51 Senior Office Manager jobs in London

• Manage day-to-day office operations, ensuring a high level of efficiency and organisation.
• Oversee the reception area, greeting visitors and managing incoming/outgoing mail and deliveries.
• Manage office supplies, equipment, and inventory, ensuring adequate stock levels.
• Coordinate with vendors and service providers for maintenance, repairs, and office upkeep.
• Implement and maintain office policies and procedures.
• Manage the company's calendar, scheduling meetings, appointments, and travel arrangements for staff.
• Assist with the preparation of reports, presentations, and correspondence.
• Maintain accurate filing systems, both physical and digital.
• Support HR functions, such as onboarding new employees and maintaining employee records.
• Organise company events, meetings, and team-building activities.
• Ensure the office environment is clean, safe, and well-maintained.
• Manage petty cash and process expense reports.
• Act as a point of contact for staff queries and provide administrative support.
• Liaise with IT support to resolve technical issues.
• Ensure compliance with health and safety regulations.

• Proven experience as an Office Manager, Administrator, or similar role.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management and record-keeping.
• Ability to multitask and prioritise tasks effectively.
• A proactive and solution-oriented approach.
• Discretion and confidentiality in handling sensitive information.
• Experience in facilities management is a plus.
• Knowledge of basic HR and accounting procedures is beneficial.

• Oversee daily office operations, ensuring a high standard of organization and efficiency.
• Manage and maintain office supplies, equipment, and facilities, coordinating with vendors and service providers.
• Act as the primary point of contact for staff queries related to office administration and facilities.
• Coordinate and manage meeting room bookings, catering, and general meeting support.
• Assist with the onboarding process for new employees, ensuring they have the necessary resources and access.
• Manage incoming and outgoing mail and deliveries.
• Organize and maintain electronic and physical filing systems.
• Support with travel arrangements and expense processing for staff members.
• Plan and coordinate office events, team-building activities, and social gatherings.
• Ensure compliance with health and safety regulations within the office environment.
• Manage the office budget and process invoices and payments.
• Liaise with building management and external contractors for maintenance and repairs.
• Implement and improve administrative procedures to enhance efficiency.
• Provide administrative support to senior management as required.

• Proven experience as an Office Manager, Office Administrator, or similar role.
• Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills, with a professional and approachable demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Experience with budget management and vendor relations.
• Ability to work independently and as part of a team.
• Proactive approach to problem-solving and a keen eye for detail.
• Familiarity with health and safety procedures in an office setting.
• Experience in a fast-paced corporate environment is highly desirable.

• Overseeing the day-to-day operations of the office, ensuring a smooth and efficient working environment.
• Managing office facilities, including maintenance, repairs, and ensuring compliance with health and safety regulations.
• Procuring and managing office supplies, equipment, and services, negotiating with suppliers to achieve best value.
• Developing and implementing office policies and procedures to improve efficiency and workflow.
• Managing reception services and ensuring a professional and welcoming atmosphere for visitors.
• Coordinating company events, meetings, and travel arrangements for staff.
• Providing administrative support to the management team, including scheduling appointments and preparing documents.
• Managing office budgets and tracking expenditure.
• Ensuring the security of the office premises and managing access control.
• Serving as the primary point of contact for office-related queries from staff and external parties.
• Overseeing the onboarding process for new employees from an administrative perspective.
• Maintaining organised filing systems and managing electronic records.

An exciting opportunity has arisen or an Office Manager to be a part of a team supporting the current and future needs of the organisation. This role will focus on delivering high quality support across finance, human resources, and recruitment, ensuring efficient processes and compliance.

Job responsibilities include:

• Oversee and coordinate daily administrative operations to ensure the smooth running of the college office
• Manage HR processes including recruitment, onboarding, absence tracking, and maintaining accurate staff records using Arbor and other HR systems
• Support finance functions such as processing invoices, monitoring budgets, and preparing financial reports in collaboration with the finance team
• Act as key point of contact for staff queries related to HR, payroll, and general office procedures
• Maintain and update college systems including Arbor, ensuring data accuracy for both staff and student records
• Assist with compliance and audit preparation by ensuring documentation and records are up to date and accessible

Candidate profile:

• Excellent written and verbal communication skills, with the ability to produce clear documentation across HR, finance, and recruitment functions
• Proven ability to manage administrative and operational tasks in a fast-paced educational environment
• Comfortable working independently and collaboratively to ensure smooth office operations
• Strong organisational and problem-solving skills, with experience handling sensitive HR and financial information in line with college policies
• Ability to build positive relationships with staff and parents and support a welcoming and inclusive college culture

Role information:

• Salary: £40,000 per annum (paid on an hourly equivalent)
• Contract type: Temporary
• Working hours: 36 hours per week
• Location: West Drayton
• Working pattern: 5 days on site

This vacancy will be actively shortlisted, so early applications are encouraged to avoid missing out.

Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.

Office Manager

Reporting to Procurement and Facilities Manager

Working hours including 1h lunch break each day:

·    Monday to Friday: 8:00am-5:00pm

Methods  are recruiting for an Office Manager to join us in our Alten UK group headquarters  and we are looking for immediately available candidates.

About Methods:

Since our establishment in 1990, Methods has partnered with a range of central government departments and agencies to transform the way the public sector operates in the UK. Our mission is to help safeguard public-facing services and apply digital thinking to make sure the future of our public services is centred around our citizens.

At Methods we believe in working with a human touch which sets us apart from other consultancies, system integrators and software houses. We do not focus solely on profits or targets; we have a customer-centric value system and focus on doing what is right for our clients.

We passionately support our clients in the success of their projects and work collaboratively in teams to share skill sets and solve problems. At Methods we have fun while working hard; we are not afraid of making mistakes and learning from them.

Description:

As an Office Manager you will be the face of the company to guests while supporting seamless operations throughout the office. You will be a resourceful team member, managing guest experience from the first point of contact and contribute to our strong organisational brand.

This is an exciting opportunity for a driven Office Manager looking for their first or second position in the corporate world and a strong footing for a career in Administration and Facilities!

We seek an autonomous and hospitable individual who thrives when thinking on their feet in a fast-paced environment. We offer job-specific training in three foundational areas which will give strong value to your career development. We offer continuous learning and development opportunities and the opportunity to grow and build the scope of your role.

Accountability:

·    Ensure 100% reception is covered at all times when office is opened

·    Raising purchase orders relating to the day to day activities of the company and tracking these using Salesforce

·    Managing the reception and info mailbox and action emails in timely manner

·    Creating colleagues travel/accommodation accounts

·    Assist with the organisation and running of company events as required

·    Ensuring all calls are answered promptly and professionally

·    Facilitating induction and office tours for new colleagues

·    Act as a fire marshal and first aider following training

·    Ensuring any post and deliveries are received and stored accordingly

Responsibilities:

·    Welcoming guests and clients to London office in a professional and friendly manner

·    Accountability for the effective running of the office and ensuring that it remains a safe, efficient, environmentally friendly, and cost managed location for people to work from, whomever they are.

·    Manage the booking and coordination of meeting rooms, ensuring schedules are maintained, rooms are setup as required and any conflicts are resolved efficiently.

·    Act as the Health and Safety Competent person and maintain good Health and Safety compliance, including ensuring that all required Risk Assessments are completed in a timely manner; sufficient fire marshals and first aiders are trained; fire risk assessments are up to date; and all required DSE assessments and other relevant checks are delivered on time

·    Responsibility for access control to the Methods floors, to comply with our required security obligations. Liaising with building security as required, and responsibility for ensuring the dedicated alarm system is working. Product ownership of Envoy within the company.

·    Responsibility for the environmental control and aspects of the offices, including as it relates to ISO14001; waste management; recycling and management of the terraces.

·    Responsibility for arranging all required repairs and maintenance on a timely basis

·    Management of supplies, services and any other office related purchases to ensure a cost-effective approach is maintained, PO’s are correctly raised and approved, and all invoices paid on time. 

·    Responsibility for all internal catering and events management, including gifts, to ensure quality at an affordable cost, and within budget at all times, with safety and wellbeing of participants being vital.

·    Full line management responsibility of the Front of House team including appraisals and performance management. Responsible for the continuing training and development of the team, to ensure that all visitors to the office receive a friendly and personal experience, in a safe environment, aware of the specific security requirements of the business.

·    Responsibility for management of all travel and hotel booking systems and their suppliers, ensuring these remain fit for purpose and provide colleagues with a modern, easy to use, and cost-effective and competitive service.

·    Maintaining office procedures as required, enabling efficient use of meeting rooms etc, in a high standard office environment in terms of cleanliness, state of repair, and efficiency.

·    Responsibility for liaising with Internal Communications to ensure timely updates on any events, policy or procedure changes or anything else related to the above.

