Project Manager / Business Analyst

  • Salary:
  • Location: Edinburgh
  • Date: 6 days ago
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Information Services are seeking an experienced Project Manager to join our Project Services team. Project Services are a specialist team who deliver business change and IT projects to support the University's comprehensive digital transformation, service enhancement and compliance agenda.
The successful candidate will work with our Digital Library team on a programme of work initiated• to drive forward the vision to improve discoverability and access to digital collections for learning, teaching and research. The project manager will:
• Provide effective project management for the delivery of the Digital Library projects within the constraints of resource, time and quality.
• Organise regular meetings with key stakeholders to ensure that business priorities, milestones, targets and constraints are reviewed, agreed and managed.
• Exemplify best practice in project activities in particular project planning, stakeholder communications, risk, priority setting and project execution.
• Identify, secure and manage project resources to ensure delivery within agreed budgets, to agreed standards and to agreed milestones.

Experience of successfully delivering large and complex IT projects is essential.

The successful candidates will have a deep understanding of project delivery best practice, excellent leadership and strong interpersonal skills. They will also have significant experience working successfully on a range of business change and IT projects including IT solution procurement and implementation, software development, options appraisal and business process optimisation. They will be demonstrably able to connect people and technology to maximise business benefits.
This is a great opportunity to join our dynamic, friendly and supportive team at a world-leading centre of academic excellence.

Salary range £33,797 to £40,322.
Grade: UE07.
This post is available on a 1-Year Fixed Term Contract.
Closing date: Friday 5 June 2020 at 5pm (GMT).
Interview dates: w/c 15 or 22 June 2020

Further Particulars

1. Job Details

Job title: Project Manager / Business Analyst

School/Support Department: Information Services Applications Directorate

Unit (if applicable): Project Services

Line manager: Karen Stirling

2. Job Purpose

To provide project management and business analysis services ensuring project targets and customer satisfaction levels are achieved.

3. Main Responsibilities

  1. To successfully operate as Project Manager and/or Business Analyst on a wide range of projects. (Approx % of time 80)
  2. To advise and support colleagues on the appropriate use of project management and business analysis tools and techniques. (Approx % of time 10)
  3. To assist business areas with the development of project proposals as these arise in-year or as part of the University planning process. (Approx % of time 5)
  4. To maintain currency of skills and network of contacts by participating in appropriate interest or user groups external to IS. (Approx % of time 5)

4. Planning and Organising
  • Work on the development of project proposals in collaboration with business partners.
  • Develop and maintain project plans and documentation so that projects are delivered successfully using the IS Applications or other suitable systems development and project methodologies e.g. agile.
  • Work in collaboration with business partners and IS Applications colleagues to develop realistic estimates for project work.
  • Identify, secure and manage project resources so that projects deliver within agreed budgets, to agreed standards and to agreed milestones.
  • Manage project teams to ensure reliable delivery of projects.
  • Organise and attend monthly project monitoring meetings with project sponsors so that priorities and milestones are reviewed, agreed and managed.
  • Plan own workload on daily basis and within broad overall plan as agreed with Team Manager and Programme Manager.

5. Problem Solving
  • Ensure project requirements and success criteria are clearly specified, understood and agreed by project stakeholders.
  • Create clear and complete business requirements documents.
  • Work in collaboration with systems analyst designers to create system design specifications.
  • Understand business resource pressures and negotiate with project sponsors for effective use of their staff resources.
  • Analyse current business processes to identify potential opportunities for process improvement and efficiency gains.

6. Decision Making
  • Work with project sponsors to ensure business cycles and critical milestones are met.
  • Risk and impact management of project related issues.
  • Resolve project slippage and project scope changes.

7. Key Contacts/Relationships
  • Principal contact with project team, project sponsor and programme contacts.
  • Liaison with IS Applications staff, business areas and external suppliers regarding implementation of project plans.
  • Daily contact with Team Manager on any project related issues.
  • IS Applications Management and other project stakeholders as required to report progress and communicate project issues.

