198 Executive Assistant jobs in the United Kingdom

Our client is a global leader in aerospace logistics, recognised internationally for delivering best-in-class solutions to some of the biggest names in the sector. With a strong reputation for innovation, customer service, and operational excellence, they provide employees with a collaborative, supportive, and rewarding workplace.

This is an excellent opportunity to join a forward-thinking, industry-leading organisation where you will be working closely with senior leadership and contributing to projects that make a real impact.

The Opportunity
We are seeking a highly organised and proactive Executive Assistant to provide dedicated support to the Group Managing Director and the Board, along with some support to two other Executives. This is a varied and fast-paced role, requiring exceptional multitasking, communication, and organisational skills.

You'll be the trusted right hand to senior stakeholders-managing diaries, coordinating meetings and travel, overseeing internal communications, and supporting with projects and events that shape the business.

Key Responsibilities

• Manage complex diaries, meetings, and international travel arrangements.
• Act as a professional point of contact for senior stakeholders, clients, and partners.
• Handle sensitive and confidential information with discretion.
• Oversee internal communications platforms, including intranet updates.
• Support contract administration, supplier management, and office procurement.
• Coordinate internal events, external meetings, and cross-functional projects.
• Collaborate with HR, IT, and Marketing to deliver company-wide initiatives.

What We're Looking For

• Proven experience as an Executive Assistant, PA, or similar senior administrative role.
• Exceptional communication and relationship management skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint ).
• Strong organisational skills with the ability to manage multiple priorities.
• Experience supporting senior leadership and handling confidential information.
• Background in event management, internal communications, or project coordination is an advantage.

Executive Assistant

We are looking for a driven self-starter with a varied skillset to join the team, acting as an integral part of the success of the organisation by providing administrative support and operational insight to the Director and wider team.

Position: Executive Assistant

Location: London/Hybrid, office 2–3 days a week, with flexibility to work from home

Hours: Full-time

Salary: £28,000–£33,000 depending on experience

Contract: Permanent

Closing Date: 31 August 2025

Interview Date: The first round is online on 15 September 2025 and the second round is in person at our London office on 22 September 2025.

The Role

The Executive Assistant is a varied role, and would suit someone who loves to make things happen, is helpful and co-operative, and takes initiative; someone able to prioritise a range of tasks and commitments. The role involves supporting the Director of the organisation to be as effective as possible, and needs someone skilled in diary management, team and finance administration, project management and office management systems to support the day-to-day operations of this busy team. The role holder will play a crucial part in enabling the team to function as a well-oiled machine, and will make a key contribution to team culture.

About You

The successful candidate will have experience in using their administrative and operational skills within a team setting, as well as being a proficient MS Office user. We’re looking for someone who is excited about the work the organisation does and is eager to contribute to the mission.

Please provide your CV and a 250-word statement that sets out your interest and suitability for this position.

In Return…

Commitment - As a Christian organisation, the charity believe you have gifts and abilities that are all your own. So they’re willing to explore how what you have might fit what’s needed.

The checklist – There’s no such thing as the perfect candidate. You don't have to tick every box on the job description before you apply!

It's personal - You have a life outside work, and the organisation want you to be able to live it well. So are happy to talk to you about flexible working hours and working from home.

Learn and grow - When you're trained in a new skill, or learn a different perspective, it benefits everyone. The organisation is committed to making it possible for everyone to flourish, with a huge variety of learning resources available.

Together and apart - The charity believe in home working where it’s appropriate, and during lockdown they made that work really well. But know how important it is to meet face to face, too and are committed to making the office an enriching environment, where people are glad to be.

Celebrating difference - Universal acceptance for everyone, everywhere is at the heart of the organisation and it promotes diversity of thought, culture and background. Diversity is valued and this is reflected in the workforce.

Level ground - We want you to bring your best to the application and selection process. If you need any adjustments to be made for that to happen, let us know and we'll be glad to help.

Benefits include: Flexible Working, Pension, Employee Assistance Programme, Family Time benefits including TOIL, 28 days (plus bank holidays) after 2 years’ service (plus holiday trading, office closed at Christmas, additional closure the day before Good Friday and as day after Easter Monday), gym membership, Health Cash Plan or Private Medical, Cycle Scheme, Life Assurance, Staff Seminars, All Staff Gatherings, Access to LinkedIn Learning platform, Tastecard, Childcare Vouchers, Loyalty Awards, Staff Events, Free tea and coffee

Working in over 200 countries and territories, the organisations parent charity, is on a global mission to bring the Bible to life for everyone and believes that when people engage with the Bible lives can be changed, for good.

The charity is proud to be an Equal Opportunity Employer and values diversity and aspires to reflect this in its workforce. Applications are welcome from people representing all sections of the community.

