Office Administration Assistant Work from Home

UB8 Uxbridge, London Top Level Promotions

Posted 2 days ago

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Job Description

Permanent
Work from Home Data Entry & Administration – Flexible Online Role About the Job

We are seeking motivated and reliable individuals in Uxbridge, London, UK , for a remote administration and data entry position. This role allows you to work from home , completing online office and computer-based tasks that support client projects and business operations.

Key responsibilities include maintaining digital records, updating databases, preparing spreadsheets, and assisting with general administrative duties. This position is ideal for individuals who enjoy structured, independent work in a home-based setting.

About the Area

Uxbridge, located in West London , is a busy suburban town known for its shopping centres, local amenities, and excellent transport links to central London. With strong internet connectivity and a thriving professional community, Uxbridge provides a suitable environment for online and home-based work. Residents benefit from a mix of suburban convenience and urban opportunity, making it an excellent location for computer-based administration and data entry tasks.

About Us

Top Level Promotions provides UK businesses with administrative, data management, and research support. Our remote team helps companies maintain accurate records, manage data efficiently, and streamline office operations.

Joining our team allows you to work from home , gain valuable computer and office administration experience, and contribute to important business projects. Comprehensive training and support are provided to all new team members.

Industries We Serve

Office Administration & Data Entry

Online Business & E-commerce Support

Education & Remote Learning Administration

Customer Service & Information Management

Healthcare & Records Administration

Marketing & Research Data Support

Financial & Reporting Services

Public Services & Digital Coordination

Requirements

Reliable computer or laptop with stable internet connection

Quiet workspace at home suitable for office tasks

Strong attention to detail and accuracy

Ability to work independently and manage time effectively

Skills

Strong written and verbal communication

Organisational and time management abilities

Competence with Microsoft Office or Google Workspace

Accurate typing and data entry skills

Dependable and professional working habits

Benefits

Fully remote online position – no commute required

Part-time or full-time hours available

Paid training included

Flexible schedule for work-life balance

Opportunities for growth in administration and data entry

Pay Rate

£18.50 – £36.00 per hour, depending on experience and project type

Experience

No prior experience required; full training is provided for all successful applicants.

Application

Applicants must currently reside in the United Kingdom . If you are organised, reliable, and ready to perform online administrative and data entry work from home, we encourage you to apply today.

Sincerely, Top Level Promotions Human Resources Department
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Logistics Administration

Croydon, London HAYS

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Job Description

Graduate level administration job based in Croydon paying £28,000 plus benefits

Your new company  
You will be working for a well established,SME International organisation
Your new role  
You will be supporting the busy Logistics department with administrative support, liaising with domestic and international customers, supporting their orders, dealing with queries and producing important shipping documents. You will be trained and supported, growing your skills and developing a new career.
What you'll need to succeed  
You will be a recent graduate with some good administration skills, excellent communication skills and looking to develop a new career.  You will be keen to take on a new role that is office based and working with overseas customers. 
What you'll get in return  
You will be working for an excellent, growing, international organisation. They are office orientated with a great Team spirit, international connections and travel and free parking, free lunches and other great benefits
What you need to do now  

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Administration Assistant

London, London Care Concern Group

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Job Description

Administration Assistant Administration and Business Support - Heathlands Care Home

Contract:

Bank

Salary:

£12.75 Per Hour

Shift Type:

Weekends

Contracted hours:

Bank

Heathlands Care Home is a modern, purpose-built home in Chingford, offering high-quality nursing, dementia, palliative and short-term care for up to 84 residents. Set within private landscaped gardens, the home features spacious ensuite bedrooms across three floors, dedicated care teams, and a warm, homely atmosphere focused on dignity, comfort and personalised support.

