3801 Administrative jobs in London

King’s College London is an internationally renowned university delivering exceptional education and world-leading research. We are dedicated to driving positive and sustainable change in society and realising our vision of making the world a better place. 

The Institute of Psychiatry, Psychology & Neuroscience is divided into 14 academic departments across three major academic Schools: Academic Psychiatry  ,   Mental Health & Psychological Sciences , and  Neuroscience .

Our School of Academic Psychiatry comprises of five clinical departments of psychiatry: Addictions, Child and Adolescent Psychiatry, Forensic and Neurodevelopmental Science, Psychological Medicine and Psychosis Studies.

These include more than 100 Principal Investigators, with research grants of £30-40 million. We have programmes covering the whole spectrum of psychiatry from public policy to molecular genetics, from peri-natal to old age and from psychological treatments to brain imaging. Our work covers the entire life span, healthy adults and children as well as of course people with physical and mental health conditions.

75 per cent of mental health disorders start in childhood and the  Department of Child & Adolescent Psychiatry  is world-renowned for its basic and translational research in this field, in disorders such as autism, ADHD, antisocial behaviour, intellectual disability, trauma, mood and eating disorders.

To provide professional administrative support to the Head of Department (HoD) and department executive team. They will be the face of the department and the main point of contact for any enquiries.  On behalf of the HoD they should have an operational oversight linking all the aspects in an academic environment by liaising with a range of people at all levels across King’s College London (KCL), i.e., academics, researchers, students, and staff in faculty and central administration across the college, as well as with external organisations and NHS Trusts and members of the public.

The post holder is expected to be on campus a minimum of 4 days per week. While individuals are designated primarily to a certain building/campus, the post holder may need to work across multiple buildings (Denmark Hill and/or Guy’s Campus) and should remain flexible when asked to spend more than 2 days on any of our campuses.

The role would suit someone who is proactive, innovative, able to work autonomously and as part of the wider Department/School team. 

This is a full-time post (35 hours per week), and you will be offered an indefinite contract.

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Demonstrable knowledge and skills of business operations acquired through previous roles/qualification.
2. Experience of providing high level administrative and/or personal support to a senior executive, using a range of IT software packages and databases; experience of complex diary management.
3. Experience of organising and supporting formal committees, meetings, events and taking minutes
4. Excellent communication skills, including excellent spoken and written English, in formal documents, letters, emails and other communications.
5. Ability to manage financial paperwork and a good level of numeracy.
6. Proactive approach with the ability to work independently and flexibly, managing and prioritising own workload, working under pressure in a busy environment and meeting deadlines.
7. Proven ability to maintain confidentiality, handle situations sensitively, exhibiting a high level of awareness and confidentiality, tact, and diplomacy.
8. Excellent people skills with the ability to work with staff at all levels, inside and outside the organization, with assurance and ease. Confident making independent decisions and knowing when to escalate.

Desirable criteria

1. Experience of working in higher education sector and familiarity with HE administration.
2. Proven commitment to ongoing skills development.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

At Jewish Care, our Dementia Day Centres provide safe, stimulating, and supportive environments for people living with mild to moderate dementia. Through tailored activities, social interaction, and specialist care, we enhance quality of life and wellbeing — while offering families the reassurance that their loved ones are valued and supported in a warm, inclusive community.

We are now looking for a Senior Programme Assistant to help support the operational running of our centres and ensure the delivery of high-quality care and meaningful activities. This is a rewarding opportunity to contribute to vibrant, person-centred spaces where individuality, dignity, and community are celebrated.

This post is working full time for 34 hours per week Monday to Friday.

• Support daily centre operations, deputising for the Centre Coordinator where required.
• Design and deliver monthly activity programmes in collaboration with colleagues and the Dementia Programme Advisor.
• Build partnerships with therapists, entertainers, and community professionals to offer a wide variety of experiences.
• Coordinate intergenerational projects that connect members with young people.
• Guide, support, and engage volunteers to ensure they feel valued and confident in their roles.
• Keep families connected through newsletters, feedback, and regular updates.
• Maintain accurate records, support safeguarding, and contribute to collaborative care planning with staff, relatives, and external agencies.

