67 Office Administrator jobs in London

• Managing incoming and outgoing communications (emails, calls, mail) with professionalism and efficiency.
• Maintaining and organising digital filing systems, ensuring easy access to important documents.
• Scheduling and coordinating virtual meetings, managing calendars and sending out invitations.
• Preparing correspondence, reports, and presentations as required.
• Assisting with the onboarding process for remote employees, including documentation and IT coordination.
• Ordering and managing office supplies and equipment for remote workers.
• Providing general administrative support to various team members and departments.
• Handling confidential information with the utmost discretion and security.
• Liaising with suppliers and service providers as needed.
• Troubleshooting basic IT and administrative issues for remote staff.
• Supporting event organisation and logistics for virtual gatherings.
• Ensuring compliance with company policies and procedures in all administrative tasks.

Come shape the future of education with us.

At Compass, our people are united by a common purpose, to simplify school management and improve student outcomes. We're a leading global provider of School Management Information Systems (MIS), already trusted by over 5,000 schools across Australia, Ireland, and the UK.

We're on a journey of growth with vast market opportunities ahead, and we're searching for an Office Administrator to join our dynamic team in London. If you're a thinker and a problem-solver who thrives in a collaborative environment and celebrates diversity, you'll fit right in.

We’re looking for a conscientious and proactive Office Administrator to join our London team. You’ll be the person who keeps everything running smoothly, from making sure our workspace is the best place to work, to supporting our schools and ensuring new starters feel welcome from day one.

This is a hands-on role at the heart of the business, perfect for someone who enjoys variety and who wants to take ownership of their role.

Requirements

What you’ll be doing day-to-day

Office & Culture

• Ensuring our London office is welcoming, organised, and fully stocked (stationery, equipment, and refreshments)
• Spotting opportunities to improve how we work and making things happen
• Helping to plan and deliver company events, from Christmas and summer parties to weekly Thursday socials
• Being the first point of contact in the office - a friendly face for staff, visitors, contractors and suppliers
• Liaising with schools and couriers to ensure deliveries and collections are happening on time
  

New Starter Setup

• Ordering laptops and phones for new employees
• Setting up workstations so new joiners have everything they need from day one
• Making sure their arrival is smooth and memorable
  

This is a fully on-site role in London.

Both full-time and part-time applications will be considered.

Benefits

What’s in it for you?

• We come together with our unique strengths to work towards a common purpose - shaping the future of education. When you join our team, you will collaborate with individuals who are passionate, driven, and open to embracing change in a fast-paced environment.
• Learning & Development opportunities - we want you to grow and get the most out of your role!
• 25 days annual leave + all statutory Public & Bank Holidays.
• 9.5% employer pension contribution
• 24/7 access to our Employment Assistance Program (EAP) through the means of face-to-face, livechat and phone support.

It is a really exciting time to join Compass. We are growing and are looking for ambitious individuals who want to grow alongside us. Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior to commencing employment, we will require:

• Verification of unrestricted work rights in the UK (eg citizenship, passport, or birth certificate).

Ready to make a difference?

Apply today and help us empower schools to focus on what matters most: teaching and learning.

Find out more about Compass on our website -

We are a progressive and well established Jewellery and Watch distribution company with a positive ambition to grow during the next years.

Based in West London area we now need consequently more team members to support us. We are a small team of 10 and looking for team members who want to make a difference.

Requirements

The role

• supporting the existing office members with daily admin duties
• dealing with customer enquiries over the phone and email
• order processing, invoicing and stock control
• Order picking and dispatch
• Data input
• Customer service

The candidate

• Helpful to have knowledge of the jewellery or watch market
• Proactive and self-motivated and willing to learn
• Excellent time management skills and ability to multi-task
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Sage or other accounting software knowledge would be of advantage

Benefits

We offer:

• Full-time employment
• Immediate start date
• Challenges that are constantly changing and evolving
• Chances to progress within company
• Salary 22-27K depending on experience

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Job Title: HR & Office Administrator

Location: Mayfair, London

Reports To: Office Manager

Role Overview:

We are seeking an enthusiastic HR & Office Administrator to support the delivery of efficient HR services and smooth office operations across our organisation. This role is ideal for graduates or early-career professionals looking to build corporate experience, gain broad exposure to business operations, and work closely with senior executives in a dynamic, international environment. The postholder will support the full employee lifecycle while assisting with wider office functions, requiring resilience, initiative, and strong communication skills in complex and multicultural settings.

What We Offer:

• Unmatched career development opportunities through exposure to HR and office operations.
• Hands-on involvement in cross-functional tasks and diverse business areas.
• Opportunity to work closely with senior executives and occasionally Civic leaders.
• Competitive salary, company pension, private medical insurance, 33 days annual leave (including bank holidays), and one “Flex Day” per month.
• Training and support to develop into a confident HR professional.

