2246 Administrative Positions jobs in Liverpool

• Provide high-level administrative support to project managers and project teams.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing action items.
• Manage project documentation, ensuring all files are accurately maintained, organized, and accessible.
• Track project progress, deadlines, and milestones, and report on status to project managers.
• Assist in the preparation of project reports, presentations, and other key deliverables.
• Manage project-related correspondence and communications, both internal and external.
• Support budget administration, including processing invoices and tracking expenses related to projects.
• Maintain project databases and CRM systems, ensuring data accuracy and integrity.
• Coordinate travel arrangements and logistics for project teams or stakeholders.
• Onboard new project team members, providing them with necessary documentation and information.
• Anticipate project needs and proactively address potential administrative bottlenecks.
• Liaise with various departments to gather information or facilitate project activities.
• Implement and maintain administrative procedures and systems to enhance efficiency.
• Manage office supplies and equipment for project-related needs.
• Serve as a point of contact for project-related inquiries.

• Proven experience in an administrative or project support role, preferably within a corporate environment.
• Demonstrable experience in supporting multiple projects simultaneously.
• Excellent organizational skills with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
• Strong written and verbal communication skills.
• Ability to manage time effectively and prioritize tasks under pressure.
• Experience in minute-taking and preparing professional documentation.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.
• Adaptability to work in a hybrid model, with willingness to attend the office as required.
• A proactive and problem-solving approach.
• Experience with CRM systems is a plus.

• Accurately enter data from various sources (documents, forms, digital files) into designated databases and systems.
• Verify and correct data to ensure accuracy, completeness, and consistency.
• Update existing records with new information and changes.
• Perform regular data quality checks and audits to identify and resolve discrepancies.
• Maintain organized digital filing systems and databases.
• Generate reports based on entered data as required.
• Adhere to strict data privacy and confidentiality protocols.
• Communicate with team members regarding data entry requirements or issues.
• Assist with other administrative tasks as needed, such as document formatting or basic research.
• Manage and prioritize multiple data entry tasks to meet deadlines.
• Ensure all data handling complies with company policies and procedures.
• Troubleshoot minor data input errors or system issues.

• Proven experience in a data entry role or as an administrative assistant with a strong data handling component.
• Exceptional accuracy and attention to detail.
• Proficiency in data entry software and Microsoft Office Suite, particularly Excel.
• Fast and accurate typing skills.
• Strong organisational skills and the ability to manage time effectively in a remote setting.
• Ability to work independently with minimal supervision.
• Excellent understanding of data confidentiality and security principles.
• Good written and verbal communication skills.
• Familiarity with various database management systems is a plus.
• Reliable internet connection and a dedicated workspace.
• Previous experience with online collaboration tools (e.g., Slack, Zoom, Microsoft Teams) is beneficial.

James Ray Recruitment are seeking an experienced and highly organised Administrative Assistant to join a busy school office based at a local school in the Wirral area.

Previous experience working in a school office environment is preferred, as the successful candidate will be expected to confidently manage a range of administrative responsibilities from day one.

This position is offered on a full time basis to commence from October 2025 ongoing with a potential to become permanet for the right candidate.

Key responsibilities include:

• Managing reception duties and handling telephone and face-to-face enquiries
• Monitoring and recording pupil attendance
• General office administration and support
• Maintaining and updating school databases.

The ideal candidate will have strong communication and IT skills, the ability to prioritise tasks effectively, and a positive, proactive approach to working in a school setting.

The successful candidate will:
• Have excellent communication and interpersonal skills;
• Be self-motivated, organised, efficient and take initiative;
• Be able to prioritise workload to meet deadlines;
• Have good IT skills that can be used across a variety of platforms;
• Have successful experience of working in an office environment;
• Be committed to their own professional development;
• Champion the ethos and vision of the school at all times.

James Ray Recruitment specialise in finding our candidates long term & permanent placements across the UK. This business has been established by education recruitment consultants with over 20 years’ experience in the sector so can guarantee the unrivalled expertise required when finding you your ideal placement.

Why work with James Ray Recruitment?

• Unrivalled payrates
• Experienced & Dedicated consultant support.
• Bespoke pay type discussed around your individual circumstance.
• Benefits such as holiday pay, maternity, paternity, sick leave, pension etc
• Guaranteed pay options available.
• Referral schemes.

To find out more, call our team on (phone number removed).

Please be assured all conversation are conducted within the strictest confidence.

Unfortunately, due to time restrictions we cannot respond to every applicant, if we haven’t contacted you within 10 working days, please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.