You may also have experience in areas such as PA, EA, Personal Assistant, Executive Assistant, Secretary, Clerical, Administrator, Senior Administrator, Administration Manager.

The Firm
A Top 40, International law firm are seeking an Executive Assistant to support their Litigation department in their City of London office.

The Opportunity
The successful Executive Assistant will provide Fee Earners with effective, pro-active, professional and high quality Executive Assistant support. You must demonstrate exceptional organisational skills and an ability to use your initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm

The Requirements

• Previous experience in a Legal PA/Executive Assistant role is essential
• Experience supporting a Litigation team within a law firm
• Strong skills in Word, Excel and PowerPoint

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

The Firm
A Top 40, International law firm are seeking an Executive Assistant to support their Corporate department in their City of London office.

The Opportunity
The successful Executive Assistant will provide Fee Earners with effective, pro-active, professional and high quality Executive Assistant support. You must demonstrate exceptional organisational skills and an ability to use your initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm

The Requirements

• Previous experience in a Legal PA/Executive Assistant role is essential
• Experience supporting a Corporate team within a law firm
• Strong skills in Word, Excel and PowerPoint

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

• Can keep emails, diaries and deadlines under control without a fuss
• Knows when to step in and when to give space
• Can turn information into a PowerPoint that delivers on a brief
• Takes satisfaction in getting things sorted for others
• Likes the mix of calm days and full-on ones and adapts easily to both
• Confident in Excel, you know exactly what you're doing!

Executive Assistant - Hemel Hempstead

We're excited to be exclusively working with an innovative, modern, creative and growing company who have a fantastic opportunity for an Executive Assistant to join an expanding team in a really booming industry!

A nationwide, traditionally London-based company, but with a need for the EA to be based closely to Hemel Hempstead and willing to work on a hybrid basis with some office/site presence required in a workspace in Hemel Hempstead.

The EA will be working closely with the Managing Director of the company and will play a vital role in the smooth operation of the head office function. Meaning you'd find yourself involved in admin tasks, managing appointments/diaries as well as supporting with some aspects of finance, recruitment and more.

This is very much a permanent role paying a salary of 40k to 50k.

A very flexible (full-time) working pattern is available and up for discussion in this role, you will need to be comfortable getting to Hemel Hempstead on a weekly basis as well as able to work from home regularly.

You'd be required to work a Monday to Friday pattern, the standard hours for the majority of the office team are 9.30am to 6pm, but for this role they would be open to someone working an 8.30am or 9am start, or even putting some other kind of pattern in place so long as you're working the correct number of hours.

Duties to include:

Administration - General admin support for the MD, such as document/file management, general communication etc.

Diary Management - Full coverage of the MD's calendar, supporting with scheduling meetings, appointments, events and so on.

Comms - Be a point of contact that works alongside the MD in managing all communications with internal/external contacts.

Travel - Organisation of travel, flights, accommodations, general transport and more.

Events - This company do a lot in terms of training days/workshops and more, so supporting in the organisation of those roles, setting up events, confirming venues etc.

Recruitment/Finance - Not a major part of the role and training on these areas would be given, but supporting the MD with recruitment (screening CVs, booking interviews, feedback management) and finance (invoicing, managing expenses and more).

Candidate requirements:

• Proven experience in a PA or EA capacity is an absolute must-have for this position.
• The ability to get to a workspace in Hemel Hempstead easily on a weekly basis is essential.
• The industry this company work in has boomed in recent years and as such so has the team, so it's not essential but any experience or a desire to work in a niche, trendy, modern and creative company would be a big bonus.
• Top class organisational, administrative and time-management skills.
• Great written/verbal comms skills.

We're now exclusively partnering with this company on the role and going to be looking to speak with candidates and set up interviews to take place as soon as possible - Apply and get in touch with Ryan for more information.

Looking for the next step in your career? Think Specialist Recruitment.

Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing, and IT Helpdesk/IT support.

We're seeking a highly skilled Executive Assistant to support the CEO of a dynamic and exciting company. This is a hands-on role for someone who is equally comfortable facilitating a high-stakes leadership meeting as they are managing daily operational basics with absolute precision. You will be instrumental in maximizing the CEO's time, ensuring clear and effective communication, and driving key initiatives to completion. This role is a unique opportunity to join an ambitious team at a pivotal time, as the company enters a new phase of strategic growth and transformation.

Key Duties and Responsibilities

Executive Support

• Manage a complex calendar, prioritize demands, and flawlessly handle travel arrangements, expenses, and briefings.
• Anticipate the CEO's needs, preparing them for meetings and key events while proactively resolving potential issues.

