1128 Administrative Roles jobs in Liverpool

• Proven experience as a Senior Administrative Officer, Executive Assistant, or similar role.
• Exceptional organizational, time-management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Experience in calendar management, travel arrangements, and event coordination.
• Proactive approach and ability to work independently in a remote environment.
• Relevant administrative certifications are a plus.

• Manage and coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Oversee and maintain executive calendars, scheduling meetings, appointments, and conference calls with precision.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and maintain strict confidentiality.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively and professionally.
• Organize and prepare materials for meetings, including agendas, minutes, and supporting documents.
• Conduct research and gather information as required by executives.
• Manage and track expenses, ensuring timely submission of reports and adherence to company policy.
• Implement and improve administrative processes and systems to enhance efficiency and effectiveness.
• Provide general administrative support, including managing incoming/outgoing mail and calls, and maintaining filing systems.
• Assist with event planning and coordination as needed.
• Proactively identify and address administrative challenges to ensure seamless workflow for executives.

• Proven experience as an Executive Assistant, Senior Administrator, or in a similar support role, ideally supporting senior-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and the ability to build rapport with a diverse range of individuals.
• High level of discretion and confidentiality.
• Proactive problem-solving abilities and a meticulous attention to detail.
• Ability to work independently and manage multiple priorities in a remote setting.
• Experience in coordinating complex international travel and managing detailed itineraries is highly desirable.
• Familiarity with project management principles is a plus.

• Managing and maintaining executive calendars, scheduling meetings, and coordinating appointments.
• Handling incoming and outgoing email correspondence and phone calls.
• Preparing reports, presentations, and other documents as required.
• Organizing and maintaining digital filing systems and databases.
• Coordinating virtual meetings, including setting up video conferencing and distributing agendas.
• Assisting with travel arrangements and expense reporting.
• Conducting research and compiling information for various projects.
• Providing general administrative support to the team, ensuring efficient workflow.
• Managing office supplies and equipment inventory, if applicable to remote setup.
• Upholding confidentiality and data security standards.

• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively in a remote environment.
• Discretion and ability to handle confidential information.
• Proactive attitude and problem-solving capabilities.
• Reliable internet connection and a suitable home office setup.

Join Our Team as an Office Support Assistant!

Are you organised, detail-oriented, and ready to make a difference in a dynamic legal environment? Our client is seeking a cheerful and professional Office Support Assistant to join their team in Pride Quarter, Liverpool. This temporary role offers a fantastic opportunity to showcase your skills while contributing to a busy legal office.

Position: Office Support Assistant
Location: Liverpool L3
Contract Type: End of September until Mid October
Working Days: Monday to Friday
Hours: 8 AM - 5 PM
Pay: 12.21 per hour

Why Join Us?

• A supportive and friendly workplace atmosphere.
• An opportunity to gain valuable experience in the legal sector.

Key Responsibilities:
As an Office Support Assistant, you will play a crucial role in ensuring the smooth operation of the office. Your duties will include:

• Sorting and managing post, including dates, stamps, and claims forms.
• Overseeing client suites to ensure they are clean, tidy, and welcoming for clients.
• Updating spreadsheets and databases while checking systems for accuracy.
• Conducting safety checks, including fire extinguishers and security doors.
• Managing deliveries and ensuring all incoming items are received properly.
• Document chasing to ensure all necessary paperwork is processed timely.
• Regularly checking the shared Outlook inbox and maintaining consistent communication with team members.
• Assisting with the on boarding of new starters and managing supplies in the cleaner's cupboard.
• Keeping the office environment safe by removing any objects from the floor and checking for chemical compliance.

What We're Looking For:
To thrive in this role, you should possess:

• Basic experience with Outlook.
• Strong customer service skills, particularly in a front-of-house capacity.
• A keen attention to detail and a proactive approach to tasks.
• Excellent communication skills, both written and verbal.

Ready to Make a Difference?
If you are enthusiastic about providing exceptional office support and are eager to contribute to a professional legal environment, we want to hear from you! This is your chance to be part of a team that values hard work, dedication, and a positive attitude.