Be the friendly face that makes a difference become our Administration Assistant at Heathlands Care Home! At Heathlands Care Home, we believe that great care starts from the very first hello. As our Administration Assistant, you’ll be the welcoming face and calming presence at the heart of our home the first person that families, professionals and visitors meet, and the friendly voice at the end of the phone.Role: Administration AssistantLocation: Heathlands Care Home, 2b Hatch Lane, Chingford, London, E4 6NFSalary: £12.75 per hourHours: Bank - Weekends - Saturday & Sunday 9am-5pm In this vital front-of-house role, you’ll support the day-to-day running of the home by providing efficient, professional and warm administrative support. From logging enquiries and helping with admissions to coordinating with internal teams and handling supplier calls, you’ll help keep everything running smoothly behind the scenes all while creating a positive first impression.What you’ll be doing:

  •  Welcoming visitors, families and professionals to the home with a friendly and helpful manner
  •  Answering and managing incoming calls and emails with confidence and professionalism
  •  Supporting the Administrator and Home Manager with a wide range of admin duties
  •  Liaising with all departments within the home, as well as external suppliers and support office teams
  •  Logging enquiries from prospective residents and families, and ensuring prompt follow-up
  •  Helping maintain electronic records and ensure accurate documentation
  •  Supporting the smooth coordination of internal communications and systems

What you’ll bring:

  •  Excellent communication and interpersonal skills in person and on the phone
  •  A warm, approachable, and professional manner
  •  Good attention to detail and a methodical, organised approach
  •  Confidence using IT systems and office software
  •  Previous experience in a busy administrative or front-of-house environment
  •  The ability to multitask and remain calm under pressure

Why join Canford Healthcare: We’re a family-run care provider with values that truly matter: Care, Family, Honesty and Commitment.  You’ll be part of a team that puts people first including you. We believe in supporting our staff to do their best work, in a friendly and collaborative environment where every role is recognised and appreciated.Ready to bring your people skills and professionalism to a role that really matters? Apply now and help create a warm, well-run home as our new Administration Assistant.

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Business Administration Apprentice

Luton, Eastern Luton Borough Council

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Job Description

Job number

LBC04333

Contract Type

Apprentice

Posting End Date

26 October 2025

Job Area

Administrative and Clerical

About the job

Salary: £7.55 a hour

Hours per week: 37

Contract type: Apprenticeship

We are excited to offer an excellent opportunity for a motivated and enthusiastic individual to join our busy Children's Social Care team as a Business Administration Apprentice.

This role provides the perfect starting point for anyone looking to build a career in local government, offering hands-on experience across a wide range of administrative tasks. You will gain valuable skills, knowledge, and practical insight while working in a supportive and professional environment.

Please note this role does not attract sponsorship.

About you

We are looking for an apprentice with strong interpersonal skills, who can communicate confidently and effectively with people at all levels in a polite, professional and tactful manner.

The ideal candidate will also demonstrate good written communication skills, with the ability to draft clear and accurate emails and reports, maintaining a high standard of spelling and grammar. Strong organisational skills and the ability to prioritise tasks effectively are essential to succeed in this role.

You should be confident in using a variety of IT systems and willing to develop your knowledge further. An understanding of equality issues, as well as awareness of internal and sector-specific policies, will be important.

As part of this apprenticeship, you will be committed to undertaking all necessary training, including Functional Skills where required, to support your professional development.

This is a public facing role so you'll need to show off your fluency in speaking and writing English.

If you are eager to learn, grow, and start your career in local government, we would be delighted to receive your application.

About us

Our ambitious Luton 2040 Vision – that no-one in Luton will have to live in poverty – is at the heart of everything we do. We recognise that our people are remarkable, talented, committed and passionate about serving our residents.

The people of Luton depend heavily on this council – and that means our workforce Are you ready to realise the remarkable and help us deliver our vision?

We welcome applications from all sections of the community and are committed to developing a workforce that reflects the diversity of our borough

Application Process

Because of the nature of this job, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare all unspent cautions and convictions; and also any adult cautions (simple or conditional), and spent convictions that are not protected as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in A person's criminal record will not in itself prevent a person from being appointed to this post. Applicants will not be refused posts because of offences which are not relevant to, and do not place them at or make them a risk in, the role for which they are applying. However in the event of the employment being taken up, any failure to disclose such offence, as detailed above, will result in dismissal or disciplinary action by the Authority.