James Ray recruitment is a Recruitment Business having sought agreement from their clients to find candidates for these roles, in accordance with the Employment Agencies and Employment Business Regulations Act 2003. James Ray Recruitment is committed to safeguarding and promoting the welfare of children and young people. Appointments will be subject to our stringent vetting procedures, including an enhanced DBS check and references. James Ray Recruitment are an equal opportunities employer.

• Training: A full induction and on the job training
• Holiday: You'll work hard at WG, so you'll be rewarded with full school holidays including bank holidays
• Flexible benefits: meaning you can increase/decrease benefits such as life insurance -
  check out our benefits here
• Wellbeing: a host of wellbeing tools and advice including employee assistance
• Medical cover so you can claim back the cost of things like an opticians or dentist appointment and a host of high-street discounts
• Beautiful working environments with the very best facilities - check out our schools here
• A recommend a friend scheme that offers a ,000 bonus every time

• Have previous administration experience in a busy environment
• Have a high degree of computer literacy
• Be able to keep a lot of plates spinning!
• Have excellent customer service skills
• Be hard working, friendly and dependable and able to build a natural rapport with our young people

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage incoming communications, including emails, phone calls, and mail.
• Make travel arrangements, including booking flights, accommodation, and ground transportation, and preparing detailed itineraries.
• Process expense reports and manage petty cash.
• Coordinate meeting logistics, including room bookings, catering, and preparing necessary materials.
• Conduct research and gather information as required for various projects and meetings.
• Maintain organised filing systems, both physical and digital.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate the needs of executives and proactively address them.
• Assist with event planning and coordination for executive team activities.
• Utilize various office software and tools to enhance productivity and streamline workflows.
• Provide support for other administrative staff as needed.

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong multitasking capabilities and the ability to prioritize effectively.
• Proactive and resourceful with a problem-solving attitude.
• Experience with calendar management and travel coordination.
• Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams).
• Ability to work independently and as part of a remote team.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.

• Manage and coordinate complex executive calendars and schedules.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Prepare meeting agendas, take minutes, and distribute follow-up actions.
• Screen and prioritize incoming communications, including emails and phone calls.
• Draft correspondence, reports, and presentations.
• Organize and maintain confidential filing systems.
• Assist with event planning, coordination, and execution.
• Act as a liaison between executives and internal/external stakeholders.
• Manage office supplies and administrative budgets.
• Handle ad-hoc administrative projects and tasks as required.
• Ensure a high level of professionalism and discretion at all times.

• Proven experience as an Executive Assistant or in a similar administrative support role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and the ability to handle confidential information.
• Proactive approach to problem-solving and task management.
• Ability to work effectively in a hybrid environment.
• Experience with calendar management and travel coordination.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.

• Manage and maintain complex calendars for senior leadership, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Conduct research and compile data for various projects and executive requests.
• Handle incoming and outgoing communications, including emails, calls, and mail, prioritizing and redirecting as necessary.
• Organize and coordinate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Manage travel logistics, including booking flights, accommodation, and ground transportation, ensuring compliance with company policies.
• Maintain and organize digital and physical filing systems, ensuring easy retrieval of information.
• Act as a point of contact for internal and external stakeholders, fostering positive relationships.
• Assist with onboarding new team members and providing general administrative support to the wider team.
• Manage office supplies inventory and coordinate with vendors as needed (for any home office needs).
• Uphold a high level of professionalism and confidentiality in all interactions.

• Proven experience as a Senior Administrative Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• High level of discretion and ability to handle confidential information.
• Proactive problem-solving skills and attention to detail.
• Ability to work independently with minimal supervision in a remote environment.
• Experience in developing and implementing administrative processes is a plus.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper when necessary.
• Coordinate meeting logistics, including room bookings, catering, and preparing meeting materials.
• Manage expense reports and invoice processing for the executives supported.
• Conduct research on various topics as requested by the executives.
• Maintain confidential files and records with a high degree of accuracy and discretion.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Handle ad-hoc projects and administrative tasks as assigned.
• Proactively identify and resolve potential scheduling conflicts or logistical issues.
• Ensure efficient workflow and organisation within the executive office.
• Assist with event planning and coordination for executive-level functions.
• Uphold a high standard of professionalism and confidentiality at all times.

• Proven experience (3+ years) as an Executive Assistant or in a similar administrative role supporting senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other common office software.
• Excellent organisational and time management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Professional demeanor and polished presentation.
• Ability to anticipate needs and take initiative.
• Problem-solving skills and a proactive attitude.
• Experience with travel booking and expense management systems.
• Familiarity with video conferencing platforms (Zoom, Microsoft Teams).
• A positive and flexible approach to work.