Project Manager – GCRF Cool Infrastructures

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Applications are invited for a Project Manager to support the Global Challenges Research Fund (GCRF) project “Cool Infrastructures – Life with Heat in the Off-Grid City” in the School of Social and Political Science (SSPS). You will be based in the SSPS Research Office and will work closely with the PI and colleagues at the University of Edinburgh as well as the project’s partners in India, Indonesia, Cameroon, Pakistan. You will be responsible for project management, financial assurance and knowledge exchange as well as providing support to implementation of fieldwork and other project activities. This fixed term position is available on a 80% FTE basis from 1 October 2020 until March 2023.

Deadline: Monday 14 September
Shortlisting: by Friday 18 September
Interviews w/c 28 September

Section 1: Job Details
Job Title: Project Manager– GCRF Cool Infrastructures
Department/School: School of Social and Political Science
Unit (if applicable): Research Office
Line Manager: Research Programme Manager

Section 2: Job Purpose
You will be responsible for a broad range of project management, financial assurance and knowledge exchange activities for the School of Social and Political Science (SSPS) Global Challenges Research Fund (GCRF) project “Cool Infrastructures – Life with Heat in the Off-Grid City”. This is an 80% FTE funded until March 2023.

Section 3: Main Responsibilities (Approx. % of time)

  • Project Management: structuring of the project management platform (e.g. Slack, in combination with other project management software); support lead researchers to manage partnerships and plan and implement project coordination meetings from agenda setting to follow-up actions; navigate institutional and funder governance and compliance issues across projects and translate requirements into local cultural contexts; coordinate project programme plans and timelines and support monitoring of deliverables; develop systems and protocols for projects and standardise across partners; develop, review and manage all partnership contracts and agreements; initiate/coordinate funder scientific and financial reporting and provide continuous review of financial and operational planning; review governance, delivery and viability risks throughout project lifecycle; anticipate challenges and provide informed solutions to research teams; liaise with UKRI GCRF funders and internal University of Edinburgh Legal Team (e.g. preparing contracts; managing contractual changes if required). Responsibilities for liaison/communications with key project partners. Responsibilities for project wide implementation of ethics and data management protocols. Responsibilities for managing shared digital file systems (e.g. Datasync). Regular collection and collation of information on activities and outputs from project team members. Internal project communications (including a project newsletter). – 30%
  • Financial management: To take sole responsibility for financial management of the project from start-up to closure, ensuring the correct application of funder, School, and University requirements, working with appropriate colleagues in the School, including the Pre-Award team, and elsewhere in the University and beyond. To develop, maintain, and apply specialised knowledge, working autonomously in processing, approving, tracking and analysing budget awards, expenditure and income through the project lifecycle and account reconciliations. To analyse and forecast financial positions on the project, in multiple currencies, advising the Principal Investigator to inform future expenditure and income decisions. To be proactive in assuring the full and timely credit of research income and expenditure to School accounts, working with projections and assessing actuals, and liaising with College and central Finance colleagues. To supporting review, audit and account closure requirements of the School, the University, and funders. To provide frequent, regular financial updates to the PI – 30%
  • Knowledge Exchange and Impact: Responsible for organising team meetings, workshops, and Knowledge Exchange and Impact (KEI) events, including some international travel (e.g. to team meetings); support research teams in any academic or public facing activities to raise the profile of research; contribute to mapping and establishing reach with key stakeholders and participants including donors, practitioners and target populations specific to each research project; support development and implementation of stakeholder engagement plans and project impact strategies as appropriate; set-up and maintain databases of stakeholders and participants for the research teams; develop project publicity and appropriate stakeholder promotion strategies; writing project briefs for development of a project website; commission the design, build and maintenance of project website; operate project specific social media accounts and explore opportunities for other platforms within local and international contexts; support project to develop novel or interesting ways to visualise or communicate data or outputs; generate content and material as directed for preferred platforms and outputs; support liaison with communications staff, press offices and press releases; support monitoring of all outputs from project in press media and collate information on knowledge exchange indicators; Monitoring, Evaluation, and Learning (MEL) activities relating to project impacts. – 25%
  • Project Delivery and Fieldwork Support: use specialist delivery knowledge to facilitate practical implementation of research projects; support coordination of broad field work activities including logistical and administrative support; facilitate any insurance, visa or consents; support the promotion and organisation of key project events in UK and other overseas locations (including team meetings, workshops, meetings with stakeholders, project conferences etc); source and book venues, equipment and catering, complete travel and accommodation arrangements, develop conference programmes and timetables, coordinate dissemination materials, register participants and coordinate logistics, follow-up with participants in obtaining evaluation feedback from events; responsible for day-to-day budget management and processing payments; lead on procurement arrangements for all UK and international supplies of goods and services; coordinate settlement of all expense claims and invoices and liaise with suppliers and service providers. Undertake general account and budget monitoring. Work with project team members to develop schedules of work and keep these updated. - 15%