On occasions, we may close a vacancy early due to a very high number of applications being received.

Benefits

We offer a range of excellent staff benefits which include:

  • From 25 to 32 days' annual leave: linked to length of service and grade
  • Buying annual leave scheme: buy up to 20 days additional annual leave
  • Career Pathways: step up in your career or move into a specialist area
  • Pension scheme: with generous employer contributions of up to 20.2 per cent (at July 2023) and 3x salary death in service grant
  • Generous relocation package: up to £8,000 (subject to eligibility)
  • Employee Assistance Programme: a free, 24/7 confidential counselling and wellbeing support service available to all employees, their partner or spouse and dependent children over 16 still living at home
  • Work/life balance: flexible working options including working from home where possible. We welcome requests for flexible working arrangements including part-time hours and alternative working patterns
  • Training and support: unlimited access to development courses, mentoring and support and clear career pathways
  • Staff offers: includes discounts on your MOT, gym and fitness, restaurants and salons
  • Arriva Travel Club: great value savings on local bus travel
How to apply

We understand that job applications take time and effort, but a high-quality application shows that you are professional with a good attention to detail. The recruiting manager may receive a number of applications for each job advertised so you want yours to stand out

Our 'How to apply' page has more tips to help with your application: How to apply

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Buyers Administration Assistant

London, London New Look

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Job Description

We're the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK.

By living our values - we play to win, customer obsessed, we are one and it starts with me - we deliver That New Look Feeling for our customers and each other.

The Role:

Buying is the department that brings together creative inspiration & commercial planning to deliver the best ranges for our customer. Product is at the heart of everything we do, from developing the best prints for dresses, the must have coat of the season or the 'It' bag. Always thinking 'customer first' we work hard with our suppliers in the UK & across the world to deliver fashion at amazing prices & as quickly as possible. Buying is fast paced and exciting & every day is unique.

WHATS IN IT FOR YOU:

  • 40% staff discount plus friends & family discounts throughout the year
  • Access to our reward platform for external discount and offers
  • Private pension scheme
  • Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you
  • All employees are covered by our life assurance policy from day one
  • Unlock extra leave with our buy more holiday scheme.
  • Celebrate YOU Enjoy an extra paid day off on your birthday each year
  • Enhanced maternity, paternity and adoption leave, and shared parental leave.
  • Spread the cost of your commute with interest-free season ticket loans
  • Do your bit for the environment and save money with our Cycle2Work scheme
  • We're proud to partner with the Retail Trust and Fashion & Textile Children's Trust

What you'll be doing:

Planning

  • Strategy awareness at Group and Department Level
  • Awareness of Brand Vision
  • Managing daily /weekly tasks in line with Ways Of Working (WOW)
  • Preparation for Departmental Meetings
  • Supporting the Buying team with data entry into the planning tool

Buying

  • Raising purchase orders
  • Working to the Critical Path to meet all deadlines
  • Dealing with issues arising with orders both internally and externally
  • Taking ownership of finding solutions
  • Coordinating barcode process
  • Maintaining purchase orders in the Critical Path in the relevant system
  • Assisting the team with supplier slippage management
  • Actioning any order amendments under direction from the B&M team
  • Supporting commitment through the weekly team updates

Sample Management

  • Processing samples received
  • Labeling, logging, organising and filing samples
  • Preparing samples for meetings
  • Maintaining the departments range and samples
  • Driving the press sample process to ensure that the department offer is fully potentialised.
  • Ensuring production samples are received in time to pre shoot for online sales
  • Maintaining the latest imagery of samples
  • Preparing samples in readiness for3PE partner meetings

Trading

  • Basic understanding of trade reports
  • Basic understanding of trade decisions
  • Attending Group Trade meetings

Product Awareness

  • An understanding of the New Look Customer
  • Basic understanding of our Customer Insight and Market Share
  • Actively contributing in trend and competitor analysis, making recommendations for changes or developments
  • Ongoing familiarity of the competition's product range
  • Completing and reporting back on NL store visits and competitor shops

Who you are:

Technical Knowledge & Experience

  • An understanding of fashion trends and knowledge of the high street
  • Accuracy
  • Confident communicator
  • Demonstrates passion for Product
  • Previous experience working in Fashion / Retail and / or as a Buying Admin Assistant
  • Fashion Qualification / Other degree desirable

Why New Look?