The above list is for illustrative purposes and is non-exhaustive. The role holder may be required to perform such other duties and responsibilities as the Company considers appropriate, including for any associated company, with prior consultation

Training received:

·    Salesforce CRM

·    Health and safety, fire, first-aid

·    Other training will be provided as required.

Requirements

Person Specification:

Experience:

·    Graduate level education

Skills:

·    Organization & Time management-keeping schedules, priorities and office operations smoothly

·    Customer service orientation-professional and helpful when dealing with colleagues, clients and visitors

·    Good interpersonal and communication skills, both spoken and written

·    Strong Microsoft Office skills, including Word and Excel,

·    Good general technology skills

·    Great numeracy and communicative skills

·    Drive and enthusiasm with a positive attitude and attention to details

Benefits

Methods is passionate about its people; we want our colleagues to develop the things they are good at and enjoy.

By joining us you can expect

• Autonomy to develop and grow your skills and experience
• Be part of exciting project work that is making a difference in society
• Strong, inspiring and thought-provoking leadership
• A supportive and collaborative environment

As well as this, we offer:

Development  access to LinkedIn Learning, a management development programme and training

Wellness  24/7 Confidential employee assistance programme

Social -  office parties, pizza Thursdays and commitment to charitable causes

Time off  25 days a year prorated

Pension  Salary Exchange Scheme with 4% employer contribution and 5% employee contribution

Discretionary Company Bonus  based on company and individual performance

Life Assurance  of 4 times base salary

Private Medical Insurance  which is non-contributory (spouse and dependants included)

Worldwide Travel Insurance  which is non-contributory (spouse and dependants included)

Benefits Platform  offering various retail and leisure discounts

Landytech is the investment reporting platform powering the future of asset management. We help asset managers and family offices deliver better insights, stronger client experiences, and more efficient operations through our SaaS platform, Sesame. Our teams combine deep financial expertise with cutting-edge technology, and we’re growing quickly across Europe and beyond.

We’re looking for a dynamic and resourceful Office Manager to join our London team. This is a hands-on role , taking ownership of keeping our London office running smoothly, making sure it’s a welcoming, productive, and well-organised environment for the team.

You’ll also support with scheduling and calendar management, helping our leadership team stay organised and on top of a busy agenda. This is an opportunity for someone early in their career who’s smart, driven, and eager to learn in a fast-paced, high-growth company.

What you’ll do

·    Manage the day-to-day running of our London office, ensuring it’s a great place to work.

·    Manage client visits

·    Own office supplies, facilities, and vendor coordination.

·    Act as the first point of contact for visitors and deliveries.

·    Support calendar and diary management for the leadership team.

·    Coordinate internal meetings and team events.

·    Jump in to solve problems quickly and creatively, keeping the office running smoothly.

·    Help shape and improve office processes as we continue to grow.

·    Manage health and safety of the office

·    A high-growth SaaS company shaping the future of investment management.

·    A supportive, collaborative culture where your ideas have impact.

·    Modern offices in central London with a close-knit team.

·    The opportunity to grow and take on more responsibility as we scale.

Requirements

·    A motivated, proactive problem-solver who takes ownership and gets things done.

·    Strong organisational skills and attention to detail.

·    A positive, professional communicator — both in person and in writing.

·    Tech-savvy and comfortable with tools like Microsoft teams, Slack, outlook and project management tools

·    Eager to learn, adaptable, and excited to grow with Landytech.

·    Available to be in the London office 5 days a week.

Benefits

At Landytech, we know our success depends on our people. We offer a supportive, inclusive, and rewarding environment where you can do your best work. Benefits include:

·    Competitive compensation package.

·    25 days holiday plus bank holidays.

·    Private healthcare and wellbeing initiatives.

·    Regular team socials and company events.

·    Learning and development opportunities to support your growth.

TGP International – OFFICE MANAGER

WE CREATE, DESIGN AND BUILD AWARD WINNING WORLD-CLASS F&B AND RETAIL BRANDS FOR OUR CLIENTS AND PARTNERS

TGP International are a hospitality agency based in London with 7 offices internationally. We team up with passionate brands, clients and entrepreneurs to make their long-term vision a reality through concept development, creative interior design, graphic design & branding, franchising, advisory & operational services and project management.

Some of our clients include: Dubai Expo 2020, Marriott, Hilton, Waldorf Astoria, Harrods, Sushi Samba, Adrift Burger Bar, Nakheel Malls, Selfridges, The National, and Tashas Group.