• Experience engaging with older people, people with dementia, or disabled individuals in a personal or professional capacity.
• Excellent communication and interpersonal skills, with the ability to handle challenging situations calmly and respectfully.
• Strong teamwork and relationship-building skills, with the confidence to work independently when needed.
• Empathy, patience, and a person-centred approach to care.
• Experience working with volunteers or within a multi-disciplinary team is desirable.
• A qualification in social care is desirable but not essential.
• Knowledge of dementia and awareness of the physical and mental health issues affecting older people is essential.

We have a fantastic opportunity for a Document Controller to join our team within Vistry South London. As our Document Controller you will work within the Design/Technical, Build and Compliance team to provide a consistent and timely service to the development teams by ensuring that project information/drawings/documentation is managed, communicated, filed and retrievable in accordance with the businesses Electronic Document Management System (EDMS) The role is expected to evolve and develop to reflect the operational need and requirements of the London Developments team

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits.

• Behave in line with our company values – Integrity, Caring and Quality
• IT literate – Office 365
• Experience of using Viewpoint 4Projects
• Knowledge and understanding of the Document Control process at operational level is vital.
• Minimum of two years' experience of carrying out a similar role
• Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments.
• Great attention to detail
• Prioritise workload when managing multiple contracts / tasks.
• To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required.

Desirable –

• Knowledge of other DC systems
• HNC in Computer Science, Business Administration or similar
• Ability to understand and interpret construction drawings and documents

• To attend internal project start UP Meetings to ensure a smooth transition from project inception to construction phase.
• To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.
• Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).
• Maintain knowledge and understanding of the DC process at operational level.
• Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
• Ensure documentation follows approvals process.
• Carry out quality assurance checks on all information uploaded.
• Ensure all documents are up to date and completed correctly prior to internal or external audits.
• Ensure external documentation is identified and distributed as agreed.
• Ensure all drawings / documentation are controlled and maintained in a methodical manner.
• Manage user accounts, permissions and provide systems training.
• Support internal and external users regarding system issues.
• Print / organise print service for drawings when required.
• Liaise with production team regarding handover information / documentation.
• Complete monthly reports as required.

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. 

Join us in making Vistry.  

#LI-HA1

We have an exciting opportunity for a Bid Coordinator to join our team within Vistry South London, at our Stratford office. As our Bid Coordinator, you will:

• Support the co-ordination and management of PQQs, Frameworks and Tender submissions
• Draft and edit non-technical content including case studies, CVs, and project references
• Experienced in managing various portals such as ProContracts, Delta etc.
• Liaise with internal contributors to gather and refine content
• Ensure compliance with internal processes and client requirements
• Produce high-quality graphics to support submissions including flowcharts and organisation charts
• Support document control and administrative tasks as needed
• Main bid library and supporting bid team with sourcing bid content

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

• Competitive basic salary and annual bonus
• Company car, car allowance or travel allowance
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits…

• Behave in line with our company values – Integrity, Caring and Quality
• Excellent written English and attention to detail
• Experience in bid coordination within the residential sector or a similar administrative role is desirable
• Proficiency in Microsoft Office, Adobe Pro/ Foxit and InDesign and document formatting
• Strong organisational, communication and time management skills
• Ability to work under pressure and meet tight deadlines
• A collaborative mindset and a proactive approach to problem-solving
• Progression and development into bid writer/ bid manager role

• To ensure Tender information is received, logged, and distributed to the correct parties and approvals obtained (where appropriate).
• Responsible for document management/ control on tenders.
• Support Bid Team in writing non-technical content for the purposes of framework, PQQ and tender submissions.
• Contributing towards the achievement of the business through winning successful bids and tenders.
• Assisting with the management of tenders, including overall responsibility for preparing tender submissions including design and formatting through InDesign.
• Assisting with the development and maintenance of all tender documents and correspondence data essential for Bid Submission including preparation of Tender Settlement Presentations and Settlement Packs.
• Ensuring the bid document is compelling, well-written, attractive and accurate.
• Issuing RFIs to the Clients Representative and sharing responses with the internal bid team.
• Attend Bid Launch/ Tender Strategy Meetings and record Meeting Minutes.
• Reporting the up-to-date submission status on a regular basis to the Pre-Construction Manager and managing/updating the bid programme.
• To ensure information control is in accordance with all our Life of Site procedures.
• Support document control and administrative tasks as needed.
• Booking Meetings where applicable.

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. 

Join us in making Vistry.  

#LI-HA1

Primary School Office Manager

A supportive primary school in Redbridge, London are seeking an experienced, highly organised, and enthusiastic School Office Manager to join our vibrant and inclusive school community as soon as possible. This is a full time, permanent role!