We care about you and the planet and believe fashion should be a force for positive change. We celebrate inclusion and diversity in everything we do. We're proud of our inclusive culture and our talented team members who embrace our shared purpose, behaviours and values.

We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals.

We pride ourselves on being a flexible employer, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.

Please ensure that your CV is in simple format e.g. Microsoft Word when applying using your CV to ensure smooth application process.

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Treasury Administration Internship

Woking, South East UPS

Posted 9 days ago

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Job Description

**Before you apply to a job, select your language preference from the options available at the top right of this page.**
Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.
**Job Description:**
**Kickstart your Career with UPS Global Treasury!**
Treasury Finance Industrial Placement - 13 Months
Are you a **second-year undergraduate** ready to gain real-world Finance and Treasury experience with a global Fortune 500 company? UPS is looking for a bright, proactive student to join our industrial placement programme and make a tangible impact from day one.
The UPS industrial placement programme is designed to provide you with broad and valuable experience of UPS in a relatively short amount of time. Our interns are valued as Analysts, and we have created an environment that allows you to contribute new ideas and help support the growth of our business through your intelligence, initiative and individuality. We look for candidates with a strong work ethic that can easily integrate into our team, be proactive and go that extra mile.
In return, we will provide you with support and various opportunities that will give you invaluable industrial experience, contributing to the achievement of your degree, future career prospects and potentially a future employment opportunity with UPS.
**Core Responsibilities**
+ Performing credit rating analysis for all international subsidiaries of the UPS group
+ Updating and maintaining the credit ratings database
+ Updating monthly borrowing credit limits for cash pooling entities
+ Collaborating and maintaining relationships with key stakeholders such as legal, tax, Finance & Accounting
+ Gathering information to be used in the capital structure analysis of the entity, including financial, tax and legal information
+ Assisting in the completion of capital structures funding business cases and addressing intercompany corrections and settlement issues
+ Presenting business cases to key stakeholders in Credit Committee meetings
+ Recording and archiving all business cases reviewed by the Credit Committee
+ Updating the cash position and KPI monitoring tool
+ Assisting in the completion of monthly data extraction, analysis and reporting tasks
+ Maintaining controls and records for audit purposes
+ Treasury administration
+ Ad hoc tasks and projects
**Knowledge & Experience**
+ **Second-year undergraduate** studying towards a relevant degree either in Accounting, Economics or Finance related
+ Strong numerical, analytical and Excel skills
+ Detail-orientated, organised and proactive
+ Effective communicator and problem solver
+ Able to multitask and thrive in a fast-paced environment
**_(Please note: any post-graduate applications will be automatically rejected)_**
**Why choose UPS?**
+ Opportunity to gain valuable hands-on industry experience with a Fortune 500 company
+ Work alongside teams globally, attend managerial meetings and increase networking opportunities
+ Develop a wide range of skills that will boost your final year and career
+ Potential pathway to a full-time role with UPS
**Current Placement Student Testimonial**
"During my placement year at UPS, I was involved in core Treasury operations and exposed to a wide range of processes designed to maximise growth and explore strategic opportunities. This experience gave me valuable insight into how a global organization operates and how effective cash utilization strategies support broader business objectives.
Working closely with teams across different regions, I have developed both technical and interpersonal skills. I have enhanced my digital literacy through daily use of Excel and by learning to interpret financial data using the Treasury Management System. I have also improved my presentation and communication skills by delivering proposals during team meetings, which helped to build my confidence in a professional setting.
One of the most rewarding aspects of my internship was being welcomed into such a supportive and collaborative team. Their guidance played a key role in helping me to navigate my first experience in a corporate environment.
Overall, my placement year equipped me with practical experience and transferrable skills that I am eager to apply and continue developing as I progress in my career"
**(Thomas Rowe - Treasury Finance Placement Student **
**Employee Type:**
Intern
UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
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Business Administration Coach

London, London BPP

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Job Description

A BPP Skills Coach provides primary support to our students and helps them navigate through the programme and prepare them for End-Point Assessment.


