12 Senior Office Manager jobs in Leeds

• Manage day-to-day office operations, ensuring a clean, organised, and functional workspace.
• Oversee reception duties, including answering phones, greeting visitors, and managing mail distribution.
• Procure and manage office supplies, equipment, and services, ensuring cost-effectiveness.
• Coordinate with vendors and service providers for maintenance, repairs, and facilities management.
• Develop and implement office policies and procedures to improve efficiency.
• Assist with the onboarding process for new employees, including setting up workstations and providing necessary information.
• Manage meeting room bookings and coordinate catering for internal and external meetings.
• Organise company events and team-building activities.
• Maintain office filing systems, both physical and digital, ensuring information is easily accessible.
• Provide administrative support to management and staff as needed.
• Manage travel arrangements for staff as required.
• Ensure compliance with health and safety regulations in the workplace.
• Liaise with IT support for hardware and software issues.
• Handle petty cash and assist with basic bookkeeping tasks.

• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritise effectively.
• Discretion and confidentiality in handling sensitive information.
• Proactive attitude and problem-solving capabilities.
• Experience with facilities management and vendor negotiation is a plus.
• Familiarity with office equipment and basic IT troubleshooting.
• Ability to work effectively both independently and as part of a team.

• Oversee daily office operations and ensure efficiency.
• Manage reception services and handle incoming/outgoing communications.
• Maintain office supplies, equipment, and coordinate maintenance.
• Manage vendor relationships and service contracts.
• Ensure a tidy and professional office environment.
• Implement and enforce office policies and procedures.
• Handle mail distribution and courier services.
• Support with meeting room bookings and arrangements.
• Assist with onboarding new employees regarding office setup.
• Ensure compliance with health and safety regulations.

• Proven experience as an Office Manager or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Experience in facilities management is a plus.
• Proactive problem-solving skills.
• A professional demeanor and strong work ethic.
• Familiarity with basic accounting or budgeting principles is beneficial.

• Managing day-to-day office operations, including reception, mail handling, and general enquiries.
• Overseeing the maintenance and upkeep of office facilities, ensuring a safe and welcoming environment.
• Managing office supplies inventory and coordinating procurement of necessary items.
• Liaising with vendors and service providers, such as IT support, cleaning services, and maintenance contractors.
• Organising and coordinating internal and external meetings, including booking rooms and arranging catering.
• Developing and implementing office policies and procedures to improve efficiency.
• Assisting with onboarding new employees, including setting up workstations and providing office orientation.
• Managing the office budget and processing invoices and expenses.
• Ensuring compliance with health and safety regulations.
• Providing administrative support to senior management as required.
• Coordinating travel arrangements for staff when necessary.
• Implementing and managing office systems and technologies to enhance productivity.

Key Purpose of the Job:

QUiDViS Risk is a dynamic and rapidly expanding business specialising in risk management solutions.

We are seeking a highly organised and adaptable Office Operations Manager to lead our operations, administrative and finance support functions. This role is pivotal in ensuring the smooth running of our Bradford office and supporting our growth ambitions.

Key Responsibilities for the Job:

Essential Requirements for the Job:

• Managing day-to-day office operations to ensure efficiency and productivity.
• Supervising and providing guidance to administrative staff, including receptionists and administrative assistants.
• Developing and implementing office policies and procedures.
• Managing office budgets, including procurement of supplies, equipment, and services.
• Coordinating with IT support for maintenance and upgrades of office equipment and systems.
• Organizing and managing company events, meetings, and travel arrangements for staff.
• Overseeing the maintenance and security of office premises.
• Acting as a liaison between staff, management, and external vendors.
• Ensuring compliance with health and safety regulations.
• Implementing new technologies and systems to streamline administrative processes.

My client is a well established UK financial advice firm, delivering tailored Financial Planning solutions to both individuals and businesses across pensions, investments and protection. With a commitment to delivering high-quality advice and outstanding client service, we are seeking an experienced and proactiveSenior Administrator to also take on the role ofOffice Manager , overseeing daily operations and team workflows.