Key Responsibilities:

HR Support

• Assist with end-to-end HR administrative tasks, including recruitment coordination, onboarding, and induction processes.
• Prepare and issue HR documentation, contracts, and reports.
• Maintain accurate HR records and personnel files, ensuring compliance with company policies and UK employment law.
• Support training coordination, booking sessions, and tracking attendance.
• Assist with leave management and updating attendance records.
• Provide general administrative support for visa applications and other HR processes.

Office & Administrative Support

• Schedule and coordinate meetings, set up meeting rooms, and manage office calendars.
• Greet visitors and manage office hospitality.
• Coordinate IT/equipment needs for new and existing staff.
• Manage office supplies, vendors, and service providers (stationery, couriers, cleaning, catering).
• Assist with organizing internal events, team socials, and staff celebrations.
• Process expenses and invoices for office-related purchases and travel.
• Provide ad hoc administrative support to senior management and colleagues as required.

Skills & Behaviours:

• Resilient and solution-focused under pressure.
• Proactive, takes initiative, and willing to support colleagues beyond core HR tasks.
• Clear, professional, and confident communication across all levels and cultures.
• Highly organised, with strong attention to detail and ability to manage multiple priorities.
• Culturally sensitive and adaptable in diverse working environments.
• Discreet and able to handle confidential information with integrity.

Requirements:

• Degree-level education or equivalent experience.
• Strong administrative and organisational skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
• Awareness of UK employment law principles (desirable; training will be provided).
• Previous HR or office administration experience (desirable but not essential).
• Experience supporting senior management or working in multicultural teams is advantageous.

Note: This is not an exhaustive list of duties; the postholder will be expected to support the team in delivering objectives as required.

No Agencies.

• Oversee and manage the daily operations of the central office, ensuring efficiency and a positive working environment.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Maintain office supplies inventory and place orders as needed.
• Coordinate meeting room bookings and ensure facilities are prepared and well-maintained.
• Greet visitors and clients in a professional and courteous manner.
• Provide administrative support to various departments, including document preparation, filing, and data entry.
• Assist with the organisation of company events and staff gatherings.
• Manage and maintain office databases and filing systems, both physical and digital.
• Act as a point of contact for office-related queries from staff and external parties.
• Liaise with building management and external vendors for maintenance and repair services.
• Ensure compliance with health and safety regulations within the office.
• Support the onboarding process for new employees with administrative tasks.
• Handle expense reports and petty cash reconciliation.

• Proven experience in a Senior Office Administrator or similar managerial administrative role.
• Excellent organisational and time-management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding communication and interpersonal skills.
• Ability to multitask and prioritise workload effectively.
• Proactive attitude and strong problem-solving capabilities.
• Discretion and professionalism in handling confidential information.
• Experience with facilities management and vendor relations is advantageous.
• A high level of accuracy and attention to detail.
• Familiarity with office management software.

Job Title: HR & Office Administrator

Location: Mayfair, London

Reports To: Office Manager

Role Overview:

We are seeking an enthusiastic HR & Office Administrator to support the delivery of efficient HR services and smooth office operations across our organisation. This role is ideal for graduates or early-career professionals looking to build corporate experience, gain broad exposure to business operations, and work closely with senior executives in a dynamic, international environment. The postholder will support the full employee lifecycle while assisting with wider office functions, requiring resilience, initiative, and strong communication skills in complex and multicultural settings.

What We Offer:

• Unmatched career development opportunities through exposure to HR and office operations.
• Hands-on involvement in cross-functional tasks and diverse business areas.
• Opportunity to work closely with senior executives and occasionally Civic leaders.
• Competitive salary, company pension, private medical insurance, 33 days annual leave (including bank holidays), and one “Flex Day” per month.
• Training and support to develop into a confident HR professional.

Key Responsibilities:

HR Support

• Assist with end-to-end HR administrative tasks, including recruitment coordination, onboarding, and induction processes.
• Prepare and issue HR documentation, contracts, and reports.
• Maintain accurate HR records and personnel files, ensuring compliance with company policies and UK employment law.
• Support training coordination, booking sessions, and tracking attendance.
• Assist with leave management and updating attendance records.
• Provide general administrative support for visa applications and other HR processes.

Office & Administrative Support

• Schedule and coordinate meetings, set up meeting rooms, and manage office calendars.
• Greet visitors and manage office hospitality.
• Coordinate IT/equipment needs for new and existing staff.
• Manage office supplies, vendors, and service providers (stationery, couriers, cleaning, catering).
• Assist with organizing internal events, team socials, and staff celebrations.
• Process expenses and invoices for office-related purchases and travel.
• Provide ad hoc administrative support to senior management and colleagues as required.

Skills & Behaviours:

• Resilient and solution-focused under pressure.
• Proactive, takes initiative, and willing to support colleagues beyond core HR tasks.
• Clear, professional, and confident communication across all levels and cultures.
• Highly organised, with strong attention to detail and ability to manage multiple priorities.
• Culturally sensitive and adaptable in diverse working environments.
• Discreet and able to handle confidential information with integrity.

Requirements:

• Degree-level education or equivalent experience.
• Strong administrative and organisational skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
• Awareness of UK employment law principles (desirable; training will be provided).
• Previous HR or office administration experience (desirable but not essential).
• Experience supporting senior management or working in multicultural teams is advantageous.

