining an organised and efficient remote working environment. Key responsibilities involve managing company calendars, scheduling meetings, and ensuring all administrative tasks are completed accurately and on time.

This role will involve managing vendor relationships, overseeing office supplies and equipment, and potentially assisting with HR-related administrative tasks such as onboarding new remote employees. Developing and implementing administrative procedures to improve efficiency and productivity will be a core focus. You will also be responsible for ensuring compliance with company policies and procedures, maintaining confidentiality, and supporting executive staff as needed.

Essential qualifications include substantial experience in an office management or senior administrative role, preferably in a remote or distributed team setting. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack) are required. Exceptional organizational, multitasking, and time management skills are crucial. Excellent written and verbal communication abilities are paramount for this fully remote position.

We are looking for a meticulous and resourceful individual with a positive attitude and a commitment to providing excellent administrative support. The ability to work autonomously, anticipate needs, and proactively solve problems is essential. This is an exciting opportunity to contribute to a growing organization and play a key role in its operational success.
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Office Manager

L1 8JQ Liverpool, North West £30000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth day-to-day operations of their bustling office inLiverpool, Merseyside, UK . This is an on-site role, crucial for maintaining a productive and efficient work environment. The successful candidate will be the central point of contact for administrative matters, ensuring all facilities and support services are running seamlessly.

Responsibilities:
  • Manage and coordinate all office administrative activities, including reception, mail handling, and visitor management.
  • Oversee the maintenance and upkeep of office facilities, ensuring a clean, safe, and welcoming environment.
  • Manage office supplies inventory and coordinate procurement of necessary resources.
  • Liaise with vendors and service providers to ensure timely and quality delivery of services.
  • Organize and schedule meetings, appointments, and travel arrangements for staff.
  • Implement and maintain office policies and procedures.
  • Support HR functions, including onboarding new employees and maintaining personnel records.
  • Assist with event planning and coordination for company meetings and social gatherings.
  • Handle correspondence, draft communications, and manage filing systems.
  • Act as a first point of contact for employees' administrative queries.

Qualifications:
  • Proven experience as an Office Manager, Administrator, or in a similar role.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and confidentiality in handling sensitive information.
  • Proactive approach to problem-solving and a keen eye for detail.
  • Experience in a fast-paced office environment is highly desirable.
This is an excellent opportunity for a dedicated administrator to take ownership of office operations and contribute to the success of the team inLiverpool . If you are meticulous, reliable, and enjoy creating an efficient workspace, we encourage you to apply.
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Office Manager

L1 8JQ Liverpool, North West £30000 Annually WhatJobs

Posted 12 days ago

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Job Description

full-time
Our client is seeking a highly organized and proactive Office Manager to oversee the smooth day-to-day operations of their office in **Liverpool, Merseyside, UK**. This is a hybrid role, requiring a balance of on-site presence for team coordination and operational management, alongside remote flexibility for administrative tasks. You will be responsible for managing the office environment, providing essential administrative support, coordinating meetings, managing vendor relationships, and ensuring a productive and welcoming atmosphere for staff and visitors. The ideal candidate will possess excellent multitasking abilities, strong communication skills, and a keen eye for detail. Key responsibilities include managing office supplies and equipment, overseeing the reception area, coordinating travel arrangements, managing correspondence, and supporting HR functions such as onboarding new employees. You will also be responsible for implementing and maintaining office policies and procedures, managing the office budget, and ensuring compliance with health and safety regulations. This role requires someone who can anticipate needs, take initiative, and efficiently manage a wide range of administrative tasks. You will liaunt with IT support, facilities management, and other service providers to ensure the office runs seamlessly. The ability to manage a hybrid work schedule, ensuring effective communication and task completion both on-site and remotely, is crucial. We are looking for an experienced professional who can effectively support the team and contribute to a positive and efficient workplace culture. Your role will be central to the smooth functioning of the office, enabling the wider team to focus on their core responsibilities. This is an excellent opportunity for a skilled administrator to take on a key management role.