Join us in making a positive impact now and step into an exciting new role! We can't wait to meet you!

Adecco aim to respond to all applicants, however due to the large volume of applications we receive this may not always be possible. Should you not receive a response within five working days please accept this as notification that you have not been short-listed on this occasion.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

• Manage and maintain the company's internal digital filing systems and databases.
• Coordinate and schedule internal and external meetings, managing calendars for senior executives.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and manage travel arrangements and itineraries for executives.
• Handle confidential information with discretion and professionalism.
• Oversee office supplies and equipment management (if applicable to a distributed workforce, e.g., IT equipment).
• Act as a liaison between staff, executives, and external partners.
• Assist with event planning and coordination for virtual company events.
• Manage incoming and outgoing mail and communications.
• Support the onboarding process for new remote employees from an administrative perspective.
• Streamline administrative processes and implement improvements for efficiency.

• Proven experience as an Office Manager, Executive Assistant, or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Slack, Zoom, Google Workspace).
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and a high level of professionalism in handling confidential information.
• Proactive problem-solving abilities and a resourceful approach.
• Experience working effectively in a remote setting is highly desirable.
• Ability to adapt to changing priorities and work independently.

Office Manager / Executive Assistant £30,000 + Benefits North West

The Role

Are you a highly organised professional with proven experience supporting senior leaders?
Do you excel at managing complex schedules, coordinating travel, and keeping an office running smoothly?

We are looking for an experienced Office Manager / Executive Assistant to join our team for 4 days a week at our North West offic.

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• Manage complex calendars and schedule appointments for senior executives.
• Coordinate and arrange domestic and international travel.
• Prepare and edit correspondence, reports, presentations, and meeting minutes.
• Handle incoming and outgoing communications, including emails and phone calls.
• Organize and maintain electronic filing systems and databases.
• Manage office supplies and coordinate remote IT support as needed.
• Assist with project management tasks and track progress.
• Process expense reports and manage invoices.
• Provide general administrative support to various departments.
• Ensure confidentiality and discretion in handling sensitive information.

• Proven experience as an Office Administrator, Executive Assistant, or in a similar administrative role.
• Experience supporting multiple executives or departments simultaneously.
• Exceptional organisational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with virtual collaboration tools and cloud-based systems.
• Excellent written and verbal communication skills.
• Ability to work independently and proactively in a remote setting.
• Strong problem-solving skills and attention to detail.
• Discretion and confidentiality in handling sensitive information.
• High school diploma or equivalent; further qualifications are a plus.

ADMINISTRATIVE ASSISTANT

• Salary Grade: TCAT Support Staff Scale Grade 4 SCP 6-7 (Actual Salary: £19,829 - £20,145)
li>Contract: 32 hours per week, 5 days / Term Time Only plus 10 days / Permanent
• Closing Date: Wednesday 17th September 2025, 9am
• Start Date: Immediate Start
• Interview Date: TBC

Beamont Collegiate Academy is a vibrant and dynamic school community with a strong emphasis on high expectations and aspirations. The academy is part of the Challenge Academy Trust (TCAT, popular and oversubscribed and was judged ‘good’ by Ofsted in July 2022.

We are looking to appoint a dedicated and enthusiastic Administrative Assistant to work within the admin team to provide full administration and consistently provide efficient and quality administrative support to the leadership, teaching and support staff in line with the school’s vision and values. This position is permanent and is suited to an individual with drive, passion and commitment who may be keen for a career within the education setting.  

The successful candidate will be required to apply for an enhanced DBS Certificate from the Disclosure & Barring Service. Details can be found on the gov website. 

Apply Now!

Beamont Collegiate Academy is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including an enhanced DBS check. Prior to you attending one of our recruitment and selection processes, we expect you to have read the BCA's Child and Safeguarding Policy and DfE Keeping Children Safe in Education (KCSIE) - September 2025.

ADMINISTRATIVE ASSISTANT

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