8. Knowledge, Skills and Experience Needed for the Job
  • Experience of working in an IT project environment.
  • Business aware and sensitive to problems and risks inherent in change.
  • Persuasive and effective communicator with the ability to influence, guide and challenge business and technical colleagues.
  • Ability to run Business Analysis and/or Project Management workshops.
  • Knowledge and technical competence with industry standard Project Management and Business Analysis tools and methodologies


  • Relevant project management or analysis qualification e.g. APMP, Prince2 or agile certification.


  • Demonstrable Project Management and/or Business Analysis experience gained in a business systems environment.
  • Track record of successful project or change delivery.

  • Experience of business process engineering.
  • Acting as a coach/facilitator for agile projects.

Knowledge, Skills and Competencies

  • Develop and maintain project plans (e.g. in Microsoft Project or equivalent) so that projects are delivered successfully.
  • Estimate, identify, secure and manage project resources so that projects deliver within agreed budgets, to agreed standards and to agreed milestones.
  • Effective use of standard business analysis tools and techniques to communicate with IT and business staff.
  • Understanding of industry standard Project Management and Business Analysis methodologies.

  • Experience managing multiple concurrent projects.
  • Lead agile and/or iterative software development projects through releases.
  • Agile business analysis techniques e.g. user stories.

Personal Attributes

  • Effective written and verbal communications skills.
  • Customer focused with evidence of previous good customer relationships.
  • Team player with ability to build effective relationships with colleagues at all levels across the organization.
  • Demonstrates clear and reasoned commitment to work in this role at the University.

9. Dimensions
  • Deliver a portfolio of at least 6 projects per annum.
  • Manage concurrent project teams of up to 6 people
  • Manage projects up to 500 days effort
  • Effectively contribute as business analyst to projects of any size.

10. Job Context and any other relevant information

Application Procedure

All applicants should apply online by clicking the apply link at the bottom of this page and submitting an up to date CV. The application process is quick and easy to follow, and you will receive email confirmation of safe receipt of your application. The online system allows you to submit a CV and other attachments.

We anticipate interviews will be held in the weeks commencing 15 or 22 June 2020. You will be notified by email whether you have been shortlisted for interview or not.

The closing date is 5pm (GMT) on Friday 5 June 2020.

Right to Work

In accordance with UK legislation the University of Edinburgh, as an employer, has a legal responsibility to prevent illegal working and therefore must check that all employees are entitled to work in the United Kingdom (UK).

To do so, the University requires to see original documents evidencing right to work in the UK before commencement of employment and this is normally carried out at interview. Details will be provided in any letter of invitation to interview.

For further information on right to work please visit our right to work website

In the circumstances where the vacancy does not meet the UK Visas and Immigration (UKVI) criteria for sponsorship the successful applicant must have the existing right to work in the UK or individual circumstances which enable permission to work to be obtained.

For further information about whether you require a visa and other visa routes please visit the GOV.UK website

Conditions of Employment

Pension Scheme
This role is grade UE07 and therefore the post holder is automatically included in membership of the Universities Superannuation Scheme (USS), subject to the USS membership criteria, unless they indicate that they choose not to join the Scheme.

For further information please visit our Pensions website .


The role is grade UE07 and attracts an annual salary of £33,797 to £40,322 for 35 hours, each week. Salary is paid monthly by direct transfer to your Bank or Building Society account, normally on the 28th of the month. Salaries for part-time staff are calculated on the full-time scales, pro-rata to the Standard Working Week.

The University reserves the right to vary the candidate information or make no appointment at all. Neither in part, nor in whole does this information form part of any contract between the University and any individual.

This post plays a pivotal role in the delivery of a large programme of work across a broad range of areas that deliver on objectives which will have an impact for all of Library and University Collections.

This programme of work has been initiated• to drive forward the vision to improve discoverability and access to digital collections for learning, teaching and research.

