Admin Officer x2
Venesky-Brown's client, a public sector organisation in Edinburgh/Glasgow, are currently looking to recruit an Admin Officer for an initial 5-month contract on a rate of £11.61 - £12.77/hour (inside of IR35). Due to the current circumstances this role will be remote based. Responsibilities: Responsibility for the day-to-day management of key workstream areas. Managing communications through a variety of platforms, including multiple email inboxes, telephone, online and face-to-face meetings and social media. Supporting and maintaining appropriate and effective office management systems to ensure a smooth flow of information within the department using Office 365. Organising online and face-to-face conferences, events and meetings, including organising dates, attendance, minute taking, preparing materials/delegate packs and arranging catering and equipment. Organising online and face-to-face training events including webinars, arranging dates, managing online course booking systems, organising travel and accommodation, preparing and distributing course materials. Collating and evaluating information gathered via forms, reports and other information Monitoring and reviewing management of purchase orders and funding activities aligned to NHS Education of Scotland's Standing Financial Instructions and Procurement frameworks. Website maintenance including updating website content and online learning platforms. Requirements: NVQ Level 3 qualification or equivalent including good standard of English and Maths HNC level in business administrative discipline or equivalent Demonstrable experience in an office administrator role or equivalent including diary management, dealing with correspondence, preparation of meeting papers and general administrative duties. A good working knowledge of Microsoft packages (eg Word, Excel, Access, PowerPoint) and hands on IT experience of database packages including electronic filing systems. Team worker/ability to work independently Awareness of Data Protection legislation and appreciation of the need for discretion and confidentiality in the workplace. Advanced keyboard skills with proven speed and accuracy. Excellent organisational skills with the ability to manage the time of self, prioritising tasks to meet challenging deadlines. High level of customer service skills Strong numeracy and analytical skills Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary Excellent written and communication skills Ability to collate and produce reports and statistical information If you would like to hear more - please get in touch.
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