At TGP International, we are looking for a Office Manager to join our London team.

Responsibilities

• Develop, maintain and role model a culture that is open to change and innovation, and supports collaboration, respect and accountability

• Implement People & Culture strategies and initiatives that align with TGP’s business strategy

• Managing office – resources, supplies, time and people

• Onboarding new starters and overall management and coordination of company induction plan

• Managing diaries and admin support of 2 Leadership team members

• Internal communications and updating Monthly Company Dashboard

• Producing reports, contracts and composing correspondence

• Creating presentations and other management-level reports

• Coordinating domestic and international travel, including flight, hotel, and car rental reservations for entire team

• Troubleshooting for Team IT Issues - Both UK & Overseas

• Company Profile / Representation Deck & Company Handbook Updates

• Monitor and filter Graphic Design Requests

• Coordinate interviews for team

• Exit interviews and offboarding leavers

• Scheduling TGP monthly Chats

• Preparing and running the Monthly Team Meetings

• Monitor Team absences + Update Holiday Tracker

• Monitor the Team Calendar

• Manage Office Expenses

• Assist team with expenses

Requirements

• Technology Skills

• Problem Solving

• Administrative Skills

• Attention to Detail

• Organisational Skills

• Customer Service

• Values & Culture alignment with TGP

• Interpersonal and People Skills

• Innovation and creativity

• Time management

• Problem-solving and critical thinking

• Sense of urgency

• Business admin degree or equivalent

• Excellent written and verbal communication skills

• The ability to work well with others

• The ability to work on your own

• Flexible and open to change

Benefits

• Flexi work arrangement - 3 days from office 2 days from home
• 22 annual leave excluding weekends count
• Possibility to work from home country for 1 week a year extending when on vacation
• To be part of a company who won The Sunday Times Best Places to Work award for 3 years in a row

Description

ABOUT THE ROL E

We’re looking for a highly organised, proactive and tech-savvy PA/Office Manager to support our CEO and ensure the smooth running of our London HQ. This hybrid role blends traditional executive assistant responsibilities with creative and cultural impact - from using AI tools to streamline admin and workflows, to helping shape internal culture, and enhancing our social media presence.

You’ll act as a trusted partner to the CEO, managing their schedule, communications, and priorities, while also taking ownership of internal office operations and social initiatives. This is a great opportunity for someone who thrives in a dynamic, people-driven environment and uses technology to drive efficiency and impact.

This role will require a minimum of three days in the office (Tuesday, Wednesday, and Thursday), with flexibility to work a fourth day on-site when business needs arise. For example, to support visiting stakeholders on a Monday or Friday.

RESPONSIBILITIES

Executive & PA support

• Manage the CEO’s diary, scheduling and prioritising meetings across multiple time zones
• Oversee inbox management - triaging emails, drafting responses, and maintaining efficient communication on behalf of the CEO
• Leverage AI tools (e.g. for scheduling, summarisation, research, drafting emails and workflow automation) to streamline administrative tasks and boost productivity
• Prepare documents, presentations, and reports to a high standard
• Anticipate needs, manage competing priorities, and maintain a calm, solutions-focused approach
• Handle confidential information with professionalism and discretion
• Organise and coordinate meetings - including agenda creation, note-taking, and action tracking
• Plan and manage domestic and international travel logistics
• Ensure professional and polished setup for meetings with clients, partners, and board members.

Social Media & Brand Support

• Support the CEO in developing and maintaining an authentic, consistent social media presence (especially LinkedIn)
• Collaborate and coordinate with internal teams to draft and schedule LinkedIn and Instagram content covering business updates, thought leadership, and company milestones etc.
• Contribute to SINE’s brand visibility and employer brand through creative content and storytelling initiatives.

Office & Culture Management

• Oversee the smooth day-to-day running of the London office, including facilities, suppliers, and maintenance
• Represent SINE in tenant meetings and manage any follow-up actions
• Maintain a well-stocked, organised, and welcoming workspace
• Partner with the People Team to plan and deliver team events, socials, and offsites that strengthen culture and connection
• Support the implementation of health, safety, and wellbeing initiatives across the office
• Coordinate onboarding logistics for new starters, including desk setup and IT equipment
• Support ad-hoc internal projects, such as sustainability, inclusion, and operational efficiency initiatives.