This is a dual-role opportunity ideal for a highly organised and detail-oriented individual with strong experience in financial services administration and a proven understanding of the pensions and investment environment. The successful candidate will be responsible for leading the administration team, managing office operations, and ensuring the smooth running of administrative functions and systems including Intelliflo Office (IO).

Key Responsibilities:

Administration & Client Support

• Oversee day-to-day administrative processes across the business, ensuring high service standards.
• Issue letters of authority and liaise with providers to chase up policy information.
• Maintain and develop workflows to ensure the efficient processing of business.
• Support the advice team in the preparation of documentation for meetings and suitability reports.
• Handle complex cases such as SIPP/SSAS, drawdown, and offshore bond administration.

Office Management

• Manage office infrastructure, resources, and suppliers (e.g. insurance, systems).
• Assign work to the administration team and monitor task progress.
• Maintain company records, and assist with HR administration.
• Coordinate onboarding and training of new staff and upskilling of team members.

Process Improvement

• Assist in the development and documentation of business processes.
• Identify opportunities for continuous improvement across systems and workflows.

We are ideally seeking someone with 3-5 years experience working within Financial Services Administration, ideally within an IFA / Financial Advisory environment. It would be to your advantage if you have performed a team leading or managerial role in the past. Strong understanding of Pension products, including SIPP SAAS and retirement planning, and working knowledge of the Intelliflow Office (IO) including workflow management and document / report creation. You will be a great listener and communicator.

What We Offer

• Opportunity to play a key leadership role in a growing firm.
• Supportive and collaborative team environment.
• Competitive salary package with potential for progression.
• Ongoing professional development opportunities.

• Oversee and manage all day-to-day administrative operations of the company, ensuring efficiency and effectiveness.
• Develop, implement, and maintain administrative policies and procedures.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate internal and external meetings, including scheduling, logistics, and preparation of materials.
• Act as the primary point of contact for staff regarding administrative queries and support.
• Manage travel arrangements and expense reporting for employees.
• Oversee the organization and maintenance of digital filing systems and databases.
• Assist with onboarding processes for new remote employees, ensuring they have the necessary resources and information.
• Support HR functions as needed, such as maintaining employee records and coordinating training logistics.
• Identify opportunities for process improvements and implement solutions to enhance operational efficiency.
• Manage budgets for office supplies and administrative expenses.
• Ensure compliance with company policies and relevant regulations.

• Proven experience as an Office Manager, Senior Administrator, or in a similar role, with a strong preference for candidates with experience managing remote operations.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Experience with CRM or ERP systems is a plus.
• Exceptional written and verbal communication skills.
• Proactive problem-solver with a keen attention to detail.
• Ability to work independently, take initiative, and manage multiple projects simultaneously.
• Discretion and the ability to handle confidential information.
• A positive and professional demeanor.
• Familiarity with HR administration and basic bookkeeping is advantageous.

• Manage the day-to-day operations of the office, ensuring a well-organized and efficient working environment.
• Provide high-level administrative support to senior executives, including managing complex calendars, scheduling appointments, and coordinating travel arrangements.
• Screen and prioritize incoming communications, including emails, calls, and mail.
• Prepare documents, reports, presentations, and other materials as required.
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage office supplies inventory and procurement, ensuring adequate stock levels.
• Oversee the maintenance and repair of office equipment and facilities.
• Welcome visitors and direct them appropriately.
• Maintain confidential files and records.
• Assist with onboarding new employees, including preparing workspace and necessary documentation.
• Liaise with vendors, service providers, and building management.
• Manage incoming and outgoing mail and deliveries.
• Support HR functions as needed, such as maintaining employee records and assisting with payroll administration.
• Contribute to improving office processes and procedures.
• Act as a primary point of contact for various office-related inquiries.

• Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
• Minimum of 5 years of experience supporting senior management.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Experience with calendar management, travel coordination, and meeting logistics.
• Discretion and a high level of confidentiality.
• Proactive attitude with strong problem-solving skills.
• Ability to work independently and as part of a team.
• Professional and polished demeanor.
• Familiarity with the business environment in Bradford, West Yorkshire, UK is a plus.