Responsibilities:
  • Manage daily office operations and ensure a functional working environment.
  • Oversee office supplies, equipment, and maintenance.
  • Coordinate meetings, appointments, and travel arrangements.
  • Manage incoming and outgoing correspondence and communications.
  • Provide administrative support to management and staff.
  • Maintain office filing systems and databases.
  • Liaise with vendors and service providers.
  • Implement and enforce office policies and procedures.
  • Assist with onboarding new employees and HR-related tasks.
  • Ensure office compliance with health and safety standards.
Qualifications:
  • Proven experience as an Office Manager or in a similar administrative role.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with office management software and systems.
  • Ability to multitask and prioritize tasks effectively.
  • Knowledge of basic HR and accounting principles is a plus.
  • Adaptability to hybrid work models.
  • Discretion and confidentiality in handling sensitive information.
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Office Manager

L1 8JQ Liverpool, North West £30000 Annually WhatJobs

Posted 15 days ago

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Job Description

full-time
Our client is seeking an organised and proactive Office Manager to oversee the smooth operation of their administrative functions in Liverpool, Merseyside, UK . This pivotal role requires a highly motivated individual to manage daily office activities, support staff, and ensure a professional and efficient working environment. The Office Manager will be responsible for a diverse range of duties, including managing correspondence, coordinating meetings and events, maintaining office supplies and equipment, overseeing filing systems, and providing administrative support to senior management. You will also be involved in managing reception duties, handling visitor inquiries, and ensuring the reception area is presentable. A key part of this role includes supporting HR functions such as onboarding new employees, maintaining personnel records, and assisting with payroll preparation. Financial administration may also be part of the role, including processing invoices, managing petty cash, and assisting with budget tracking. The ideal candidate will have excellent organisational and time-management skills, with a keen eye for detail. Strong communication and interpersonal skills are essential for interacting with staff, clients, and visitors. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is a must. Experience in an office management or senior administrative role is preferred. This role offers a blend of office-based and remote work, providing flexibility while maintaining essential on-site presence. You will be instrumental in maintaining the efficiency and effectiveness of the office, contributing to the overall success of the organisation. We are looking for a reliable and adaptable individual who can manage multiple priorities and respond effectively to changing demands. The ability to work independently and as part of a team is crucial.
Responsibilities:
  • Oversee daily office operations and ensure a smooth workflow.
  • Manage incoming and outgoing correspondence, including emails and mail.
  • Coordinate meetings, manage calendars, and schedule appointments.
  • Maintain office supplies and ensure all equipment is in good working order.
  • Provide administrative support to management and staff.
  • Handle reception duties and greet visitors professionally.
  • Support HR functions such as onboarding and record-keeping.
  • Assist with basic financial administration and record-keeping.
  • Ensure the office environment is organised, clean, and welcoming.

Qualifications:
  • Proven experience in an Office Management or Senior Administrative role.
  • Excellent organisational and time-management skills.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Exceptional communication and interpersonal abilities.
  • Ability to manage multiple tasks and prioritise effectively.
  • Discretion and confidentiality in handling sensitive information.
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PA / Office Manager

Merseyside, North West Michael Page

Posted 5 days ago

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Job Description

permanent

This is an exciting opportunity for a PA / Office Manager to join a thriving company in the professional services industry. Based in Liverpool, the role requires exceptional organisational skills to manage office operations and provide comprehensive administrative support.

Client Details

The employer is a well-established organisation within the financial services sector, known for its professional approach and commitment to excellence. As a medium-sized business, it offers a structured yet supportive environment for its employees.

Description

  • Manage daily office operations to ensure smooth functioning of the workplace.
  • Provide executive-level support to senior management, including diary management and meeting arrangements.
  • Coordinate travel arrangements and prepare relevant documentation.
  • Oversee the procurement of office supplies and equipment, ensuring cost efficiency.
  • Act as a point of contact for internal and external communications, maintaining professionalism at all times.
  • Support HR functions, including onboarding new staff and maintaining personnel records.
  • Prepare reports, presentations, and correspondence as required by the leadership team.
  • Ensure compliance with company policies and health and safety regulations.

Profile

A successful PA / Office Manager should have:

  • Proven experience in a similar administrative or office management role.
  • Strong organisational skills and the ability to prioritise tasks effectively.
  • Excellent written and verbal communication skills.
  • A proactive approach to problem-solving and attention to detail.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Experience in the financial services industry is advantageous but not essential.
  • A professional and approachable demeanour.

Job Offer

  • A competitive salary range of 29,000 to 35,000, including benefits.
  • Generous holiday leave to support work-life balance.
  • A permanent role with opportunities for career development within the financial services industry.
  • A supportive company culture that values professionalism and growth.
  • Convenient office location in Liverpool.

If you are ready to take on this rewarding PA / Office Manager role, we encourage you to apply today.

This advertiser has chosen not to accept applicants from your region.
 

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