Note: This is not an exhaustive list of duties; the postholder will be expected to support the team in delivering objectives as required.

No Agencies.

For over 31,000 growing businesses and HR teams seeking a comprehensive, all-in-one HR suite, Workable emerges as the premier solution. We uniquely combine the world’s most widely adopted Applicant Tracking System (Workable Recruiting) with a full-spectrum employee management system (Workable HR). At Workable, we empower companies to focus on what truly matters: hiring the right people and fostering their growth.

While we take HR seriously, we maintain a lighthearted and collaborative culture. At Workable, you’ll find smart people who have fun, learn, innovate, and help others do the same. We respect everyone, we hire the best, and make sure every experience is special.

We are growing fast and looking for a proactive, highly organized Office Coordinator to keep our London office humming while supporting our Chief Revenue Officer.

You’ll be the go-to person for everything from office operations to executive support, travel, and calendar management. This is a hands-on role perfect for someone who thrives on variety, loves creating a great workplace experience, and enjoys making things run seamlessly.

Be the heart of the office

• Welcome colleagues and guests, making sure the office is always inviting, well-stocked, and organized.
• Handle supplies, seating plans, vendors, building management, repairs, and deliveries.
• Act as the “happiness manager” – ensuring the workplace is positive, collaborative, and fun.
• Plan and host engaging office events, team gatherings, and celebrations that bring people together.
• Anticipate and solve day-to-day needs before they become problems, keeping everything running smoothly.

Support the CRO

• Be the CRO’s right hand, keeping their schedule and priorities on track.
• Manage calendars, schedule meetings, and resolve conflicting requests.
• Coordinate travel, accommodations, and expense reports.
• Prepare agendas, presentations, and materials to ensure productive meetings.
• Track action items and follow-ups, supporting ad hoc projects as needed.

Admin, IT & Finance Support:

• Help manage shipments, IT equipment, invoices, and general office systems.
• Partner with HR, Finance, and IT to support smooth cross-functional operations.

Requirements

What We’re Looking For

• Solid experience in an Office Coordinator/Manager, Executive Assistant, or similar hybrid role .
• Background supporting senior leadership , ideally in a fast-paced tech or SaaS environment .
• Outstanding organization and multitasking skills – you keep priorities moving without dropping details.
• Clear, confident communication skills (both written and verbal).
• Tech-savvy , with strong knowledge of Google Workspace and calendar management.
• A trusted professional: discreet, reliable, and proactive in solving problems before they escalate.
• High energy, adaptability, and a can-do mindset – you make things happen and keep the team smiling.

Why You’ll Love It Here

• A fast-growing, dynamic company where no two days are the same.
• A central role in shaping our London office culture.
• The chance to work closely with senior leadership while making a real impact on the team’s daily experience.

Benefits

Our employees enjoy benefits that make them more productive and contribute directly to the development of their professional skills. We want to be able to attract the best of the best and make sure they keep getting better. On top of an exciting, vibrant and intellectually challenging workplace, we offer:

An excellent opportunity has arisen for an organised individual looking to progress their career in a boutique accountancy firm based in Central London. We are seeking a office manager / practice secretary to work alongside Directors.

Common tasks include: word processing; letter writing; dealing with telephone and email enquiries; creating and maintaining filing systems; meeting and greeting clients; scheduling and attending meetings, creating agendas and taking minutes ; keeping diaries and arranging appointments;

Main responsibilities:

- Devising and maintaining office systems, including data management and filing

- Responsible for monthly invoicing

- Organising and maintaining diaries and making appointments

- Carrying out background research and presenting findings

- Liaising with clients, suppliers and other staff across the Group

- Provide general administrative and clerical support as and when needed

- Secretarial duties as and when required

- Assisting with projects such as events, mailings, research, marketing if required.

Other tasks for which training will be provided:

-Perform general company secretarial tasks such as filing confirmation statement, prepare stock transfer form and company formation.

-Perform Anti-money laundering checks and document them as per firm’s policy

-Assisting partner/director/manager with administrative tasks, eg, billing reviews, client engagement procedures, timesheets and expenses.

Skills required:

-A proactive, can do attitude is a must as the role can encompass a broad range of responsibilities.

-Multitasking and time management skills, with the ability to prioritise tasks

-Solid written and verbal communication skills. Additional qualification in office management is a plus.

-Pleasant and outgoing personality, as you must deal directly with a variety of different clients

- Ability to work under pressure

- Ability to work as a member of a team

- Ability to make decisions and take initiative

- At least 2 years experience in the current position

This is a role which will suit somebody who enjoys the variety offered by a general practice firm dealing with the requirements of owner managed businesses. The role can suit someone looking for a part time or full time position. The firm are proud of their social collaborative culture and they share the enthusiasm of their continued success together, with enviable employee morale, staff retention and wonderful work-life balance. Salary - £22,000 - £30,000 p.a. plus benefit includes pensions, healthcare & performance related bonus

Candidates with rights to live and work in UK only.