Meeting Facilitation

• Organize and facilitate meetings, from building agendas and keeping time to capturing action items and ensuring proper follow-through.
• Maintain the company's leadership cadence, including weekly executive check-ins, stand-ups, and strategic reviews.

Company Communications

• Draft internal communications on behalf of the CEO, including company-wide updates, all-hands notes, and announcements.
• Prepare board packs and investor updates, coordinating contributions from various stakeholders.

Project Management

• Lead short-term, cross-functional projects by defining clear goals, timelines, ownership, and success metrics.
• Monitor progress, identify risks, and help make swift, decisive actions.

Stakeholder Management

• Build and maintain credible relationships with the board, investors, senior leaders, customers, and key suppliers.
• Develop trust and rapport across all levels of the organization, from front-line employees to the boardroom.

Operational Administration

• Ensure smooth daily operations by keeping documentation, logistics, and vendor coordination tight and efficient, allowing the business to move at a fast pace.

Judgment and Confidentiality

• Handle highly sensitive and confidential information with the utmost discretion and integrity.
• Act as a calm and reliable point of escalation for critical issues.

Key Skills and Attributes

• Mindset: You are collaborative, service-oriented, and have a low ego. You thrive in a fast-paced, ambiguous environment with a "no job is too small" attitude.
• Adaptability: You are flexible and not tied to a single way of working. You can quickly adapt to and improve existing tools and processes as needed.
• Communication: You are a clear and concise writer and a confident facilitator who can simplify complex topics to drive decisions.
• Presence: You are able to hold your own in a board meeting while also being comfortable and at ease in a front-line or industrial setting.
• Ownership: You have a bias for action, a strong sense of ownership, and a track record of excellent follow-through and organization.
• Experience: You have meaningful experience as an Executive Assistant, Business/Operations Coordinator, or a similar role supporting a C-level executive.
• Project & Communication Skills: You have a proven ability to run effective meetings, craft impactful internal communications, and lead cross-functional projects.
• Environment: You are comfortable working in or alongside blue-collar and operational teams. Experience in a private equity-backed environment is a plus.
• Tech-Fluid: You are a quick learner and proficient with a range of digital tools, including common office suites (Google Workspace/M365) and communication platforms (Slack/Teams).

• Can keep emails, diaries and deadlines under control without a fuss
• Knows when to step in and when to give space
• Can turn information into a PowerPoint that delivers on a brief
• Takes satisfaction in getting things sorted for others
• Likes the mix of calm days and full-on ones and adapts easily to both

Executive Assistant - Due to rapid company growth, we are looking for proactive and detail-focused Executive Assistant to join our team in Leeds, West Yorkshire. This is an office-based role.

About us:

With more than 45 years of experience helping small to medium-sized businesses thrive, Oldfield Accountancy goes far beyond traditional accountancy. Our Head office is based in Coventry; we are innovative tax advisors and business development experts. Our tailored approach helps clients expand their businesses, improve cash flow, increase profitability, and build lasting value—all while delivering cutting-edge tax planning solutions.

Fantastic company benefits include:

• Competitive Salary: A starting salary of £30,000 - £36,000 per annum depending on experience
• Holiday: 30 days including bank holidays
• Flexible Working Hours
• Profit Share Scheme, Company Car/Car Allowance & Medical Insurance (after qualifying period in role)
• Employee extras such as: Quality lunches, team reward meals, team-building events, and a young, vibrant office culture

About the role:

As an Executive Assistant , you’ll coordinate schedules, manage meetings and reports, and act and communicate with internal and external stakeholders. You’ll be an integral part of the team’s efficiency, ensuring smooth day-to-day operations.

Duties and Responsibilities include:

• Manage calendars, organise meetings, and handle all logistics.
• Prepare agendas, reports, presentations, and performance summaries.
• Record actions, track progress, and ensure deadlines are met.
• Oversee inboxes, draft responses, and support project-related tasks.
• Maintain confidentiality and ensure smooth communication across departments.

About you:

As our new Executive Assistant , you will bring previous experience in a similar role. Proven background in task administration and project coordination. With excellent attention to detail and organisational abilities, you're also a confident communicator and motivator. IT proficiency particularly with Microsoft Office tools (Word, Excel, PowerPoint) is essential.

If you have all the relevant skills and experience for the Executive Assistant role and would like to be considered, please apply by forwarding an up-to-date CV as soon as possible. We look forward to hearing from you.

Please check your email inbox and spam / junk mail folder for any email correspondence for this vacancy.

If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments.

No recruitment agencies, please

Additional keywords: Executive Assistant, PA, Administrative Coordinator, Business Support, Personal Assistant, Office Assistant, Administrator, EA, Office Administration

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