This is a fantastic opportunity for a motivated individual to play a key role in the smooth running of our school office on a permanent, full-time basis.

** Primary School
** Redbridge, London
** Office Manager
** Full time, permanent contract
** 8am-4pm Monday to Friday
** £34,000 - £36,000 per annum

About the Role

As the Office Manager, you will lead the day-to-day operations of the school office, acting as a key point of contact for staff, pupils, parents, and external agencies. You will be responsible for managing administrative systems, supporting senior leadership, and ensuring the effective and efficient functioning of all office procedures.

Key Responsibilities

• Oversee the daily running of the school office and administrative team
• Act as PA to the Headteacher and provide support to the Senior Leadership Team
• Manage school communications, diary management, and correspondence
• Ensure compliance with school policies and statutory requirements
• Maintain accurate records including pupil data, attendance, and safeguarding systems (SIMS experience desirable)
• Coordinate recruitment, HR, and payroll-related administration
• Liaise with external stakeholders and the local authority

The Ideal Candidate

• Proven experience in a school office or similar educational administrative setting
• Strong leadership, organisational, and interpersonal skills
• Proficient in MS Office and school management systems (e.g. Integris, SIMS, Arbor etc)
• Able to work independently, prioritise tasks, and meet deadlines
• Friendly, approachable, and professional at all times
• Understanding of safeguarding and confidentiality protocols

What The School Offer

• A supportive and welcoming school community
• Ongoing professional development and training
• Opportunities for career progression
• Competitive salary and benefits package
• A chance to make a real difference in children's educational experience
• Excellent education and training/ CPD opportunities

This is a fantastic permanent opportunity for either an experienced school office manager or someone within a school admin team wanting to progress.

To apply, contact Yasmin Boffa @ Academics on or email or click 'apply' now.

Primary School Office Manager

Primary School Office Manager
Redbridge, London

Your new company

• Financial Advisory Service Provider

Your new role

A Level 1 Desktop Systems Administrator is currently being sought to join the technology team in the London office. This position is fully office-based. The ideal candidate will have experience providing both remote and on-site desktop support, possess strong communication skills, and be comfortable working with executives.The role requires a proactive, punctual, and detail-oriented individual with the ability to support Windows and Mac laptops, Microsoft 365, Canon printers, and audio-visual equipment.

What you'll need to succeed

• Strong communication and customer service skills, and have experience supporting senior stakeholders/VIP users
• 2+ years' experience in IT customer support, including desktop and network troubleshooting for both on-site and remote users.
• 1+ years' experience using ticketing systems, preferably ServiceNow.
• Experienced with Mobile Device Management (MDM) platforms such as Workspace ONE (preferred), Microsoft Intune, and JAMF.
• Preferably experience working in a Financial Services based company

What you'll get in return

An exciting opportunity to join an international organisation working with a major financial services organisation. Furthermore, a competitive day rate for this role will be offered in addition to your own dedicated Hays Consultant to guide you through every step of the application process.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

Finance Office Manager

We are seeking an experienced and detail-oriented Finance Office Manager to join our client's team, a leading design and build company. This role combines financial management with office administration, ensuring smooth daily operations and accurate financial oversight.

The ideal candidate will have a strong background in finance, with specific experience in CIS, invoicing, VAT returns, and forecasting, along with proven office management skills. Proficiency in both Xero and Excel is essential for success in this role.

Finance Office Manager

What's in it for you?

• Monday to Friday, 08:30-17:00 (office-based)
• 40,000 - 50,000 per annum
• Company pension
• 20 days holiday + bank holidays
• Option to work from home for one full day or two half days per week (if essential)
• On-site parking

Finance Office Manager

Key Responsibilities:

• Prepare and submit VAT returns in line with HMRC regulations
• Ensure full CIS compliance, including subcontractor verification and monthly returns
• Generate accurate financial forecasts and budgets to support strategic planning
• Process and manage invoices promptly, ensuring timely payments
• Oversee daily office operations, including supply procurement and facilities management
• Liaise with IT support and external contractors as needed
• Maintain and update internal policies and procedures
• Manage filing systems and ensure accurate financial and administrative record-keeping
• Produce monthly financial reports, including cash flow summaries and expense tracking
• Support senior management with financial reporting and ad-hoc tasks
• Liaise with clients, suppliers, and subcontractors to resolve financial or admin queries
• Assist with audits and provide financial documentation when required
• Ensure all financial activities comply with industry-specific regulations

Finance Office Manager

Key Skills & Qualifications:

Essential:

• Proven experience in a finance and/or office management role within the construction industry
• In-depth knowledge of CIS and VAT procedures
• Strong proficiency in Xero accounting software and Microsoft Excel
• Excellent organisational, time management, and multitasking skills

Desirable:

• AAT qualification or equivalent
• Experience preparing budgets and financial forecasts
• Familiarity with construction industry operations and terminology

*Please be aware this job description is a general overview and subject to change as per our clients' needs

Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to your application.