Our coaches also help students set and meet their own personal targets and develop a growth minds set though regular coaching calls.


BPP Skills Coaches have relevant industry experience to allow them to assess their student's knowledge, skills and behaviors against specific industry standards and provide feedback to help them develop.


Coaches are responsible for managing their students data and keeping accurate records of each interaction and signposting support services.


What if you read the description and don't meet every single requirement? We encourage you to apply anyway - we value diverse backgrounds and are committed to inclusivity!





Why work for BPP?


It is a great time to join BPP as we have enjoyed a sustained period of growth, offering a wealth of opportunities to our staff, students and clients. There are many more great reasons to join BPP such as:


  • Brilliantly, you can study any of BPP’s courses for free – be it a professional qualification or full degree.


  • With hybrid working available, you’ll be able to split your time between one of our centres and wherever you choose to call home.


  • We also provide a generous annual leave entitlement of 30 days, and there’s a rewards package that includes retail discounts and much more.


  • Other key benefits include our Group Personal Pension Plan, dedicated private healthcare and dental plans that offer additional assurance to look after you and your family.



What you’ll be doing


In this role you will be undertaking the following responsibilities:


  • Book and attend regular coaching calls and provide prompt feedback to assignments within SLA's.
  • Maintaining accurate records of student interactions and progression.
  • Ensure a high standard of written communication, demonstrating good spelling, grammar and punctuation.
  • Help students identify development areas, set goals and establish plans to achieve them.
  • Manage own workload and keep calendar up to date
  • Work with students as required to help them to successfully complete the programme
  • Effectively undertake any other duties as required



What experience you’ll need


To be successful in this role the following experience is essential:


Essential

  • Experience coaching or training others.
  • Experience in a administrative role with elements of customer service or stakeholder management
  • Working under pressure to meet deadlines
  • Able to work independently with minimal supervision.
  • Problem solving skills and proven ability to work with autonomy.
  • Experience providing developmental feedback.
  • Confident with written communication and a good standard of spelling, grammar and punctuation.


Desirable

  • Previous experience working in a coaching or assessing role
  • Coaching, Teaching or Assessing qualifications
  • Working in Higher education or with Apprenticeships
  • Familiar with Microsoft Office applications
  • Previous roles leading or supporting less experienced colleagues







BPP are a Disability Confident employer so if you need any reasonable adjustments for the interview process, please just let us know!



BPP Education Group reserves the right to amend or withdraw this advertisement at any time prior to the closing date, should we receive a high volume of applications or if business needs change.



BPP actively promotes equality of opportunity for all with the right mix of talent, skills and potential, and welcomes applications from a wide range of candidates. BPP will select candidates for interview based on their skills, qualifications and experience. Please note that for those posts that are exempt from the Rehabilitation of Offenders Act 1974, the successful candidate will be required to undertake a DBS check in addition to BPP undertaking any necessary online searches. This is deemed appropriate and necessary from a safeguarding perspective, and in line with BPP’s safer recruitment practices.

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Administration & Data Assistant

London, London £27000 - £28000 annum Insignis

Posted 2 days ago

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Job Description

At Insignis, we’re on a mission to revolutionise how cash savings are managed. Since 2017, we’ve helped thousands of clients unlock better returns, reduce risk, and take control of their cash, all through a platform built for simplicity, transparency, and impact.

We’re a fast-scaling business with offices in London and Cambridge, on a mission to transform the savings market. With over £32 billion in assets placed and partnerships with more than 50 banking institutions, we combine deep financial expertise with bold product thinking to bring innovation to a space long overdue for change.

