2232 Administrative Assistant jobs in Liverpool

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• Manage complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel, including flights, accommodation, and visas, ensuring all logistics are seamless.
• Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate individuals.
• Organize and manage meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare expense reports and manage invoices and budgets for the executive team.
• Conduct research and compile data for various projects and reports.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain organised filing systems, both physical and digital.
• Anticipate the needs of the executives and proactively address them.
• Provide general administrative support, including data entry, photocopying, and scanning.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting senior management.
• Exceptional organisational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Ability to multitask and work effectively under pressure in a fast-paced environment.
• Proactive approach to problem-solving and anticipating needs.
• Professional and personable demeanor, with strong interpersonal skills.
• Experience in coordinating complex travel arrangements is essential.
• A relevant qualification in administration or a related field is desirable.

• Manage and maintain complex calendars, scheduling meetings and appointments with precision.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and manage electronic and physical filing systems.
• Handle incoming and outgoing communications, including phone calls and emails, with professionalism.
• Assist with the preparation of meeting agendas, minutes, and action items.
• Conduct research and compile information for various projects and initiatives.
• Manage expense reports and invoice processing.
• Provide a high level of confidentiality and discretion in handling sensitive information.
• Anticipate the needs of the executives and proactively address them.
• Liaise with internal departments and external parties on behalf of the executives.

• Proven experience as an Executive Administrative Assistant or similar role supporting C-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive approach to problem-solving.
• Experience in managing virtual teams or projects remotely is a plus.

• Managing calendars, scheduling appointments, and coordinating virtual meetings.
• Handling incoming and outgoing communications, including emails, phone calls, and correspondence.
• Preparing documents, reports, presentations, and spreadsheets.
• Organizing and maintaining digital filing systems and databases.
• Performing data entry and ensuring the accuracy of information.
• Conducting online research and compiling information as required.
• Providing support for travel arrangements and expense reporting.
• Assisting with project coordination and tracking project progress.
• Managing client inquiries and providing a professional point of contact.
• Implementing and maintaining administrative procedures and best practices.

• Managing and maintaining electronic and physical filing systems.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Handling incoming and outgoing communications, including emails, phone calls, and mail.
• Preparing reports, presentations, and other documents.
• Maintaining databases and customer relationship management (CRM) systems.
• Providing administrative support to multiple team members.
• Assisting with project coordination and follow-up tasks.
• Managing office supplies and inventory.
• Processing invoices and expense reports.
• Conducting research and gathering information as needed.
• Ensuring confidentiality and discretion in all tasks.

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, screening calls and emails.
• Organize and manage company events, meetings, and conferences.
• Maintain and organize filing systems, both physical and digital.
• Process expense reports and manage invoices.
• Conduct research and prepare summaries on various topics as needed.
• Act as a liaison between executives and employees, clients, and other external parties.
• Maintain confidentiality of sensitive information.

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and a high level of professionalism.
• Experience with virtual meeting platforms and collaboration tools.