School Office Manager

Mainstream Primary School - Brent

We are looking to appoint an experienced professional, efficient, and enthusiastic school office manager to join a welcoming primary school in Wembley.

This is a key role in supporting the smooth running of a very busy school office and providing excellent service to pupils, parents, staff, and visitors.

Main Duties and Responsibilities of an school office manager:

• Provide administrative support and maintain an organised office.

• Draft, proofread, and send clear and accurate emails to parents

• Maintain accurate records and data using Arbor

• Manage enquiries in person, by phone, and via email in a professional and courteous manner with a strong sense of urgency

• Ensure a high standard of written communication, including typing and spelling

• Contribute to the efficient day-to-day operation of the school office

• We are seeking an experienced school office manager who demonstrates initiative, professionalism, and attention to detail as the sole person in the office.

To apply for the role of school office manager, please submit your CV today and will be in touch.

Reeson Education:

Reeson Education is the England's Premier Recruitment Agency. Established in 2006 by experienced teachers, education professionals and recruitment specialists, we have built our business and reputation on the cores values of honesty, integrity and excellence.

We care about education and the provision of education and have established an excellent reputation with schools and teachers alike.

At Reeson Education we work closely with a large network of Nurseries, Primary Schools, Secondary Schools and Colleges across the UK. Our client base provides us with an abundance of available daily supply, long term and permanent opportunities across all age groups in all areas of London.

Reeson Education is an Equal Opportunities employer and is committed to the highest standards of safeguarding and the promotion of the welfare of children, young people and adults.

Please note that all daily/hourly rates quoted are inclusive of holiday pay at 12.07%

Executive Assistant & Administrative Support
Location: Bromley

Salary: 42,000 - 55,000 | On-site / Hybrid
Hours: Full-time, 37.5 hours per week (Monday to Friday, 8am-6pm) with occasional out-of-hours work

The Role
We are looking for a highly organised Executive Assistant to provide top-level support to the CEO and Marketing & Project Growth Leader This is a key role for someone who enjoys being the central point of coordination in a busy executive office and thrives on structure, accuracy, and keeping operations running smoothly. The role offers long-term career stability, a collaborative environment, and the chance to grow within the organisation.

Key Responsibilities

• Provide business, operational, and personal support to the CEO
• Assist with marketing logistics, events, communications, and documentation
• Manage diaries, correspondence, and scheduling for senior executives
• Prepare reports, presentations, and business documentation
• Maintain social media platforms and support digital communications
• Organise and take minutes for meetings, ensuring accurate record-keeping

Person Specifications

• Undergraduate degree and relevant professional qualification
• Advanced Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and digital skills
• Exceptional organisation, planning, multitasking, and communication skills
• Minimum 4 years' experience supporting C-Level executives, managing administration, reporting, presentations, and social media
• Proactive, reliable, discreet, and able to work independently

Employee Benefits

• Healthcare & wellness: health cash plan, Employee Assistance Programme, wellness discounts
• Financial & retirement: pension scheme, referral schemes, season ticket loans, Cycle Scheme, Tech Scheme
• Holidays & time off: up to 28 days annual leave plus public holidays, additional leave options
• Learning & development: training programmes, leadership academy, study grants
• Family & parenting: generous maternity/paternity leave, paid parental leave
• Flexible working: hybrid working and flexible start times
• Other perks: complimentary breakfast and refreshments, free parking, wellbeing activities

Successful candidates will be required to undergo a basic DBS check .

Email: (url removed)

New Appointments Group, Expertly Matching Employers and Jobseekers since 1975.

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If this role isn't for you, please check out our website for other roles that may be suitable, or send us your CV, we would still like to hear from you! You can find us on our website or LinkedIn, Facebook, Instagram and

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. New Appointments Group acts as an Employment Agency for permanent roles and as an Employment Business for temporary roles.