ABOUT YOU

As part of our dynamic team, you’ll need to demonstrate the following experience & skills:

• 1+ years PA experience (working with leaders in different time zones is desirable)

• Demonstrable AI literacy - using AI tools (e.g. ChatGPT, Notion AI, or automation platforms) to improve efficiency, communication, and output quality
• Experience (or strong interest) in social media management and content creation
• Experience (or strong enthusiasm) for contributing to team culture and events in a fast-paced, collaborative environment
• Office management & event planning experience is desirable but not essential
• Strong organisational and time management skills with the ability to juggle multiple priorities
• Excellent written and verbal communication skills, with a professional and personable tone
• Discretion, emotional intelligence, and trustworthiness in handling sensitive information
• Confident use of Microsoft Office and/or Google Workspace
• A proactive, can-do attitude with curiosity and creativity in problem-solving.

BENEFITS

• 25-day holiday allowance excluding Bank Holidays (plus extra time off over the Christmas period) and one extra day’s holiday accrued for the first three years of service
• Competitive salary - verified annually through external benchmarking analysis
• 3pm finish on a Friday - subject to business requirements
• Enhanced family-friendly and personal leave
• Health cash plan (after 3 months service) 
• Employee assistance programme
• Working from home equipment allowance
• Occasional free tickets to live events
• An incredible office environment in the heart of Fitzrovia with neighbourhood discounts on local restaurants, health and wellbeing and shopping
• An active social events calendar and opportunity to input into the social calendar
• Opportunities to help further shape the business culture and agency benefits.

LOCATION

Our stunning offices are based in the heart of Fitzrovia, minutes walk from Goodge Street, Tottenham Court Road and Warren Street stations. 

ABOUT US 

SINE Digital is the pre-eminent disruptive performance marketing agency with offices in London's West End and New York. We connect people to the experiences they love through designing and delivering cutting-edge digital solutions for some of the biggest names in live entertainment, fashion and e-commerce. Our data-driven expertise in strategic digital marketing consultancy and digital marketing insight is built on years of commercial experience. We prioritise our people and are committed to fostering an exceptional work environment and positive company culture. Together, we’ve shaped a company that consistently breaks the mould and strives for excellence. 

Today, SINE Digital stands as a collective of fun, passionate, and curious disruptors dedicated to making a mark on the brands and people we work with every day.

At SINE Digital, we’re committed to creating a workplace where people feel respected, valued, and empowered to thrive - just as they are. We believe that diverse perspectives and lived experiences are key to driving innovation, and we’re proud to be an equal opportunity employer. Inclusion is more than a policy, it’s part of our culture. We welcome talent from all backgrounds, regardless of race, colour, religion, gender identity, sexual orientation, age, nationality, disability, marital status, or any other aspect of identity. If you require any adjustments or support during the recruitment process,  let us know at - we’re here to ensure you have what you need to show up as your best self.

We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team’s efficiency and communication.

You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker—able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.

In this position, you will be responsible for scheduling meetings, arranging office supplies, greeting visitors, and providing general administrative support to our employees. Previous experience as an Administrative Assistant, Front Office Manager, or Office Administrator is highly desirable.

The ideal candidate will have:

• Proven experience with office software (email tools, spreadsheets, and databases); familiarity with Google Workspace is a plus
• Strong organizational and multitasking abilities
• The ability to work independently with minimal supervision
• A trustworthy, self-motivated, and solutions-focused work ethic

Key Responsibilities

Administrative Support & Coordination

• Work closely with leadership to provide operational support on a variety of projects and priorities
• Manage agendas, travel arrangements, and appointments for upper management
• Handle phone calls, emails, letters, packages, and other correspondence
• Assist colleagues as needed and perform receptionist duties when required
• Support the onboarding process for new hires

Office Management & Maintenance

• Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
• Manage office upkeep, keeping spaces organized and clean
• Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
• Own conference room scheduling and shipping/receiving procedures
• Liaise with facility management vendors, including cleaning, catering, and security services

Workplace Culture

• Promote a collaborative and welcoming office environment
• Assist in fostering positive communication and team cohesion

Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve—helping our team and leadership perform at their best.

Requirements

• In-office role, Monday - Friday, 9 AM - 6 PM GMT / BST
• Reliable transportation
• Proven experience as an Office Administrator, Office Assistant, or similar role
• Outstanding communication and interpersonal abilities
• Excellent organizational, time management, and multitasking skills in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Demonstrated leadership abilities and a proactive approach to tasks
• Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
• High school diploma required; BSc/BA in Office Administration or a related field preferred

Benefits

• Professional Development
• Private medical
• Pension
• Direct Deposit