4. Planning and Organising
• Project planning across multiple-years to ensure timely and efficient organisation and delivery of the project activities.
• Working closely with the PI and senior colleagues to review achievements, ensure milestones are met and undertake any required contingency planning.
• Planning and organising detailed team meetings, at a range of global locations, as required.
• Ensuring suitable record keeping to draft reports to funders
• Taking day-to-day responsibility for delivery of project activities and managing project progress against plans.
• Planning workload on a daily and weekly basis; planning project activities on a monthly, yearly and multiple-year basis
• Liaison with the School Research Office to organise and prepare reports to the funder.

5. Problem Solving
• Exercise initiative and judgement to independently resolve daily problems without delay within the constraints of established policies and procedures ensuring that the project is not subject to delays.
• Ensuring that more complex issues are raised with the PI and other members of staff in a timely manner.
• Advise on financial scenarios to support project implementation decisions within grant constraints
• Take a flexible approach to problem solving to reflect the needs and limitations of project partners in LMIC countries who may have with fewer financial and technological resources available to them.

6. Decision Making
• Make decisions about the day-to-day project activities, and planning and managing their own workload to ensure that the agreed project outcomes and objectives are achieved within the timescales of the grant.
• Make recommendations to the PI about the next steps to progress the project.
• Make decisions about appropriate engagement with project partners and other UoE stakeholders. Reschedule and contingency plan around unexpected changes in project operational requirements.
• Understand, assess and track risks related to the project’s operational requirements.

7. Key Contacts/Relationships
The Project Manager – GCRF Cool Infrastructures will work closely with project’s Principal Investigator and other colleagues in SPS and other Schools at the University of Edinburgh. Externally the Project Manager will need to work closely with the project’s international administrators and finance officers in India, Indonesia, Cameroon, Pakistan.

Internal Contacts:
• SPS Research Office
• SPS Finance Team
• Principal Investigator, Co-Investigators and project staff
• College and University Research and Finance Offices

External Contacts:
• Project international administrators and finance officers.
• Suppliers and customers external to the University.

8. Knowledge, Skills and Experience Needed for the Job
• Degree in a relevant subject, plus typically a minimum of two years hands on experience in a similar or related role(s).
• Experience working with local and international partners from low-income and institutionally fragile contexts
• Demonstrable knowledge of social science research and prior work experience with social researchers
• Project management skills, with demonstrable experience in project management and coordination
• Proven communications/media engagement and experience of public presentations
• Ability to communicate clearly orally and in writing, and coordinate an international team who may not have English as a first language.
• Excellent IT skills including up to date experience with project management software/platforms (Office, Slack, PC/Mac)
• Knowledge and experience of web-based content management systems
• Excellent problem solving skills, flexibility and ability to respond to dynamic environments
• Experience of financial budgeting and forecasting

• Experience within higher education/UK university administration
• Copy-editing experience
• Experience in working across multiple organisations.
• Project Management qualification/s

9. Dimensions
This post will be based in the Research Office within the School of Social and Political Science at the University of Edinburgh. It will involve collaboration with colleagues in the Social Anthropology Subject Area and the Centre of African Studies within the School of Social and Political Science at the University of Edinburgh.

10. Job Context and any other relevant information
The £1.8m Cool Infrastructures project, led by the University of Edinburgh and the Indian Institute of Technology – Hyderabad, in collaboration with partners in Indonesia, Cameroon, Pakistan – aims to shed new light on the ways that poor urban residents meet their needs for cool food and water, space and medicine amidst rising global temperatures.

Application Procedure

All applicants should apply online by clicking the apply link at the bottom of this page [or] via our Vacancy Website [delete as appropriate, use the first sentence when publishing the vacancy on the eRecruitment system] and submitting an up to date CV [delete as appropriate]. The application process is quick and easy to follow, and you will receive email confirmation of safe receipt of your application. The online system allows you to submit a CV and other attachments.