The focus of the Digital Library Programme is on developing the infrastructure to support digital scholarship activities and new interfaces to provide authorised access to large scale digitised collections and purchased content.

The Programme will address current• issues with discoverability and content access• through improving the user experience for students, researchers, and online audiences.•

Underpinning all of this is work on digital preservation which will ensure the long-term accessibility of digital content.

Our ambition is for University of Edinburgh Digital Library to become an exemplar in this field.

We will achieve our programme vision by:

• Ensuring ease of discovery and accessibility of collections
• Provide a range of digital scholarship tools for our students and academics
• Create a fresh and exciting website, responsive on all devices, where you can discover our collections
• Providing collections within a Virtual Research Environment for those who want to conduct research on digital platforms
• Providing an efficient and prompt digitisation request service
• Delivering digitised items as 'collections as data', as standard
• Growing digital capability/skills in our Digital Library Team
• Supporting growth of Digital Scholarship at Edinburgh by collaborative working with the Digital Scholarship Team
• Guaranteeing long term accessibility to collections

Level 5 - Department/Organisation (in some Schools this is known as institute)
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Level 4 - School/Planning Organisation

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Level 2 - College/Support Group
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Level 1 - The University of Edinburgh
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var links = document.querySelectorAll(".targetLink"), i, j, aTags, string; for(i=0; i Applications Division The Applications Division develops, implements and supports IT to meet the complex and demanding needs of the University's staff and students. The division works with a wide range of colleagues in research, teaching and support to turn their requirements into effective solutions and this includes work such as developing web sites and integrated workflows for complex business processes. It is also involved in the procurement and implementation of package solutions.

Please see for further information on the Applications Division.
Information Services Group The Information Services Group (ISG) is one of three professional services groups within the University of Edinburgh.
The group comprises nine distinct directorates and over 700 staff who support the University's students, academics, researchers and colleagues, as well as members of the public, by supplying IT infrastructure, IT services and information security, library services, museums and collections, learning and teaching technologies & services, digital skills training and support, web services, hardware and software management and remote learning capabilities. The Group consists of external units that provide products and services to the wider research and education sectors. The group is also a contributor to, and deliverer of, the University's wider strategy in areas such as digital transformation, data driven innovation and online & distance learning.

The University of Edinburgh For more than four centuries, our people and their achievements have rewritten history time and again. They've explored space, revolutionised surgery, published era-defining books, paved the way for life-saving medical breakthroughs and introduced to the world many inventions, discoveries and ideas from penicillin to Dolly the sheep. We have believed that anything is possible, we still do.
The latest Research Excellence Framework highlighted our place at the forefront of international research. This adds to our international reputation for the quality of our teaching and our student experience excellence. The University is proud of its success with online teaching initiatives, with 2550 students currently studying its online distance learning postgraduate programmes, and a total to date of more than 2 million enrolments for Edinburgh MOOCs.

As a member of staff, you will be part of one of the world's leading universities, with 20 Schools spread over 3 Colleges that offer more than 1600 undergraduate and 600 postgraduate programmes to over 41,000 students each year. Professional services are critical to this success as well as our world-class teaching, research and student facilities. In fact, we are one of the top employers in Edinburgh, with over 14,500 people spread across a wide range of academic and supporting roles.

As a world-changing, world-leading university, we offer an exciting, positive, creative, challenging and rewarding place to work. We give you support, nurture your talent, develop and reward success and integrate academic, professional and personal career goals, as well as give your career the benefit of a great and distinguished reputation. In addition, our employees benefit from a competitive reward package and a wide range of staff benefits, which include generous holiday entitlement, a defined benefits pension scheme, staff discounts and much more. Access our staff benefits page for further information and use our reward calculator to find out the total value of pay and benefits provided.

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality. The University has a range of initiatives to support a family friendly working environment, including flexible working and childcare vouchers. See our University Initiatives website for further information.

University Family Friendly Initiatives

Equality Networks:

Staff Pride Network for LGBT+ colleagues and allies
Disabled Staff Network

The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336.

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