We are seeking a highly organised and detail-oriented individual to assist in building distribution lists for sales outreach, maintaining existing data held in the CRM, and providing administrative support for the Sales Team. This role will focus on gathering accurate contact information for various financial advisory, accountancy, and charitable organisations. The ideal candidate will possess excellent research and communication skills and be capable of handling data management responsibilities, as well as providing organisational support for sales events and conferences.

Requirements

CRM Cleanup

  • Identify a standardised job role for all existing financial advisory and accountancy contacts
  • Map out operational teams and functions at existing introducer firms.

Build & Maintain Distribution Lists

  • Research and gather accurate contact details of charitable organisations (name, phone number, email, address, etc.)
  • Research and gather accurate contact details for existing introducer firms, including operational teams
  • Organise and maintain up-to-date distribution lists in our CRM or database systems
  • Ensure that the lists are segmented based on appropriate categories (e.g., role, org type, location).

Data Quality & Integrity

  • Ensure that all data is entered and updated in a timely and accurate manner
  • Perform regular audits and cleanups of the data to eliminate duplicates or outdated information.

Collaboration

  • Work closely with team members to ensure that distribution lists meet project requirement
  • Provide feedback on data collection methods and suggest improvements.

Administrative Support for Sales Events & Conferences

  • Organise, plan, and book travel, accommodation, and registration for salespeople attending events and conferences
  • Coordinate logistics such as transportation, catering, and equipment needs for events
  • Maintain a calendar of upcoming industry events, conferences, and meetings relevant to the sales team
  • Prepare and distribute event materials, itineraries, and schedules to sales staff
  • Liaise with event organisers, venues, and suppliers to ensure smooth participation
  • Track and manage expenses related to event attendance and provide reports as required
  • Support salespeople with administrative tasks as needed to facilitate their outreach and event participation.

Required Skills & Qualifications

  • Previous experience in an administrative role
  • Strong attention to detail and accuracy in both data entry and verification tasks
  • Strong organisational and communication skills with the ability to coordinate multiple logistics (travel, accommodation, registration, etc.)
  • Ability to work independently and manage time efficiently
  • Familiarity with Excel, Google Sheets, or similar tools
  • Good research skills and ability to locate hard-to-find contact information
  • Effective problem-solving skills with the ability to handle last-minute changes or issues with bookings or logistics.

Benefits

  • 25 days holiday (exc. Bank holidays)
  • 5% Pension contributions
  • Private medical insurance with Vitality
  • Health cash Plan offering contributions to dental, optical and much more
  • Enhanced Parental Leave
  • Cycle to Work Scheme
  • Monthly team lunches, quarterly company socials
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Research Administration Coordinator

London, London Healthcare Central London

Posted 4 days ago

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Job Description

Permanent

Job Title: Research Administration Coordinator

Salary:Band 3

Responsible To: Research Manager

Hours: 20 hours

Key Relationships: 31 General Practices: 4PCN’s, NIHR, RRDN, PLS, WL ICB, Central London Borough Team, Westminster City Council,

Bi-Borough (West London), Central and North West London NHS Foundation Trust (CNWL), Central London Community Healthcare NHS Trust (CLCH), One Westminster, Imperial College Health Partners

Who We Are

Healthcare Central London Ltd (HCL) is a federation of 31 General Practices and 4 Primary Care Networks (PCNS) in Westminster caring for more than 275,000 registered patients. We provide Community and Primary Care services to our local residents, in addition to a wide range of staffing, management and administrative support to our member practices. By working closely with our PCNs and other key partners, including the Local Authority and community Organisations, we help people to stay well and live healthier lives for longer.

We operate Federation-led services including Respiratory and Spirometry hubs; Community Cardiology; Community Dermatology; Community Diabetes service; Access E-hub and Enhanced Access and we support PCNs with managing their NWL single offer contract of services and the National Network DES contract, including ARRS roles.

We are proud to have a unique model of community-led care and support to tackle imbalances and inequality in the system called ‘The Octopus’ and takes us on a journey as part of the Westminster Integrated Neighborhood Team (INT)

We work collaboratively with other partners in the commercial sector including joint ventures; research and consultancy.