We anticipate interviews will be held in the week commencing week beginning 28th September 2020.You will be notified by email whether you have been shortlisted for interview or not.
The closing date is 5pm on 14th September 2020.

Right to Work

In accordance with UK legislation the University of Edinburgh, as an employer, has a legal responsibility to prevent illegal working and therefore must check that all employees are entitled to work in the United Kingdom (UK).

To do so, the University requires to see original documents evidencing right to work in the UK before commencement of employment and this is normally carried out at interview. Details will be provided in any letter of invitation to interview.

In the circumstances where the vacancy does not meet the UK Visas and Immigration (UKVI) criteria for sponsorship the successful applicant must have the existing right to work in the UK or individual circumstances which enable permission to work to be obtained.

For further information about whether you require a visa and other visa routes please visit the GOV.UK website

Conditions of Employment

Pension Scheme
This role is grade UE07 and therefore the post holder is automatically included in membership of the Universities Superannuation Scheme (USS), subject to the USS membership criteria, unless they indicate that they choose not to join the Scheme.

The role is grade UE07 and attracts an annual salary of £33,797 to £40,322 pro-rated for 28 hours, part time, each week. Salary is paid monthly by direct transfer to your Bank or Building Society account, normally on the 28th of the month. Salaries for part-time staff are calculated on the full-time scales, pro-rata to the Standard Working Week.

The University reserves the right to vary the candidate information or make no appointment at all. Neither in part, nor in whole does this information form part of any contract between the University and any individual.

Social Anthropology offers undergraduate and postgraduate taught degree programmes, and has a flourishing cohort of postgraduate research students and post-doctoral fellows: currently about 200 specialist undergraduate, 70 Masters, and over 60 PhD students are taught and supervised by Social Anthropology staff. The staff profile has recently expanded to include 25 full-time members of staff.

The research work of staff and students spans a broad range of theoretical approaches and the prevailing attitude, reflected in the subject’s lively and popular weekly seminars, is intellectually challenging and non-doctrinal. Its key areas of distinctive and innovative research include work on the following themes:
  • Medical Anthropology
  • Anthropology of Politics and Law
  • Kinship and Personhood
  • Religion
  • The Anthropology of the Visual
  • Anthropology and Development
  • Policy-related research across a range of issues, including social development and resource management; asylum and immigration procedures; racism; and adoption policy.
  • Regional expertise - our areas of interest include Africa, South, East and Southeast Asia, the Middle East, South America and Europe.
Social Anthropology at Edinburgh was ranked 3rd among UK Anthropology Departments in the 2014 Research Excellence Framework. Social Anthropology staff have obtained external funding from the ESRC, DFID, Leverhulme, Nuffield Foundation, AHRC, Wellcome Trust, European Research Council and other bodies both for individual and collaborative research.

Social Anthropology’s PhD students are part of a unique research training consortium, with colleagues from Aberdeen, Glasgow and St Andrews - the STAR Programme (Scottish Training in Anthropological Research), which has been incorporated into the Scottish Graduate School of Social Science, as hosted by SSPS at Edinburgh.

We seek to provide excellence in teaching; demonstrate genuine impact on the ‘real world’ of policy and practice; maximise our ratings in the Research Excellence Framework; and establish Edinburgh as one of the outstanding locations in Europe for research and study in Social Anthropology.

The School Of Social and Political Science

The School of Social and Political Science (SPS) is one of the largest and most successful schools of social science in the UK, with global reach and local and global impact. Our goals are to promote excellence in education, research and innovation. The School comprises six Subject Areas plus a number of research and teaching centres and institutes, and a number of cross-Subject consortia and other units. The academic staff complement currently numbers c.200fte. Our staff profile is multi-disciplinary across the key social sciences with a strong and growing international orientation. The School has c. 1,100 undergraduate students on its programmes of study, over 500 taught postgraduates, and over 300 doctoral researchers. The Dean and Head of School is Professor Linda McKie.

SPS comprises the Subject Areas of Politics and International Relations; Social Anthropology; Social Policy (including Global Public Health); Social Work; Science, Technology and Innovation Studies [STIS]; and Sociology. The School also includes the Academy of Government, and the Centres of African Studies, of Canadian Studies, and for South Asian Studies. It hosts a Nuffield Q-Step Centre, enhancing quantitative skills training for social science undergraduates, the Scottish Graduate School of Social Science (SGSSS) and the ESRC Doctoral Training Centre for Scotland.