Our Approach

Our approach is to deliver exceptional assistance to our 31 General Practice members and to operate our NHS contracts in a manner that supports our Practices and their patients by providing services economically, locally, promptly and in a familiar environment.

Our employees work flexibly according to the needs of our customers, typically onsite at our practices, or hub sites including South Westminster Centre or at our office at Capital House near Edgeware Road tube station.

Our Purpose

Our purpose is to transform Health and Wellbeing in our communities. Our Vision

Our Vision is to be the Healthcare Provider of choice, rooted in primary care.

Our Values

For our practices, patients, teams and ecosystem we commit to be:

Compassionate: we listen respectfully, offer the opportunity for different viewpoints, and are kind to each other

Accountable: we work with integrity, taking accountability for our work to achieve the highest quality outcomes

Resilient: we listen and with this feedback, we constantly build and improve

Pioneering: we champion change, embrace creativity and promote innovation and new ways of thinking

Aspirational: we nurture and motivate so our people are enabled to reach their full potential

Role Summary

The Research Administration Coordinator will play a key role in supporting the operational and administrative aspects of health research at Healthcare Central London (HCL). Working closely with the Research Manager and Senior Research Facilitator, the post holder will coordinate participant recruitment and clinic logistics (e.g. support with processing patient reimbursements and purchase equipment/replenish stocks), manage study documentation, and support data collection and reporting efforts for bi-weekly and monthly research meetings. To ensure the smooth operation of research clinics, the Research Administration Coordinator will be responsible for monitoring and updating the HCL research clinical staff rota on SystmOne and other relevant platforms, as well as facilitating patient bookings.

This position is critical in facilitating research that improves patient care, health outcomes, and health system performance within the local community. To achieve this, the post holder will liaise with academic colleagues, the National Institute for Health Research (NIHR)-particularly the North London RRDN team-as well as Contract Research Organisations (CROs) and study sponsors to ensure effective and collaborative working relationships. Internally, the post holder will liaise with the Communications team on a weekly basis to share research updates, ensuring the wider HCL team and affiliated GP practices are informed of the latest developments and research opportunities. They may also be required to update content on the HCL intranet and the research page of the main website. Furthermore, the post holder will liaise with community clinics within HCL and externally, as well as with tertiary partners, to facilitate clinical examination bookings and support participant identification activities.

The successful candidate will be required to work on-site at the clinic.

Requirements

Operational

To proactively support the Director of Research and Business Intelligence, Research Manager and Senior Research Facilitator with managing the smooth delivery of the research clinics at HCL. This includes maintaining resources stock (as advised by the Head of Research/Research Nurse), monitoring and management of the SystmOne staff rota and patient bookings/reimbursements.

Assist the Research Manager and Senior Research Facilitator with successfully setting-up commercial and non-commercial research studies at HCL. This involves collation of paperwork and reminding the HCL clinical research team of any outstanding action points.

Monitor recruitment activities and support the Research Manager with preparing slide decks for the bi-weekly team meetings and monthly research committee meetings.

Communication

Work closely with the Head of Communications and Engagement to contribute to the HCL research webpage and intranet page. This will involve regularly monitoring the sites and ensuring that all published information is accurate and up to date.

Communicate any latest research developments and/or opportunities to the Communications/ HCL Corporate teams for the weekly HCL newsletter.

Assist the HCL research team members with updating Standard Operating Procedures (SOPs) if needed to ensure clear instructions/communication.

Administration

Create and maintain document templates, online and off-line filing systems, trackers and alerts, as necessary.

Support the Research Manager and Senior Research Facilitator with organising study documents internally on the MS Teams channel and via other platforms as required.

Maintain accurate distribution lists for internal and external stakeholders.

Assist the Research Manager and Senior Research Facilitator with financial queries and preparing invoices for quarterly payments.

Send out text invites/patient invitation letters to potentially eligible participants.

Send out patient appointment reminders for research clinics and coordinate clinical examinations bookings as and when needed.

Information management

Extract information from SystmOne and/or from excel files received by e-mail for data analysis/feasibility checks/ recruitment uploads.