The School's primary aim is the advancement and dissemination of knowledge and understanding of social science. We provide an outstanding educational environment and support the highest quality research. We deliver excellence in discipline-based and interdisciplinary programmes. In addition, as a School, we play a leading role in delivering learning opportunities for students across the University to engage with current global challenges and uncertainties and in equipping students with the social science tools and lenses they need to become active, responsible and critical global citizens and leaders. Building upon established strengths in the cross-subject areas of sustainable development, international development, quantitative methods, and global health the School is centrally involved in the University's Global Development Academy and Global Justice Academy, and contributes to the Global Academies of Health and of Environment and Society.

In REF 2014, the School returned 96% of its eligible staff from Professors to early career researchers; a strategy that combined excellence with inclusion. All four Units of Assessment to which SPS contributed were rated amongst the top eight in the UK, and number one in Scotland, for their breadth and quality of research. Overall 36% of our research activity was classified as world leading with a further 41% assessed as internationally excellent. For two of those four Units of Assessment – Politics and International Relations, and Social Policy and Social Work – the whole of the research environment achieved the highest possible rating and was judged to be world leading

The College of Arts, Humanities and Social Sciences is a large and diverse part of the University. Led by Vice-Principal Professor Dorothy Miell, it has 13,800 undergraduates, 5,500 taught postgraduates, 1,300 research students and more than 3,800 academic and professional services staff. The College incorporates 11 Schools (Business; Divinity; Economics; Edinburgh College of Art; Education; Health in Social Sciences; History, Classics and Archaeology; Law; Literatures, Languages and Cultures; Philosophy, Psychology and Language Sciences; and Social and Political Science), the Institute for Advanced Studies in the Humanities and the Centre for Open Learning. The College is located on multiple sites across Edinburgh, with the majority of Schools and College Offices based close to the central George Square area. The College, which is recognised as one of the world's leading centres for the arts, humanities and social sciences in research and teaching, has been growing and investing strongly in recent years.

Research Excellence Framework 2014 (REF2014)

The College operates at the highest levels of international quality across a very wide range of disciplines in the arts, humanities and social sciences and submitted the work of more than 750 staff to 23 Units of Assessment in the Research Excellence Framework 2014. The College achieved a superb result, combining a large-scale, broad and diverse submission with very high quality outcomes: 86% of its research impact and 76% of the overall quality profile were assessed as world-leading (4*) and internationally excellent (3*). Using the widely used Research Power index (which combines the submission's overall score for 3* and 4* work with the volume of staff submitted), 12 of the College’s Units were ranked within the top five in the UK, and 18 were ranked first in Scotland. With an assessment of more than 95% at 3* and 4*, we're particularly proud of the outstanding research environment we create for staff and research students.

The University of Edinburgh

For more than four centuries, our people and their achievements have rewritten history time and again. They’ve explored space, revolutionised surgery, published era-defining books, paved the way for life-saving medical breakthroughs and introduced to the world many inventions, discoveries and ideas from penicillin to Dolly the sheep. We have believed that anything is possible, we still do.
The latest Research Excellence Framework highlighted our place at the forefront of international research. This adds to our international reputation for the quality of our teaching and our student experience excellence. The University is proud of its success with online teaching initiatives, with 2550 students currently studying its online distance learning postgraduate programmes, and a total to date of more than 2 million enrolments for Edinburgh MOOCs.

As a member of staff, you will be part of one of the world's leading universities, with 20 Schools spread over 3 Colleges that offer more than 1600 undergraduate and 600 postgraduate programmes to over 41,000 students each year. Professional services are critical to this success as well as our world-class teaching, research and student facilities. In fact, we are one of the top employers in Edinburgh, with over 14,500 people spread across a wide range of academic and supporting roles.

As a world-changing, world-leading university, we offer an exciting, positive, creative, challenging and rewarding place to work. We give you support, nurture your talent, develop and reward success and integrate academic, professional and personal career goals, as well as give your career the benefit of a great and distinguished reputation. In addition, our employees benefit from a competitive reward package and a wide range of staff benefits, which include generous holiday entitlement, a defined benefits pension scheme, staff discounts and much more. Access our staff benefits page for further information and use our reward calculator to find out the total value of pay and benefits provided.

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality. The University has a range of initiatives to support a family friendly working environment, including flexible working and childcare vouchers. See our University Initiatives website for further information.

University Family Friendly Initiatives

Equality Networks:

Staff Pride Network for LGBT+ colleagues and allies
Disabled Staff Network

The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336.

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