Work closely with the Research Manager and Senior Research Facilitator to ensure data is correctly inputted on SystmOne by HCL research clinical staff (e.g. next appointment date).

Help the Research Manager and Senior Research Facilitator with monitoring recruitment data for current research studies.

Other duties

In the absence of the Senior Research Facilitator, the post holder will be expected to create and run SystmOne searches to support feasibility assessments.

To ensure that HCL research clinicians have the relevant system accesses in order to undertake eligibility checks. For example, access to practices’ electronic health records (EHRs).

Person Specification

Qualifications and Experience

•Educated to degree level (preferably in Business, Economics, Biomedical Sciences, Health Research or Social Sciences) or equivalent experience with good secondary level education.

•Experience of working in a primary care and/or research setting(s). Relevant experience working in a demanding office environment.

•Experience of working with Microsoft Office, web-based applications, databases and reporting tools.

•Knowledge of medical and research terminology.

•Experience in handling and analysing information.

•Understanding of issues relating to confidentiality and data protection.

•Ability to build and maintain effective working relationships with staff at all levels across the organisation and beyond.

•Reliable and Accurate, with good attention to detail.

•Good organisational skills and ability to manage multiple workloads with prioritisation.

•Work well under pressure and be flexible to deadlines.

•Ability to work independently and as a team.

Desirable criteria

•Knowledge of NHS organisational policies and procedures.

•Good Clinical Practice (GCP) training.

•Knowledge of and experience in using SystmOne.

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visitor experience administration officer

London, London ROYAL OPERA HOUSE

Posted today

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Job Description

Contract position available from 20th October th April 2026

Full time (40 hours) - £30,700 per annum

Based in: Covent Garden, London

The Royal Ballet and Opera continues to lead the way in opera, ballet, music and dance both live on stage and through multiple digital platforms, from live streaming to worldwide cinema screenings. Our Covent Garden theatre has been at the heart of London and British cultural life for three centuries. We are home to two world-class Companies: The Royal Ballet and The Royal Opera.

We welcome audiences to ballet and opera performances and events in excess of 1 million per year. The Visitor Experience team ensures that everyone visiting and interacting with the organisation is warmly welcomed and receives the best possible service.

We are seeking to recruit a VE Administration Officer to join the Visitor Experience team and support with the smooth running of the department. This post will provide a high level of administrative support across the VE and Operations team (including Front of House, Tours, Box Office and Volunteers) as well as for the VE Senior Managers.

This role will suit an individual who is proactive, can demonstrate a high level of initiative and self-motivation and who works accurately under pressure with changing priorities. You will have a can-do attitude to the broad range of administrative tasks required for the smoothy running of visitor services.

The successful candidate will be expected to work onsite at Covent Garden in our busy multi-operational Visitor Experience office.

Our ideal candidate will have:

  • Significant experience of office administration within a busy environment.
  • A high level of accuracy and attention to detail, especially regarding data and spreadsheets.
  • A good understanding of the scheduling and rostering needs of a busy department.
  • The ability to build relationships effectively with a wide range of people and at all levels in the organisation.
  • Strong organisational and time management skills, with the ability to prioritise and meet deadlines.
  • Very strong Microsoft Office skills (Word, Excel, Outlook, SharePoint, PowerPoint)

An understanding of the needs, priorities and working practices of a Theatre or Front of House operation is an advantage, but not essential. An interest in the arts and experience of working front of house in a theatre or arts organisation will be highly regarded.

The Royal Ballet and Opera is committed to creating a diverse and inclusive environment in which everyone can thrive. We particularly welcome applications from those who are from a global majority background and/or those who are disabled, as they are under-represented within our organisation. As a Disability Confident Employer, we guarantee to interview all disabled applicants who meet the essential minimum criteria for our vacancies.

If you have any access requirements for your application, please contact the RBO Recruitment Team on

Closing date for applications: 8am, Monday 22nd September 2025

Interviews will be held online w/c 29th September 2025

Applicants must have work authorisation for the UK.

No agencies please.

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